Denmark WP Process Document (AutoRecovered)
Denmark WP Process Document (AutoRecovered)
Denmark WP Process Document (AutoRecovered)
18-July-2016
INDEX
All employees who are A, B and C levels who are on the rolls of the company.
Retainers (who are on direct contract with the Company for more than 12 months)
equivalent to A12 and above cadre.
Retainers will need exceptional approval from Head - International Mobility
Should have a Passport with a minimum validity of 6 months with at least two blank pages.
a. Document Specifications :
In soft copies
Clear & Legible
It should be in PDF/Word Doc format ( wherever applicable )
If PDF, each file size should be less than 1 MB
L&T Infotech Proprietary
18-July-2016
c. General Information :
All forms to be filled in BLOCK LETTERS.
Applicant signature on visa forms should match with signature on their Passport.
Applicants can be asked for additional documents if deemed necessary by the Immigration
Samples /
Document Checklists Forms Instructions
Confirmation letter
Updated Resume
Power of Attorney
Power of
Attorney_Fast Track.pdf
L&T Infotech Proprietary
18-July-2016
Power of Attorney
Power of
Attorney_Fast Track.pdf
Power of Attorney
Power of
Attorney_Fast Track.pdf
Download from
Highest Degree Certificates
DMS
L&T Infotech Proprietary
18-July-2016
Download from
LTIL offer Letter
DMS
Important note:
International Mobility Team will download the degree certificate copy uploaded by the
employee in the Empower system.
Employee is required to upload the copy of the highest degree certificate in the system.
Covering Letter
18-July-2016
Visa Facilitation
Step 1 Desk Verify all the documents against the documents checklist. Day 0 + 1
Visa Facilitation Save all the documents under a common directory named with “PS
Step 2A Day 0 + 1
Desk Number_Applicant’s Name”.
Visa Facilitation
Desk
Step 2B Create the case number in IMage. Day 0 + 1
Visa Processing Initiate request with Compensation Team for Salary Certificate and
Step 2C Day 0 + 2
Officer prepares the Employment Agreement Letter
Visa Processing Forwards the Completed set of documents to Denmark Office with
Step 4 Day 0 + 3
Officer a Mail notification.
Representative
Obtain Signature from Country Manager in the Employment
Step 5A from Denmark Day 0 + 6
Agreement Letter.
Office
Representative
Fills the Employer information in Visa Application form AR1, i.e
Step 5B from Denmark Day 0 + 7
client details, salary inputs, Company’s turnover etc.
Office
Representative
Prepares to make the online fee payment for the concern WP
Step 5C from Denmark Day 0 + 7
application received through Corporate Card.
Office
Representative
Step 5D from Denmark Facilitates the filing of the case with Danish Immigration Services. Day 0 + 8
Office
Representative
Forwards the complete application documents to DIS through
Step 6A from Denmark Day 0 + 9
courier.
Office
Representative
Step 6B from Denmark Forwards the receipt for Bio-Metric Process. Day 0 + 9
Office
L&T Infotech Proprietary
18-July-2016
Day 0 +
Step 7 Employee Competes and confirms the Bio-Metric Process with VFS
11
Day 0 +
Step 8 DIS Acknowledges the documents receipt and initiates the process
12
Day 0 +
Step 9 DIS Takes a decision and forwards the Original WP approval
34
Representative
Denmark Office informs and shares the copy of the WP approval Day 0 +
Step 10 from Denmark
with VPO. 35
Office
Visa Processing Forwards the Approval copy to VSO with CC to BUC, Employee Day 0 +
Step 11
Officer and FHR Europe. 35
Day 0 +
Step 13 Employee/BU Submits the Stamping Documents to VSO.
36
Day 0 +
Step 15 Travel Agent Submits the documents to Embassy
38
Day 0 +
Step 16 Embassy Scrutinize the application and Issues the Visa to Travel Agent
39
Day 0 +
Step 17 Travel Agent Forwards the Passport to VSO
39
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Visa Facilitation Mail Communication to the Employee on receipt of passport, with Day 0 +
Step 18B Desk CC to [email protected] 40
Representative
Prepares to make the online fee payment for the concern WP
Step 5C from Denmark Day 0 + 7
application received through Corporate Card.
Office
Representative
Facilitates the filing of the case with Danish Immigration
Step 5D from Denmark Day 0 + 8
Services.
Office
Representative
Forwards the complete application documents to DIS through
Step 6A from Denmark Day 0 + 9
courier.
Office
Representative
Step 6B from Denmark Forwards the receipt for Bio-Metric Process. Day 0 + 9
Office
Step 8 DIS Acknowledges the documents receipt and initiates the process Day 0 + 12
Step 9 DIS Takes a decision and forwards the Original WP approval Day 0 + 34
Representative
Denmark Office informs and shares the copy of the WP approval
Step 10 from Denmark Day 0 + 35
with VPO.
Office
Step 16 Embassy Scrutinize the application and Issues the Visa to Travel Agent Day 0 + 39
Each and every milestone will be tracked and updated by the VISA Processing Officer for each case and the
same will be provided to VISA Facilitation Officer.
These are the normal timelines. Unforeseen peaks need to be planned and worked out accordingly.
Step 8, 9, 10, 15, 16 & 17 are dependent on external Stakeholders and hence the time could vary.
L&T Infotech Proprietary
18-July-2016
(7) Frequently Asked Questions (FAQs) on the Denmark Work Permit Process
Q Can the Work Permit be valid if I have not used my work visa for more than six months?
A Work Visa not utilized for 90 days would automatically turn VOID.
A No.
A No, you will need to work for the same client for which the WP is filed i.e ‘A’
Q I have returned back to offshore. Can I extend my residence permit from offshore?
If you stay out of the country (Denmark) for more than 6 months and when you cancel your CPR, the
A
RP card get lapsed and VOID.
Q How long can I hold on with my VISA stamping after the receipt of approval letter?
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Employee [s] to contact Denmark office for applying Residence Permit Card
18-July-2016
(10) Acronyms
WP Work Permit
BV Business Visa
RP Residence Permit