Vol14 ch01 Appx1b
Vol14 ch01 Appx1b
Vol14 ch01 Appx1b
Note: For a cross-linked matrix of the solicitations provisions and clauses in this
appendix, see: Guide, Vol 14, Appx 1C (Matrix of Solicitation Provisions and Clauses
(Including Key)).
B.1.1 Definitions
Provision
A term or condition used only in solicitations and applying only before award,
e.g., provisions which provide information about how offers will be evaluated.
These are generally incorporated at the end of solicitation documents in order to
easily omit them from the award document.
Clause
A term or condition used in solicitations and contracts and applying both before
and after award.
B.1.2 Applicability
This Appendix sets forth standard provisions and clauses to be included in solicitations
and contracts for products and services. Applicable provisions and clauses must be
included in the prescribed Uniform Contract Format (UCF) section when issuing a
solicitation or contract which is required to follow the UCF. See: Appx 1A (Uniform
Contract Format) and Appx 1C (Matrix of Solicitation Provisions and Clauses (Including
Key)). When UCF does not apply, such as in small purchase procedures, incorporate
appropriate clauses and provisions in the following order:
Provisions and clauses are numbered with the chapter or appendix prescribing their use
in Volume 14 of the Guide. For instance, Clause 1-1 is in Chapter 1, Provision 2-1 is in
Chapter 2, and Provision B-1 is prescribed in this Appendix 1B.
Beneath each clause or provision title are instructions on where in this volume of the
Guide the prescription for the usage of that clause or provision is located.
whether the clause or provision is always required (R) for a specific type of
procurement or only required when certain conditions apply (A).
(b) Clause B-5, Clauses Incorporated by Reference is included in all solicitations and
contracts.
(c) Clause B-20, Computer Generated Forms is included in all solicitations and
contracts that require the contractor to submit data on standard or optional forms.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 1-3
(end)
This contract incorporates one or more clauses by reference, with the same force
and effect as if they were given in full text. Upon request, the contracting officer
will make their full text available. Also, the full text of a clause may be accessed
electronically at this address:
http://www.uscourts.gov/procurement.aspx.
(end)
(b) Unless prohibited by the contracting officer, any data required to be submitted on
a judiciary unique form may be submitted on a computer generated version of the
form provided there is no change to the name, content, or sequence of the data
elements on the form and provided the form carries the judiciary form number
and edition date.
(c) If the contractor submits a computer generated version of a form that is different
than the required form, then the rights and obligations of the parties will be
determined based on the content of the required form.
(end)
(a) The contractor covenants that throughout the term of this contract no contractor
employee who performs services under this contract will be an officer or
employee of the government of the United States.
(b) If the contractor be an individual, the contractor covenants that throughout the
term of this contract the individual will not be or become an officer or employee of
the government of the United States. If during the term of contract the contractor
intends to become an officer or employee of the government, the contractor shall
advise the contracting officer in writing of such intentions so appropriate
measures may be taken.
(c) If the contractor be other than an individual, the contractor covenants that
throughout the term of this contract no partner, principal, officer, stockholder, or
other person having a financial interest in the contractor or the ability to control
the contractor, directly or indirectly, will be or become an officer or employee of
the government of the United States. The status of a stockholder as an officer or
employee of the government of the United States will not constitute a violation of
this subsection if the stock of the contractor is traded publicly over the counter or
on a regional or national stock exchange.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 1-5
(d) For purposes of subsection (c), a business or partnership interest or stock owned
by a spouse, child, or parent of an officer or employee of the government of the
United States shall be deemed to be owned by such officer or employee.
(e) The violation of any subsection of this section will constitute a material breach for
which the judiciary may seek any and all remedies under the contract, including
termination.
(end)
(a) The contractor specifically agrees that there is no conflict of interest arising from
the services to be provided under this agreement. The contractor further agrees
that no employee, principal, or affiliate is in any such conflict.
(b) Work under this contract may create a future conflict of interest that could prohibit
the contractor from competing for, or being awarded future judiciary contracts.
The following examples illustrate situations in which questions concerning
potential conflicts of interest may arise:
(end)
(a) The right of the contractor to proceed may be terminated by written notice if, after
notice and hearing, the Procurement Executive or designee determines at a
level above the contracting officer that the contractor, its agent or another
representative:
(b) The facts supporting this determination may be reviewed by any court having
lawful jurisdiction.
(c) If this contract is terminated under paragraph (a) of this clause, the judiciary is
entitled to pursue the same remedies as in a breach of contract.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 1-7
(d) The rights and remedies of the judiciary provided in this clause shall not be
exclusive and are in addition to any other rights and remedies provided by law or
under this contract.
(end)
(a) The judiciary reserves the right to disclose information provided by the
contractor, in response to a request by a member of the general public. Upon
receipt of a written request, the judiciary will disclose information which would
constitute public records in an agency covered by the Freedom of Information
Act. In the event the requested information consists of or includes commercial or
financial information, including unit prices, the contractor shall be notified of the
request and provided with an opportunity to comment.
(b) The contractor will thereafter be notified as to whether the information requested
will be released. The contractor understands and agrees that unit and/or
aggregate prices contained in the contract may be subject to disclosure without
consent.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-1
The judiciary does not intend to award a contract on the basis of this solicitation
or to otherwise pay for the information solicited.
(1) Although "offer" and "offeror" are used in this Request for Information,
your response will be treated as information only. It will not be used as an
offer.
(2) This solicitation is issued for the purpose of: [state purpose]
(end)
(a) The contractor shall use and maintain a written inspection or quality control
system acceptable to the judiciary for the products under this contract. The
contractor shall tender to the judiciary for acceptance only products which have
been inspected in accordance with the acceptable inspection system and have
been found by the contractor to be in conformity with contract requirements. As
part of the system, the contractor shall prepare records evidencing all inspections
made under the system and the outcome. These records shall be kept complete
and made available to the judiciary during contract performance and for at least
three years after acceptance. The judiciary has the right to evaluate the
acceptability and effectiveness of the contractor's inspection system before
award and during contract performance. This evaluation may be used to
determine the extent of judiciary inspection and testing, but this does not waive
its right to inspect and test all items. The right of review, whether exercised or
not, does not relieve the contractor of the obligations under the contract.
(b) The judiciary has the right to inspect and test all products provided under this
contract, to the extent practicable, at all times and places, including the period of
manufacture, and in any event before acceptance. The judiciary will perform
inspections and tests in a manner that will not unduly delay the work. The
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-2
judiciary assumes no contractual obligation to perform any inspection and test for
the benefit of the contractor unless specifically set forth elsewhere in this
contract.
(c) If requested by the judiciary, the contractor shall provide all reasonable facilities
and assistance to the judiciary inspectors. If the judiciary performs inspections or
tests on the premises of the contractor or a subcontractor, the contractor shall
furnish, and shall require subcontractors to furnish, at no increase in contract
price, all reasonable facilities and assistance for the safe and convenient
performance of these duties. Except as otherwise provided in the contract, the
judiciary shall bear the expense of judiciary inspections or tests made at other
than the contractors or subcontractors premises; provided, that in case of
rejection, the judiciary shall not be liable for any reduction in the value of
inspection or test samples.
(d) The judiciary may require the contractor to correct or replace any products that
fail to comply with the requirements of this contract. Products are nonconforming
when they are defective in material or workmanship or are otherwise not in
conformity with contract requirements. The judiciary may reject nonconforming
supplies with or without disposition instructions. Upon determining that the
products are nonconforming, the judiciary may, at its discretion:
(2) acquire replacement products from another source, and charge the
contractor for any costs incurred by the judiciary; or
(f) If the contractor fails to proceed with reasonable promptness to remove, replace
or correct rejected products, the judiciary may:
(g) If the contractor does not correct or replace the products within the contract
delivery schedule, the contracting officer may require an equitable price reduction
as consideration for late delivery.
(h) Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes
amounting to fraud, or as otherwise provided in the contract.
(i) The contracting officer may require a price reduction for consideration for any
judiciary costs incurred for:
(1) the total time, including round-trip travel time, lost by judiciary
representatives when the contractor is not ready for inspection at the time
inspection and testing is requested by the judiciary; and
(2) the total time, including round-trip travel time, required by judiciary
representatives for reinspection and retesting necessitated by rejection.
(end)
(a) The contractor shall provide and maintain an inspection system acceptable to the
judiciary covering the performance of services under this contract. Complete
records of all inspection work performed by the contractor shall be maintained
and made available to the judiciary during contract performance and for at least
three years after acceptance.
(b) The judiciary has the right to inspect and test all services provided under this
contract, to the extent practicable, at all times and places during the term of the
contract. The judiciary will perform inspections and tests in a manner that will not
unduly delay the work.
(c) If the judiciary performs inspections or tests on the premises of the contractor or
a subcontractor, the contractor shall furnish, and shall require subcontractors to
furnish, at no increase in contract price, all reasonable facilities and assistance
for the safe and convenient performance of these duties.
(d) If any of the services do not conform with contract requirements, the judiciary
may require the contractor to perform the services again in conformity with
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-4
(1) require the contractor to take necessary action to ensure that future
performance conforms to contract requirements; and
(2) reduce the contract price to reflect the reduced value of the services
performed.
(e) If the contractor fails to promptly perform the services again or to take the
necessary action to ensure future performance in conformity with contract
requirements, the judiciary may:
(end)
(a) Title to products furnished under this contract shall pass to the judiciary upon
formal acceptance, regardless of when or where the judiciary takes physical
possession, unless the contract specifically provides for earlier passage of title.
(b) Unless the contract specifically provides otherwise, risk of loss of or damage to
products shall remain with the contractor until, and shall pass to the judiciary
upon:
(c) Paragraph (b) of this clause shall not apply to products that so fail to conform to
contract requirements as to give a right of rejection. The risk of loss of or
damage to such non-conforming products remains with the contractor until cure
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-5
(d) Under paragraph (b) of this clause, the contractor shall not be liable for loss of or
damage to products caused by the negligence of officers, agents, or employees
of the judiciary acting within the scope of their employment.
(end)
(end)
(end)
(a) The contractor warrants that all products furnished under this contract, including
packaging and markings, will be free from defects in material or workmanship
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-6
and will conform with the specifications and all other requirements of this
contract.
(b) The contracting officer will give written notice to the contractor of any breach of
warranty and either:
(2) retain them, reducing the contract price by an amount equitable under the
circumstances.
(d) The rights and remedies of the judiciary provided in this clause are in addition to,
and do not limit, any rights afforded to the judiciary by any other clause of the
contract.
(end)
(a) Definition. "Acceptance," as used in this clause, means the act of an authorized
representative of the judiciary by which the judiciary assumes for itself, or as an
agent of another, approves specific services, as partial or complete performance
of the contract.
given to the contractor; e.g., "within 30 days from the date of acceptance by the
judiciary"; within 1000 hours of use by the judiciary;" or other specified event
whose occurrence will terminate the period of notice, or combination of any
applicable events or period of time]. This notice will state either
(d) If the judiciary does not require correction or re-performance, the contracting
officer will make an equitable adjustment in the contract price.
(end)
(a) The judiciary reserves the right to specify the mode of transportation and routing
to be employed.
(b) Destination: If the contract specifies "F.o.b. destination," the following apply:
(i) pack and mark shipments to comply with contract specifications or,
in their absence, prepare shipments in accordance with carrier
requirements;
(iii) deliver the shipment in good order and condition to the point of
delivery specified in the contract;
(vi) pay and bear all delivery costs to the specified point of delivery.
(c) Origin: If the contract specifies "F.o.b. origin," the following apply:
(1) "F.o.b. origin" means delivery, free of expense to the judiciary to the
carrier or shipment facility as follows:
(i) delivery on board the indicated type of conveyance of the carrier (or
of the judiciary, if specified), to the specified point from which the
shipment will be made and from which line haul transportation
service (as distinguished from switching, local drayage, or other
terminal service) begins;
(i) pack and mark shipments to comply with contract specifications or,
in their absence, prepare the shipment in accordance with carrier
requirements and good commercial practices and secure the lowest
applicable transportation charge.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-9
(iii) deliver the shipment in good order and condition to the carrier,
when loaded by the contractor, load, stow, trim, block, and/or brace
shipments as required by the carrier's rules and regulations.
(F) the signature of carrier's agent and the date the shipment is
received by the carrier.
(vii) supply with each invoice a memorandum copy of the bill of lading,
clearly indicating the signature of the carrier's agent, date of pickup,
and the weight accepted by the carrier. If the weight is determined
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-10
"I certify that the weight information is that obtained from the
carrier.
Signed:
(3) If the judiciary has not specified otherwise, the contractor shall ship on
commercial bills of lading.
(5) The contractor shall annotate the commercial bill of lading as follows:
(6) The actual transportation costs, not to exceed $100 per shipment, will be
added to the contractor's invoice as a separate item. The costs shall be
based on the lowest published rate on file with the Interstate Commerce
Commission or any state regulatory body. They shall be supported by
freight or express receipts marked "prepaid."
(end)
Transportation is for the judiciary [name of the specific court unit or federal
public defender organization] and the actual total transportation charges paid to
the carrier(s) by the consignor or consignee are assignable to, and will be
reimbursed by, the judiciary.
(end)
(a) The judiciary requires all items to be delivered by no later than _______. The
offeror proposes delivery of all items by no later than __________.
(b) The judiciary will evaluate equally, as regards time of delivery, offers that
propose delivery within the period specified above. Offers that propose delivery
that will not clearly fall within the required delivery period will be deemed
unacceptable. The judiciary reserves the right to award on the basis of either the
required delivery schedule or the proposed delivery schedule when an offeror
proposes an earlier delivery schedule than required above. If the offeror
proposes no other delivery schedule, the required delivery schedule above will
apply.
(c) The required delivery schedule may be stated in terms of days after the effective
date of the contract award or specific dates.
(end)
(a) The judiciary desires delivery to be made according to the following schedule:
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-12
If the offeror is unable to meet the desired delivery schedule, it may, without
prejudicing evaluation of its offer, propose a delivery schedule below. However,
the offeror's proposed delivery schedule shall not extend the delivery period
beyond the time for delivery in the judiciary's required delivery schedule as
follows:
Offers that propose delivery of a quantity under such terms or conditions that
delivery will not clearly fall within the applicable required delivery period specified
above, will be considered non-responsive and rejected. If the offeror proposes
no other delivery schedule, the desired delivery schedule above will apply.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-13
(b) Attention is directed to the Contract Award provision of the solicitation that
provides that a written award or acceptance of offer mailed or otherwise
furnished to the successful offeror results in a binding contract. The judiciary will
mail or otherwise furnish to the offeror an award or notice of award not later than
the day the award is dated. Therefore, the offeror shall compute the time
available for performance beginning with the actual date of award, rather than the
date the written notice of award is received from the contracting officer through
the ordinary mails. However, the judiciary will evaluate an offer that proposes
delivery based on the contractor's date of receipt of the contract or notice of
award by adding (1) five calendar days for delivery of the award through the
ordinary mails, or (2) one working day if the solicitation states that the contract or
notice of award will be transmitted electronically. (The term "working day"
excludes weekends and U.S. federal holidays.) If, as so computed, the offered
delivery date is later than the required delivery date, the offer will be considered
non-responsive and rejected.
(end)
(a) The term F.o.b. destination, within judiciarys premises, as used in this clause,
means free of expense to the judiciary delivered and laid down within the doors
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-14
(1) (i) pack and mark the shipment to comply with contract specifications;
or
(3) deliver the shipment in good order and condition to the point of delivery
specified in the contract;
(4) be responsible for any loss of and/or damage to the products occurring
before receipt of the shipment by the judiciary at the delivery point
specified in the contract;
(5) furnish a delivery schedule and designate the mode of delivering carrier;
and
(6) pay and bear all charges to the specified point of delivery.
(end)
(a) A variation in the quantity of any item called for by this contract will not be
accepted unless the variation has been caused by conditions of loading,
shipping, or packing, or allowances in manufacturing processes, and then only to
the extent, if any, specified in paragraph (b) of this clause.
* Contracting officer will insert in the blank the designation(s) to which the
percentages apply, such as:
(end)
The contractor is responsible for the delivery of each item quantity within
allowable variations, if any. If the contractor delivers, and the judiciary receives,
quantities of any item in excess of the quantity called for (after considering any
allowable variation in quantity), such excess quantities will be treated as being
delivered for the convenience of the contractor. The judiciary may retain such
excess quantities up to $250 in value without compensating the contractor
therefore, and the contractor waives all right, title, or interests therein. Quantities
in excess of $250 will, at the option of the judiciary, either be returned at the
contractor's expense or retained and paid for by the judiciary at the contract unit
price.
(end)
(a) Unless otherwise specified, preservation, packaging, and marking for all items
delivered hereunder shall be in accordance with commercial practice and
adequate to insure acceptance by common carrier and safe arrival at destination.
The contractor shall place the contract number and delivery order number, or
purchase order, as applicable, on or adjacent to the exterior shipping label or
include them on the internal packing slip. For any magnetic media provided, the
contractor shall provide extra markings for protection against exposure to
magnetic fields or temperature extremes.
(b) All documentation, reports, and other deliverables shall be clearly marked with
the project title, contract number, and delivery order number (when applicable).
Unless otherwise specified, all items shall be packaged and packed in
accordance with normal commercial practices (e.g., if magnetic media is
involved, extra marking shall be considered for protection against exposure to
magnetic fields or temperature).
