Dana User's Guide
Dana User's Guide
Dana User's Guide
AlphaSmart, Inc.
www.alphasmart.com
AlphaSmart Services
Please contact our Technical Services Center at (530)-528-7200 for technical questions or problems. You may also
contact us by email at:
support@alphasmart.com.
To purchase AlphaSmart products, see our online store at:
www.alphasmart.com or call (888) 274-0680.
For general information or sales questions, please call:
(888) 274-0680 or email info@alphasmart.com.
Nothing in this manual may be reproduced in any manner, either wholly or in part, for any purpose whatsoever with-
out written permission from AlphaSmart, Inc.
Be sure to make backup copies of all important data on other media to protect against data loss. Important: Please read the End User Soft-
ware License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates
that you accept the terms of the End User Software License Agreement.
AlphaSmart is a registered trademark and Dana by AlphaSmart and AlphaSmart 3000 are trademarks of AlphaSmart, Inc. Microsoft
Word and Excel are registered trademarks of the Microsoft Corporation. Macintosh is a registered trademark of Apple Computer, Inc.
Palm OS is a registered trademark, and Palm, the Palm and the Palm Powered logos are trademarks of Palm, Inc. or its subsidiaries. Third-
party products and brand names may be trademarks or registered trademarks of their respective owners.
1 Introduction to Dana 13
System requirements for Windows . . . . . . . . . . . . . 14
System requirements for Mac OS . . . . . . . . . . . . . . 14
Dana components - front panel controls . . . . . . . . . . . 15
Locating back panel components . . . . . . . . . . . . . 17
Charging Dana . . . . . . . . . . . . . . . . . . . . . . 17
Using Palm applications . . . . . . . . . . . . . . . . . . 18
Upgrade information . . . . . . . . . . . . . . . . . . . 18
Tapping versus clicking . . . . . . . . . . . . . . . . . . 20
Starting Dana and calibrating its screen . . . . . . . . . . . 21
Adjusting the contrast of your screen . . . . . . . . . . . . 21
Opening applications . . . . . . . . . . . . . . . . . . . 22
Using the Dana interface. . . . . . . . . . . . . . . . . . 23
Using menus and menu commands. . . . . . . . . . . . 25
Displaying tips. . . . . . . . . . . . . . . . . . . . . 26
Entering data . . . . . . . . . . . . . . . . . . . . . 26
Customizing Dana . . . . . . . . . . . . . . . . . . . . 27
Selecting the Preferences screen . . . . . . . . . . . . . 27
Personalizing your electronic notebook . . . . . . . . . . 27
Setting the date, time, and time zone . . . . . . . . . . . 28
Palm Desktop software . . . . . . . . . . . . . . . . . . 30
Installing Palm Desktop software . . . . . . . . . . . . . . 31
Installing AlphaBeam . . . . . . . . . . . . . . . . . . . 32
Connecting Dana to your computer . . . . . . . . . . . . . 35
Using Dana with a personal information manager . . . . . . 36
2 Entering Data 37
Using the onscreen keyboard . . . . . . . . . . . . . . . . 37
Entering data using Graffiti 2 handwriting software . . . . . . 38
Learning to write Graffiti 2 characters . . . . . . . . . . . 39
General Guidelines for Graffiti 2 Writing . . . . . . . . . 39
Graffiti 2 tips . . . . . . . . . . . . . . . . . . . . . 41
3
Graffiti 2 Character Set: Letters and Punctuation . . . . . . 42
Writing capital letters . . . . . . . . . . . . . . . . . . 42
Writing punctuation marks and other special characters . . . 42
Graffiti 2 Character Set: Numbers. . . . . . . . . . . . . 45
Writing symbols and extended characters . . . . . . . . . 45
Graffiti 2 Extended Character Set . . . . . . . . . . . . . 45
Using the Graffiti 2 tuner . . . . . . . . . . . . . . . . 47
Using Graffiti 2 Gestures. . . . . . . . . . . . . . . . . . 48
Using Graffiti 2 ShortCuts . . . . . . . . . . . . . . . . . 48
Entering data on your computer . . . . . . . . . . . . . . 50
Importing data . . . . . . . . . . . . . . . . . . . . . . 51
3 Managing Applications 53
Using the Applications Launcher . . . . . . . . . . . . . . 53
Selecting applications . . . . . . . . . . . . . . . . . . 53
Categorizing applications . . . . . . . . . . . . . . . . 54
Changing the Applications Launcher Preferences . . . . . . 55
Changing Selection Box behavior . . . . . . . . . . . . . 56
Changing Type-select emulation . . . . . . . . . . . . . 56
Installing additional applications . . . . . . . . . . . . . . 57
Removing applications . . . . . . . . . . . . . . . . . . 58
Removing Palm Desktop software . . . . . . . . . . . . . 59
Assigning security options . . . . . . . . . . . . . . . . . 60
Masking and hiding records . . . . . . . . . . . . . . . 60
Assigning and editing passwords . . . . . . . . . . . . 61
Locking Dana . . . . . . . . . . . . . . . . . . . . . 62
Recovering from a forgotten password . . . . . . . . . . 63
4 AlphaWord 65
AlphaWord Basics . . . . . . . . . . . . . . . . . . . . 65
Files 1-8 . . . . . . . . . . . . . . . . . . . . . . . . 65
Creating an AlphaWord document . . . . . . . . . . . . 66
Editing an existing AlphaWord document . . . . . . . . . 67
Deleting a document . . . . . . . . . . . . . . . . . . 67
Using Spell Check . . . . . . . . . . . . . . . . . . . 67
Using Thesaurus . . . . . . . . . . . . . . . . . . . . 70
4
Using Find . . . . . . . . . . . . . . . . . . . . . . 71
Printing Setup . . . . . . . . . . . . . . . . . . . . . 72
Printing . . . . . . . . . . . . . . . . . . . . . . . . 73
Printing directly from PrintBoy . . . . . . . . . . . . . 74
Connecting to your Computer . . . . . . . . . . . . . . . 74
Send versus HotSync . . . . . . . . . . . . . . . . . . 74
HotSync a new AlphaWord document to your computer . . 75
Send text from Dana to your computer . . . . . . . . . . 75
HotSync a desktop document to AlphaWord . . . . . . . . 76
AlphaWord In-depth . . . . . . . . . . . . . . . . . . . 78
AlphaWord controls . . . . . . . . . . . . . . . . . . 78
Changing Paragraph formatting . . . . . . . . . . . . . 80
Installing additional display fonts on Dana . . . . . . . . 81
Advanced Font Features . . . . . . . . . . . . . . . . 82
Using Fonts in AlphaWord . . . . . . . . . . . . . . . 83
HotSync In-depth . . . . . . . . . . . . . . . . . . . 84
5
Using the Calculator . . . . . . . . . . . . . . . . . . . 125
Using the Calculator buttons. . . . . . . . . . . . . . . 125
Displaying recent calculations . . . . . . . . . . . . . . 126
6
9 Setting Preferences 159
Viewing preferences . . . . . . . . . . . . . . . . . . 159
Keys preferences . . . . . . . . . . . . . . . . . . . . 160
Pen Preferences . . . . . . . . . . . . . . . . . . . . 161
Digitizer preferences . . . . . . . . . . . . . . . . . . 162
Formats preferences . . . . . . . . . . . . . . . . . . 162
General preferences. . . . . . . . . . . . . . . . . . . 163
Setting the auto-off delay time . . . . . . . . . . . . . . 163
Setting the sounds and volumes . . . . . . . . . . . . . 164
Date and Time preferences. . . . . . . . . . . . . . . . 164
Owner Preferences . . . . . . . . . . . . . . . . . . . 164
ShortCuts Preferences. . . . . . . . . . . . . . . . . . 164
Turning Beam Receive on and off . . . . . . . . . . . . . 165
7
Customizing HotSync application settings . . . . . . . . . . 183
Conducting a HotSync operation via modem . . . . . . . . . 185
Preparing your computer . . . . . . . . . . . . . . . . 185
Preparing Dana . . . . . . . . . . . . . . . . . . . . 187
Selecting conduits for a modem HotSync operation . . . . . 188
Performing a HotSync operation via a modem . . . . . . . 189
Conducting a HotSync operation via a network. . . . . . . . 189
Using File Link . . . . . . . . . . . . . . . . . . . . . . 191
8
APPENDIX A Warranty 227
Index 241
9
10
About This Guide
Welcome to the Dana™ by AlphaSmart®. This guide is designed to help
you get up and running quickly on your electronic notebook. It describes
all you need to know about how to use Dana and the applications that
come with it.
This guide shows you how to:
• Identify all the parts of Dana
• View and enter data
• Use Dana with your computer
• Personalize your Dana with your own preference settings
After you become familiar with the basic functionality of Dana, you can
use the rest of this guide as a reference for less common tasks, for
maintaining your electronic notebook, and also as a source of information
if you have problems operating it.
(exchange and update) Dana and Palm ™ Desktop software. Once you
familiarize yourself with the basic workings of Dana, you’ll easily be able
to do the following:
• Compose documents in AlphaWord, a full-featured word processor
• Enter all schedule details in the Date Book and view them by the
day, week, or month, and even set an alarm to remind you of an
important event
• Keep all contact names, addresses, phone numbers, and other
details in the Address Book, so you can find them as soon as you
need them
• Add tasks to the To Do List, prioritize them so you don’t overlook
them, and assign them a due date
• Ensure that you don’t lose any of this important information simply
by synchronizing data with Palm Desktop software on the
computer to create a backup copy
• Customize your electronic notebook and set different levels of
security to prevent unauthorized users from viewing your data
14 Introduction to Dan a
Dana components - front panel controls
16 Introduction to Dan a
Locating back panel components
IrDA port. Uses infrared technology to transmit and receive data to and
from other Danas or infrared-enabled Palm OS handhelds. See "Beaming
Information" on page 175 for more information. Also allows printing to
infrared-enabled printers. See "Printing Setup" on page 72 for more
information.
AC Adapter port. Connects Dana to the wall current through the AC
adapter. This allows you to charge Dana rechargeable batteries.
Expansion card slots.Dana has 2 card slots that accepts Secure Digital (SD)
or MultiMedia Card (MMC) expansion cards. These enable you to add
additional software applications, memory, or hardware. You can also use
an expansion card to back up data when it is inconvenient to perform a
HotSync operation.
USB printer. Connects Dana directly to a printer via a USB cable so you
can print AlphaWord or other printable files. When Dana is connected to
the AC Adapter or computer, the USB Printer port can also be used to
power devices with USB.
USB computer. Connects Dana to your computer via a USB cable so you
can send files from AlphaWord, as well as update the information between
Dana and your computer using HotSync technology.
