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    Checklist For Travel Grant Reimbursement Claim For Presentation of Paper in A National or International Conference

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    Al-Marifat Org
    This document provides a checklist for travelers claiming reimbursement from a grant for attending a national or international conference. It lists 9 required documents for reimbursement, including a cover letter with conference details, award letter, expense breakdown, original travel receipts, registration receipt, accommodation receipt, conference program, published paper, and justification for non-PIA travel. It also provides instructions that the claim can be submitted directly or through the registrar, the grant will be within sanctioned amounts based on receipts, and how the reimbursed funds will be distributed.

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    Checklist For Travel Grant Reimbursement Claim For Presentation of Paper in A National or International Conference

    Uploaded by

    Al-Marifat Org
    18 views1 page
    This document provides a checklist for travelers claiming reimbursement from a grant for attending a national or international conference. It lists 9 required documents for reimbursement, including a cover letter with conference details, award letter, expense breakdown, original travel receipts, registration receipt, accommodation receipt, conference program, published paper, and justification for non-PIA travel. It also provides instructions that the claim can be submitted directly or through the registrar, the grant will be within sanctioned amounts based on receipts, and how the reimbursed funds will be distributed.

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    This document provides a checklist for travelers claiming reimbursement from a grant for attending a national or international conference. It lists 9 required documents for reimbursement, including a cover letter with conference details, award letter, expense breakdown, original travel receipts, registration receipt, accommodation receipt, conference program, published paper, and justification for non-PIA travel. It also provides instructions that the claim can be submitted directly or through the registrar, the grant will be within sanctioned amounts based on receipts, and how the reimbursed funds will be distributed.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    18 views1 page

    Checklist For Travel Grant Reimbursement Claim For Presentation of Paper in A National or International Conference

    Uploaded by

    Al-Marifat Org
    This document provides a checklist for travelers claiming reimbursement from a grant for attending a national or international conference. It lists 9 required documents for reimbursement, including a cover letter with conference details, award letter, expense breakdown, original travel receipts, registration receipt, accommodation receipt, conference program, published paper, and justification for non-PIA travel. It also provides instructions that the claim can be submitted directly or through the registrar, the grant will be within sanctioned amounts based on receipts, and how the reimbursed funds will be distributed.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 1

    Checklist for Travel Grant Reimbursement Claim

    For presentation of paper in a national or international conference

    Document
    Sr. No. Documentary Evidence Attached
    (√/X)
    1. Cover letterwith information of the conference attended (one page)

    2. .Copy of HEC Award/Sanction letter.

    3. Detailed breakup of the actual expenditures

    4. Used Airticket/e-ticket,Boarding Passes. (original) and Invoice of Travel Agent

    5. Registration Receipt, mentioning grantee’s name and the actual amount.(original)

    Accommodation Receipt, mentioning grantee’s name, duration of stay, and amount.


    6.
    (original)

    7. Copy of conference program reflecting the placement of your paper in the conference

    8. Copy of relevant abstract/paper published in the conference proceedings/journal.

    Justification for not flying with PIA (ONLY for applicants who travelled on other
    9.
    international airlines).

    Information/Instructions
     The claim can be submitted directly or through proper channel (Registrar’s Office)
     The grant will be released on the basis of ticket(s)/receipt(s) received within sanctioned amounts.

    The grant (crossed cheque) will be sent to the forwarding/endorsing authority (Vice

    Chancellor/Rector/President/Director) for onward transmission to the Grantee

    The scholars studying abroad, having their bank accounts in Pakistan,should furnish their permanent

    addresses(within country) at which crossed cheques will be sent.

    No receipt is required for local transportation, food stuffs, services etc. These expenditures are covered

    in Daily Allowance (DA).

     Visa fee will be borne by the grantee.

     For any query regarding reimbursement, contact [email protected]

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