(end)
(a) The contractor recognizes that the services under this contract are vital to the
judiciary and shall be continued without interruption and that, upon contract
expiration, a successor, either the judiciary or another contractor, may continue
them. The contractor agrees to:
(2) exercise its best efforts and cooperation to effect an orderly and efficient
transition to a successor.
(b) The contractor shall, upon the contracting officers written notice:
(1) furnish phase-in, phase-out services for up to 90 days after this contract
expires, and
(2) negotiate in good faith a plan with a successor to determine the nature
and extent of phase-in, phase-out services required. The plan shall
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-17
(c) The contractor shall allow as many personnel as practicable to remain on the job
to help the successor maintain the continuity and consistency of the services
required by this contract. The contractor also shall disclose necessary personnel
records and allow the successor to conduct on-site interviews with these
employees. If selected employees are agreeable to the change, the contractor
shall release them at a mutually agreeable date and negotiate transfer of their
earned fringe benefits to the successor.
(d) The contractor shall be reimbursed for all reasonable phase-in, phase-out costs
(i.e., costs incurred within the agreed period after contract expiration that result
from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata
portion of the fee (profit) under this contract.
(end)
(a) The contractor shall not publish or disclose in any manner, without the
contracting officer's written consent, the details of any safeguards either
designed or developed by the contractor under this contract or otherwise
provided by the judiciary.
(b) To the extent required to carry out a program of inspection to safeguard against
threats and hazards to the security, integrity, and confidentiality of judiciary data,
the contractor shall afford the judiciary access to the contractor's facilities,
installations, technical capabilities, operations, documentation, records, and
databases.
(c) If new or unanticipated threats or hazards are discovered by either the judiciary
or the contractor, or if existing safeguards have ceased to function, the
discoverer shall immediately bring the situation to the attention of the other party.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-18
(a) The contracting officer may, at any time, by written order to the contractor,
require the contractor to stop all, or any part, of the work called for by this
contract for a period of 90 days after the order is delivered to the contractor, and
for any further period to which the parties may agree. The order will be
specifically identified as a stop-work order issued under this clause. Upon receipt
of the order, the contractor shall immediately comply with its terms and take all
reasonable steps to minimize the incurrence of costs allocable to the work
covered by the order during the period of work stoppage. Within a period of 90
days after a stop-work order is delivered to the contractor, or within any
extension of that period to which the parties shall have agreed, the contracting
officer will either:
(2) terminate the work covered by the order as provided in the default, or the
Termination for Convenience, clause of this contract.
(b) If a stop-work order issued under this clause is canceled or the period of the
order or any extension thereof expires, the contractor shall resume work. The
contracting officer will make an equitable adjustment in the delivery schedule or
contract price, or both, and the contract will be modified, in writing, accordingly, if:
(1) the stop-work order results in an increase in the time required for, or in the
contractor's cost properly allocable to, the performance of any part of this
contract; and
(2) the contractor asserts its right to the adjustment within 30 days after the
end of the period of work stoppage; provided, that, if the contracting officer
decides the facts justify the action, the contracting officer may receive and
act upon the claim submitted at any time before final payment under this
contract.
(c) If a stop-work order is not canceled and the work covered by the order is
terminated for the convenience of the judiciary, the contracting officer will allow
reasonable costs resulting from the stop-work order in arriving at the termination
settlement.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-19
(d) If a stop-work order is not canceled and the work covered by the order is
terminated for default, the contracting officer will allow, by equitable adjustment
or otherwise, reasonable costs resulting from the stop-work order.
(end)
(a) Individuals identified below as key personnel and accepted for this contract are
expected to remain dedicated to this contract. However, in the event that it
becomes necessary for the contractor to replace any of the individuals
designated as key personnel, the contractor shall request such substitutions in
accordance with this clause. Substitution of key personnel will be considered
under the following circumstances only:
(1) All substitutes shall have qualifications at least equal to those of the
person being replaced.
(3) Except as provided in paragraph (4) of this clause, at least 30 days (60
days if security clearance is required) in advance of the proposed
substitution, all proposed substitutions of key personnel shall be submitted
in writing to the contracting officer, including the information required in
paragraph (5) of this provision.
(4) The following identifies the requirements for situations where individuals
proposed as key personnel become unavailable because of sudden
illness, death or termination of employment. The contractor shall within 5
work days after the event, notify the contracting officer in writing of such
unavailability. If the event happens after award, the contracting officer will
determine if there is an immediate need for a temporary substitute and a
continuing requirement for a permanent substitute for the key personnel
position. The contracting officer will promptly inform the contractor of this
determination. If the contracting officer specifies that a temporary
substitute is required, the contractor shall as soon as is practical identify
who will be performing the work as a temporary substitute. The temporary
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-20
(7) The contracting officer will promptly notify the contractor in writing of
his/her approval or disapproval of all requests for substitution of key
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-21
(b) The following individuals are designated as key personnel under this contract:
_____________________________________________________________
______________________________________________________________
______________________________________________________________
(end)
Offerors or quoters are urged and expected to inspect the site where services are
to be performed and to satisfy themselves regarding all general and local
conditions that may affect the cost of contract performance, to the extent that the
information is reasonably obtainable. In no event will failure to inspect the site
constitute grounds for a claim after contract award.
(end)
Include the following clause as prescribed in 220.30.50 (Clause), inserting the amount
where indicated.
(a) If the contractor fails to complete delivery of the products, or performance of the
services within the time specified in this contract, or any extension, the contractor
shall, in place of actual damages, pay to the judiciary $_______________
(contracting officer insert amount) for liquidated damages as agreed for each
calendar day of delay.
be liable for the agreed liquidated damages accruing until the time the judiciary
may reasonably obtain delivery or performance of similar products or services.
The liquidated damages will be in addition to excess costs of re-procurement.
(c) The contractor will not be charged with liquidated damages when the delay in
completion of delivery or performance arises out of causes beyond the control
and without the fault or negligence of the contractor.
(end)
(a) Title to judiciary property provided under this contract remains in the judiciary.
The contractor may use the judiciary property only in connection with this
contract. The contractor shall secure judiciary property and maintain adequate
property control records in accordance with sound industrial practice and shall
make them available for judiciary inspection at all reasonable times.
(b) Upon delivery of judiciary property to the contractor, the contractor assumes the
risk and responsibility for its loss or damage, except:
(c) Upon completing this contract, the contractor shall follow the contracting officer's
instructions regarding the disposition of all judiciary property not consumed in
performing this contract or previously delivered to the judiciary. The contractor
shall prepare for shipment, deliver F.o.b. origin, or dispose of the judiciary
property, as directed or authorized by the contracting officer. The net proceeds
of any such disposal will be credited to the contract price or will be paid to the
judiciary as directed by the contracting officer.
(d) The items of property are listed in an inventory of items attached to this contract
and the contractor shall notify the judiciary on any required adjustments.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-23
(a) The judiciary will evaluate offers for purposes of award by adding the total price
for all options to the total price for the basic requirement. Evaluation of options
does not obligate the judiciary to exercise the option(s).
(b) Any offer that is materially unbalanced as to prices for basic and option quantities
may be rejected. An unbalanced offer is one that is based on prices significantly
less than cost for some work and prices that are significantly overstated for other
work.
(end)
The judiciary will evaluate offers for award purposes by including only the price
for the basic requirement; i.e., options will not be included in the evaluation for
award purposes.
(end)
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-24
The judiciary may increase the quantity of products called for in this contract by
requiring the delivery of the numbered line item(s) identified as an option item, in
the quantity and at the price set forth in the line item(s). The contracting officer
may exercise this option, at any time within the period specified in the contract,
by giving written notice to the contractor. Delivery of the items added by the
exercise of this option will continue immediately after, and at the same rate as,
delivery of like items called for under this contract, unless the parties otherwise
agree.
(end)
Clause 2-90B, Option for Increased Quantity Separately Priced Line Item
Option for Increased Quantity Separately Priced Line Item (APR 2013)
The judiciary may require the delivery of the numbered line item, identified as an
option item, in the quantity and at the price stated in the line item. The
contracting officer may exercise the option by written notice to the contractor
within [insert in the clause the period of time in which the contracting officer has
to exercise the option]. Delivery of added items shall continue at the same rate
that like items are called for under the contract, unless the parties otherwise
agree.
(end)
The judiciary may require continued performance of any services within the limits
and at the rates specified in the contract. These rates may be adjusted only as a
result of revisions to prevailing labor rates provided by the Secretary of Labor.
The option provision may be exercised more than once, but the total extension of
performance hereunder shall not exceed 6 months. The contracting officer may
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-25
exercise the option by written notice to the contractor no later than _____
calendar days prior to the contracts current expiration date [insert the period of
time within which the contracting officer may exercise the option].
(end)
(a) The judiciary may extend the term of this contract by written notice to the
contractor no later than ______ calendar days prior to the contracts current
expiration date [insert the period of time within which the contracting officer may
exercise the option]; provided that the judiciary gives the contractor a preliminary
written notice of its intent to extend at least ______ calendar days [60 days
unless a different number of days is inserted] before the contract expires. The
preliminary notice does not commit the judiciary to an extension.
(b) If the judiciary exercises this option, the extended contract shall be considered to
include this option clause.
(c) The total duration of this contract, including the exercise of any options under this
clause, shall not exceed ___________ (months) (years).
(end)
(ii) any undeveloped resource that is, or with new technology will
become, a source of raw materials.
(b) Unless this contract otherwise requires virgin material or products composed of
or manufactured from virgin material, the contractor shall provide products that
are new, reconditioned, or re-manufactured, as defined in this clause.
(c) An offer to provide unused former government surplus property shall include a
complete description of the material, the quantity, the name of the government
agency from which acquired, and the date of procurement.
(end)
(a) One or more items called for by this solicitation have been identified by a brand
name-or-equal product description. Offers offering equal products will be
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-27
considered for award if these products are clearly identified and are determined
by the judiciary to contain all of the essential characteristics of the brand-name
products referenced in the solicitation.
(b) Unless the offeror clearly indicates in the offer that the offer is for an equal
product, the offer will be considered as offering a brand-name product referenced
in the solicitation.
(c) If the offeror proposes to furnish an equal product, the brand name and model or
catalog number, if any, of the product to be furnished shall be inserted in the
space provided in the solicitation. The evaluation of offers and the determination
as to equality of the product offered will be based on information furnished by the
offeror or identified in the offer, as well as other information reasonably available
to the purchasing activity. The purchasing activity is not responsible for locating
or obtaining any information not identified in the offer and reasonably available to
the purchasing activity. Accordingly, to ensure that sufficient information is
available, the offeror shall furnish as a part of the offer:
(end)
(a) Offerors are invited to state an opinion on whether the quantity(ies) of products
on which offers or quotes are requested in this solicitation is (are) economically
advantageous to the judiciary.
(b) Each offeror who believes that procurements in different quantities would be
more advantageous is invited to recommend an economic purchase quantity. If
different quantities are recommended, a total and a unit price shall be quoted for
applicable items. An economic purchase quantity is that quantity at which a
significant price break occurs. If there are significant price breaks at different
quantity points, this information is desired as well.
Offerors Recommendations
Item Quantity Price Quotation Total
(end)
(a) The judiciary may purchase the equipment provided on a lease or rental basis
under this contract. The contracting officer may exercise this option only by
providing a unilateral modification to the contractor. The effective date of the
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-29
purchase will be specified in the unilateral modification and may be any time
during the period of the contract, including any extensions thereto.
(b) Except for final payment and transfer of title to the judiciary, the lease or rental
portion of the contract becomes complete and lease or rental charges shall be
discontinued on the day immediately preceding the effective date of purchase
specified in the unilateral modification required in paragraph (a) of this clause.
(c) The purchase conversion cost of the equipment shall be computed as of the
effective date specified in the unilateral modification required in paragraph (a) of
this clause, on the basis of the purchase price set forth in the contract, minus the
total purchase option credits accumulated during the period of lease or rental,
calculated by the formula contained elsewhere in this contract.
(d) The accumulated purchase option credits available to determine the purchase
conversion cost will also include any credits accrued during a period of lease or
rental of the equipment under any previous judiciary contract if the equipment
has been on continuous lease or rental. The movement of equipment from one
site to another site shall be "continuous rental."
(end)
The contractor may request, and the judiciary may authorize, payment in
advance when: the payment requested is properly due in accordance with this
contract; the products or services due under the contract will be delivered or
performed in accordance with the contract; and there has been no impairment or
diminution of the judiciarys security under this contract.
If this contract is terminated for default, the contractor shall, on demand, repay to
the judiciary the amount of unliquidated advance payments. The judiciary shall
be liable for no payment except as provided by Clause 7-230, Termination for
Default Fixed Price Products and Services.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-30
The contractor must provide adequate security prior to any authorization for
advance payment. In the event the contractor fails to provide adequate security,
as required by this clause, no advance payment shall be made under this
contract. The contracting officer may determine that the contractors financial
condition provides adequate security. If the contracting officer does not consider
the contractors financial condition to provide adequate security, the contractor
must provide an irrevocable letter of credit from a federally insured financial
institution in an amount equal to the advance payment requested. If, at any time,
the contracting officer determines that the security provided by the contractor is
insufficient, the contractor shall promptly provide such additional security as the
contracting officer determines necessary. In the event the contractor fails to
provide such additional security, the contracting officer may collect or liquidate
such security that has been provided and suspend further payments to the
contractor; and the contractor shall repay to the judiciary the amount of
unliquidated advance payments as the contracting officer at his / her sole
discretion deems repayable.
(1) No payment or other action by the judiciary under this clause shall:
(i) Shall not be exclusive, but rather shall be in addition to any other
rights and remedies provided by law or this contract; and
A payment under this clause is a contract financing payment and not subject to
the interest penalty provisions of the Prompt Payment Act.
While any advance payments made under this contract remain outstanding with
respect to performance (i.e., the judiciary has not received all of the performance
which has been paid in advance), the contractor shall not substantially change
the management, ownership, or control of the corporation without the prior
written consent of the contracting officer.
The contractor shall not assign this contract, any interest therein, or any claim
under the contract to any party.
(end)
(i) Any advance payment authorized by this contract is not inclusive of excess copy
charges which may be incurred. These charges shall be invoiced in arrears,
either at the end of the twelve month period of performance or when the
cumulative amount of such charges reaches $500.00, whichever occurs first.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-32
The contractors financial condition has been accepted as adequate security for
advance payments under this contract. Should the contracting officer determine
that the contractors financial condition has changed to such an extent that it can
no longer be considered adequate security, the contracting officer may exercise
the judiciarys rights to require other security under paragraph (c), Security for
Advance Payment, of Clause 2-115, Terms for Commercial Advance Payment of
Purchases.
(end)
Energy-efficient product:
(2) The term product does not include any energy-consuming product or
system designed or procured for combat or combat-related missions (see
42 U.S.C. 8259b).
(b) The contractor shall ensure that energy-consuming products are energy efficient
products (i.e., ENERGY STAR products or FEMP-designated products) at the
time of contract award, for products that are:
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-33
(1) Delivered;
(2) Acquired by the contractor for use in performing services within judiciary
facilities;
(c) The requirements of paragraph (b) apply to the contractor (including any
subcontractor) unless:
(2) FEMP.
(end)
(b) Under this contract, the contractor shall deliver, furnish for judiciary use, or
furnish for contractor use within judiciary facilities, only personal computer
products that at the time of submission of proposals were Electronic Product
Environmental Assessment Tool (EPEAT) Bronze registered or higher. Bronze is
the first level discussed in clause 1.4 of the IEEE 1680 Standard for the
Environmental Assessment of Personal Computer Products.
(end)
(a) Policy
(2) secure and maintain any computer system, including mobile devices,
which it uses in the performance of this contract as further described
below. This includes ensuring that security and other applications
software is kept up-to-date and patched; anti-virus software is installed
and current; security events are detected and addressed via a formal
incident response program; physical security of assets is maintained;
judiciary data is isolated from other customer or contractor data in such a
manner that data leakage cannot occur between data sets and destruction
of judiciary data is not impeded; transmissions of sensitive information
taking place over insecure networks (such as the internet) are secure; and
business continuity assured in the event of a system failure.
(3) develop, maintain, and periodically provide to the COR a master asset
inventory list that reflects all assets, government furnished equipment
(GFE) or non-GFE that were used to process judiciary information. The
initial version shall be provided to the COR within six months of contract
award and updated versions shall be provided at the end of each six
month period thereafter (or a period mutually agreed upon between the
COR and the contractor, not to exceed 12 months).
(5) ensure that rules of behavior, approved by the COR, are signed by all
contractor employees assigned to work on the judiciary contract and
address at a minimum: authorized and official use; prohibition against
unauthorized users; and protection of sensitive data and personally
identifiable information.
(6) use secure coding practices in a manner that minimizes security flaws
within the software for any software developed in support of the contract.
Prior to the execution of a software development task, the contractor shall
provide the COR a copy of the contractor's secure coding best practices
policy and upon delivery of the software, the contractor shall certify in
writing that the contractor complied with the policy in the performance of
its obligations under the contract or task order.