Charging Dana
Dana comes with a rechargeable battery that recharges whenever it is
connected to its AC Adapter or to the computer via a USB cable (charging
will only occur while the computer is on). You can also use standard AA
alkaline batteries (not included).
Upgrade information
If you already own a Palm OS handheld, you must install the version of
Palm Desktop software that comes with Dana in order for Dana to
communicate with Palm Desktop Software. Also, perform a HotSync®
operation using your old handheld and cradle/cable before you install the
new Palm Desktop software. This ensures that all data on your handheld is
on your desktop computer, and is available for easy transfer to Dana. If
you use another personal information manager (PIM), such as Microsoft
Outlook, you still must install the most recent HotSync Manager and
conduit software for the PIM. For information on conduit software, go to
www.alphasmart.com.
If you want to continue using your old Palm OS handheld as well as Dana,
you will need to choose a new user name for Dana during Palm Desktop
software install on a PC or during the first HotSync on a Macintosh. You
will also need to export any data from Palm Desktop software that you
want to transfer to Dana. Later you can import this data into your new
Dana user name.
18 Introduction to Dan a
Exporting/Importing Data from Palm Desktop
Software
Complete the following steps if want to continue using your old Palm OS
handheld as well as Dana
1. Synchronize your old Palm OS handheld with your old Palm Desktop
software to ensure that the latest information from your Palm OS
handheld is on your desktop computer
2. Launch the Palm Desktop Software you use with your old handheld.
3. Go to an application you want to export data from (i.e.Date Book).
4. Select Export under the File menu.
5. Type in a file name and click the Export button.
6. Repeat steps 2-4 for the other applications (i.e. Address Book, To Do List,
and Memo Pad).
7. Once you have completed "Installing Palm Desktop software" on page
31, launch the new version of Palm Desktop software. Select Import
under the File menu to import the files that you exported in step 4.
5. For all conduits, tap Change, and select the Desktop overwrites
handheld option. Then click Done. See "Customizing HotSync
application settings" on page 183 for more information.
6. Connect Dana to your computer using a USB cable, and press function-
sync (press the function and sync keys simultaneously). If the Select
User dialog box appears, select your username.
20 Introduction to Dan a
IMPORTANT: Always use the point of the stylus for tapping or making
strokes on the Dana screen. Do not use a pen, pencil, or any other sharp
object to write on the screen. If you misplace your stylus, visit the
www.alphasmart.com site for information on a replacement.
With your electronic notebook turned on, you can tap the screen to
perform many operations, such as the following:
• Open applications.
• Choose menu commands.
• Initiate a global Find operation.
• Select options in dialog boxes.
• Open the onscreen keyboards.
Just as you drag the mouse to select text or move objects on your computer,
you can drag the stylus to select text. In addition, you can use the stylus to
drag the slider of any scroll bar.
Opening applications
You can use the Applications Launcher to open any application installed
on your electronic notebook. You can also open the four main
applications—Date Book, Address Book, To Do List, and AlphaWord—
with the application keys located on the right side of the top row of keys.
22 Introduction to Dan a
2. Tap the icon of the application you want to open. If you have many
applications installed on your electronic notebook, tap the scroll bar to
see all the available applications.
TIP: You can find an application quickly by typing the first letter of its
name. The Applications Launcher scrolls to the first application with a
name that begins with that letter.
Icons
Previous/next arrows
Check
box
24 Introduction to Dan a
Using menus and menu commands
Menus on Dana are easy to use, and work the same way in all applications.
Menu bars and manual commands differ based on the application and the
area of the application in which you’re working. For example, in the Memo
Pad, the Memo List screen and the Memo screen display different menus.
Not all applications have a menu bar.
Menu commands for each application are described in the corresponding
application’s chapter, with the exception of the Edit menu. For information
on Edit menu commands, see "Using the Edit menu" on page 128.
Most menu commands have an equivalent keyboard shortcut or Graffiti
command stroke. To use Graffiti menu commands, menus must be closed.
To display a menu bar and choose a command:
1. Do one of the following:
• Tap the inverted tab at the top of any application’s screen (The
Calculator does not have an inverted tab); then tap the desired
command.
• Press cmd-tab or in the Graffiti text area of the WritePad, drag a
diagonal line from the lower left to upper right to display the
Command toolbar. The command bar is displayed for
approximately 4 seconds.
TIP: If you know the keyboard shortcut for a menu command, just
press it at the same time as the cmd key to execute the command.
Displaying tips
Many of the dialog boxes that appear on your electronic notebook contain
a Tips icon in the upper right corner. Tips anticipate questions you may
have and provide shortcuts for using the dialog box or other useful
information.
To display a tip:
1. Tap the Tips icon (the lowercase I in the upper right corner of the dialog
box).
Tip icon
Entering data
You can enter data into your Dana in four ways:
• Using the keyboard
• Using the onscreen keyboard
26 Introduction to Dan a
• Using Graffiti
• Entering or importing data in Palm Desktop software, and then
synchronizing with your electronic notebook
For more information, see these topics in "Entering Data" on page 37.
Customizing Dana
You can customize Dana by using the Preferences application. You can
enter personal information such as your name and address; change the
time, date, and time zone; view different date and time formats when you
travel; turn off sounds; and configure your Dana to work with a modem or
network. See "Setting Preferences" on page 159 for details.
28 Introduction to Dan a
The screen closes and the dates you selected are displayed in the Set Date
box.
To set the time:
1. Press the apps key repeatedly till you see ALL in the top right corner of
the Applications Launcher; then tap the Prefs icon.
2. From the pick list in the upper right corner, tap Date & Time.
3. On the Date & Time screen, tap the Set Time box; then tap the Up or
Down arrow to change the hour.
4. Tap each minute number, and then tap an arrow to change the number.
5. If available, tap AM or PM.
6. Tap OK to set the new time and return to the Date & Time screen.
The screen closes and the dates you selected are displayed in the Date &
Time screen.
To set daylight savings time:
1. Press the apps key repeatedly till you see ALL in the top right corner of
the Applications Launcher, then tap the Prefs icon.
2. Select Date & Time from the pick list in the upper right corner of the
screen
3. Tap on the Daylight Saving pick list to toggle this feature on or off.
30 Introduction to Dan a
always safe and up-to-date. See "Exchanging and Updating Data
using HotSync® Operations" on page 179 for more information.
• Import and export data, so you can easily transfer data from other
desktop applications into any of your main applications. See
"Importing data" on page 51 for more information.
• Print your Date Book, Address Book, To Do List, and Memo Pad
information on any printer connected to your computer.
NOTE: If a window showing the CD's contents does not appear, click
the Windows Start button, choose Run, enter D:\setup.exe, and then
click OK. If necessary, replace D: with the drive letter assigned to your
CD-ROM drive.
3. When the Palm Desktop software Installer Menu screen appears, click
the Install button to begin the installation procedure.
1. Insert the Palm Desktop for Dana software CD-ROM into the CD-ROM
drive.
2. Double-click the Palm Desktop CD icon.
3. Double-click the Palm Desktop Installer icon.
4. Follow the onscreen instructions to complete the installation.
Installing AlphaBeam
Dana lets you send plain text (no formatting) from AlphaWord to any
application on a computer that accepts text. If you want to send text via a
wireless (IrDA) connection, you must first install AlphaBeam on your
computer. AlphaBeam transfers the contents of the AlphaWord file into the
Clipboard and issues a Paste command. If your application is the top
window (in the foreground), the contents of the file will be pasted into it. If
the top window is not capable of accepting the pasted text, the text is saved
on the clipboard. Bring the document to the foreground, and perform a
Paste function to retrieve the text from the clipboard.
32 Introduction to Dan a
WARNING! If you are using a USB IR Wireless Pod, you must
complete the AlphaBeam Setup before connecting the USB IR Wireless
Pod to your PC.
34 Introduction to Dan a
Installation Instructions: Mac Serial IR Wireless Pod
1. Insert the Palm Desktop for Dana software CD-ROM into the CD-ROM
drive and double-click AlphaBeamInstaller located in the Extras folder,
or double-click AlphaBeamInstaller located in the AlphaWord folder
inside the Palm folder on your computer.
2. Plug the pod into either the Modem or Printer port of the Macintosh.
3. Be sure and note which serial port the pod is plugged into.
4. Select Preferences menu item from Edit menu.
5. In the Preferences dialog click on the Transfer checkbox.
6. In the Preferences dialog select Modem or Printer in the popup menu.
7. Press the OK button.
1. Connect one end of the USB cable to the Dana computer port.
2. Connect the other end of the cable to a USB port on the computer.
36 Introduction to Dan a
2
Entering Data
Although you are most likely to enter data into Dana using the keyboard,
you can also enter data by using the onscreen keyboard, writing with the
stylus in the WritePad, or by importing data from another application.
TIP: To select any of the three keyboards, tap the Menu icon and then
tap Edit. Tap Keyboard, and then tap the keyboard you want.
Alpha
Tab Backspace
Caps Shift
5. Tap the desired characters or numbers; then tap Done to enter the text or
numbers.
NOTE: When using the WritePad (but not the keyboard), Dana
automatically capitalizes the first letter of each field (except numeric and
e-mail fields).
38 En tering Da ta
Learning to write Graffiti 2 characters
With only a few minutes of practice, you’ll find it easy to enter accurate
text and numbers using Graffiti 2 writing strokes.
The Graffiti 2 demo shows how to use the handwriting software. Tap on
the Graffiti 2 application icon in the Applications Launcher to view the
demo at any time.
TIP: When you reach the Stroke Lookup screen of the demo, use the
pick list to view the wide variety of characters that you can make. As you
tap a character, you will see an animation of the strokes used to form
that character.
• The heavy dot on each shape indicates where to start the stroke.
Some characters have similar shapes, but different starting and
ending points. Always start the stroke at the heavy dot. (Do not
draw the heavy dot; it is there only as a guideline.)
• The Graffiti 2 writing strokes for letters closely resemble letters of
the standard English alphabet, both upper case and lower case.
NOTE: A blinking cursor must appear in the application before you can
begin writing text.
40 En tering Da ta
2. Use the tables on the following pages to find the stroke shape for the
letter you want to write. For example, the stroke shown below creates the
letter n.
Lift stylus here.
Start stroke at
heavy dot.
You use the same shape to create both the uppercase and lowercase
letter.
3. Position the stylus in the appropriate place on the WritePad.
4. Start your stroke at the heavy dot, and draw the stroke shape as it
appears in the tables.
5. Lift the stylus from the screen at the end of the stroke shape.
6. Dana recognizes your stroke immediately and displays the letter where
the blinking cursor is onscreen. As soon as you lift the stylus from the
screen, you can begin the stroke for the next character you want to write.