(7) represent and warrant that any software developed under a statement of
work issued by the judiciary shall be free from all computer viruses,
worms, time-outs, time bombs, back doors, disabling devices and other
harmful or malicious code intended to or which may damage, disrupt,
inconvenience or permit access to the software user's or another's
software, hardware, networks, data or information.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-36
(9) follow NIST 800-53A Revision 1, Guide for Assessing the Security
Controls in Federal Information Systems and Organizations, NIST 800-18
Revision 1, Guide for Developing Security Plans for Federal Information
Systems, the Judiciary Information Security Framework, version 1.0, the
Guide to Implementing the Judiciary Information Security Framework,
version 1.0, and other Administrative Office of the US Courts security
policies and guidelines, as well as industry best security practices,
standards, and guidance, to ensure that the information system will be or
has been developed with reasonable and effective security safeguards in
place to protect the confidentiality, integrity, and availability of judiciary
information. If the aforementioned versions and revisions numbers have
been superseded by a more recent version or revision of the cited
publication, the most recent version shall be used.
(10) work with the COR in performing Security Risk Assessments (SRA). This
includes identifying risks related to the design and functionality of a new
system against compliance with the judiciary's security risk management
model. Activities performed during this phase shall include analyzing how
the security architecture protects the security of judicial information,
identifying the system boundary, and assessing how management,
operational, and technical security safeguards are implemented by the
software and hardware, how the system interconnects with other networks
while maintaining security, and lastly analyzing other inherent design
features. Procedures, including a checklist, shall be developed by the
contractor and used to document compliance with baseline security
requirements and existing guidance from the Administrative Office of the
US Courts.
(11) initiate a Systems Security Plan (SSP) consistent with NIST 800-18
Revision 1 (or its successor publication) during the planning phase of the
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 2-37
contractors systems development life cycle and update the SSP regularly
until it accurately reflects the production state of the information system.
The contactor shall submit all drafts to the COR for review and comment.
Comments shall be addressed to the satisfaction of the COR within five
business days (or a date mutually agreed upon between the COR and the
contractor, not to exceed 30 working days) of receipt. After a system is in
production, the SSP must be updated the lesser of: within 30 calendar
days of a major change to the system or every two years.
(14) without exception, prior to making changes that may produce a negative
impact on security, perform a risk assessment that documents the
purpose of the change, its security impact, and any compensating
safeguards that need to be implemented to reduce residual risk. The risk
assessment documentation shall be provided to the COR prior to change
implementation.
(17) take corrective action to remedy any deficiencies impeding the successful
implementation of a security safeguard. Corrective action must be taken
within ten business days (or a date mutually agreed upon between the
COR and the contractor not to exceed 30 working days) of discovery.
(18) include verification and validation to ensure that the corrective action
successfully remedies any safeguard failures identified during security
testing.
At the expiration of the contract, the contractor shall return all judiciary
information and IT resources provided to the contractor during the contract, and
provide a certification that all contractor assets, e.g., laptops, thumb drives,
servers, and databases, containing or used to process judiciary information have
been sanitized or destroyed. Upon submission of the final invoice (or sooner
upon COR request), the contractor will certify in writing that sanitization and/or
destruction has been performed pursuant to a method allowable under the NIST
Special Publication 800-88, Guidelines for Media Sanitization (or its successor).
This certification shall be in a form substantially similar to AO Form 553 and shall
include a description of the data and the asset on which it was stored, the date
and method of destruction/sanitization, and by whom. The contractors final
invoice is due and payable only when it has complied with the requirements of
this paragraph.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-1
(a) Certain products or services to be provided under this contract for use by the
judiciary are required by law to be obtained from nonprofit agencies participating
in the program operated by the Committee for Purchase from People Who Are
Blind or Severely Disabled (the Committee) under Javits-Wagner-O'Day Act,
(41 U.S.C. 8501-8506). Additionally, certain of these products are available
from the Defense Logistics Agency (DLA), the General Services Administration
(GSA), or the Department of Veterans Affairs (VA). The contractor shall obtain
mandatory products or services to be provided for judiciary use under this
contract from the specific sources indicated in the contract.
(b) The contractor shall immediately notify the contracting officer if a mandatory
source is unable to provide the products or services by the time required, or if the
quality of products or services provided by the mandatory source is
unsatisfactory. The contractor shall not purchase the products or services from
other sources until the contracting officer has notified the contractor that the
Committee or an AbilityOne central nonprofit agency has authorized purchase
from other sources.
(c) Price and delivery information for mandatory products is available from the
contracting officer for products obtained through the DLA/GSA/VA distribution
facilities. For mandatory products or services not available from DLA/GSA/VA
sources, price and delivery information is available from the appropriate central
nonprofit agency. Payments will be made directly to the source making delivery.
Points of contact for AbilityOne central nonprofit agencies are:
Alexandria, VA 22314-1591
703-310-0500; and
Vienna, VA 22182
571-226-4660
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-2
(a) The following provisions are incorporated by reference into the request for
quotations (RFQ):
(b) The contractor shall comply with the following clauses incorporated by reference:
(5) Clause 7-30, Public Use of the Name of the Federal Judiciary (JUN 2014)
(10) Clause 7-135, Payments (JAN 2003) (Payment means acceptance by the
inclusion of this clause.)
(14) Clause 7-200, Judiciary Delay of Work (JAN 2003) (Applies for products
and fixed-price services.)
(c) The contractor shall comply with the following clauses, incorporated by
reference, unless the stated circumstances do not apply:
(1) Clause B-20, Computer Generated Forms (JAN 2003) (Applies when the
contractor is required to submit data on standard or optional forms.)
(2) Clause 6-60, Rights in Data General (JUN 2012) (Applies if data will be
produced, furnished, or acquired under the purchase order.)
(3) Clause 7-145, Government Purchase Card (JAN 2003) (Applies when the
CO determines that the purchase card can be used to make payments.)
(5) Clause 2-115, Alt I (OCT 2006) (Applies if advance payment is authorized
for photocopy equipment maintenance.)
(d) Inspection/Acceptance
The contractor shall tender for acceptance only those products and/or services
that conform to the requirements of this contract. The judiciary reserves the right
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-5
to inspect or test any products or services that have been tendered for
acceptance. The judiciary may require repair or replacement of nonconforming
products or re-performance of nonconforming services at no increase in contract
price. The judiciary must exercise these rights:
(2) before any substantial change occurs in the condition of the item, unless
the change is due to the defect in the item.
The judiciary reserves the right to terminate this contract, or any part hereof, for
its sole convenience. In the event of such termination, the contractor shall
immediately stop all work hereunder and shall immediately cause any and all of
its suppliers and subcontractors to cease work. Subject to the terms of this
contract, the contractor shall be paid a percentage of the contract price reflecting
the percentage of the work performed prior to the notice of termination, plus
reasonable charges that the contractor can demonstrate to the satisfaction of the
judiciary, using its standard record keeping system, have resulted from the
termination. The contractor shall not be required to comply with the cost
accounting standards or contract cost principles for this purpose. This paragraph
does not give the judiciary any right to audit the contractor's records. The
contractor shall not be paid for any work performed or costs incurred that
reasonably could have been avoided.
The judiciary may terminate this contract, or any part hereof, for cause in the
event of any default by the contractor, or if the contractor fails to comply with any
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-6
contract terms and conditions, or fails to provide the judiciary, upon request, with
adequate assurances of future performance. In the event of termination for
cause, the judiciary shall not be liable to the contractor for any amount for
products or services not accepted, and the contractor shall be liable to the
judiciary for any and all rights and remedies provided by law. If it is determined
that the judiciary improperly terminated this contract for default, such termination
shall be deemed a termination for convenience.
(h) Warranty
The contractor warrants and implies that the items delivered hereunder are
merchantable and fit for use for the particular purpose described in this contract.
(end)
(a) Definitions.
(b) All offerors shall submit the information required in paragraphs (d) and (e) of this
provision to comply with debt collection requirements of 31 U.S.C. 7701(c)
and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and
implementing regulations issued by the IRS. If the resulting contract is subject to
the payment reporting requirements, the failure or refusal by the offeror to furnish
the information may result in a 31 percent reduction of payments otherwise due
under the contract.
(c) The TIN may be used by the government to collect and report on any delinquent
amounts arising out of the offerors relationship with the government (31 U.S.C.
7701(c)(3)). If the resulting contract is subject to payment recording
requirements, the TIN provided hereunder may be matched with IRS records to
verify the accuracy of the offerors TIN.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-7
[ ] sole proprietorship;
[ ] partnership;
[ ] foreign government;
[ ] other _______________.
The offeror represents as part of its offer that it is [___], is not [___] 51% owned
and the management and daily operations are controlled by one or more
[___] Minority Owned Business (if selected then one sub-type is required)
(end)
If the judiciary intends or the offeror proposes, in the performance of any contract
resulting from this solicitation, to use one or more facilities located at addresses
different from the offeror's address as indicated in this offer, the offeror shall
include in its offer a statement referencing this provision and identifying those
facilities by street address, city, country, state, and ZIP code, and the name and
address of the operators of those facilities if other than the offeror.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-9
(a) (1) The offeror certifies, to the best of its knowledge and belief, that:
(B) have ___ have not ___, within the three-year period
preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or
a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (federal, state, or local)
contract or subcontract; violation of federal or state antitrust
statutes relating to the submission of offers; or commission
of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, tax evasion,
violating federal criminal tax laws, or receiving stolen
property;
(C) are ___ are not ___ presently indicted for, or otherwise
criminally or civilly charged by a governmental entity with,
commission of any of the offenses enumerated in paragraph
(a)(1)(i)(B) of this provision;
(D) have ___, have not ___, within a three-year period preceding
this offer, been notified of any delinquent federal taxes in an
amount that exceeds $3,000 for which the liability remains
unsatisfied.
(2) Examples.
ii. The offeror ___ has ___ has not, within a three-year period
preceding this offer, had one or more contracts terminated for
default by any federal agency.
(2) "Principal," for the purposes of this certification, means an officer; director;
owner; partner or a person having primary management or supervisory
responsibilities within a business entity (e.g., general manager; plant
manager; head of a division, or business segment, and similar positions).
(b) The offeror shall provide immediate written notice to the contracting officer if, at
any time prior to contract award, the offeror learns that its certification was
erroneous when submitted or has become erroneous by reason of changed
circumstances.
(c) A certification that any of the items in paragraph (a) of this provision exists will
not necessarily result in withholding of an award under this solicitation. However,
the certification will be considered in connection with a determination of the
offeror's responsibility. Failure of the offeror to furnish a certification or provide
such additional information as requested by the contracting officer may render
the offeror nonresponsible.
(end)
(b) The contractor shall require each proposed first-tier subcontractor, whose
subcontract will exceed $25,000, to disclose to the contractor, in writing, whether
as of the time of award of the subcontract, the subcontractor, or its principals, is
or is not debarred, suspended, or proposed for debarment by the federal
government.
(c) A corporate officer or a designee of the contractor shall notify the contracting
officer, in writing, before entering into a subcontract with a party that is debarred,
suspended, or proposed for debarment. The notice shall include the following:
(2) the contractor's knowledge of the reasons for the subcontractor being on
the List of Parties Excluded from Federal Procurement and
Nonprocurement Programs;
(3) the compelling reason(s) for doing business with the subcontractor
notwithstanding its inclusion on the List of Parties Excluded From Federal
Procurement and Nonprocurement Programs; and
(4) the systems and procedures the contractor has established to ensure that
it is fully protecting the judiciarys interests when dealing with such
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-13
(d) Subcontracts. Unless this is a contract for commercial items, the contractor shall
include the requirements of this clause, including this paragraph (d)
(appropriately modified for the identification of the parties), in each subcontract
that exceeds $25,000 in value, and is not a subcontract for commercially
available off-the-shelf items.
(end)
(1) the prices in this offer have been arrived at independently, without, for the
purpose of restricting competition, any consultation, communication, or
agreement, with any other offeror or with any competitor relating to:
(2) The prices in this offer have not been and will not be knowingly disclosed
by the offeror, directly or indirectly, to any other offeror or contract award
unless otherwise required by law; and
(3) no attempt has been made or will be made by the offeror to induce any
other concern to submit or not to submit an offer for the purpose of
restricting competition.
(1) is the person in the offeror's organization responsible for determining the
prices in this offer, and that the signatory has not participated, and will not
participate, in any action contrary to paragraphs (a)(1) through (a)(3) of
this provision; or
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-14
(2) (i) has been authorized, in writing, to act as agent for the following
principals in certifying that those principals have not participated,
and will not participate, in any action contrary to paragraphs (a)(1)
through (a)(3) of this provision ________________________
(insert full name of person(s) in the offerors organization
responsible for determining the prices in this offer, and the title of
his or her position in the offerors organization);
(c) If the offeror deletes or modifies paragraph (a)(2) of this provision, the offeror
shall furnish with its offer a signed statement setting forth in detail the
circumstances of the disclosure.
(end)
(a) The contractor warrants that no person or agency has been employed or retained
to solicit or obtain this contract upon an agreement or understanding for a
contingent fee, except a bona fide employee or agency. For breach or violation
of this warranty, the judiciary will have the right to annul or terminate this contract
without liability or, in its discretion, to deduct from the contract price or
consideration, or otherwise recover, the full amount of the contingent fee.
(b) Definitions
"Improper influence," as used in this clause, means any influence that induces or
tends to induce a judiciary employee or officer to give consideration or to act
regarding a judiciary contract on any basis other than the merits of the matter.
(end)
(a) Except as provided in (b) of this clause, the contractor shall not enter into any
agreement with an actual or prospective subcontractor, nor otherwise act in any
manner, which has or may have the effect of restricting sales by such
subcontractors directly to the judiciary of any item or process (including computer
software) made or furnished by the subcontractor under this contract or under
any follow-on production contract.
(b) The prohibition in (a) of this clause does not preclude the contractor from
asserting rights that are otherwise authorized by law or regulation.
(c) The contractor agrees to incorporate the substance of this clause, including this
paragraph (c), in all subcontracts under this contract which exceed the judiciarys
small purchase threshold.
(end)
(a) Definitions
"Kickback," as used in this clause, means any money, fee, commission, credit,
gift, gratuity, thing of value, or compensation of any kind which is provided,
directly or indirectly, to any prime contractor, prime contractor employee,
subcontractor, or subcontractor employee for the purpose of improperly obtaining
or rewarding favorable treatment in connection with a prime contract or in
connection with a subcontract relating to a prime contract.
"Prime contractor" as used in this clause, means a person who has entered into
a prime contract with the United States.
"Prime contractor employee," as used in this clause, means any officer, partner,
employee, or agent of a prime contractor.
"Subcontractor," as used in this clause, (1) means any person, other than the
prime contractor, who offers to furnish or furnishes any products, materials,
equipment, or services of any kind under a prime contract or a subcontract
entered into in connection with such prime contract, and (2) includes any person
who offers to furnish or furnishes general products to the prime contractor or a
higher tier subcontractor.
(b) The Anti-Kickback Act of 1986 (41 U.S.C. 8701-8707) (the Act), prohibits any
person from:
(3) including, directly or indirectly, the amount of any kickback in the contract
price charged by a prime contractor to the United States or in the contract
price charged by a subcontractor to a prime contractor or higher tier
subcontractor.
(c) (1) The contractor shall have in place and follow reasonable procedures
designed to prevent and detect possible violations described in paragraph
(b) of this clause in its own operations and direct business relationships.
(2) When the contractor has reasonable grounds to believe that a violation
described in paragraph (b) of this clause may have occurred, the
contractor shall promptly report in writing the possible violation. Such
reports shall be made to the inspector general of the contracting office, the
head of the contracting office if it does not have an inspector general, or
the Department of Justice.
(3) The contractor shall cooperate fully with any federal agency investigating
a possible violation described in paragraph (b) of this clause.
(4) The contracting officer may (i) offset the amount of the kickback against
any monies owed by the United States under the prime contract and/or (ii)
direct that the prime contractor withhold from sums owed a subcontractor
under the prime contract the amount of the kickback. The contracting
officer may order that monies withheld under subdivision (c)(4)(ii) of this
clause be paid over to the government unless the government has already
offset those monies under subdivision (c)(4)(i) of this clause. In either
case, the prime contractor shall notify the contracting officer when the
monies are withheld.
(end)
(a) If the judiciary receives information that a contractor or a person has engaged in
conduct constituting a violation of subsection (a), (b), (c), or (d) of section 27 of
the Office of Federal Procurement Policy Act (41 U.S.C. 2101-2107) (the Act),
as amended by section 4304 of the National Defense Authorization Act for Fiscal
Year 1996 (Pub. L. 104-106), the judiciary may:
(1) cancel the solicitation, if the contract has not yet been awarded or issued;
or
(i) the contractor or someone acting for the contractor has been
convicted for an offense where the conduct constitutes a violation
of subsection 27(a) or (b) of the Act for the purpose of either:
(ii) The head of the contracting activity has determined, based upon a
preponderance of the evidence, that the contractor or someone
acting for the contractor has engaged in conduct constituting an
offense punishable under subsection 27(e)(1) of the Act.
(b) If the judiciary rescinds the contract under paragraph (a) of this clause, the
judiciary is entitled to recover, in addition to any penalty prescribed by law, the
amount expended under the contract.
(c) The rights and remedies of the judiciary specified herein are not exclusive, and
are in addition to any other rights and remedies provided by law, regulation, or
under this contract.
(end)
(a) The judiciary, at its election, may reduce the price of a fixed-price type contract
and the total cost and fee under a cost-type contract by the amount of profit or
fee determined as set forth in paragraph (b) of this clause if the head of the
contracting activity or designee determines that there was a violation of
subsection 27(a), (b), or (c) of the Office of Federal Procurement Policy Act, as
amended (41 U.S.C. 2101-2107).
(b) The price or fee reduction referred to in paragraph (a) of this clause will be:
(1) for cost-plus-fixed-fee contracts, the amount of the fee specified in the
contract at the time of award;
(i) the base fee established in the contract at the time of contract
award;
(i) reduce the contract target price and contract target profit both by an
amount equal to the initial target profit specified in the contract at
the time of contract award; or
(c) The judiciary may, at its election, reduce a prime contractor's price or fee in
accordance with the procedures of paragraph (b) of this clause for violations of
the Act by its subcontractors by an amount not to exceed the amount of profit or
fee reflected in the subcontract at the time the subcontract was first definitively
priced.
(d) In addition to the remedies in paragraphs (a) and (c) of this clause, the judiciary
may terminate this contract for default. The rights and remedies of the judiciary
specified herein are not exclusive, and are in addition to any other rights and
remedies provided by law or under this contract.
(end)
(end)
(end)
(a) Offerors are expected to examine the drawings, specifications, clauses, line
items, attachments, and all provisions and instructions. Failure to do so will be at
the offeror's risk.
(b) Each offeror shall furnish the information required by the solicitation. The offeror
shall sign the offer and print or type its name on the offer and each continuation
sheet on which it makes an entry. Erasures or other changes shall be initialed by
the person signing the offer. Offers signed by an agent shall be accompanied by
evidence of that agents authority, unless that evidence has been previous
furnished to the purchasing office.
(1) show the unit price/cost, including, unless otherwise specified, packaging,
packing, and preservation; and
(2) enter the extended price/cost for the quantity of each item offered in the
amount column of the line item schedule.
(d) Offers for products or services other than those specified will not be considered
unless authorized by the solicitation.
(e) Offerors shall state a definite time for delivery of products or for performance of
services, unless otherwise specified in the solicitation.
(f) Time, if stated as a number of days, will include Saturdays, Sundays, and federal
holidays.
(end)
"Offer revision" is a change to an offer made after the solicitation closing date, at
the request of or as allowed by a contracting officer as the result of negotiations.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-23
If this solicitation is amended, all terms and conditions that are not amended
remain unchanged. Offerors shall acknowledge receipt of any amendment to this
solicitation by the date and time specified in the amendment(s). An offerors
failure to acknowledge amendments affecting price, quantity, quality or delivery
may result in the offerors proposal being determined unacceptable where award
is made without discussions.
(1) Unless some other method (e.g., facsimile) is permitted in the solicitation,
offers and modifications to offers shall be submitted in paper media in
sealed envelopes or packages (i) addressed to the office specified in the
solicitation, and (ii) showing the time and date specified for receipt, the
solicitation number, and the name and address of the offeror. Offerors
using commercial carriers shall ensure that the offer is marked on the
outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii)
of this provision.
(ii) the name, address, and telephone and facsimile numbers of the
offeror (and email address if available);
(iv) names, titles, and telephone and facsimile numbers (and email
addresses if available) of persons authorized to negotiate on the
offeror's behalf with the judiciary in connection with this solicitation;
and
(v) name, title, and signature of person authorized to sign the offer.
Offers signed by an agent shall be accompanied by evidence of
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-24
(4) Unless otherwise specified in the solicitation, offers on less than all items
solicited will not be considered.
(5) Offerors shall submit offers in response to this solicitation in English and in
U.S. dollars.
(6) Offerors may submit modifications to their offers at any time before the
solicitation closing date and time, and may submit modifications in
response to an amendment, or to correct a mistake at any time before
award.
(7) Offerors may submit revised offers only if requested or allowed by the
contracting officer.
(8) Offers may be withdrawn at any time before award. Withdrawals are
effective upon receipt of notice by the contracting officer.
Offers in response to this solicitation will be valid for the number of days specified
on the solicitation cover sheet (unless a different period is proposed by the
offeror).
Offerors that include in their offers data that they do not want disclosed to the
public for any purpose, or used by the judiciary except for evaluation purposes,
shall:
This offer includes data that shall not be disclosed outside the judiciary
and shall not be duplicated, used, or disclosed in whole or in part for
any purpose other than to evaluate this offer. If, however, a contract is
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-26
(2) mark each sheet of data it wishes to restrict with the following legend:
(1) The judiciary intends to award a contract or contracts resulting from this
solicitation to the responsible offeror(s) whose offer(s) represents the best
value after evaluation in accordance with the factors and subfactors in the
solicitation.
(2) The judiciary may reject any or all offers if such action is in the judiciary's
interest.
(3) The judiciary may waive informalities and minor irregularities in offers
received.
(4) The judiciary intends to evaluate offers and award a contract without
discussions with offerors (except clarifications). Therefore, the offeror's
initial offer shall contain the offeror's best terms from a cost or price and
technical standpoint. The judiciary reserves the right to conduct
discussions if the contracting officer later determines them to be
necessary. If the contracting officer determines that the number of offers
that would otherwise be in the competitive range exceeds the number at
which an efficient competition can be conducted, the contracting officer
may limit the number of offers in the competitive range to the greatest
number that will permit an efficient competition among the most highly
rated offers.
(5) The judiciary reserves the right to make an award on any item for a
quantity less than the quantity offered, at the unit cost or prices offered,
unless the offeror specifies otherwise in the offer.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-27
(6) The judiciary reserves the right to make multiple awards if, after
considering the additional administrative costs, it is in the judiciary's best
interest to do so.
(8) The judiciary may determine that an offer is unacceptable if the prices
proposed are materially unbalanced between line items or sub-line items.
Unbalanced pricing exists when, despite an acceptable total evaluated
price, the price of one or more contract line items is significantly
overstated or understated as indicated by the application of cost or price
analysis techniques. An offer may be rejected if the contracting officer
determines that the lack of balance poses an unacceptable risk to the
judiciary.
(i) the overall evaluated cost or price, and technical rating of the
successful offeror;
(ii) the overall ranking of all offerors, when any ranking was developed
by the judiciary during source selection;
(iv) for procurements of commercial items, the make and model of the
item to be delivered by the successful offeror.
(end)
(f)(4) The judiciary intends to evaluate offers and award a contract after conducting
discussions with offerors whose offers have been determined to be within the
competitive range. If the contracting officer determines that the number of offers
that would otherwise be in the competitive range exceeds the number at which
an efficient competition can be conducted, the contracting officer may limit the
number of offers in the competitive range to the greatest number that will permit
an efficient competition among the most highly rated offers. Therefore, the
offeror's initial offer shall contain the offeror's best terms from a price and
technical standpoint.
(c)(9) Offerors may submit offers that depart from stated requirements. Such offers
shall clearly identify why the acceptance of the offer would be advantageous to
the judiciary. Any deviations from the terms and conditions of the solicitation, as
well as the comparative advantage to the judiciary, shall be clearly identified and
explicitly defined. The judiciary reserves the right to amend the solicitation to
allow all offerors an opportunity to submit revised offers based on the revised
requirements.
(c)(4) Unless otherwise specified in the solicitation, the offeror may propose to provide
any item or combination of items.
(e) Reports
(f) Availability
The contractor shall make available at its office at all reasonable times the
records, materials, and other evidence described in paragraphs (a), (b), (c), (d),
and (e) of this clause, for examination, audit, or reproduction, until 3 years after
final payment under this contract, or for any shorter or longer period required by
statute or by other clauses of this contract. In addition:
(2) the contractor shall make available records relating to appeals under the
Disputes clause or to litigation or the settlement of claims arising under or
relating to this contract until such appeals, litigation, or claims are finally
resolved.
(g) The contractor shall insert a clause containing all the terms of this clause,
including this paragraph (g), in all subcontracts under this contract that exceed
the judiciarys small purchase threshold, and:
The clause may be altered only as necessary to identify properly the contracting
parties and the contracting officer under the judiciary prime contract.
(end)
(a) Definition
(b) Offerors may submit facsimile offers as responses to this solicitation. Facsimile
offers are subject to the same rules as paper offers.
(c) The telephone number of receiving facsimile equipment is: [insert telephone
number].
(d) If any portion of a facsimile offer received by the contracting officer is unreadable
to the degree that conformance to the essential requirements of the solicitation
cannot be ascertained from the document:
(1) the contracting officer immediately will notify the offeror and permit the
offeror to resubmit the offer;
(2) the method and time for re-submission will be prescribed by the
contracting officer after consultation with the offeror; and
(3) the re-submission will be considered as if it were received at the date and
time of the original unreadable submission for the purpose of determining
timeliness, provided the offeror complies with the time and format
requirements for re-submission prescribed by the contracting officer.
(e) The judiciary reserves the right to make award solely on the facsimile offer.
However, if requested to do so by the contracting officer, the apparently
successful offeror promptly shall submit the complete original signed offer.
(end)
(end)
The offeror represents that the following persons are authorized to negotiate on
its behalf with the judiciary in connection with this solicitation (offeror lists names,
titles, and telephone numbers of the authorized negotiators).
Name: ________________
Titles: ______________
Telephone: ________________
Fax: ________________
E-mail: ________________
(end)
The judiciary may elect to award a single contract or to award multiple contracts
for the same or similar products or services to two or more sources under this
solicitation.
(end)
If the contractor has knowledge that any actual or potential labor dispute is
delaying or threatens to delay the timely performance of this contract, the
contractor shall immediately give notice, including all relevant information, to the
contracting officer.
(end)
(a) The use of overtime is authorized under this contract if the overtime premium
does not exceed *_____ or the overtime premium is paid for work:
(b) Any requests for estimated overtime premiums that exceed the amount specified
above shall include all estimated overtime for contract completion and shall:
(1) identify the work unit; e.g., department or section in which the requested
overtime will be used, together with present workload, staffing, and other
data of the affected unit sufficient to permit the contracting officer to
evaluate the necessity for the overtime;
(2) demonstrate the effect that denial of the request will have on the contract
delivery or performance schedule;
(3) identify the extent to which approval of overtime would affect the
performance or payments in connection with other judiciary contracts,
together with identification of each affected contract; and
(4) provide reasons why the required work cannot be performed by using
multishift operations or by employing additional personnel.
(end)
Clause 3-150, Contract Work Hours and Safety Standards Act Overtime
Compensation
The responsible contractor and subcontractor are liable for unpaid wages if they
violate the terms in paragraph (a) of this clause. In addition, the contractor and
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-35
subcontractor are liable for liquidated damages payable to the judiciary. The
contracting officer will assess liquidated damages at the rate of $10 per affected
employee for each calendar day on which the employer required or permitted the
employee to work in excess of the standard workweek of 40 hours without paying
overtime wages required by the Contract Work Hours and Safety Standards Act.
The contracting officer will withhold from payments due under the contract
sufficient funds required to satisfy any contractor or subcontractor liabilities for
unpaid wages and liquidated damages. If amounts withheld under the contract
are insufficient to satisfy contractor or subcontractor liabilities, the contracting
officer will withhold payments from other federal or federally assisted contracts
held by the same contractor that are subject to the Contract Work Hours and
Safety Standards Act.
(1) The contractor and its subcontractors shall maintain payrolls and basic
payroll records for all laborers and mechanics working on the contract
during the contract and shall make them available to the judiciary until 3
years after contract completion. The records shall contain the name and
address of each employee, social security number, labor classifications,
hourly rates of wages paid, daily and weekly number of hours worked,
deductions made, and actual wages paid. The records need not duplicate
those required for construction work by Department of Labor regulations at
29 CFR 5.5(a)(3) implementing the Davis-Bacon Act.
(e) Subcontracts
The contractor shall insert the provisions set forth in paragraphs (a) through (d)
of this clause in subcontracts exceeding the judiciarys small purchase threshold
and require subcontractors to include these provisions in any lower tier
subcontracts. The contractor shall be responsible for compliance by any
subcontractor with the provisions set forth in paragraphs (a) through (d) of this
clause.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-36
(1) all stipulations required by the Act and regulations issued by the Secretary
of Labor (41 CFR chapter 50) are incorporated by reference. These
stipulations are subject to all applicable rulings and interpretations of the
Secretary of Labor that are now, or may hereafter, be in effect;
(2) all employees whose work relates to this contract shall be paid not less
than the minimum wage prescribed by regulations issued by the Secretary
of Labor (41 CFR 50-202.2). Learners, student learners, apprentices, and
handicapped workers may be employed at less than the prescribed
minimum wage (see 14 CFR 50-202.3) to the same extent that such
employment is permitted under Section 14 of the Fair Labor Standards Act
(29 U.S.C. 201 et seq.).
(end)
(a) Definitions
Act, as used in this clause, means the Service Contract Act of 1965 (41 U.S.C.
6701 et seq.).
(b) Applicability
This contract is subject to the following provisions and to all other applicable
provisions of the Act and regulations of the Secretary of Labor (29 CFR part 4).
This clause does not apply to contracts or subcontracts administratively
exempted by the Secretary of Labor or exempted by 41 U.S.C. 6702, as
interpreted in Subpart C of 29 CFR Part 4.
(c) Compensation
(iii) The final determination of the conformance action by the Wage and
Hour Division will be transmitted to the contracting officer, who will
promptly notify the contractor of the action taken. Each affected
employee shall be furnished by the contractor with a written copy of
such determination, or it shall be posted as a part of the wage
determination.
(iv) (A) The process of establishing wage and fringe benefit rates
that bear a reasonable relationship to those listed in a wage
determination cannot be reduced to any single formula. The
approach used may vary from wage determination to wage
determination depending on the circumstances. Standard
wage and salary administration practices which rank various
job classifications by pay grade pursuant to point schemes
or other job factors may, for example, be relied upon.
Guidance may also be obtained from the way different jobs
are rated under federal pay systems (Federal Wage Board
Pay System and the General Schedule) or from other wage
determinations issued in the same locality. Basic to the
establishment of conformable wage rate(s) is the concept
that a pay relationship should be maintained between job
classifications based on the skill required and the duties
performed.
(v) The wage rate and fringe benefits finally determined under this
paragraph (c)(2) of this clause shall be paid to all employees
performing in the classification from the first day on which contract
work is performed by them in the classification. Failure to pay the
unlisted employees the compensation agreed upon by the
interested parties and/or finally determined by the Wage and Hour
Division retroactive to the date such class of employees
commenced contract work shall be a violation of the Act and this
contract.
If the term of this contract is more than 1 year, the minimum monetary
wages and fringe benefits required to be paid or furnished thereunder to
service employees under this contract shall be subject to adjustment after
1 year and not less often than once every 2 years, under wage
determinations issued by the Wage and Hour Division.
If this contract succeeds a contract subject to the Act under which substantially
the same services were furnished in the same locality, and service employees
were paid wages and fringe benefits provided for in a collective bargaining
agreement, in the absence of the minimum wage attachment for this contract
setting forth such collectively bargained wage rates and fringe benefits, neither
the contractor nor any subcontractor under this contract shall pay any service
employee performing any of the contract work (regardless of whether or not the
employee was employed under the predecessor contract), less than the wages
and fringe benefits provided for in such collective bargaining agreement, to which
such employee would have been entitled if employed under the predecessor
contract, including accrued wages and fringe benefits and any prospective
increases in wages and fringe benefits provided for under such agreement.
setting forth the applicable wage rates and fringe benefits. Such determination
shall be made part of the contract or subcontract, in accordance with the decision
of the Administrator, the Administrative Law Judge, or the Administrative Review
Board, as the case may be, irrespective of whether such issuance occurs prior to
or after award of a contract or subcontract (53 Comp. Gen. 401 (1973)). In the
case of a wage determination issued solely as a result of a finding of substantial
variance, such determination shall be effective as of the date of the final
administrative decision.
The contractor and any subcontractor under this contract shall notify each
service employee commencing work on this contract of the minimum monetary
wage and any fringe benefits required to be paid pursuant to the contract, or shall
post the wage determination attached to this contract. The poster provided by
the Department of Labor (Publication WH 1313) shall be posted in a prominent
and accessible place at the work site. Failure to comply with this requirement is
a violation of section 2(a)(4) of the Act and of this contract.
The contractor or subcontractor shall not permit any part of the services called for
by this contract to be performed in buildings or surroundings or under working
conditions provided by or under the control or supervision of the contractor or
subcontractor that are unsanitary, hazardous or dangerous to the health or safety
of service employees. The contractor or subcontractor shall comply with the
safety and health standards applied under 29 CFR part 1925.
(i) Records
(1) The contractor and each subcontractor performing work subject to the Act
shall make and maintain for 3 years from the completion of the work, and
make them available for inspection and transcription by authorized
representatives of the Wage and Hour Division, Employment Standards
Administration, a record of the following:
(ii) For those classes of service employees not included in any wage
determination attached to this contract, wage rates or fringe
benefits determined by the interested parties or by the
Administrator or authorized representative under the terms of
paragraph (c) of this clause. A copy of the report required by
subdivision (c)(2)(ii) of this clause will fulfill this requirement.
(iii) Any list of the predecessor contractor's employees which had been
furnished to the contractor as prescribed by paragraph (n) of this
clause.
(2) The contractor shall also make available a copy of this contract for
inspection or transcription by authorized representatives of the Wage and
Hour Division.
(3) Failure to make and maintain or to make available these records for
inspection and transcription shall be a violation of the regulations and this
contract, and in the case of failure to produce these records, the
contracting officer, upon direction of the Department of Labor and
notification to the contractor, will take action to cause suspension of any
further payment or advance of funds until the violation ceases.