Graffiti 2 tips
When using Graffiti 2 writing, keep the following tips in mind:
• For greater accuracy, draw letters with large strokes; strokes that
nearly fill the WritePad are easily interpreted.
• To delete characters, set the cursor to the right of the character you
want to delete, and draw the Backspace stroke (a line from right to
left) in the WritePad.
• Write at natural speed. Writing too slowly can produce errors.
• Do not write at a slant. Keep vertical strokes parallel to the sides of
the WritePad.
• When letters and numbers can be written using two different
strokes, use the one that’s easiest for you.
• Press firmly.
• All four strokes listed for the letter “j” can be used to create a
lowercase “j”, but only the last two strokes (without the dot) can be
used to create an uppercase “J”.
42 En tering Da ta
according to the chart below (in general, the more frequently used
punctuation is on the left side).
• Symbols and other special characters can be written using the Shift
command. When you make a vertical stroke from the bottom to the
top of the WritePad, the Shift indicator arrow appears in the lower
right corner of the screen. While this arrow is visible, you can make
the punctuation shift characters shown in the illustration below.
Once the arrow goes away, the punctuation mark appears.
TIP: Using an additional Shift stroke to finish writing the character (as
shown in the demo) is optional, but will make the character appear more
quickly.
44 En tering Da ta
Graffiti 2 Character Set: Numbers
To write numbers using Graffiti 2 strokes, draw in the right side of the
WritePad.
Upward
Stroke
46 En tering Da ta
Using the Graffiti 2 tuner
The Graffiti 2 tuner provides alternate strokes for making the T, P, Y, and $
characters. For example, you may want to form the letter “T” by using
strokes similar to a space and an “L”. But if this technique is difficult to
control, you can turn off this option.
To use the tuner:
1. Press the apps key.
2. In the pick list in the upper right corner of the screen, tap Main or
System.
3. Tap on the Prefs icon.
4. Select Graffiti 2 from the pick list in the upper right corner of the screen.
48 En tering Da ta
• di—Dinner
To use a ShortCut:
Press function- or function-apps (the ShortCut key is the secondary
function on the apps key) or draw the ShortCut stroke followed by the
ShortCut character or characters. For example, to enter the ShortCut for
Breakfast press function-apps and then type br.
When you press function-apps or draw the ShortCut stroke, the ShortCut
symbol appears where the blinking cursor is onscreen.
ShortCut
ShortCut symbol
To create a ShortCut:
1. Press the apps key.
2. Select All or System from the pick list in the upper right corner.
3. Tap the Prefs icon.
4. Tap ShortCuts in the pick list in the upper right corner.
5. Tap New.
6. In the ShortCut Name line of the ShortCut Entry screen, enter the letters
you want to use to activate the ShortCut.
7. Tap the ShortCut Text area, then enter the text that will appear when you
write the ShortCut characters.
8. You can add a space character after the last word in your ShortCut text,
so that a space automatically follows the ShortCut text.
9. Tap OK.
To edit a ShortCut:
1. In the ShortCut Preferences screen, tap the ShortCut you want to edit.
2. Tap Edit.
3. Make the changes you want; then tap OK.
To delete a ShortCut:
In the ShortCut Preferences screen, tap the ShortCut you want to delete.
Tap Delete; then tap Yes.
50 En tering Da ta
Importing data
If you have data stored in computer applications such as spreadsheets and
databases, or if you want to import data from another device, you can
transfer the data to Dana without having to key it in manually. Save the
data in one of the file formats listed below, import it into Palm Desktop
software, and then perform a HotSync operation to transfer the data to
your electronic notebook.
Palm Desktop software can import data in the following file formats:
• Comma delimited (.csv,.txt): Address Book and Memo Pad only.
• Tab delimited (.tab,.tsv,.txt): Address Book and Memo Pad only.
• CSV (Lotus Organizer 2.x/97 Mapping): Address Book only.
• Date Book archive (.dba).
• Address Book archive (.aba).
• To Do List archive (.tda).
• Memo Pad archive (.mpa).
Archive formats can only be used with Palm Desktop software. Use the
archive file formats to share information with other people who use
devices based on the Palm Computing platform or to create a copy of your
®
52 En tering Da ta
3
Managing Applications
This chapter explains how to switch between applications on Dana, how to
personalize application settings, and how to categorize applications into
related groups.
Selecting applications
Your electronic notebook is equipped with a variety of applications. All the
applications installed on Dana appear in the Applications Launcher.
In addition to providing a way for you to open applications, the
Applications Launcher displays the current time, battery level, and
application category.
To open an application:
Choose from the following options:
• Press the apps key, and then use the arrow keys to move the
selection box between applications, or the Tab key to cycle through
all the applications from left to right. Once selected, any application
can be launched by pressing the enter key.
• You can also select an application by typing the first letter of an
application’s name, which will jump you to the application. If more
Categorizing applications
The category feature enables you to manage the number of application
icons that appear onscreen in the Applications Launcher. You can assign an
application to a category and then display a single category or all your
applications.
To categorize an application:
1. Press the apps key.
54 Managing Applications
5. Tap Done.
To display applications by category:
1. Press the apps key.
2. Do one of the following:
• Tap the Applications icon or apps key repeatedly to cycle through
all the categories.
• Tap the pick list in the upper right corner of the screen; then tap the
category you want to display.
3. From the View By option tap List; then tap OK to see your applications
in list format.
NOTE: If you do not select the Remember Last Category option, all
applications are displayed when you select the Applications Launcher.
56 Managing Applications
example above, typing "p" multiple times would first select Prefs, then
PrintBoy, and lastly PrintSetup.
To set type-select emulation:
1. In the Preferences dialog box, tap either Mac or PC.
2. Tap OK.
go to www.alphasmart.com.
Any additional applications you install reside in RAM memory and can be
removed at any time; for information, "Removing applications" on page 58.
To install additional applications on Dana:
1. From your computer desktop, copy or download the applications you
want to install into the add-on folder in your Palm Desktop directory.
2. If the application is compressed, for example, as a .zip file, decompress
the application into the add-on folder before continuing.
3. Double-click the Palm Desktop icon on your computer desktop to open
it; then click Install.
TIP: You can also select the Install Tool dialog box by selecting Install
Tool from the Palm Desktop program group or by double-clicking any file
with a PRC file extension.
Removing applications
You can remove add-on applications, patches, and extensions from your
electronic notebook if you run out of memory or no longer need them.
You cannot remove the built-in applications that reside in the ROM portion
of your device, including the Date Book, Address Book, To Do List, Memo
Pad, Calculator, and AlphaWord applications.
58 Managing Applications
To remove an add-on application:
1. Press the apps key; then tap the Menu icon.
2. From the App menu, tap Delete.
3. In the Delete dialog box, tap the application you want to remove.
4. Tap Delete.
5. Tap Yes.
6. Tap Done.
NOTE: You must retain the HotSync Manager from the installation CD
to synchronize data with another PIM.
60 Managing Applications
3. From the Current Privacy pick list, tap Mask Records.
4. Open one of the basic applications and view a record. Records marked as
private are masked with a gray bar.
To hide private records:
1. Make sure that the record or records you want to hide are defined as
private. To make a record private, select the record, tap Edit, tap Details,
and then tap the Private option.
2. From the Applications launcher, tap Security.
3. From the Current Privacy pick list, tap Hide Records.
4. When you return to the Address Book, records marked as private are not
included in the display of names.
Note that you can mask or hide records without assigning a password, or
you can assign a password if you want records to remain masked or
hidden until a password is entered.
Locking Dana
You can turn off and lock Dana with a password to protect information.
You must then enter the password when you turn on Dana to gain access to
the information on it.
If you forget the password, you must perform a hard reset to resume using
Dana. Performing a hard reset deletes all the records in Dana; however,
you can restore all synchronized data at the next HotSync operation. See
"Performing a hard reset" on page 211 for more information.
To lock Dana with a password:
1. Assign a password, as described in "Assigning and editing passwords"
on page 61.
A password is required before using the Turn Off & Lock option.
2. Tap Lock & Turn Off. The System Lockout dialog box appears.
3. Tap Off & Lock. You device is turned off and is locked.
62 Managing Applications
To turn on and unlock Dana:
1. Turn on your device.
2. Enter your password at the prompt; then tap OK.
AlphaWord Basics
Files 1-8
In AlphaWord you are always in one of eight workspaces that you can
instantly access using their corresponding file keys (F1-F8). You can use the
workspaces for your work in progress. When you press one of the file keys
in AlphaWord, the associated file immediately opens. This eliminates
having to scroll through a long list of files to find the one you want to open.
If there is no file associated with the file key you pressed, then a new file is
created.
NOTE: The first time you start AlphaWord it will automatically open a
new file, otherwise it will go to the file you were in last. Press one of the
F1-F8 keys, to go to the file associated with that workspace.
4. Use the buttons on the toolbar to add formatting including setting fonts,
justification, line spacing, indents etc.
5. To name your file, choose Save As under the File menu
6. Enter a name for the new document, and the press function-ok.
66 AlphaW ord
Editing an existing AlphaWord document
1. If the file you want to open is associated with a workspace, then just
press the appropriate file key (F1-F8) to open the file.
2. If the file you want to open is not associated with a workspace, press the
menu key. Select Open under the File menu.
3. Use the up or down arrow key to highlight the document you want to
view or edit, then press the enter key.
Tap a document to edit its contents
Indicates
which file
key the file
is mapped
to
Deleting a document
1. Open the file you want to delete.
2. Press the menu key. Select Delete Doc under the File menu.
3. Press function-ok.
NOTE: The larger data file for the Spell Checker that contains more
words(AWSpellLarge.pdb) should be automatically installed the first time
you HotSync. To check if it is installed: press the apps key, then press
the menu key and select Info under the App menu. If SpellData is in the
list, then the larger data file is installed. If it isn't, you can HotSync it to
Dana now. AWSpellLarge.pdb is located in the DanaExtras folder under
the Palm folder on your computer. For more information on HotSyncing
the file to Dana, see "Installing additional applications" on page 57.
TIP: To bypass this menu, select the text you want to spell check
before choosing Check Spelling from the menu.
Underline indicates
misspelled word
Select the correct word in
the list, then tap Change
to replace the misspelled
word. Tap All to replace Tap Edit to type
all instances of the word in a word.
in the document.
Tap Opt...to change
Spell Checker
options.
Tap Ignore to skip the
word and continue checking
the document. Tap All to Tap Add to add the word to a
ignore all instances of the supplemental dictionary.
word in the document.
Supplemental dictionary
AlphaWord allows you to create supplemental dictionaries that you can
add words to using the Add button in Spell Checker. Spell Checker then
includes these words in the list of words it recognizes, so the added words
won’t be marked as misspelled. You can also edit a supplemental
dictionary directly and add a misspelled word and its corresponding
correctly-spelled replacement word. You might find it useful to create
dictionaries with medical terms, scientific terms, or even proper names you
use frequently. Up to two supplemental dictionaries can be active at a time.
AlphaWord comes with a dictionary for you to add words to, or you can
create a new dictionary and name it what you like.
Selecting a supplemental dictionary
1. Press the menu key.
2. Under the Options menu, select User Dictionary.
68 AlphaW ord
3. Select the dictionary you want to use.
4. Tap OK.
Editing a supplemental dictionary
1. Press the menu key.
2. Under the Options menu, select User Dictionary.
3. Tap the Edit button.
4. Tap the appropriate button.
5. Tap OK.
Editing words in a supplemental dictionary
1. Press the menu key.
2. Under the Options menu, select User Dictionary.
3. Tap the Edit button.
4. Select the dictionary you want to add words to in the dictionary list.
5. Tap the Edit Words button.
6. Type the misspelled word you want to check for in Checked Word.
9. To add additional words type over the text in Checked Word and
Replace With, and then tap the Add Words button.
10. Tap Done. Tap Done. Tap OK.
Using Thesaurus
1. Create a document or open an existing document.
2. Select the word for which you want to find a synonym.
3. Press the menu key. Under the Edit menu tap Thesaurus.
70 AlphaW ord
NOTE: The data file for the Thesaurus (ThesData.PDB) should be
automatically installed the first time you HotSync. If it isn’t, you can
HotSync it to Dana now. It can be found in the DanaExtras folder under
the Palm folder on your computer. For more information, see "Installing
additional applications" on page 57.
Choose the
type of word
you want
Using Find
1. Create a document or open an existing document.
2. Press the find key.
Printing Setup
1. Press the apps key repeatedly till you see ALL in the top right corner of
the Applications Launcher.
2. Tap the Print icon.
3. Tap the Setup button.
72 AlphaW ord
6. Tap the Edit button.
7. Choose IrDA or USB from the Port: pick list. Tap OK.
8. Tap OK.
Printing
Dana comes with PrintBoy Anywhere which lets you print from
AlphaWord as well as other applications. For more information on printing
from other applications see "Printing records" on page 134.
1. Open the document you want to print in AlphaWord.
2. If you are printing via USB, connect one end of the USB cable to the
Dana printer port and connect the other end of the cable to the printer. If
you are printing via infrared (IrDA), point Dana’s IrDA port at the
Printer’s IrDA port.
3. Press the menu key. Under the File menu tap Print.
4. Tap checkbox if needed, and then tap the Print button.
5. Tap the document you want to print, then tap the print button.
74 AlphaW ord
can then be opened in any application that can read RTF files (Rich Text
Format) including Microsoft Word, WordPad, AppleWorks etc. Send will
send plain text (no formatting) to any application that accepts text. HotSync
works with a USB connection, while Send works with either a USB or
wireless (IrDA) connection. When using a wireless connection the text is
first transferred to AlphaBeam, and then pasted into the application
running in the top (or foreground) window.
NOTE: Note: For wireless (IrDA) transfer there is file size limit of 50K
on a PC and 32K on a Macintosh.
TIP: To convert a file to RTF (Rich Text Format) use the File Save As
command (found in most word processors). Open the file in your word
processor and choose File Save As.
76 AlphaW ord
1. Launch AlphaWord Sync on your computer.
Tap Add to
select a
document
Shows the current Tap the toolbar to access Tap on the arrow to hide or
workspace various formatting functions show the toolbar
• Arrow Tap the arrow in the right hand corner to hide the
toolbar. Tap on it again to get it back.
• Scrollbar Moves the cursor up and down in the document. Slowly
scroll by putting your stylus on the up or down arrow, or quickly
move through the document by dragging the bar on the scrollbar.
78 AlphaW ord
Cursor movement
In AlphaWord (and other Dana applications), you can move the cursor
using the following keystrokes:
Text selection
You can select text by using the keyboard commands in the following table
or using your stylus. With the stylus you can select words, sentences, or
paragraphs. Select a word by tapping and holding in the center of the
word. Continue holding to select the full line and then the paragraph. You
can achieve similar results by double tapping (selects the word), triple
tapping (selects the line), or quadruple tapping (selects the paragraph).
Ctrl-A or cmd-A select all text in the current text field or document
Ctrl-backspace deletes previous word
Tap checkbox to
display text as a
bulleted list
80 AlphaW ord
3. Tap OK.
Reflow
Selecting Edit Reflow will take out every line break that is not followed by
a blank line. AlphaWord will automatically recommend a reflow if there is
not at least one paragraph in a document that is 8K or larger.
1. Select the text you want to reflow.
TIP: To reflow an entire document, choose Edit Select All, then reflow.
Click or Ctrl-click to
select fonts
2. Click on the font name you want to install, then click on the Install
button.
TIP: To select multiple fonts, hold down the Ctrl key while clicking the
fonts.
82 AlphaW ord
2. Click the Advanced... button.
3. Click on the font name you want to customize, then adjust the width
(how wide the character is) and weight (how dark the character is). To
return to the default width and weight for a particular font click the
Defaults button.
4. Click the Save button to save the customized font, then click on the
Install button.
5. HotSync to install the selected fonts on Dana.
HotSync In-depth
Synchronization and Backup
This section describes in detail how AlphaWord HotSync works. For the
purpose of this example, lets start with a document on your desktop called
“researchpaper”. When AlphaWord synchronizes researchpaper to Dana,
nothing happens to the copy of researchpaper on your desktop.
researchpaper will only be altered on your desktop if you edit and save
researchpaper on Dana, and then synchronize the revised document back
to your desktop. At this point, AlphaWord will create the following 2 files
on your desktop.
• researchpaper.doc (or researchpaper.rtf on a Macintosh) - the
revised document that you just synchronized from Dana to your
desktop
• researchpaper-orig.doc (or with an .rtf extension on a Macintosh) -
this is a copy of the unedited, original researchpaper.
In the event of a conflict situation where you have edited researchpaper on
Dana and your desktop, AlphaWord will conclude that the version on
Dana is the most recent version. In this case, AlphaWord will make a copy
of the revised document on your desktop and call it researchpaper-
back.doc (or .rtf).
The researchpaper-orig.doc (or .rtf) and researchpaper-back.doc (or .rtf)
files are saved in the same location as the original researchpaper document.
AlphaWord Sync
As mentioned earlier AlphaWord Sync can be used for adding documents
to HotSync and launching documents. AlphaWord Sync can also be used to
move documents, remove documents from the HotSync list, change
84 AlphaW ord
preferences, and on a PC print the document, open the original, or open the
backup.
1. Launch AlphaWord Sync on your computer.
2. Select a document in the list and click the appropriate button to:
• Remove: Removes the document from the list to HotSync to Dana. If
the document has already been synchronized to Dana, you will be
given the option for AlphaWord to delete the document from Dana.
• Move: Moves the document (and its original and backup copies if
applicable) from one folder to another.
3. Or on a PC right click on the document name to bring up a popup menu.
Open Original and Open Backup refer to copies of the document that
were made during earlier HotSync operations. See Synchronization and
Backup above for more details.
86 AlphaW ord
5
Working with
Applications
This chapter is organized by application and gives instructions on how to
do tasks that are specific to each of the following applications:
• Date Book
• Address Book
• To Do List
• Memo Pad
• Calculator
NOTE: Press the date key repeatedly to cycle through the Day, Week,
Month, and Agenda views. The Date Book views are displayed at the
bottom left of the screen.
Scheduling events
An entry in the Date Book is called an event. When you schedule an event,
its description appears on the time line, and its duration is set to 1 hour by
default. You can easily change the start time and duration for any event.
You can schedule the following types of events in the Date Book:
• Timed events, such as meetings, that have a specific date and a
specific start and end time.
90
Tap the time
to display
the Set
Time dialog
box.
TIP: You can open the Set Time dialog box (to select a start time) by
making sure no event is selected, and then typing a number on the
keyboard.
Tap to change
minutes.
Tap to scroll to
later hours.
6. Tap OK.
To schedule a timed event for another date:
1. Select the date you want in one of the following ways:
• Tap the desired day of the week in the date bar at the top of the
screen. If necessary, tap the Previous week or Next week scroll
arrows to move to another week.
• Tap Go To at the bottom of the screen to open the Go to Date dialog
box. Select a date by tapping a year, month, and day in the calendar.
2. After locating the desired date, follow the steps for scheduling an event
for the current day.
NOTE: You can tap OK instead but make sure nothing is entered for
start or end time.
92
TIP: You can create a new untimed event by making sure no event is
selected and then typing letters on the keyboard. When you start typing,
the untimed event appears at the top of the screen
New
untimed
event
Tap the
Repeat
box.
4. Tap Day, Week, Month, or Year to set how often the event repeats. For a
continuous event, tap Day.
5. Enter a number that corresponds to how often you want the event to
repeat on the Every line.
6. For example, if you select Month and enter the number 2, the event
repeats every other month.
7. To set an end date for the repeating or continuous event, tap the End On
pick list and tap Choose Date. Use the date picker to select an end date.
8. Tap OK. An icon that represents a repeating event appears to the far
right on the event line.
94
3. Tap Delete. The Repeating Event screen opens asking for confirmation
of the delete.
TIP: You can also select Delete Event from the Record menu. This
opens the Repeating Event screen.
Tap
Delete
Rescheduling events
You reschedule events using the Details option in the Date Book. You can
also use the Details option to convert untimed events into timed events.
To reschedule an event:
1. Tap the event you want to reschedule.
2. Tap Details.
3. To change the time, tap the Time box, select a new time, and then tap
OK.
4. To change the date, tap the Date box, select a new date, and then tap OK.
96
Setting an alarm for an event
You can set an alarm for minutes, hours, or days before an event. When
you set an alarm, an Alarm icon appears to the far right of the event with
the alarm.
You can also set a silent alarm for untimed events that displays a reminder
message on-screen before the day of the event. The alarm triggers at the
specified period of minutes, hours, or days before midnight of the day on
which the untimed event begins.
For example, you set a 5-minute alarm for an untimed event that occurs on
February 4. The reminder message will appear at 11:55 p.m. on the night of
February 3. The reminder remains onscreen until you turn on your
electronic notebook and tap OK to turn off the reminder.
To set an alarm for an event:
1. Tap the event to which you want to assign an alarm.
2. Tap Details.
3. Tap the Alarm check box to select it.
4. The default setting, 5 Minutes, appears.
5. Set the alarm time:
• Select the 5 next to the Alarm check box and enter any number from
0 to 99 (inclusive) as the number of time units.
• Tap the pick list to change the time unit; select Minutes, Hours, or
Days.
Enter number of
time units here.
Tap here to
select unit of time.