(4) The contractor shall permit authorized representatives of the Wage and
Hour Division to conduct interviews with employees at the work site during
normal working hours.
The contractor shall unconditionally pay to each employee subject to the Act all
wages due free and clear and without subsequent deduction (except as
otherwise provided by law or regulations, 29 CFR part 4), rebate, or kickback on
any account. These payments shall be made no later than one pay period
following the end of the regular pay period in which the wages were earned or
accrued. A pay period under this Act may not be of any duration longer than
semi-monthly.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-43
The contracting officer will withhold or cause to be withheld from the government
prime contractor under this or any other government contract with the prime
contractor such sums as an appropriate official of the Department of Labor
requests or such sums as the contracting officer decides may be necessary to
pay underpaid employees employed by the contractor or subcontractor. In the
event of failure to pay employees subject to the Act all or part of the wages or
fringe benefits due under the Act, the contracting officer may, after authorization
or by direction of the Department of Labor and written notification to the
contractor, take action to cause suspension of any further payment or advance of
funds until such violations have ceased. Additionally, any failure to comply with
the requirements of this clause may be grounds for termination of the right to
proceed with the contract work. In such event, the government may enter into
other contracts or arrangements for completion of the work, charging the
contractor in default with any additional cost.
(l) Subcontracts
The contractor agrees to insert this clause in all subcontracts subject to the Act.
Not less than ten days prior to completion of any contract being performed at a
federal facility where service employees may be retained in the performance of
the succeeding contract and subject to a wage determination which contains
vacation or other benefit provisions based upon length of service with a
contractor (predecessor) or successor (29 CFR 4.173), the incumbent prime
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-44
contractor shall furnish the contracting officer a certified list of the names of all
service employees on the contractor's or subcontractor's payroll during the last
month of contract performance. Such list shall also contain anniversary dates of
employment on the contract either with the current or predecessor contractors of
each such service employee. The contracting officer will turn over such list to the
successor contractor at the commencement of the succeeding contract.
By entering into this contract, the contractor (and officials thereof) certifies
that neither it (nor he or she) nor any person or firm who has a substantial
interest in the contractor's firm is a person or firm ineligible to be awarded
government contracts by virtue of the sanctions imposed under section 5
of the Act.
(3) The penalty for making false statements is prescribed in the U.S. Criminal
Code, 18 U.S.C. 1001.
(2) The Administrator will issue certificates under the Act for the employment
of apprentices, student-learners, handicapped persons, or handicapped
clients of sheltered workshops not subject to the Fair Labor Standards Act
of 1938, or subject to different minimum rates of pay under the two Acts,
authorizing appropriate rates of minimum wages (but without changing
requirements concerning fringe benefits or supplementary cash payments
in lieu thereof), applying procedures prescribed by the applicable
regulations issued under the Fair Labor Standards Act of 1938 (29 CFR
parts 520 and 525).
(3) The Administrator will also withdraw, annul, or cancel such certificates in
accordance with the regulations in 29 CFR parts 525 and 528.
(r) Apprentices
Apprentices will be permitted to work at less than the predetermined rate for the
work they perform when they are employed and individually registered in a bona
fide apprenticeship program registered with a State Apprenticeship Agency which
is recognized by the U.S. Department of Labor, or if no such recognized agency
exists in a state, under a program registered with the Office of Apprenticeship
Training, Employer, and Labor Services (OATELS), U.S. Department of Labor.
Any employee who is not registered as an apprentice in an approved program
shall be paid the wage rate and fringe benefits contained in the applicable wage
determination for the journeyman classification of work actually performed. The
wage rates paid apprentices shall not be less than the wage rate for their level of
progress set forth in the registered program, expressed as the appropriate
percentage of the journeyman's rate contained in the applicable wage
determination. The allowable ratio of apprentices to journeymen employed on
the contract work in any craft classification shall not be greater than the ratio
permitted to the contractor as to its entire workforce under the registered
program.
(s) Tips
(1) the employer shall inform tipped employees about this tip credit allowance
before the credit is used;
(2) the employees shall be allowed to retain all tips (individually or through a
pooling arrangement and regardless of whether the employer elects to
take a credit for tips received);
(3) the employer shall be able to show by records that the employee receives
at least the applicable Service Contract Act minimum wage through the
combination of direct wages and tip credit; and
(4) the use of such tip credit shall have been permitted under any
predecessor collective bargaining agreement applicable by virtue of
section 4(c) of the Act.
The U.S. Department of Labor has set forth in 29 CFR parts 4, 6, and 8
procedures for resolving disputes concerning labor standards requirements.
Such disputes shall be resolved in accordance with those procedures and not the
Disputes clause of this contract. Disputes within the meaning of this clause
include disputes between the contractor (or any of its subcontractors) and the
contracting office, the U.S. Department of Labor, or the employees or their
representatives.
(end)
Clause 3-175, Fair Labor Standards Act and Service Contract Act Price
Adjustment (Multi-Year and Option Contracts)
Fair Labor Standards Act and Service Contract Act Price Adjustment
(Multi-Year and Option Contracts) (JUN 2012)
(a) This clause applies to both contracts subject to area prevailing wage
determinations and contracts subject to collective bargaining agreements.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-47
(b) The contractor warrants that the prices in this contract do not include any
allowance for any contingency to cover increased costs for which adjustment is
provided under this clause.
(c) The wage determination, issued under the Service Contract Act of 1965
(41 U.S.C. 6701, et seq.), by the Administrator, Wage and Hour Division,
Employment Standards Administration, U.S. Department of Labor, current on the
anniversary date of a multi-year contract or the beginning of each renewal option
period, will apply to this contract. If no such determination has been made
applicable to this contract, then the federal minimum wage as established by
section 6(a)(1) of the Fair Labor Standards Act of 1938, as amended, (29 U.S.C.
206) current on the anniversary date of a multi-year contract or the beginning of
each renewal option period, will apply to this contract.
(d) The contract price, contract unit price labor rates, or fixed hourly labor rates will
be adjusted to reflect the contractor's actual increase or decrease in applicable
wages and fringe benefits to the extent that the increase is made to comply with
or the decrease is voluntarily made by the contractor as a result of:
(3) an amendment to the Fair Labor Standards Act of 1938 that is enacted
after award of this contract, affects the minimum wage, and becomes
applicable to this contract under law.
(e) Any adjustment will be limited to increases or decreases in wages and fringe
benefits as described in paragraph (d) of this clause, and the accompanying
increases or decreases in social security and unemployment taxes and workers'
compensation insurance, but shall not otherwise include any amount for general
and administrative costs, overhead, or profit.
(f) The contractor shall notify the contracting officer of any increase claimed under
this clause within 30 days after receiving a new wage determination unless this
notification period is extended in writing by the contracting officer. The contractor
shall promptly notify the contracting officer of any decrease under this clause, but
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-48
nothing in the clause will preclude the government from asserting a claim within
the period permitted by law. The notice shall contain a statement of the amount
claimed and the change in fixed hourly rates (if this is a time-and-materials or
labor-hour contract), any relevant supporting data, including payroll records, that
the contracting officer may reasonably require. Upon agreement of the parties,
the contract price or contract unit price labor rates will be modified in writing. The
contractor shall continue performance pending agreement on or determination of
any such adjustment and its effective date.
(g) The contracting officer or an authorized representative will have access to and
the right to examine any directly pertinent books, documents, papers and records
of the contractor until the expiration of 3 years after final payment under the
contract.
(end)
Clause 3-180, Fair Labor Standards Act and Service Contract Act Price
Adjustment
Fair Labor Standards Act and Service Contract Act Price Adjustment
(APR 2011)
(a) This clause applies to both contracts subject to area prevailing wage
determinations and contracts subject to contractor collective bargaining
agreements.
(b) The contractor warrants that the prices in this contract do not include any
allowance for any contingency to cover increased costs for which adjustment is
provided under this clause.
(c) The contract price, contract unit price labor rates, or fixed hourly labor rates will
be adjusted to reflect increases or decreases by the contractor in wages and
fringe benefits to the extent that these increases or decreases are made to
comply with:
(2) an amendment to the Fair Labor Standards Act of 1938 that is enacted
subsequent to award of this contract, affects the minimum wage, and
becomes applicable to this contract under law.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-49
(d) Any such adjustment will be limited to increases or decreases in wages and
fringe benefits as described in paragraph (c) of this clause, and to the
accompanying increases or decreases in social security and unemployment
taxes and workers' compensation insurance; it will not otherwise include any
amount for general and administrative costs, overhead, or profit.
(e) The contractor shall notify the contracting officer of any increase claimed under
this clause within 30 days after the effective date of the wage change, unless this
period is extended by the contracting officer in writing. The contractor shall
promptly notify the contracting officer of any decrease under this clause, but
nothing in the clause will preclude the government from asserting a claim within
the period permitted by law. The notice shall contain a statement of the amount
and the change in fixed hourly rates (if this is a time-and-materials or labor-hour
contract) claimed and any relevant supporting data that the contracting officer
may reasonably require. Upon agreement of the parties, the contract price,
contract unit price labor rates, or fixed hourly rates will be modified in writing.
The contractor shall continue performance pending agreement on or
determination of any such adjustment and its effective date.
(f) The contracting officer or an authorized representative will, until the expiration of
3 years after final payment under the contract, have access to and the right to
examine any directly pertinent books, documents, papers, and records of the
contractor.
(end)
(a) Recompetition of service contracts may in some cases result in lowering the
compensation (salaries and fringe benefits) paid or furnished professional
employees. This lowering can be detrimental in obtaining the quality of
professional services needed for adequate contract performance. It is therefore
in the judiciary's best interest that professional employees, as defined in
29 CFR 541, be properly and fairly compensated. As part of their offers, offerors
will submit a total compensation plan setting forth salaries and fringe benefits
proposed for the professional employees who will work under the contract. The
judiciary will evaluate the plan to assure that it reflects a sound management
approach and understanding of the contract requirements. This evaluation will
include an assessment of the offeror's ability to provide uninterrupted high-quality
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-50
(b) The compensation levels proposed shall reflect a clear understanding of work to
be performed and shall indicate the capability of the proposed compensation
structure to obtain and keep suitably qualified personnel to meet mission
objectives. The salary rates or ranges shall take into account differences in
skills, the complexity of various disciplines, and professional job difficulty.
Additionally, offers envisioning compensation levels lower than those of
predecessor contractors for the same work will be evaluated on the basis of
maintaining program continuity, uninterrupted high-quality work, and availability
of required competent professional service employees. Offerors are cautioned
that lowered compensation for essentially the same professional work may
indicate lack of sound management judgment and lack of understanding of the
requirement.
(c) The judiciary is concerned with the quality and stability of the work force to be
employed on this contract. Professional compensation that is unrealistically low
or not in reasonable relationship to the various job categories, since it may impair
the contractor's ability to attract and retain competent professional service
employees, may be viewed as evidence of failure to comprehend the complexity
of the contract requirements.
(d) Failure to comply with these provisions may constitute sufficient cause to justify
rejection of an offer.
(end)
CERTIFICATION
(1) the items of equipment to be serviced under this contract are used
regularly for other than government purposes, and are sold or traded by
the offeror (or subcontractor in the case of an exempt subcontractor) in
substantial quantities to the general public in the course of normal
business operations;
(2) the services will be furnished at prices which are, or are based on,
established catalog or market prices for the maintenance, calibration, or
repair of equipment.
(3) the compensation (wage and fringe benefits) plan for all service
employees performing work under the contract is the same as that used
for these employees and equivalent employees servicing the same
equipment of commercial customers.
(b) Certification by the offeror as to its compliance with respect to the contract also
constitutes its certification as to compliance by its subcontractor if it subcontracts
out the exempt services. If the offeror certifies to the conditions in paragraph (a)
of this provision then Clause 3-160, Service Contract Act of 1965, will not be
included in any resultant contract to this offeror.
(c) If the offeror does not certify to the conditions in paragraph (a) of this provision
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-52
(1) Clause 3-215, Exemption from Application of the Service Contract Act to
Contracts for Maintenance, Calibration, or Repair of Certain Equipment
Requirements, will not be included in any resultant contract awarded to
this offeror; and
(2) the offeror shall notify the contracting officer as soon as possible, if the
contracting officer did not attach a Service Contract Act wage
determination to the solicitation.
(d) The contracting officer may not make an award to the offeror, if the offeror fails to
execute the certification in paragraph (a) of this provision or to contact the
contracting officer as required in paragraph (c) of this provision.
(end)
(a) This contract is subject to the Service Contract Act, and the place of performance
was unknown when the solicitation was issued. In addition to places or areas
identified in wage determinations, if any, attached to the solicitation, wage
determinations have also been requested for the following:________ [insert
places or areas]. The contracting officer will request wage determinations for
additional places or areas of performance if asked to do so in writing by
_____________ [insert time and date].
(b) Offerors who intend to perform in a place or area of performance for which a
wage determination has not been attached or requested may nevertheless
submit offers. However, a wage determination will be requested and
incorporated in the resultant contract retroactive to the date of contract award,
and there will be no adjustment in the contract price.
(end)
(a) Upon receipt of a notice of protest or a determination that a protest is likely, the
contracting officer may, by written order to the contractor, direct the contractor to
stop performance of the work called for by this contract. The order will be
specifically identified as a stop-work order issued under this clause. Upon
receipt of the order, the contractor shall immediately comply with its terms and
take all reasonable steps to minimize the incurrence of costs allocable to the
work covered by the order during the period of work stoppage. Upon receipt of
the final decision in the protest, the contracting officer will either:
(2) terminate the work covered by the order as provided in the Default, or the
Termination clause of this contract.
(b) If a stop-work order issued under this clause is canceled either before or after a
final decision in the protest, the contractor shall resume work. The contracting
officer will make an equitable adjustment in the delivery schedule or contract
price, or both, and the contract will be modified, in writing, accordingly, if:
(1) the stop-work order results in an increase in the time required for, or in the
contractor's cost properly allocable to, the performance of any part of this
contract; and
(2) the contractor asserts its right to an adjustment within 30 days after the
end of the period of work stoppage; provided, that if the contracting officer
decides the facts justify the action, the contracting officer may receive and
act upon an offer at any time before final payment under this contract.
(c) If a stop-work order is not canceled and the work covered by the order is
terminated for the convenience of the judiciary, the contracting officer will allow
reasonable costs resulting from the stop-work order in arriving at the termination
settlement.
(d) If a stop-work order is not canceled and the work covered by the order is
terminated for default, the contracting officer will allow, by equitable adjustment
or otherwise, reasonable costs resulting from the stop-work order.
(e) The judiciary's rights to terminate this contract at any time are not affected by
action taken under this clause.
sustained, and the judiciary pays costs, the judiciary may require the contractor
to reimburse the judiciary the amount of such costs. In addition to any other
remedy available, the judiciary may collect this debt by offsetting the amount
against any payment due the contractor under any contract between the
contractor and the judiciary.
(end)
(a) The protestor has a choice of protest forums. It is the policy of the judiciary to
encourage parties first to seek resolution of disputes with the contracting officer.
If the dispute cannot be resolved with the contracting officer, then it is the policy
of the judiciary to encourage parties to seek a judiciary resolution of disputes with
the Administrative Office of the United States Courts. However, if a party files a
formal protest with an external forum on a solicitation on which it has filed a
protest with the judiciary, the judiciary protest will be dismissed.
(b) Judiciary protests will be considered only if submitted in accordance with the
following time limits and procedures:
(1) any protest shall be filed in writing with the contracting officer designated
in the solicitation for resolution of the protest. It shall identify the
solicitation or contract protested and set forth a complete statement of the
alleged defects or grounds that make the solicitation terms or the award or
proposed award defective. Mere statement of intent to file a protest is not
a protest.
(2) a protest shall be filed not later than ten (10) calendar days after the basis
of the protest is known, or should have been known. A protest based on
alleged improprieties in a solicitation which are apparent prior to the
closing date for receipt of offers, shall be filed prior to the closing date for
receipt of offers. The judiciary, in its discretion, may consider the merits of
any protest which is not timely filed. The office hours of the Administrative
Office are 8:30 a.m. to 5:00 p.m., eastern time. Time for filing a document
expires at 5:00 p.m., eastern time, on the last day on which such filing
may be made.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-55
(i) name, address, and fax and telephone numbers of the protester or
its representative;
(iii) detailed statement of the legal and factual grounds for the protest,
to include a description of resulting alleged prejudice to the
protester;
(c) Unless stated otherwise elsewhere in this solicitation, protests that are filed
directly with the judiciary, and copies of any protests that are filed with an
external forum, shall be served on the contracting officer at the Issuing Office
address on the standard form, if any, or as provided elsewhere in this solicitation.
Written and dated acknowledgment of receipt must be obtained from the
Contracting Officer issuing this solicitation, or authorized designee.
(d) The copy of any protest shall be received in the office designated above within
one day of filing a protest with an external forum.
(end)
(a) The items of equipment to be serviced under this contract are used regularly for
other than government purposes, and are sold or traded by the contractor in
substantial quantities to the general public in the course of normal business
operations.
(b) The services shall be furnished at prices which are, or are based on, established
catalog or market prices for the maintenance, calibration, or repair of equipment.
(c) The contractor shall use the same compensation (wage and fringe benefits) plan
for all service employees performing work under the contract as is used for these
employees and for equivalent employees servicing the same equipment of
commercial customers.