6. Tap OK.
Once an alarm has gone off, you can tap the Snooze option to dismiss the
alarm for a 5-minute period.
98
• Tap the Alarm Sound pick list, and then tap an option to set the tone
of the alarm. Options include Alarm, Alert, Bird, Concert, Phone,
Sci-fi, and Wake Up.
• Tap Remind Me to define how many times the alarm sounds—once
or twice; or three, five, or ten times.
• Tap Play Every to set how often the alarm sounds—every minute;
or every 5, 10, or 30 minutes.
4. Tap OK.
2. Tap the left and right navigation controls to move forward or backward a
week at a time, or tap on a specific day to display the details of an event.
NOTE: The Week View also shows untimed events and events before
and after the range of times displayed.
3. Tap an event to display a description of the event at the top of the screen.
Event details
100
• Tap a blank time on any day to move to that day and have the time
selected for a new event.
• Tap any day or date that appears at the top of the Week view to
move directly to that day without selecting an event.
• The Week view displays the time span defined by the Start Time
and End Time in the Date Book Preferences settings. If you have an
event before or after this time span, a bar appears at the top or
bottom of that day's column. Use the onscreen scroll arrows to scroll
to the event.
Event
conflicts
You can control the dots and lines that appear in the Month View. See "To
change the Date Book display of events:" on page 103 for more
information.
102
Agenda view
104
The Start and End Time are used by the various Date Book screens. The
Day view schedules events to start and end at these times when the All
Day option is selected. The Week view displays the time span defined by
the Start Time and End Time.
3. Tap Start Time and use the scroll arrows to select a new start time for the
Date Book screens. Repeat the step to set a new end time. If the time
slots you select do not fit on one screen, you can tap the scroll arrows to
scroll up and down.
4. Tap OK.
New To
Do item
3. Enter the text of the To Do List item. The text can be longer than one line.
TIP: You can add a name, address, and phone number to a To Do List
item using the Phone Lookup option. For more information, see "Using
Phone Lookup" on page 136.
108
To set the priority of a To Do List item:
1. If priorities aren’t visible in the To Do List, tap Show at the bottom of
the list, tap Show Priorities, and tap OK.
2. Tap the Priority number on the left side of the To Do List item.
Tap here
Tap to
select
priority.
3. Tap the Priority number that you want to set, with 1 the most important
and 5 the least important.
Completed
To Do List
item
Tap here.
4. Tap the date that you want to assign the item. Options are Today,
Tomorrow, One Week from the current date, No Date to remove the due
date from the item, or Choose Date to display the date selector and select
a date.
5. Tap Private to hide this item when Security is turned on.
6. For more information, see "Making records private" on page 138.
7. Tap OK.
110
TIP: If you turn on the Show Due Dates option in the To Do
Preferences dialog box, you can tap directly on the due date in the To
Do List to open the pick list shown in step 3.
To sort To Do items:
1. In the To Do List, tap Show.
2. In the To Do Preferences screen, tap Sort By, and then select an option
from the pick list:
3. Tap Priority, Due Date to sort items by priority first, and then due date.
Tap Due Date, Priority to reverse that order.
4. Tap Category, Priority to sort items by category first, and then priority.
Tap Priority, Category to reverse that order.
5. Tap OK.
112
Using the Address Book
The Address Book lets you keep names, addresses, telephone numbers,
and other information about your personal or business contacts.
Use the Address Book to:
• Quickly enter, look up, or duplicate names, addresses, phone
numbers, and other information.
• Enter up to five phone numbers (home, work, fax, car, and so on) or
e-mail addresses for each name.
• Define which phone number appears in the Address List for each
Address Book entry.
• Attach a note to each Address Book entry, in which you can enter
additional information about the entry.
• Assign Address Book entries to categories so that you can organize
and view them in logical groups.
To open the Address Book:
Press the address key to open the Address Book and display the list of all
your records.
Tap New.
Cursor
at Last
name
3. Enter the last name of the person you want to add to your Address Book.
4. Tap the First Name field to move to it. You can move to any field by
tapping it directly.
5. Enter the individual’s first name in the First Name field.
6. If you want to be able to sort the Address Book by company name, enter
the information you want in the Company field.
7. Enter any other information that you want to include in the entry.
8. Tap the scroll arrows to move to the next page of information.
9. To attach a note to an entry, tap Note. Enter the information you want to
add, and then tap Done.
10. When you have finished entering information, tap Done.
114
Tap Done
TIP: To create an entry that always appears at the top of the Address
List, begin the Last name or Company field with a symbol, as in *If
Found Call.* This entry can contain contact information in case you lose
your electronic notebook.
Tap entry
Tap Done
Tap
arrow
116
4. Select a new label.
Tap
new label
4. In the Address Entry Details dialog box, select any of the following
settings:
• Tap Show in List, and in the pick list tap which type of phone or
other information you want to appear in the Address List screen.
Options are Work, Home, Fax, Other, and E-mail.
• Tap Category, and then tap a category in the pick list that you want
to assign to the entry.
• Tap Private to hide the entry when Security is turned on.
5. To attach a note to an entry, tap Note, enter information and tap OK.
6. To delete an entry, tap Delete.
7. Tap OK.
3. Choose an option to sort Address Book lists from the List By pick list:
• Tap Last Name, First Name to sort alphabetically by an individual’s
last name and then first name.
• Tap Company, Last Name to sort alphabetically by the company
name, and then an individual’s last name.
4. Tap OK.
To add custom fields at the end of Address Edit screens:
1. In the Address list or in Address view, press the menu key.
2. Tap Options, and then tap Rename Custom Fields.
118
3. Rename the fields to identify the information you’ll enter in them. The
names you give the custom fields appear in all entries, at the end of the
Address Edit screen.
4. Tap OK in the Rename Custom Fields dialog box.
To control the Address Book display on returning to the application:
1. In the Address list or in Address view, press the menu key.
2. Tap Options, and then tap Preferences.
Creating memos
A record in the Memo Pad is called a memo. A memo can contain up to
4,000 characters. The number of memos you can store is dependent only on
Dana’s available memory.
When you create a new memo, you can add information to it from the
Address Book application, such as a phone number or address, using the
Phone Lookup option. See "Using Phone Lookup" on page 136.
To create a new memo:
1. Press the apps key.
2. Tap the Memo Pad icon to display the Memo List.
3. Tap New.
TIP: You can also create a new memo by beginning to type on the
keyboard while in the Memo List screen. The first letter is automatically
capitalized and begins your new memo.
4. Enter the text you want to appear in the memo. Use the enter key to move
down to new lines in the memo.
5. Tap Done.
You can categorize memos and sort them by categories. See "Categorizing
records" on page 131 and "Sorting records" on page 137 for more
information.
Reviewing memos
The Memo List displays the first line of a memo. This makes it easy to
locate and review your memos. You can easily sort memos in the Memo
List or move through memos using Memo options.
122
To review a memo:
1. In the Memo List, tap the text of the memo.
Tap a
memo to
review its
contents
3. Tap Done.
To move through a memo you’re reviewing:
1. In the Memo List, tap the text of the memo you want to review.
2. Press one of the following options to move toward the beginning or end
of the memo:
• Press function-PgUp to move toward the top (first) line of the
memo.
• Press function-PgDn to move toward the bottom (last) line of the
memo.
To change the order in which memos appear in the Memo List:
1. In the Memo List, tap the menu key.
2. Tap Options.
3. Tap Preferences, and choose one of the following options:
• Tap Manual to sort new memos in the sequence in which you create
them.
124
Using the Calculator
The Calculator lets you perform general mathematical functions, such as
addition, subtraction, multiplication, and division.
Use the Calculator to:
• Perform basic calculations.
• Store and retrieve values.
• Display the last series of calculations, which is useful for confirming
a series of “chain” calculations.
To open the Calculator:
Press function-calc.
• The CE button clears the last number you entered. Use this
button if you make a mistake while entering a number in the middle
of a calculation. This button enables you to re-enter the number
without starting the calculation over.
126
6
Performing Common
Tasks
The tasks described in this section use the term records to refer to an
individual item in any of the basic applications, for example, a single Date
Book event, Address Book entry, To Do List item, or Memo Pad memo.
Creating records
You can use the following procedure to create a new record in Date Book,
Address Book, To Do List, and Memo Pad.
To create a record:
1. Select the application in which you want to create a record.
2. Tap New. (For the Date Book only, select start and end times for your
appointment and tap OK.)
3. Enter text for the record.
4. As an option, tap Details to select attributes for the record.
5. In the Address Book and Memo Pad only, tap Done.
Dana saves the new record automatically.
Editing records
After you create a record, you can change, delete, or add new information
at any time. When the screen is in edit mode, a blinking cursor appears
within the information, and the information appears on a dotted gray line
called an edit line.
Selecting Text
Select the text you want to edit using one of the following techniques:
• Double-tap on a word in a field to select the word.
• Triple-tap on any word on a line to select the entire line.
• Drag across a line of text to select some or all of the information, or
drag down to select text across multiple lines.
Deleting records
You can delete records in any of the basic applications.
To delete a record in any of the basic applications:
1. Select the record you want to affect.
2. Do one of the following:
• Press the menu key, under the Record menu tap the Delete
command.
The Delete command differs depending on the application you’re
using, for example, Delete Event appears in the Record menu while
you’re in the Date Book, and Delete Item appears when you’re using
the To Do List.
• Tap the inverted tab at the top of the screen, open the Record menu,
and then select the desired Delete command.
NOTE: In the Date Book, deleting the text of a repeating event deletes
all instances of the event.
• Press cmd-tab, or drag a diagonal line from the lower left to upper
right in the text area of the WritePad to display the Command
toolbar. Then tap the Delete icon, or draw a Graffiti ’D’ in the text
area.
Delete icon
Purging records
Over time, as you use Date Book, and To Do List you may accumulate
records that are no longer useful. For example, events that occurred
months ago remain in the Date Book, and completed To Do List items
remain in the list.
Outdated records take up memory on your electronic notebook, so it’s a
good idea to remove them by using Purge. If you think Date Book or To Do
List records might prove useful later, you can purge them from your
electronic notebook and save them in an archive file.
Purging is not available in Address Book or Memo Pad; delete records
from these applications manually.
To purge records:
1. Open the application from which you want to purge records.
2. Choose from the following options:
Categorizing records
You can categorize records in the Address Book, To Do List, and Memo Pad
for easy retrieval. (The Date Book does not have categories.) When you
create a record, it is automatically assigned to the currently displayed
category. For example, if the All category is displayed, the record is
assigned to the Unfiled category. A record can remain unfiled or it can be
assigned to a category at any time.
You can create, rename or delete categories. Each application can have up
to 15 categories.
To move a record into a category:
1. Select the record you want to categorize.
2. Tap Details. (From the Address View screen, tap Edit first.)
3. In the Details dialog box, tap the Category pick list, select the desired
category, and then tap OK.
To display a category of records:
1. Open one of the following applications: the Address Book, the To Do
List, or the Memo Pad.
2. Tap the pick list in the upper right corner of the screen; then tap the
category you want to display.
Select a category
• In the Memo Pad and To Do List, select a record from the list, and
tap Details. In the Category pick list, tap Edit Categories.
2. Select any of the following options:
• To create a new category, tap New, enter a new name, and Tap OK.
• To rename a category, tap it in the list to select it. Tap Rename, enter
a new name, and Tap OK.
TIP: You can move records from multiple categories into a single
category by renaming all discrete categories with a single category
name.
5. If you are printing via USB, connect one end of the USB cable to the
Dana printer port and connect the other end of the cable to the printer. If
you are printing via infrared (IrDA), point Dana’s IrDA port at the
Printer’s IrDA port.
6. Select a record and then tap the Print button.
To Print a record via the Send menu:
You can print records directly from the Address Book, To Do List, Memo
Pad, and the Date Book by using the Send menu.
1. Open the application you want to print from (i.e. Date Book).
2. Select the record you want to print.
3. Press the menu key.
Finding records
Your electronic notebook lets you find information in several ways:
• In all applications, starting with the current application, you can
locate selected text.
• In the Date Book, the To Do List, and the Memo Pad, you can use
Phone Lookup to display the Address List screen and add the
information from this list to a record.
• In the Address Book, you can use the Look Up option to enter the
first letters of a name to scroll immediately to that name.
Look Up option
Find searches for the text in all records and all notes within all applications.
As Dana searches for the text, you can tap Stop to stop the search at any
time. To continue the search after tapping Stop, tap Find More.
NOTE: Find will locate all matches that begin with the supplied text. It
will not find words where the supplied text appears in the middle or at the
end of a word.
NOTE: You can also search based on selected text. Drag to highlight
the text, then follow step 2 above. When the search is complete, the
name and phone number of the candidate will replace the selected text.
Sorting records
You can sort lists of records in various ways, depending on the application.
Sorting is available in applications that display lists—in the Address Book,
To Do List, and Memo Pad.
To sort records in the To Do List application:
1. Open the To Do List application to display the list screen.
2. Tap Show.
3. Tap the Sort By pick list, and select an option.
4. Tap OK.
Attaching notes
You can attach notes to records in all the basic applications except the
Memo Pad. A note can be up to several thousand characters long.
To attach a note to a record:
1. Display the entry to which you want to add a note.
2. In Address Book only, tap Edit.
3. Tap Details.
4. Tap Note; then enter the desired note.
5. Tap Done.
A note icon appears to the right of any item containing a note.
Note icon
Insistent alarms
Insistent applications open a Reminders dialog screen, and may play a
sound, Alarms continue until you snooze or dismiss them. If the sound can
be interrupted, you can tap anywhere on the screen, or push any key to
silence it. Attention Manager will always open immediately when new
insistent alarms are posted.
Subtle alarms
Some applications provide a visual, and optionally audible indication, but
do not otherwise disrupt your work flow. Subtle alarms do not display a
Reminders screen. Instead, a blinking indicator will flash in the upper left
corner of the title bar (of applications that allow it) when an alarm is
present.
• Blinking, three states: When a new subtle alarm is received, the star
will alternate flashing solid, exploded, then off, until you view the
new event.
Tapping on the indicator opens the Attention Manager in list mode, even if
there is only one item.
3. Tap the card name (in this case 16MB Expansion) on the pick list. The
expansion card applications are displayed in the Applications Launcher.
150 Us in g a n Ex p a n s i o n C a r d
4. Tap the application that you want to launch.
The selected application is loaded into memory and launched. If the
application is already resident in main memory, it is not copied again, just
launched.
5. Tap Info.
6. In the Device pick list, tap the card name. The size of the applications on
the card are displayed
152 Us in g a n Ex p a n s i o n C a r d
TIP: Some applications and databases are copy-protected and cannot
be copied. These are listed with a lock icon next to them.
Using CardInfo
Card Info lets you review general information about an inserted card and
its contents, rename a card, and format a card.
To use CardInfo:
1. Press the apps key repeatedly till you see ALL in the top right corner of
the Applications Launcher.
3. To rename the expansion card, tap on the Card Info tab in the upper left
corner of the application screen.
4. Select Rename Card, and enter the new name in the Rename Card dialog
box.
7. To display help for Card Info, tap Card Info in the upper left corner of
the application screen.
154 Us in g a n Ex p a n s i o n C a r d
8. Select Help from the menu, and scroll through the tips that are
displayed.
Using CardPro
While you can copy an application to an expansion card from the
Applications Launcher, CardPro lets you lets you copy all types of files
(including applications, databases, and data files). CardPro is available to
users who have the Dana Productivity Pack. CardPro also lets you select
and copy multiple files at the same time, and create folders on your
expansion card to better organize your files.
WARNING! CardPro is for advanced users only. Do not use this utility
if you are unfamiliar with files and folders.
Launching CardPro:
1. Press the apps key repeatedly till you see ALL in the top right corner of
the Applications Launcher.
NOTE: The Move command deletes the original files after they have
been moved to the new destination.
3. Select the destination where you want the file to go and tap OK. If you
want to create a new folder to put the file in, tap the New button.
TIP: If you want to change the name of the file you are copying, use
Copy as under the File menu.
Renaming a file:
1. Tap on the view pick list and select the SD card view
2. Tap the file you want to rename.
3. Press the menu key.
4. Under the File menu, tap Rename.
5. Type in the new file name and tap OK.
Deleting a file:
1. Tap the file you want to delete.
156 Us in g a n Ex p a n s i o n C a r d
2. Tap the Delete button and then tap OK
WARNING! Only delete files you are familiar with to avoid deleting
databases associated with the built-in apps, such as the Address Book,
Memo Pad, To Do List, or Date Book.
Creating a folder:
1. Tap on the view pick list and select the SD card view.
2. Press the menu key.
3. Under the File menu, tap Make Folder.
WARNING! Deleting a folder will also delete files stored in that folder.
3. Uncheck Hide system files if you want to see all the files on Dana.
TIP: Unless you have a specific need to see all files, we recommend
you keep Hide system file checked. This prevents system files from
being accidentally deleted or renamed.
158 Us in g a n Ex p a n s i o n C a r d
9
Setting Preferences
The Preferences screens enable you to customize the configuration options
on your electronic notebook, including the following:
General Set the current date and time, the auto shut-off interval, the Beam
Receive feature, and the system, alarm, and game sounds.
Date and Time Set the date, time, time zone, and Daylight Saving switch.
Formats Set the country default and the formats for dates, times, calendar,
and numbers.
Connection Configure USB cable, modem, and infrared communication
settings.
Owner Assign your name, phone number, and other owner information to
Dana.
Keys Assign different applications to specific keys on Dana, and reassign
the full-screen pen stroke command.
ShortCuts Define a list of Graffiti ® abbreviations.
Digitizer Calibrate the screen on Dana.
Network Configure Dana for use with a network.
Viewing preferences
To open the Preferences screens:
1. Press the apps key repeatedly till you see ALL in the top right corner of
the Applications Launcher.
2. Tap the Prefs icon.
3. Tap the pick list in the upper-right corner of the screen.
4. Select the Preferences screen you want to view.
Tap arrow to
show pick list
TIP: To restore all of the buttons to their factory settings, tap Default.
Drag to top
of screen for
full-screen
pen stroke
2. Tap the pick list, and tap one of the following settings for the full-screen
pen stroke:
• Backlight turns on the backlight of your electronic notebook.
• Keyboard opens the onscreen keyboard for entering text characters.
• Graffiti Help opens a series of screens that show the complete
Graffiti character set.
• Turn Off & Lock turns off and locks Dana. You must assign a
password to lock Dana. When locked, you need to enter the
password to use Dana. This feature is available to users who have
the Security application that comes with the Dana Productivity
Pack.
• Beam Data beams the current record to another Dana or Palm OS
handheld.
3. Tap OK.
Formats preferences
Use the Formats Preferences screen to set the country default and the
display format of the dates, times, and numbers on Dana.
Country default
When selecting a country and time, date, and number formats, keep the
following in mind:
• When you select a country, the time, date, and number formats are
adjusted, as well as the week’s starting day. For example, in
Germany, time often is expressed using a 24-hour clock and the
starting day of the week is Monday; in the United States, however,
time is expressed using a 12-hour clock with an AM or PM suffix
and the starting day of the week is Sunday. You can customize your
own settings.
• The Time setting defines the format for the time of day, which
appears in all applications on your electronic notebook.
To choose a country default:
1. Tap the country name pick list.
NOTE: This setting controls the Day, Week, Month, and Agenda views
in Date Book and all other aspects of Dana that display a calendar.
4. Tap the Numbers pick list, and select formats for the decimal point and
thousands separator.
General preferences
The General Preferences screen enables you to set the auto shutoff interval,
alarm, system and game sounds, and the Beam Receive feature.
NOTE: The Game Sound setting typically works only with newer
games that are programmed to respond to it.
Owner Preferences
Owner preferences let you record a name, company name, phone number,
or any other information you want to include on your electronic notebook.
See "Setting owner preferences" on page 27 for details.
ShortCuts Preferences
The ShortCuts Preferences screen enables you to define abbreviations for
entering text with Graffiti strokes. ShortCuts are similar to the Glossary or
Autotext features of some word processors.
See "Using Graffiti 2 ShortCuts" on page 48 for more information.
App Shortcuts
Use App Shortcuts to customize which applications are launched when
you press function-F1-F8.
You can also assign different applications to application and utility keys
(the top right row of keys). For instructions, see "Keys preferences" on page
160.
To set the Application assigned to function-F1-F8:
1. Tap the arrow next to the function-file key you want to assign.
2. Tap the application that you want to assign to the key combination.
Drag slider to
change delay
Power On Keys
The on/off key will always turn Dana on and off. The keys listed in the
dialog can also be setup to turn on Dana.
To set a Power On Key
1. Check the box next to the Power On Key you want to enable.
Tap checkbox to
enable/disable a
Power On Key
Keyboard Layout
Dana gives you the option of four keyboard layouts: QWERTY is the
standard default layout of most keyboards, Dvorak is scientifically
designed to minimize finger stretching/reaching for the most commonly
used keys, Left handed and Right handed layouts enable faster typing for
people with disabilities. When a different layout is selected, the keyboard
graphic will change to show the new layout and the keys will be
reassigned. All the applications on Dana will use the new layout.