(d) The contractor is responsible for compliance with all the conditions of this
exemption by its subcontractors. The contractor shall determine the applicability
of this exemption to any subcontract on or before subcontract award. In making a
judgment that the exemption applies, the contractor shall consider all factors and
make an affirmative determination that all of the conditions in paragraphs (a)
through (c) of this clause will be met.
(e) If the Department of Labor determines that any conditions for exemption in
paragraphs (a) through (c) of this clause have not been met, the exemption shall
be deemed inapplicable, and the contract shall become subject to the Service
Contract Act. In such case, the procedures at 29 CFR 4.123(e)(1)(iv) and
29 CFR 4.5(c) will be followed.
(f) The contractor shall include the substance of this clause, including this
paragraph (f), in subcontracts for exempt services under this contract.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-57
CERTIFICATION
(1) The services under the contract are offered and sold regularly to non-
Governmental customers, and are provided by the offeror (or
subcontractor in the case of an exempt subcontract) to the general public
in substantial quantities in the course of normal business operations;
(2) The contract services are furnished at prices that are, or are based on,
established catalog or market prices. An established catalog price is a
price included in a catalog, price list, schedule, or other form that is
regularly maintained by the manufacturer or the offeror, is either published
or otherwise available for inspection by customers, and states prices at
which sales currently, or were last, made to a significant number of buyers
constituting the general public. An established market price is a current
price, established in the usual course of ordinary and usual trade between
buyers and sellers free to bargain, which can be substantiated from
sources independent of the manufacturer or offeror;
(3) Each service employee who will perform the services under the contract
will spend only a small portion of his or her time (a monthly average of
less than 20 percent of the available hours on an annualized basis, or less
than 20 percent of available hours during the contract period if the contract
period is less than a month) servicing the Government contract; and
(4) The offeror uses the same compensation (wage and fringe benefits) plan
for all service employees performing work under the contract as the offeror
uses for these employees and for equivalent employees servicing
commercial customers.
(b) Certification by the offeror as to its compliance with respect to the contract also
constitutes its certification as to compliance by its subcontractor if it subcontracts
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-58
out the exempt services. If the offeror certifies to the conditions in paragraph (a)
of this provision then Clause 3-160, Service Contract Act of 1965, as amended,
will not be included in any resultant contract to this offeror.
(c) If the offeror does not certify to the conditions in paragraph (a) of this provision
(1) Clause 3-225, Exemption from Application of the Service Contract Act to
Contracts for Certain Services Requirements, will not be included in any
resultant contract to this offeror; and
(2) The offeror shall notify the contracting officer as soon as possible if the
contracting officer did not attach a Service Contract Act wage
determination to the solicitation.
(d) The contracting officer may not make an award to the offeror, if the offeror fails to
execute the certification in paragraph (a) of this provision or to contact the
Contracting Officer as required in paragraph (c) of this provision.
(end)
(a) The services under this contract are offered and sold regularly to non-
Governmental customers, and are provided by the contractor to the general
public in substantial quantities in the course of normal business operations.
(b) The contract services are furnished at prices that are, or are based on,
established catalog or market prices. An established catalog price is a price
included in a catalog, price list, schedule, or other form that is regularly
maintained by the manufacturer or the contractor, is either published or otherwise
available for inspection by customers, and states prices at which sales currently,
or were last, made to a significant number of buyers constituting the general
public. An established market price is a current price, established in the usual
course of ordinary and usual trade between buyers and sellers free to bargain,
which can be substantiated from sources independent of the manufacturer or
contractor.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-59
(c) Each service employee who will perform the services under the contract will
spend only a small portion of his or her time (a monthly average of less than 20
percent of the available hours on an annualized basis, or less than 20 percent of
available hours during the contract period if the contract period is less than a
month) servicing the judiciary contract.
(d) The contractor shall use the same compensation (wage and fringe benefits) plan
for all service employees performing work under the contract as is used for these
employees and for equivalent employees servicing commercial customers.
(e) (1) The subcontractor, if any, for exempt services shall be selected for award
based on other factors in addition to price or cost with the combination of
other factors at least as important as price or cost; or
(f) The contractor is responsible for compliance with all the conditions of this
exemption by its subcontractors. The contractor shall determine in advance,
based on the nature of the subcontract requirements and knowledge of the
practices of likely subcontractors, that all or nearly all likely subcontractors will
meet the conditions in paragraphs (a) through (d) of this clause. If the services
are currently being performed under a subcontract, the contractor shall consider
the practices of the existing subcontractor in making a determination regarding
the conditions in paragraphs (a) through (d) of this clause. If the contractor has
reason to doubt the validity of the certification, the requirements of the Service
Contract Act shall be included in the subcontract.
(g) If the Department of Labor determines that any conditions for exemption at
paragraphs (a) through (e) of this clause have not been met, the exemption shall
be deemed inapplicable, and the contract shall become subject to the Service
Contract Act. In such case, the procedures in at 29 CFR 4.123(e)(2)(iii) and 29
CFR 4.5(c) will be followed.
(h) The contractor shall include the substance of this clause, including this
paragraph (h), in subcontracts for exempt services under this contract.
(end)
"System for Award Management (SAM)" means the federal government owned
and operated free website that replaced the Central Contractor Registration
(CCR) and is the primary government repository for contractor information
required for the conduct of business with the government.
"Data Universal Numbering System (DUNS) number" means the 9-digit number
assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.
(1) The contractor has entered all mandatory information, including the
DUNS number or the DUNS+4 number, into the SAM database;
and
(2) The government has validated all mandatory data fields, to include
validation of the Taxpayer Identification Number (TIN) with the
Internal Revenue Service (IRS), and has marked the record
"Active". The contractor will be required to provide consent for TIN
validation to the government as a part of the SAM registration
process.
(b) (1) By submission of an offer, the offeror acknowledges the requirement that
a prospective awardee shall be registered in the SAM database prior to
award, during performance, and through final payment of any contract,
basic agreement, basic ordering agreement, or blanket purchasing
agreement resulting from this solicitation.
(2) The offeror shall enter, in the block with its name and address on the
cover page of its offer, the annotation "DUNS" or "DUNS +4" followed by
the DUNS or DUNS +4 number that identifies the offeror's name and
address exactly as stated in the offer. The DUNS number will be used by
the contracting officer to verify that the offeror is registered in the SAM
database.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-61
(c) If the offeror does not have a DUNS number, it should contact Dun and
Bradstreet directly to obtain one.
(ii) if located outside the United States, by contacting the local Dun and
Bradstreet office. The offeror should indicate that it is an offeror for
a U.S. Government contract when contacting the local Dun and
Bradstreet office.
(iii) company physical street address, city, state and ZIP code;
(iv) company mailing address, city, state and ZIP code (if different from
physical);
(d) If the offeror does not become registered in the SAM database within the time
prescribed by the contracting officer, the contracting officer will proceed to award
to the next otherwise successful registered offeror.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-62
(e) Processing time, which normally takes 48 hours, should be taken into
consideration when registering. Offerors who are not registered should consider
applying for registration immediately upon receipt of this solicitation.
(f) The contractor is responsible for the accuracy and completeness of the data
within the SAM database, and for any liability resulting from the government's
reliance on inaccurate or incomplete data. To remain registered in the SAM
database after the initial registration, the contractor is required to review and
update on an annual basis from the date of initial registration or subsequent
updates its information in the SAM database to ensure it is current, accurate and
complete. Updating information in the SAM does not alter the terms and
conditions of this contract and is not a substitute for a properly executed
contractual document.
(1) If a contractor has legally changed its business name, "doing business as"
name, or division name (whichever is shown on the contract), or has
transferred the assets used in performing the contract, but has not
completed the necessary requirements regarding novation and change-of
name agreements, the contractor shall provide the responsible contracting
officer a minimum of one business day's written notification of its intention
to (i) change the name in the SAM database; (ii) comply with the
requirements of the Guide to Judiciary Policy, Vol 14, 745.55; and (iii)
agree in writing to the timeline and procedures specified by the
responsible contracting officer. The contractor must provide with the
notification sufficient documentation to support the legally changed name.
(2) If the contractor fails to comply with the requirements of paragraph (g)(1)
of this clause, or fails to perform the agreement at paragraph (g)(1)(iii) of
this clause, and, in the absence of a properly executed novation or
change-of-name agreement, the SAM information showing the contractor
to be other than the contractor indicated in the contract will be considered
to be incorrect information within the meaning of the "Suspension of
Payment" paragraph of the electronic funds transfer (EFT) clause of this
contract.
The contractor shall not change the name or address for EFT payments or
manual payments, as appropriate, in the SAM record to reflect an assignee for
the purpose of assignment of claims. Assignees shall be separately registered in
the SAM database. Information provided to the contractor's SAM record that
indicates payments, including those made by EFT, to an ultimate recipient other
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-63
(i) Offerors and contractors may obtain information on registration and annual
confirmation requirements via the internet at http://www.SAM.gov or by calling 1
866-606-8220 or at http://www.FSD.gov.
(end)
(1) All payments by the judiciary under this contract shall be made by
electronic funds transfer (EFT), except as provided in paragraph (a)(2) of
this clause.
(2) In the event the judiciary is unable to release one or more payments by
EFT, the contractor agrees to either:
(ii) Request the judiciary to extend the payment due date until such
time as the judiciary can make payment by EFT (but see paragraph
(d) of this clause).
The judiciary shall make payment to the contractor using the EFT information
contained in the System for Award Management (SAM) database. In the event
that the EFT information changes, the contractor shall be responsible for
providing the updated information to the SAM database.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-64
The judiciary will make payment by EFT through the Automated Clearing House
(ACH) network, subject to the rules of the National Automated Clearing House
Association. The rules governing Federal payments through the ACH are
contained in 31 CFR part 210.
If the contractor's EFT information in the SAM database is incorrect, then the
judiciary need not make payment to the contractor under this contract until
correct EFT information is entered into the SAM database; and any invoice shall
be deemed not to be a proper invoice.
(i) If the funds are no longer under the control of the payment office,
the judiciary is deemed to have made payment and the contractor
is responsible for recovery of any erroneously directed funds; or
(ii) If the funds remain under the control of the payment office, the
judiciary shall not make payment, and the provisions of paragraph
(d) of this clause shall apply.
If the contractor assigns the proceeds of this contract as provided for in the
assignment of claims terms of this contract, the contractor shall require as a
condition of any such assignment, that the assignee shall register separately in
the SAM database and shall be paid by EFT in accordance with the terms of this
clause. Notwithstanding any other requirement of this contract, payment to an
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-65
The judiciary is not liable for errors resulting from changes to EFT information
made by the contractor's financial agent.
The judiciary will not provide EFT payment information. Payment information
may be obtained by registering as a payee vendor with the United States
Department of the Treasury at https://www.ipp.gov/. Registered vendors may
retrieve and/or review check stub advice each time an EFT payment is received.
If the judiciary makes payment by check in accordance with paragraph (a) of this
clause, the judiciary shall mail the check and any other payment information to
the remittance address contained in the SAM database.
(end)
Clause 3-310, Payment by Electronic Funds Transfer Other Than System for
Award Management (SAM) Registration
(1) All payments by the judiciary under this contract shall be made by
electronic funds transfer (EFT) except as provided in paragraph (a)(2) of
this clause.
(2) In the event the judiciary is unable to release one or more payments by
EFT, the contractor agrees to either:
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-66
(ii) Request the judiciary to extend payment due dates until such time
as the judiciary makes payment by EFT (but see paragraph (d) of
this clause).
(1) The contractor is required to provide the judiciary with the information
required to make payment by EFT (see paragraph (i) of this clause). The
contractor shall provide this information directly to the office designated in
paragraph (j) of this clause by no later than 15 days prior to submission of
the first request for payment. In the event that the EFT information
changes, the contractor shall be responsible for providing the updated
information to the same office.
The judiciary will make payment by EFT through the Automated Clearing House
(ACH) network, subject to the rules of the National Automated Clearing House
Association. The rules governing Federal payments through the ACH are
contained in 31 CFR part 210.
(1) The judiciary is not required to make any payment under this contract until
after receipt, by the office designated in paragraph (j), of the correct EFT
payment information from the contractor. Until receipt of the correct EFT
information, any invoice or contract financing request shall be deemed not
to be a proper invoice.
(i) If the funds are no longer under the control of the payment office,
the judiciary is deemed to have made payment and the contractor
is responsible for recovery of any erroneously directed funds; or
(ii) If the funds remain under the control of the payment office, the
judiciary shall not make payment and the provisions of paragraph
(d) shall apply.
If the contractor assigns the proceeds of this contract as provided for in the
assignment of claims terms of this contract, the contractor shall require as a
condition of any such assignment, that the assignee shall provide the EFT
information required by paragraph (i) of this clause to the office designated in
paragraph (j), and shall be paid by EFT in accordance with the terms of this
clause. In all respects, the requirements of this clause shall apply to the
assignee as if it were the contractor. EFT information that shows the ultimate
recipient of the transfer to be other than the contractor, in the absence of a
proper assignment of claims acceptable to the judiciary, is incorrect EFT
information within the meaning of paragraph (d) of this clause.
The judiciary is not liable for errors resulting from changes to EFT information
provided by the contractor's financial agent.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 3-68
The judiciary will not provide EFT payment information. EFT payment
information may be obtained by registering as a payee vendor with the United
States Department of the Treasury at https://www.ipp.gov/. Registered vendors
may retrieve and/or review check stub advice each time an EFT payment is
received.
If the judiciary makes payment by check in accordance with paragraph (a) of this
clause, the judiciary shall mail the check and any other payment information to
the remittance address provided in accordance with paragraph (i) of this clause.
The contractor shall provide the following information to the office designated in
paragraph (j) of this clause. The contractor may supply this data for this or
multiple contracts (see paragraph (b) of this clause). The contractor shall
designate a single financial agent per contract capable of receiving and
processing the EFT information using the EFT methods described in paragraph
(c) of this clause.
(4) The name, address, and 9-digit Routing Transit Number of the contractor's
financial agent.
(5) The contractor's bank account number and the type of account (checking,
saving, or lockbox).
[insert name, address, phone, and fax for courts paying office]
(end)
The offeror shall provide, with its offer, the following information that is required
to make payment by electronic funds transfer (EFT) under any contract that
results from this solicitation. This submission satisfies the requirement to provide
EFT information under paragraphs (b)(1) and (i) of Clause 3-310, Payment by
Electronic Funds Transfer Other Than System for Award Management (SAM)
Registration.
(2) The offeror's name and remittance address, as stated in the offer.
(4) The name, address, and 9-digit Routing Transit Number of the offeror's
financial agent.
(5) The offeror's account number and the type of account (checking, savings,
or lockbox).
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-1
(end)
(a) Any products and services to be furnished under this contract will be ordered by
issuance of written delivery orders or task orders by the individuals or activities
designated in the contract. Such orders may be issued from the effective date of
the contract through the last day of the contract.
(b) All delivery orders or task orders are subject to the terms and conditions of this
contract and will specify the date, time and place for the products to be delivered
or the services to be performed. If the contracting officer so requires, the
contractor shall provide a written or oral acknowledgment. In the event of a
conflict between a delivery order or a task order and this contract, this contract
will control.
(c) If mailed, a delivery order or a task order is considered issued when the
judiciary deposits the order in the mail. Orders may be issued orally, by
facsimile, or by electronic commerce methods only if authorized in the contract.
(end)
(1) any order for a single item in excess of ________ (contracting officer
insert maximum dollar amount or quantity);
(3) a series of orders from the same ordering office in the course of _____
days (contracting officer specify) that together call for quantities exceeding
the limitations stated in subparagraph (b)(1) or (b )(2) above.
(c) If this is a requirements contract, (i.e. includes Clause 4-20, Requirements) the
judiciary is not required to order a part of any one requirement from the
contractor if that requirement exceeds the maximum-order limitations stated in
paragraph (b) above.
(d) Notwithstanding paragraphs (b) and (c) of this clause, the contractor shall honor
any order exceeding the maximum order limitations in paragraph (b), unless that
order (or orders) is returned to the ordering office within _____ days (contracting
officer specify) after issuance, with written notice stating the contractors intent
not to ship the item (or items) called for and the reasons. Upon receiving this
notice, the judiciary may acquire the products or services from another source.
(end)
(c) Except as this contract otherwise provides, the judiciary will order from the
contractor all the products or services specified in the contract that are required
to be purchased by the activity or activities specified in the contract.
(d) The judiciary is not required to purchase from the contractor requirements in
excess of any limit on total orders under this contract.
(f) Any order issued during the effective period of this contract and not completed
within that period shall be completed by the contractor within the time specified in
the order. The contract will govern the contractors and judiciarys rights and
obligations with respect to that order to the same extent as if the order were
completed during the contracts effective period.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-4
(c) Except for any limitations on quantities in the Order Limitations clause or
elsewhere in the contract, there is no limit on the number of orders that may be
issued.
(d) Any order issued during the effective period of this contract and not completed
within that period shall be completed by the contractor within the time specified in
the order. The contract will govern the contractors and judiciarys rights and
obligations with respect to that order to the same extent as if the order were
completed during contracts effective period.
(end)
(b) The offeror must specify fixed hourly rates in its offer that include wages, general
and administrative expenses, and profit. The offeror must specify whether the
fixed hourly rate for each labor category applies to labor performed by
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-5
(2) Blended rates for each category of labor to be performed by the offeror,
including labor transferred between divisions, subsidiaries, or affiliates of
the offeror under a common control, and all subcontractors; or
(3) Any combination of separate and blended rates for each category of labor
to be performed by the offeror, affiliates of the offeror under a common
control, and subcontractors.