To change the keyboard layout:
1. Tap the arrow and choose a keyboard layout.
2. Use the Test Area to try out the new keyboard layout.
Special Needs
Sticky Keys
With Sticky Keys enabled, you can type combination keystrokes without
having to press the keys simultaneously. For example, you could press
"function" and then press "calc" to launch calculator. Sticky Keys affects the
four modifier keys: shift, option/alt/function, cmd, and ctrl. When Sticky
Keys is enabled, pressing a modifier key effectively keeps that key "pressed
down" for the next normal key press.
Drag slider to
change delay
2. For Slow Keys drag the slider right to increase or left to decrease the
delay.
3. Use the Test Area to see try out various settings
General
Keyboard Enable
Enable keyboard input is checked by default to allow keyboard input to
Dana. You may want to disable it if the screen is rotated, and you don't
want to worry about accidentally pressing a key.
Key Clicks
Enabling key clicks will cause a clicking noise to occur every time a key is
pressed on the keyboard. Even when this option is unchecked, some
clicking will still occur for some operations. To disable all sound output,
see "Setting the sounds and volumes" on page 164.
Tab Movement
Tab moves to the next field is checked by default, so pressing the tab key
will move the cursor to the next field instead of inserting a tab character.
Shift-tab will move the cursor to the previous field. If this is checked, then
Tap to enable/dis-
able setting
Screen Options
Dana can be set up using the screen application so that the screen is viewed
vertically rather than horizontally. The screen can be rotated 90 degrees to
the left or right. Viewing the screen vertically can be more convenient for
tasks like filling out forms or reading an ebook.
You can also use the Screen application to turn off the display of the
Billboard window (where the word “dana.” is displayed on the left side of
the screen.)
Rotating the screen:
1. Press the apps key repeatedly till you see ALL in the top right corner of
the Applications Launcher.
2. Tap the Screen icon.
3. Tap an icon to change the screen orientation.
Tap an icon to
change the screen
orientation
Tap to uncheck
Beaming a record
To beam a record, business card, or category of records:
1. Locate the record, business card, or category you want to beam.
2. Press the menu key.
3. Tap Record.
4. Choose from the following options:
• Tap Beam to beam an individual item.
• In the Address Book application only, tap Beam Business Card.
• Press the address key for about two seconds to beam your business
card.
• Tap Beam Category (for records that are displayed in a category).
• Press the send key or cmd-b to beam the current entry.
NOTE: You can set the full-screen pen stroke to beam the current
entry. See "To change what the full-screen pen stroke activates:" on
page 161 for more information.
5. When the Beam Status dialog box appears, point the IR port directly at
the IR port of the receiving electronic notebook.
Wait for the Beam Status dialog box to indicate the transfer is done.
Beaming an application
To beam an application:
1. Press the apps key.
2. Press the menu key.
176 Be am i n g In f o r m at i o n
3. Tap App, and then tap Beam.
4. Tap the application you want to transfer, and tap Beam.
5. When the Beam Status dialog box appears, point the IR port directly at
the IR port of the receiving electronic notebook.
Wait for the Beam Status dialog box to indicate the transfer is done.
between one or more Danas and Palm Desktop ™ Desktop or another PIM
such as Microsoft Outlook.
The HotSync process automatically synchronizes data between your
electronic notebook and Palm Desktop software. Changes you make on
Dana or Palm Desktop software appear in both places after a HotSync
operation. HotSync technology synchronizes only the needed portions of
files, thus reducing synchronization time.
You can synchronize your data by connecting Dana directly to your
computer or indirectly with a modem or network. This chapter describes
how to select HotSync options and perform a HotSync operation via USB
cable, a modem, or network.
NOTE: Trying to HotSync files to both expansion card slots during the
same HotSync operation will cause an error.
Click HotSync
icon to show
options
Tip: You can also click the HotSync command on the Palm Desktop software menu bar.
2. From the HotSync Manager menu, choose Custom.
5. Click the direction in which you want to write data, or click Do Nothing
to skip data transfer for an application.
NOTE: The first HotSync operation must be local, using a USB cable.
After that, you can perform a modem HotSync operation.
NOTE: Make sure that the computer is disconnected from all online
services, such as America Online (AOL) and CompuServe, to avoid
conflicts with the COM port.
Preparing Dana
In addition to preparing your computer, you must perform a few steps to
prepare Dana for a modem HotSync operation.
To prepare Dana for a modem HotSync operation:
1. Tap the Applications icon.
2. Tap the HotSync icon.
3. Tap Modem and then tap the Enter Phone # field.
5. If needed, enter a dial prefix (such as “9”) to access an outside line, and
then tap the Dial Prefix check box.
TIP: You can enter a comma in the field to introduce a “pause” in the
dialing sequence.
12. Enter the rest of the settings. See "Setting modem configurations" on
page 194 for more information.
6. Tap OK.
5. Click OK.
Connection preferences
The Connection Preferences screen allows you to create configurations for
communicating with a computer or modem. Configurations, or profiles,
are then available to various end-user applications running on Dana. Once
you have set up a configuration in connection preferences, you will then
need to go into the various end-user applications (like HotSync) to select it
as the default connection for that application. The Connection Preferences
screen displays a list of available configurations that can be modified to
reflect the required settings. This list will vary depending on the software
you have added to Dana.
5. The name of the current configuration appears at the top of the screen.
6. Tap the Connect to: pick list and select the device to connect to.
7. Tap the Via: pick list and select the type of connection. For example if
you are connecting to an Infrared modem, choose Via: Infrared.
8. In the Dialing pick list tap TouchTone or Rotary. Select Rotary only if
your telephone service does not support TouchTone dialing.
9. Tap the Volume pick list and select the speaker volume for the modem.
10. Tap the Details button at the bottom of the screen
Network preferences
You must set Network preferences, as well as Connection preferences, to be
able to use the TCP/IP software included in the Dana operating system for
remote connections.
Network preferences let you set a password, telephone number, DNS
number, IP address, as well as create a login script for remote connections.
You can use a preset service template for your ISP or dial-in server, and
edit, save, and reuse settings. Or you can create your own service template.
To set network preferences:
1. Press the apps key repeatedly till you see ALL in the top right corner of
the Applications Launcher; then tap the Prefs icon.
2. In the upper right corner of the Preferences screen, tap Network.
4. Tap the User Name field. Only two lines appear onscreen, but the field
can contain multiple lines of text.
5. Enter your user name that identifies you on logging in to your ISP or
dial-in server. Do not enter spaces in your user name unless your dial-in
server accepts them.
6. Choose whether to use a password when logging onto your ISP or dial-
up service:
• To not be prompted for a password during log-on, tap the Password
field. Enter your password and tap OK. “Assigned” appears in the
field.
• To have Dana prompt you for the password during log-on, leave
“Prompt” in the Password field and do not enter anything. You
should choose this option if you’re concerned about security.
Tap here.
7. Tap the Connection pick list and select one. The list includes the
configurations displayed in your Connection Preferences panel.
8. Tap the Phone Number field to display the Phone Setup dialog box.
9. Enter the phone number you use to reach your ISP or dial-in server.
10. If you need to enter a prefix or disable Call Waiting, skip to the next
steps. Otherwise, tap OK.
11. To enter a prefix before the telephone number to access an outside line,
tap the Dial Prefix check box, and enter the prefix. For example, many
offices require that you dial “9” to dial a number outside the building.
12. To turn off Call Waiting, tap the Disable call waiting check box to select
it, and enter the code to turn off Call Waiting. (If you don’t know the
code, contact your local telephone company for the appropriate code.)
Call Waiting can end your network session if you receive a call while
you are connected.
Select to turn
off Call Wait-
ing. Enter your disable code.
13. To use a calling card to dial your ISP or dial-up service, tap the Use
Calling Card check box. On the Use Calling Card line, enter three
commas. (Each comma delays transmission of your calling card number
for two seconds, to compensate for the delay before the number is
entered.) Enter your calling card number.
NOTE: MCI customers must enter the calling card number in the
Phone # field, and the phone number in the Use Calling Card field.
14. When you have finished setting up your phone number, tap OK.
3. Tap the Connection Type pick list, and select a connection type:
• PPP for Point-to-Point protocol. Select this type if you’re unsure
which you need. If PPP doesn’t work, ask your ISP or your system
administrator for the correct connection type.
• SLIP for Serial Line Internet protocol
• CSLIP for Compressed Serial Line Internet protocol
4. Tap the Idle Timeout pick list to specify how long your electronic
notebook waits to drop your connection when you switch out of a TCP/
IP application, and select Immediate, 1 minute, 2 minutes, 3 minutes, or
Never (until the power is off or your electronic notebook times out).
5. Enter a DNS number following the instructions in the next section.
6. Tap OK.
To delete a service template:
1. Tap the Service pick list.
2. Tap the service template you want to delete.
3. Press the menu key.
4. Tap Service, and then tap Delete.
5. Tap OK.
4. In the pick list, tap any of the following commands to select them, and
then enter additional information if a field appears:
• Wait For to instruct Dana to wait for specific characters from the
TCP/IP server before executing the next command.
• Send to transmit specific characters to the TCP/IP server to which
you are connecting.
• Send CR to transmit a carriage return or LF character to the TCP/IP
server to which you are connecting.
• Send User ID to transmit the User ID information entered in the
User ID field of the Network Preferences screen.
• Send Password to transmit the password entered in the Password
field of the Network Preferences screen. If you did not enter a
password, this command prompts you to enter one. The Password
command is usually followed by a Send CR command.
• Delay to instruct your electronic notebook to wait a specific number
of seconds before executing the next command in the login script.
• Get IP (for SLIP connections) to read an IP address and uses it as the
IP address for your electronic notebook.
• Prompt to open a dialog box and prompts you to enter text of some
kind (for example, a password or a security code).
• End to identify the last line in the login script.
5. Repeat steps 2 and 3 until you have completed the login script.
6. Tap OK, and then tap OK in the Details dialog box.
Battery considerations
Please note the following considerations for the batteries in your electronic
notebook:
• Under normal conditions, a fully charged Dana should run for over
25 hours. You can conserve battery life by minimizing the use of the
backlight feature, and changing the Auto-off setting that
automatically turns Dana off after a period of inactivity. See "Setting
the auto-off delay time" on page 163 for more information.
• If the batteries become low in the course of normal use, an alert
appears on the electronic notebook screen describing the low
battery condition. If this alert appears, connect Dana to the AC
Adapter or computer via a USB cable immediately to recharge it,
then perform a HotSync ® operation to back up your data. This
helps prevent accidental data loss.
• When installing alkaline batteries or replacing a rechargeable
battery, begin by turning Dana off (so there is no screen display).
Never remove the batteries while your electronic notebook is turned
on. When you remove the batteries, the built-in backup power of
Dana maintains memory data for a period of up to one minute.
Whenever you remove alkaline batteries, replace them immediately.