(end)
(b) The offeror must specify fixed hourly rates in its offer that include wages, general
and administrative expenses, and profit for each category of labor to be
performed by
(c) The fixed hourly rates for services transferred between divisions, subsidiaries, or
affiliates of the offeror under a common control shall not include profit for the
transferring organization, but may include profit for the prime contractor.
(end)
(a) The judiciary will pay the contractor as follows upon submission of invoices or
vouchers approved in writing by the contracting officer or the contracting officers
authorized representative:
(i) Hourly rate means the rate(s) prescribed in the contract for
payment for labor that meets the labor category qualifications of a
labor category specified in the contract that are
(iii) The hourly rates shall be paid for all labor performed on the
contract that meets the labor qualifications specified in the contract.
Labor hours incurred to perform tasks for which labor qualifications
were specified in the contract will not be paid to the extent the work
is performed by employees that do not meet the qualifications
specified in the contract, unless specifically authorized by the
contracting officer.
(iv) The hourly rates will include wages, indirect costs, general and
administrative expense, and profit. Fractional parts of an hour will
be payable on a prorated basis.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-7
(v) Vouchers may be submitted once each month (or at more frequent
intervals if approved in writing by the contracting officer). The
contractor will substantiate vouchers (including any subcontractor
hours reimbursed at the hourly rate in the contract) by evidence of
actual payment and by
(B) records that verify the employees meet the qualifications for
the labor categories specified in the contract; or
(viii) Unless the contract prescribes otherwise, the hourly rates in the
contract will not be varied by virtue of the contractor having
performed work on an overtime basis. If no overtime rates are
provided in the contract and overtime work is approved in writing in
advance by the contracting officer, overtime rates may be
negotiated. Failure to agree upon these overtime rates will be
treated as a dispute under the Disputes clause of this contract. If
the contract provides rates for overtime, the premium portion of
those rates will be reimbursable only to the extent the overtime has
been approved in writing in advance by the contracting officer.
(b) Materials
(i) Direct materials means those materials that enter directly into the
end product, or that are used or consumed directly in connection
with the furnishing of the end product or service.
(C) Other direct costs (e.g., incidental services for which there is
not a labor category specified in the contract, travel,
computer usage charges, etc.); and
(2) If the contractor furnishes its own materials that meet the definition of
commercial item in the Guide to Judiciary Policys Glossary of
Procurement Terms, the price to be paid for such materials must not
exceed the contractors established catalog or market price, adjusted to
reflect the quantities being acquired; and actual cost of any modifications
necessary because of contract requirements.
(3) Except as provided for in paragraph (b)(2) of this clause, the judiciary will
reimburse the contractor for allowable cost of materials provided the
contractor
(i) has made payments for materials in accordance with the terms and
conditions of the agreement or invoice; or
(4) Payment for materials is subject to Clause 4-60, Allowable Cost and
Payment.
(5) The contractor may include allocable indirect costs and other direct costs
to the extent they are
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-9
(i) comprised only of costs that are clearly excluded from the hourly
rate;
(iii) indirect costs are not applied to subcontract that are paid at the
hourly rates.
(ii) take all cash and trade discounts, rebates, allowances, credits,
salvage, commissions, and other benefits. When unable to take
advantage of the benefits, the contractor shall promptly notify the
contracting officer and give the reasons. The contractor shall give
credit to the judiciary for cash and trade discounts, rebates, scrap,
commissions, and other amounts that have accrued to the benefit
of the contractor, or would have accrued except for the fault or
neglect of the contractor. The contractor shall not deduct from
gross costs the benefits lost without fault or neglect on the part of
the contractor or lost through fault of the judiciary.
(7) The judiciary will not pay profit or fee to the prime contractor on materials,
except when reimbursing for commercial items under paragraph (b)(2)
above.
(c) If the contractor enters into any subcontract that requires consent under Clause
7-75, Subcontracts, without obtaining such consent, the judiciary is not required
to reimburse the contractor for any costs incurred under the subcontract prior to
the date the contractor obtains the required consent. Any reimbursement of
subcontract costs incurred prior to the date the consent was obtained shall be at
the sole discretion of the judiciary.
It is estimated that the total cost to the judiciary for the performance of this
contract shall not exceed the ceiling price set forth in the contract, and the
contractor agrees to use its best efforts to perform the work specified in the
contract and all obligations under this contract within such ceiling price. If at any
time the contractor has reason to believe that the hourly rate payments and
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-10
material costs that will accrue in performing the contract in the next succeeding
30 days, if added to all other payments and costs previously accrued, will exceed
85 percent of the ceiling price in the contract, the contractor shall notify the
contracting officer, giving a revised estimate of the total price to the judiciary for
performing this contract with supporting reasons and documentation. If at any
time during the performance of this contract, the contractor has reason to believe
that the total price to the judiciary for the performance of this contract will be
substantially greater or less than the then stated ceiling price, the contractor shall
so notify the contracting officer, giving a revised estimate of the total price for
performing this contract, with supporting reasons and documentation. If at any
time during the performance of this contract, the judiciary has reason to believe
that the work to be required in performing this contract will be substantially
greater or less than the stated ceiling price, the contracting officer will advise the
contractor, giving the then revised estimate of the total amount of effort to be
required under the contract.
The judiciary will not be obligated to pay the contractor any amount in excess of
the ceiling price in the contract, and the contractor shall not be obligated to
continue performance if to do so would exceed the ceiling price set forth in the
contract, unless and until the contracting officer notifies the contractor in writing
that the ceiling price has been increased and specifies in the notice a revised
ceiling that shall constitute the ceiling price for performance under this contract.
When and to the extent that the ceiling price set forth in the contract has been
increased, any hours expended and material costs incurred by the contractor in
excess of the ceiling price before the increase will be allowable to the same
extent as if the hours expended and material costs had been incurred after the
increase in the ceiling price.
(f) Audit
At any time before final payment under this contract, the contracting officer may
request audit of the invoices or vouchers and supporting documentation. Each
payment previously made will be subject to reduction to the extent of amounts,
on preceding invoices or vouchers, that are found by the contracting officer or
authorized representative not to have been properly payable and will also be
subject to reduction for overpayments or to increase for underpayments. Upon
receipt and written approval of the voucher or invoice designated by the
contractor as the completion voucher or completion invoice and supporting
documentation, and upon compliance by the contractor with all terms of this
contract (including, without limitation, terms related to patents and the terms of
paragraph (g) of this clause), the judiciary will promptly pay any balance due the
contractor. The completion invoice or voucher, and supporting documentation,
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-11
The contractor, and each assignee under an assignment entered into under this
contract and in effect at the time of final payment under this contract, shall
execute and deliver, at the time of and as a condition precedent to final payment
under this contract, a release discharging the judiciary, its officers, agents, and
employees of and from all liabilities, obligations, and claims arising out of or
under this contract, subject only to the following exceptions:
(2) claims, together with reasonable incidental expenses, based upon the
liabilities of the contractor to third parties arising out of performing this
contract, that are not known to the contractor on the date of the execution
of the release, and of which the contractor gives notice in writing to the
contracting officer not more than 6 years after the date of the release or
the date of any notice to the contractor that the judiciary is prepared to
make final payment, whichever is earlier; or
(3) claims for reimbursement of costs (other than expenses of the contractor
by reason of its indemnification of the judiciary against patent liability),
including reasonable incidental expenses, incurred by the contractor under
the terms of this contract relating to patents.
(end)
(h) The terms of this clause that govern reimbursement for materials furnished are
considered to be deleted.
The contractor shall indicate acceptance of this letter contract by signing three
copies of the contract and returning them to the contracting officer not later than
__________ (contracting officer inserts date). Upon acceptance by both parties,
the contractor shall proceed with performance of the work, including purchase of
necessary materials.
(end)
(a) In performing this contract, the contractor is not authorized to make expenditures
or to incur obligations exceeding $ _______________ (contracting officer inserts
limit).
(b) The maximum amount for which the judiciary will be liable if this contract is
terminated is $ ___________________(contracting officer inserts maximum
liability).
(end)
(1) all judiciary clauses required on the date of execution of the letter contract;
(2) all clauses required by law on the date of execution of the definitive
contract; and
(3) any other mutually agreeable clauses, terms, and conditions. The
contractor agrees to submit a __________(insert specific type of offer;
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-13
(b) The schedule for definitizing this contract is (insert target date for definitization of
the contract and dates for submission of offer, beginning of negotiations, and, if
appropriate, submission of make-or-buy and subcontracting plans and detailed
cost information):
(1) After the contracting officer's determination of price or fee, the contract will
be governed by:
(i) all judiciary required clauses on the date of execution of this letter
contract for either fixed-price or cost-reimbursement contracts as
determined by the contracting officer under this paragraph (c);
(ii) all clauses required by law as of the date of the contracting officer's
determination; and
(iii) any other clauses, terms, and conditions mutually agreed upon.
(2) To the extent consistent with paragraph (c)(1) of this section, all clauses,
terms, and conditions included in this letter contract will continue in effect,
except those that by their nature apply only to a letter contract.
(d) The definitive contract resulting from this letter contract will include a negotiated
___________(contracting officer inserts firm fixed price or total estimated
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-14
(end)
Pending the placing of the definitized contract referred to in this letter contract,
the judiciary will promptly reimburse the contractor for all allowable costs under
the contract at the following rates:
To determine the amounts payable to the contractor under this letter contract, the
contracting officer will determine allowable costs. The total reimbursement made
under this paragraph will not exceed 85 percent of the maximum amount of the
judiciarys liability, as stated in this contract.
(c) Invoicing
For the purpose of determining allowable costs, the term costs includes:
(1) those recorded costs that result, at the time of the request for
reimbursement, from payment by cash, check, or other form of actual
payment for products or services purchased directly for the contract;
(i) products and services purchased directly for the contract, provided
payments will be made:
(ii) materials issued from the contractor's stores inventory and placed
in the production process for use on the contract;
(3) the amount of financing payments that the contractor has paid by cash,
check, or other forms of payment to subcontractors.
(e) Audit
At any time before final payment, the contracting officer may have the
contractor's invoices or vouchers and statements of cost audited. Any payment
may be:
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-16
(1) reduced by any amounts found by the contracting officer not to constitute
allowable costs; or
(end)
(a) The contractor warrants that the unit price stated in the contract for _________
[offeror inserts contract line item number (CLIN)] is not in excess of the
contractor's applicable established price in effect on the contract date for like
quantities of the same item. The term "unit price" excludes any part of the price
directly resulting from requirements for preservation, packaging, or packing
beyond standard commercial practice. The term "established price" means a
price that:
(2) is the net price after applying any standard trade discounts offered by the
contractor.
(b) The contractor shall promptly notify the contracting officer of the amount and
effective date of each decrease in any applicable established price. Each
corresponding contract unit price will be decreased by the same percentage that
the established price is decreased. The decrease will apply to those items
delivered on and after the effective date of the decrease in the contractor's
established price, and this contract will modified accordingly.
(c) If the contractor's applicable established price is increased after the contract
date, the corresponding contract unit price will be increased, upon the
contractor's written request to the contracting officer, by the same percentage
that the established price is increased, and the contract will be modified
accordingly, subject to the following limitations:
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-17
(1) the aggregate of the increases in any contract unit price under this clause
will not exceed 10 percent of the original contract unit price;
(ii) if the written request is received later, on the date the contracting
officer receives the request;
(3) the increased contract unit price will not apply to quantities scheduled
under the contract for delivery before the effective date of the increased
contract unit price, unless failure to deliver before that date results from
causes beyond the control and without the fault or negligence of the
contractor, within the meaning of the Default clause.
(4) no modification increasing a contract unit price will be executed under this
paragraph (c) until the contracting officer verifies the increase in the
applicable established price;
(5) within 30 days after receipt of the contractor's written request, the
contracting officer may cancel, without liability to either party, any
undelivered portion of the contract items affected by the requested
increase.
(d) During the time allowed for the cancellation provided for in paragraph (c)(5) of
this clause, and thereafter if there is no cancellation, the contractor shall continue
deliveries according to the contract delivery schedule, and the judiciary will pay
for such deliveries at the contract unit price, increased to the extent provided by
paragraph (c) of this clause.
(end)
(a) Invoicing
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-18
The judiciary will make payments to the contractor when requested as work
progresses, but not more than monthly, in amounts determined to be allowable
by the contracting officer. The contractor shall submit an invoice or voucher to
the address specified in the contract, supported by a statement of claimed
allowable costs of performing this contract, in such form and detail as the
contracting officer may require.
(1) For the purpose of reimbursing allowable costs, the term costs includes
only:
(i) those recorded costs that, at the time of the request for
reimbursement, the contractor has paid by cash, check, or other
form of actual payment for items or services purchased directly for
the contract;
(iii) The amount of progress payments that have been paid by cash,
check, or other forms of payment to subcontractors.
(ii) the contribution does not remain unpaid 30 days after the end of
the applicable quarter or shorter payment period (any contribution
remaining unpaid will be excluded from the contractors indirect
costs for payment purposes).
(1) Final annual indirect cost rates and the appropriate bases will be
established in accordance with the Guide to Judiciary Policy, Vol 14, Ch 4
in effect for the period covered by the indirect cost rate offer.
(2) (i) The contractor shall submit an adequate final indirect cost rate offer
to the contracting officer and auditor within 90 days after the end of
each of its fiscal years, or by a later date approved in writing by the
contracting officer. The contractor shall support the cost data and
specify the contract and/or subcontract to which the rates apply.
(ii) The proposed rates shall be based on the contractor's actual cost
experience for that period. The contracting officer or contracting
officer's representative and the contractor will establish the final
indirect cost rates as promptly as practical after receipt of the
contractor's offer.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-20
(3) The contractor and the contracting officer will execute a written
understanding setting forth the final indirect cost rates. The understanding
will specify:
(iv) any specific indirect cost items treated as direct costs in the
settlement; and
(4) Failure by the parties to agree on a final annual indirect cost rate will be a
dispute within the meaning of the Disputes clause.
(5) Within 120 days (or a period approved in writing by the contracting officer)
after settlement of the final annual indirect cost rates for all years of a
physically complete contract, the contractor shall submit a completion
invoice or voucher to reflect the settled amounts and rates.
Until final annual indirect cost rates are established for any period, the judiciary
will reimburse the contractor at billing rates established by the contracting officer
subject to adjustment when the final rates are established. These billing rates:
(e) Audit
At any time or times before final payment, the contracting officer may have the
contractor's invoices or vouchers and statements of cost audited. Any payment
may be:
(2) The contractor shall pay to the judiciary any refunds, rebates, credits, or
other amounts (including interest, if any) accruing to or received by the
contractor or any assignee under this contract, to the extent that those
amounts are properly allocable to costs for which the contractor has been
reimbursed by the judiciary. Reasonable expenses incurred by the
contractor for securing refunds, rebates, credits, or other amounts are
allowable costs if approved in writing by the contracting officer. Before
final payment under this contract, the contractor and each assignee whose
assignment is in effect at the time of final payment shall execute and
deliver:
(end)
(a) The judiciary will pay the contractor for performing this contract the fixed fee
specified in the contract.
(b) Payment of the fixed fee will be made as specified in the contract; provided that
after payment of 85 percent of the fixed fee, the contracting officer may withhold
further payment of fee until a reserve is set aside in an amount that the
contracting officer considers necessary to protect the judiciary's interest. This
reserve will not exceed 15 percent of the total fixed fee or the judiciarys small
purchase threshold, whichever is less. The contracting officer will release 75
percent of all fee withholds under this contract after receipt of the certified final
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-23
indirect cost rate offer covering the year of physical completion of this contract,
provided the contractor has satisfied all other contract terms and conditions, and
is not delinquent in submitting final vouchers on prior years settlements. The
contracting officer may release up to 90 percent of the fee withheld under this
contract based on the contractors past performance related to the submission
and settlement of final indirect cost rate offers.
(end)
(a) General
The judiciary will pay the contractor for performing this contract a fee determined
as provided in the contract.
The target cost and target fee specified in the contract are subject to adjustment
if the contract is modified in accordance with paragraph (d) of this clause.
(1) Target cost as used in this contract, means the estimated cost of this
contract as initially negotiated, adjusted in accordance with paragraph (d)
of this clause.
(2) Target fee as used in this contract, means the fee initially negotiated on
the assumption that this contract would be performed for a cost equal to
the estimated cost initially negotiated, adjusted in accordance with
paragraph (d) of this clause.
Normally, the judiciary will pay the fee to the contractor as specified in the
contract. However, when the contracting officer considers that performance or
cost indicates that the contractor will not achieve target, the judiciary will pay on
the basis of an appropriate lesser fee. When the contractor demonstrates that
performance or cost clearly indicates that the contractor will earn a fee
significantly above the target fee, the judiciary may, at the sole discretion of the
contracting officer, pay on the basis of an appropriate higher fee. After payment
of 85 percent of the applicable fee, the contracting officer may withhold further
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-24
payment of fee until a reserve is set aside in an amount that the contracting
officer considers necessary to protect the judiciary's interest. This reserve will
not exceed 15 percent of the applicable fee or the judiciarys small purchase
threshold, whichever is less. The contracting officer will release 75 percent of all
fee withholds under this contract after receipt of the certified final indirect cost
rate offer covering the year of physical completion of this contract, provided the
contractor has satisfied all other contract terms and conditions, and is not
delinquent in submitting final vouchers on prior years settlements. The
contracting officer may release up to 90 percent of the fee withholds under this
contract based on the contractors past performance related to the submission
and settlement of final indirect cost rate offers.