If you encounter any difficulties in the course of battery
replacement, reinstall the original batteries and wait a few minutes
for the backup power to recharge.
• If the batteries drain to the point where Dana does not operate, it
stores your data safely for about a month. In this case, there is
enough residual energy in the batteries to store the data, but not
enough to turn on your electronic notebook. If Dana does not turn
on when you press the on/off key, you should recharge the unit
immediately.
• If your battery drains and you have the unit in an uncharged state
for an extended period of time, you can lose all of the stored data. If
this happens, recharge the batteries and reset your electronic
notebook. (See "Resetting Dana" on page 211 for details.) After you
Resetting Dana
Under normal circumstances, you will not have to use the reset button. On
rare occasions, however, Dana may no longer respond to the keyboard or
tapping the screen. In this case, you need to perform a reset to get Dana
running again.
IMPORTANT: With a hard reset, all files, records and entries stored in
Dana are erased. Never perform a hard reset unless a soft reset does
not solve your problem. You can restore any data previously
synchronized with your computer during the next HotSync operation.
1. While holding down the on/off key, use the tip of an unfolded paper clip
(or similar object without a sharp tip) to gently press and release the
reset button
2. Wait for the Palm logo to appear and release the on/off key.
NOTE: When you perform a hard reset, the current date and time are
retained. Formats, preferences, and other settings are restored to their
factory default settings
Push to release
Battery To Dana
7. Replace the battery door and slide it to the right to lock it in place.
TIP: You can also click the HotSync command on the Palm Desktop
software menu bar.
NOTE: Changing the HotSync setting from the default affects only the
next HotSync operation. Thereafter, the HotSync Actions revert to their
default settings.
7. Click OK.
8. Repeat steps 4 through 7 to change conduit settings for other
applications.
9. Click Done to activate your settings.
10. Perform a HotSync operation.
NOTE: Changing the HotSync setting from the default affects only the
next HotSync operation. Thereafter, the HotSync Actions revert to their
default settings.
7. Click OK.
8. Repeat steps 4 through 7 to change conduit settings for other
applications.
9. Close the Conduit Settings window.
10. Perform a HotSync operation.
Operating problems
I don’t see anything on my Dana screen
Try each of these in turn:
• Press the on/off key to ensure your Dana is turned on.
• Press the function-contrast key. If the Contrast dialog box appears,
adjust the contrast by holding down the function-PgUp key for a
few seconds. If this doesn’t work, hold the function-PgDn key for a
few seconds.
• Make sure the battery is properly charged.
• Perform a soft reset. If Dana still doesn’t turn on, perform a hard
reset. See "Performing a hard reset" on page 211.
Application problems
I tapped the Today button, but it does not show the correct date.
Your Dana is not set to the current date. Make sure the Set Date box in the
General Preferences screen displays the current date. See "General
preferences" on page 163 for more information.
HotSync problems
I cannot do a HotSync operation; what should I check to make sure I
am doing it correctly?
• Make sure the USB cable is connected securely to Dana and your
computer.
On a PC try these steps:
• Check the Windows system tray to make sure the HotSync Manager
is running. If it is not, open Palm Desktop software.
• Click the HotSync Manager and make sure that the Local USB
option has a check next to it.
On a Macintosh computer try these steps:
• Make sure HotSync Manager is enabled. If it is not, double-click the
HotSync Manager icon in the Palm folder and enable HotSync
Manager on the HotSync Controls tab.
Dana displays the message “Waiting for sender” when it’s near my
computer’s infrared port.
• Your computer’s infrared port may be set to search automatically
for the presence of other infrared devices. Consult the
documentation for your operating system for information about
turning off this option.
• In some cases, simply moving Dana away from the computer’s
infrared port solves the problem.
Beaming problems
I cannot beam data to another Dana or Palm OS device.
• Confirm that your Dana and the other Dana are between ten
centimeters (approximately 4") and one meter (approximately 39")
apart, and that the path between the two Danas is clear of obstacles.
Beaming distance to other handheld computers based on the Palm
Computing platform may be different.
• Move Dana closer to the receiving device.
• Perform a soft reset. See "Performing a soft reset" on page 211 for
more information.
Password problems
I forgot my password, and my Dana is not locked.
• First, use the password hint to try to remember the password. If this
does not help, you can use Security to delete the password. If you
do this, Dana deletes all entries marked as private. However, if you
perform a HotSync operation before you delete the password: the
HotSync process backs up all entries, whether or not they are
marked private. In this case, the following procedure restores your
private entries and lets you access them:
1. Use the Palm Desktop software and USB cable to synchronize your data.
2. Tap Forgotten Password in Security to remove the password and delete
all private records.
3. Perform a HotSync operation to synchronize your data and restore the
private records by transferring them from your computer to Dana.
230 I n t e rn a t i o n a l a n d S p e c i a l C h a r a c t er s
ö o key followed by Function-: dieresis accent
ø Function-o
Ø Function-Shift-o
° Function-d
™ Function-t
© Function-g
ç Function-c
Ç Function-Shift-c
§ Function-s
¶ Function-\
æ Function-a
Æ Function-Shift-a
• Function-w
¿ Function-/
¡ Function-1
‘ Function-[
’ Function-]
“ Function-Shift-[
” Function-Shift-]
232 I n t e rn a t i o n a l a n d S p e c i a l C h a r a c t er s
Table 19. Accents
` (grave accent) `
^ (circumflex) Shift-^
~ (tilde) Shift-~
€ Function-e
£ Function-p
¢ Function-5
¤ Function-j
¥ Function-y
$ Shift-4
½ Function-2
¼ Function-4
¾ Function-3
± Function-=
ƒ Function-f
µ Function-u mu
234 I n t e rn a t i o n a l a n d S p e c i a l C h a r a c t er s
APPENDIX C
Configuring an
Infrared Modem for
Dana and Aileron
This appendix covers how to setup your infrared modem, Dana and
computer to work with the Aileron email program. If you are using
another email program you can still use this as a general guideline, but you
will need to enter the settings specific to the email program you are using.
Setting up Dana
You must perform a few steps to prepare your electronic notebook for
communicating using an infrared modem.
8. Tap OK.
Setting up Aileron
You must perform a few steps to configure your email account information
and setup Aileron to communicate using an infrared modem.
To prepare Aileron:
1. Press the apps key repeatedly till you see ALL in the top right corner of
the Applications Launcher.
2. Tap the Aileron icon.
3. Tap the Start Here button in the lower left-hand corner of Aileron’s main
screen to start the Configuration Wizard. If there is no “Start Here”
button then press the menu key. Under the Options menu tap Modem,
then continue to step 5.
NOTE: On the Pegasus III modem, set the switch on the modem’s rear
panel to IR. The modem automatically shuts off after a certain period of
inactivity. If the green light goes off, press the ON button on the front
panel to turn the modem back on.
2. Tap Mail.
3. Tap Connect.
4. When Aileron is finished sending and receiving emails, it will prompt
you with a dialog. Tap Done.
NOTE: You should have successfully received any emails waiting for
you and sent any that you have written. Please see the Aileron manual
for instructions on how to use it most effectively.
241
D Files 1-8 65
data FineType Converter 81
entering 26 fonts, AlphaWord 81
importing 51, 191 fonts, choosing 141
date full-screen pen stroke 161
setting 28
Date Book G
adding address information 96 Graffiti
changing view 99 alphabet 42
Day view 90 capital letters 42
displaying 89 extended characters 45
time slot display 104 ShortCuts 48, 164
views 89 symbols 45
Day view 90 tips 41
compressing 104 using 38
event conflicts 101 writing 39
desktop software Graffiti 2
installing 31 punctuation marks 42
removing 59
device H
customizing 27
hard reset 211
locking 62
HotSync
displaying tips 26
conduits 188
DNS numbers, setting 202
customizing applications 183
File Link 191
E setting up 182
Edit menu 128 user profile 181
end time 104 HotSync operations
entering data 26 initializing 179
events via modem 185
continuous 93, 95 via network 189
repeating 93, 95
rescheduling 96 I
scheduling 89 importing data 51
spotting conflicts 101 infrared (IrDA) text transfer 76
timed 90
infrared printing 73, 134
untimed 92, 93
insistent alarms 143
expansion card
interface elements 23
beaming applications 152
copying an application 152 IP addresses, setting 202
displaying application information 151 IrDA printing 73, 134
F K
File Link 191 key repeat 169
keyboard
242
app shortcuts 168 recovering 63
computer 50 personalizing device 27
key repeat 169 phone
keyboard layout 170 connection to device 194
onscreen 37 phone numbers
power on keys 169 displaying different type 116
special needs 170 using phone lookup 136
keyboard layout 170 power on keys 169
preferences
L Date Book 98
locking device 62 Digitizer 21
login script 203 formats 162
general 164
keys 160
M network 196
Mac OS system requirements 14 owner 27, 164
Memo List 122 pen 161
Memo Pad, using 121 setting 27
memos setting date 28
creating 121 ShortCuts 49
moving through 123 To Do List 111
reviewing 122 printing 73
sorting 123 punctuation marks, writing 42
menus purging records 130
choosing commands 25
modem R
HotSync conduits 188
records
preparing for HotSync 187, 235, 236
attaching notes 140
Month view 101, 104
categorizing 131, 134
creating 127
N deleting 129
network editing 127
preferences 196 finding 135
service templates 200 private 138
Network Log 206 purging 130
non-ASCII characters in login scripts 205 sorting 137
notes, using 140 Reminder dialog screen 144
remote connections
O configuring 193
login script 203
opening applications 22
making 205
troubleshooting 206
P removing
password applications 58
assigning 61 desktop software 59
changing or deleting 61
243
rotating the screen 172 T
tapping, using stylus 20
S TCP/IP software
screen contrast 21 about 193
screen, calibrating 21 connecting via 205
screen, rotating 172 telephone numbers, selecting 116
securing records 138 thesaurus 70
security time
assigning and editing passwords 61 setting 28
making records private 138 time bars 101, 104
masking and hiding records 60 tips
setting options 60 displaying 26
using a password when logging onto your ISP To Do List
or dial-up service 197 changing display 111
Service Connection Progress messages 206 changing due dates 110
ShortCuts changing priorities 110
creating 49 checking off items 109
editing 50 creating items 107
Graffiti 48, 164 opening 107
soft reset 211 private entries 110
sorting recording completion date 112
To Do List items 111 setting priorities 108
sounds sorting items 111
alarm sound effects 144 type-select emulation 56
volume 164
special needs keyboard 170 U
spell check 67 upgrade information 18
start time 104, 105
stylus W
replacing 20
Week view 99
tapping versus clicking 20
symbols, writing 45 Windows system requirements 14
wireless text transfer 76
system requirements 14
244