(1) The fee payable under this contract will be the target fee increased by
____ cents (contracting officer inserts contractor's participation) for every
dollar that the total allowable cost is less than the target cost or decreased
by _____ cents (contracting officer inserts contractor's participation) for
every dollar that the total allowable cost exceeds the target cost. In no
event will the fee be greater than ____ percent or less than ____ percent
(contracting officer inserts percentages) of the target cost.
(2) The fee will be subject to adjustment, to the extent provided in paragraph
(d) of this clause, and within the minimum and maximum fee limitations in
paragraph (e)(1) of this clause, when the total allowable cost is increased
or decreased as a consequence of:
(3) If this contract is terminated in its entirety, the portion of the target fee
payable will not be subject to an increase or decrease as provided in this
paragraph. The termination will be accomplished in accordance with other
applicable clauses of this contract.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-25
(4) For the purpose of fee adjustment, total allowable cost does not include
allowable costs arising out of:
(i) any of the causes covered by the Excusable Delays clause, to the
extent that they are beyond the control and without the fault or
negligence of the contractor or any subcontractor;
(ii) the taking effect, after negotiating the target cost, of a statute, court
decision, written ruling, or regulation that results in the contractor's
being required to pay or bear the burden of any tax or duty or rate
increase in a tax or duty;
(v) any claim, loss, or damage resulting from a risk for which the
contractor has been relieved of liability by the Judicial Property
clause; or
(vi) any claim, loss, or damage resulting from a risk defined in the
contract as unusually hazardous or as a nuclear risk and against
which the judiciary has expressly agreed to indemnify the
contractor.
(5) All other allowable costs are included in total allowable cost for fee
adjustment in accordance with this paragraph (e), unless otherwise
specifically provided in this contract.
The total allowable cost and the adjusted fee determined as provided in this
clause will be evidenced by a modification to this contract signed by the
contractor and contracting officer.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-26
(g) Inconsistencies
(end)
(a) The judiciary will not pay the contractor a fee for performing this contract.
(b) After payment of 80 percent of the total estimated cost of the contract, the
contracting officer may withhold further payment of allowable cost until a reserve
is set aside in an amount that the contracting officer considers necessary to
protect the judiciary's interest. This reserve will not exceed whichever is less
one percent of the total estimated cost of the contract, or:
(end)
(a) The judiciary will not pay the contractor a fee for performing this contract.
(b) After paying the contractor 80 percent of the judiciarys share of the total
estimated cost of performance of the contract, the contracting officer may
withhold further payment of allowable cost until a reserve is set aside in an
amount that the contracting officer considers necessary to protect the judiciary's
interest. This reserve will not exceed whichever is less:
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-27
(1) one percent of the judiciarys share of the total estimated cost as stated in
the contract, or
(end)
(a) The parties estimate that performance of this contract, exclusive of any fee, will
not cost the judiciary more than (1) the estimated cost specified in the contract,
or, (2) if this is a cost-sharing contract, the judiciarys share of the estimated cost
specified in the contract. The contractor agrees to use its best efforts to perform
the work specified in the contract and all obligations under this contract within the
estimated cost, which, if this is a cost-sharing contract includes both the
judiciarys and the contractors share of the cost.
(b) The contractor shall notify the contracting officer in writing whenever it has
reason to believe that:
(1) the costs the contractor expects to incur under this contract in the next 60
days, when added to all costs previously incurred, will exceed 75 percent
of the estimated cost stated in the contract; or
(2) the total cost for the performance of this contract, exclusive of any fee, will
be either greater or substantially less than had been previously estimated.
(c) As part of the notification, the contractor shall provide the contracting officer a
revised estimate of the total cost of performing this contract.
(d) Except as required by other provisions of this contract, specifically citing and
stated to be an exception to this clause:
(1) the judiciary is not obligated to reimburse the contractor for costs incurred
in excess of (i) the estimated cost stated in the contract, or (ii) if this is a
cost-sharing contract, the estimated cost to the judiciary stated in the
contract; and
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-28
(2) the contractor is not obligated to continue performance under ths contract
(including actions under the Termination clause of this contract) or
otherwise incur costs in excess of the estimated cost or otherwise incur
costs in excess of the estimated cost stated in the contract, until the
contracting officer (i) notifies the contractor in writing that the estimated
cost has been increased and (ii) provides a revised estimated total cost of
performing this contract. If this is a cost-sharing contract, the increase will
be allocated in accordance with the formula stated in the contract.
(e) No notice, communication, or representation in any other form other than that
specified in paragraph (d)(2) of this clause, or from any person other than the
contracting officer, will affect this contracts estimated cost to the judiciary. In the
absence of the specified notice, the judiciary is not obligated to reimburse the
contractor for any costs in excess of the estimated cost or, if this is a cost-sharing
contract, for any costs in excess of the estimated cost to the judiciary stated in
the contract, whether those excess costs were incurred during the course of the
contract or as a result of termination.
(f) If the estimated cost stated in the contract is increased, any costs the contractor
incurs before the increase that are in excess of the previously estimated cost will
be allowable to the same extent as if incurred afterwards, unless the contracting
officer issues a termination or other notice directing that the increase is solely to
cover termination or other specified expenses.
(g) Change orders will not be considered an authorization to exceed the estimated
cost to the judiciary stated in the contract, unless they contain a statement
increasing the estimated cost.
(h) If this contract is terminated or the estimated cost is not increased, the judiciary
and the contractor will negotiate an equitable distribution of all property produced
or purchased under the contract, based upon the share of costs incurred by
each.
(end)
(a) The parties estimate that performance of this contract will not cost the judiciary
more than (1) the estimated cost stated in the contract, or (2) if this is a cost-
sharing contract, the judiciarys share of the estimated cost stated in the contract.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-29
The contractor agrees to use its best efforts to perform the work specified in the
contract and all obligations under this contract within this estimated cost, which if
this is a cost-sharing contract, includes both the judiciarys and the contractors
share of the cost.
(b) The contract specifies the amount presently available for payment by the
judiciary and allotted to this contract, the items covered, the judiciarys share of
the cost if this is a cost-sharing contract, and the period of performance it is
estimated that allotted amount will cover. The parties contemplate that the
judiciary will allot additional funds incrementally to the contract up to the full
estimated cost to the judiciary stated in the contract, exclusive of any fee. The
contractor agrees to perform, or have performed, work on the contract up to the
point at which the total amount paid and payable by the judiciary under the
contract approximates but does not exceed the total amount actually allotted by
the judiciary to the contract.
(c) The contractor shall notify the contracting officer in writing whenever it has
reason to believe that the costs it expects to incur under this contract in the next
60 days, when added to all costs previously incurred, will exceed 75 percent of
(1) the total amount so far allotted to the contract by the judiciary or, (2) if this is a
cost-sharing contract, the amount then allotted to the contract by the judiciary
plus the contractors corresponding share. The notice shall state the estimated
amount of additional funds required to continue performance for the period
specified in the contract.
(d) Sixty days before the end of the period specified in the contract, the contractor
shall notify the contracting officer in writing of the estimated amount of additional
funds, if any, required to continue timely performance under the contract or for
any further period specified in the contract or otherwise agreed upon, and when
the funds will be required.
(e) If, after notification, additional funds are not allotted by the end of the period
specified in the contract or another agreed-upon date, upon the contractors
written request, the contracting officer will terminate this contract on that date in
accordance with the provisions of the Termination clause of this contract. If the
contractor estimates that the funds available will allow it to continue to discharge
its obligations beyond that date, it may specify a later date in its request, and the
contracting officer may terminate this contract on that later date.
(f) Except as required by other provisions of this contract specifically citing and
stated to be an exception to this clause,:
(1) the judiciary is not obligated to reimburse the contractor for costs incurred
in excess of the total amount allotted by the judiciary to this contract; and
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-30
(2) the contractor is not obligated to continue performance under this contract
(including actions under the contract's Termination clause of this contract)
or otherwise incur costs in excess of:
(i) the amount then allotted to the contract by the judiciary or;
(g) The estimated cost will be increased to the extent (1) the amount allotted by the
judiciary or, (2) if this is a cost-sharing contract, the amount then allotted by the
judiciary to the contract plus the contractors corresponding share, exceeds the
estimated cost stated in the contract. If this is a cost-sharing contract, the
increase will be allocated in accordance with the formula specified in the
contract.
(h) No notice, communication, or representation in any other form other than that
specified in paragraph (f)(2) of this clause, or from any person other than the
contracting officer, will affect the amount allotted by the judiciary to this contract.
In the absence of the specified notice, the judiciary is not obligated to reimburse
the contractor for any costs in excess of the total amount allotted by the judiciary
to this contract, whether incurred during the course of the contract or as a result
of termination.
(i) When and to the extent that the amount allotted by the judiciary to the contract is
increased, any costs the contractor incurs before the increase that are in excess
of:
(j) Change orders will not be considered an authorization to exceed the amount
allotted by the judiciary stated in the contract, unless they contain a statement
increasing the amount allotted.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-31
(k) Nothing in this clause will affect the right of the judiciary to terminate this
contract. If this contract is terminated, the judiciary and the contractor will
negotiate an equitable distribution of all property produced or purchased under
the contract, based upon the share of costs incurred by each.
(l) If the judiciary does not allot sufficient funds to allow completion of the work, the
contractor is entitled to a percentage of the fee stated in the contract equaling the
percentage of completion of the work contemplated by this contract.
(end)
(a) Cancellation, as used in this clause, means that the judiciary is canceling all line
items for all products or services in the contract year(s) subsequent to that in
which notice of cancellation is provided.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-32
(b) Except for cancellation under this clause or termination under the Default clause,
any reduction by the contracting officer in the requirements of this contract shall
be considered a termination under the Termination for Convenience of the
Judiciary clause.
(c) If cancellation under this clause occurs, the contractor will be paid a cancellation
charge not exceeding the cancellation ceiling specified in the contract as
applicable at the time of cancellation.
(1) Costs:
(iii) That would have been equitably amortized over the entire multi
year contract period but, because of the cancellation, are not so
amortized; and
(e) The cancellation charge shall be computed and the claim made for it as if the
claim were being made under the Termination for Convenience of the Judiciary
clause of this contract. The contractor shall submit the claim promptly but no
later than 1 year from the date of notification that funds will not be made available
for continued performance.
(1) Reasonable fixed costs which are applicable to and normally would have
been amortized in all products or services which are multi-year
requirements;
(2) Allocable portions of the costs of facilities acquired or established for the
conduct of the work, to the extent that it is impracticable for the contractor
to use the facilities in its commercial work, and if the costs are not charged
to the contract through overhead or otherwise depreciated;
(3) Costs incurred for the assembly, training, and transportation to and from
the job site of a specialized work force; and
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-33
(4) Costs not amortized solely because the cancellation had precluded
anticipated benefits of contractor or subcontractor learning.
(4) For service contracts, the remaining useful commercial life of facilities.
Useful commercial life means the commercial utility of the facilities rather
than their physical life with due consideration given to such factors as
location of facilities, their specialized nature, and obsolescence.
(h) This contract may include an option clause with the period for exercising the
option limited to the date in the contract for notification that funds are available
for the next succeeding contract year. If so, the contractor agrees not to include
in option quantities any costs of a startup or fixed nature that have been fully set
forth in the contract. The contractor further agrees that the option quantities will
reflect only those variable costs and a reasonable profit or fee necessary to
furnish the additional option quantities.
(i) Quantities added to the original contract through the option clause of this contract
shall be included in the quantity canceled for the purpose of computing allowable
cancellation charges.
(end)
If the solicitation has requested pricing for both a multi-year award and an award
of a base year and option years, the judiciary reserves the right to award only the
initial years requirement, without options.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-34
The cancellation ceilings applicable to each contract period are set forth below:
(end)
Offerors must include in their price proposal a separate cancellation ceiling (on
either a percentage or dollar basis) for each contract year subject to cancellation.
Price proposals must include the rationale and supporting data for each
proposed cancellation ceiling. Upon award, the applicable cancellation ceilings
will be inserted in Clause 4-160. These ceiling amounts apply to any claim
submitted under Clause 4-150 in the event of actual cancellation of the awarded
contract, and will not be part of any price evaluation for award.
(end)
(a) Contract line item(s) ______ is/are incrementally funded. The sum of $ * is
presently available for payment and allotted to this contract. An allotment
schedule is contained in paragraph (j) of this clause.
(b) For item(s) identified in paragraph (a) of this clause, the contractor agrees to
perform up to the point at which the total amount payable by the judiciary,
including reimbursement in the event of termination of those item(s) for the
judiciarys convenience, approximates the total amount currently allotted to the
contract. The contractor is not authorized to continue work on those item(s)
beyond that point. The judiciary will not be obligated in any event to reimburse
the contractor in excess of the amount allotted to the contract for those item(s)
regardless of anything to the contrary in the clause entitled Termination for
Convenience of the Judiciary. As used in this clause, the total amount payable
by the judiciary in the event of termination of applicable contract line item(s) for
convenience includes costs, profit, and estimated termination settlement costs for
those item(s).
(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of
this clause, the contractor will notify the contracting officer in writing at least
ninety days prior to the date when, in the contractors best judgment, the work
will reach the point at which the total amount payable by the judiciary, including
any cost for termination for convenience, will approximate 85 percent of the total
amount then allotted to the contract for performance of the applicable item(s).
The notification will state: (1) the estimated date when that point will be reached;
and (2) an estimate of additional funding, if any, needed to continue performance
of applicable line items up to the next scheduled date for allotment of funds
identified in paragraph (j) of this clause, or to a mutually agreed upon substitute
date. The notification will also advise the contracting officer of the estimated
amount of additional funds that will be required for the timely performance of the
item(s) funded pursuant to this clause, for a subsequent period as may be
specified in the allotment schedule in paragraph (j) of this clause or otherwise
agreed to by the parties. If after such notification additional funds are not allotted
by the date identified in the contractors notification, or by an agreed substitute
date, the contracting officer will terminate any item(s) for which additional funds
have not been allotted, pursuant to the clause of this contract entitled
Termination for Convenience of the Judiciary.
(d) When additional funds are allotted for continued performance of the contract line
item(s) identified in paragraph (a) of this clause, the parties will agree as to the
period of contract performance which will be covered by the funds. The
provisions of paragraphs (b) through (d) of this clause will apply in like manner to
the additional allotted funds and agreed substitute date, and the contract will be
modified accordingly.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 4-36
(e) If, solely by reason of failure of the judiciary to allot additional funds, by the dates
indicated below, in amounts sufficient for timely performance of the contract line
item(s) identified in paragraph (a) of this clause, the contractor incurs additional
costs or is delayed in the performance of the work under this contract and if
additional funds are allotted, an equitable adjustment will be made in the price or
prices (including appropriate target, billing, and ceiling prices where applicable) of
the item(s), or in the time of delivery, or both. Failure to agree to any such
equitable adjustment hereunder will be a dispute concerning a question of fact
within the meaning of the clause entitled Disputes.
(f) The judiciary may at any time prior to termination allot additional funds for the
performance of the contract line item(s) identified in paragraph (a) of this clause.
(g) The termination provisions of this clause do not limit the rights of the judiciary
under the clause entitled Termination for Default. The provisions of this clause
are limited to the work and allotment of funds for the contract line item(s) set forth
in paragraph (a) of this clause. This clause no longer applies once the contract is
fully funded except with regard to the rights or obligations of the parties
concerning equitable adjustments negotiated under paragraphs (d) and (e) of this
clause.
(h) Nothing in this clause affects the right of the judiciary to terminate this contract
pursuant to the clause of this contract entitled Termination for Convenience of
the Judiciary.
(j) The parties contemplate that the judiciary will allot funds to this contract in
accordance with the following schedule:
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 5-1
(1) a per diem rate in lieu of subsistence for each day the contractor is in a
travel status away from home or regular place of employment in
accordance with Judiciary Travel Regulations as authorized in appropriate
Travel Orders; and
(end)
contracting officer. The contractor further agrees to assert any privilege allowed
by law and to defend vigorously judiciary rights to confidentiality.
(end)
(a) The contracting officer may, at any time or place, inspect the services performed
and the products delivered, including documents and reports. The contracting
officer may reject any products or services that do not meet the highest
standards of professionalism, no matter what type of contract is employed, and in
addition to any specific standards of quality set out in this agreement. No
payment will be due for any products or services rejected under this clause.
(b) Acceptance of any product or service does not relieve the contractor of the duties
imposed by contractor's code of professional ethics. The contractor remains
liable for the period allowed under federal law for claims by the United States, for
any errors or omissions occurring during performance. All partners or principals
agree that they will be jointly and severably liable for such errors and omissions.
(end)
Notwithstanding any state law providing for retention of rights in the records, the
contractor agrees that the judiciary may, at its option, demand and take without
additional compensation all records relating to the services provided under this
agreement. The contractor shall turn over all such records upon request but may
retain copies of documents produced by the contractor.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 5-3
"Uncompensated overtime rate" is the rate that results from multiplying the hourly
rate for a 40-hour work week by 40, and then dividing by the proposed hours per
week. For example, 45 hours proposed on a 40-hour work week basis at $20 per
hour would be converted to an uncompensated overtime rate of $17.78 per hour
($20.00 x 40 divided by 45 = $17.78).
(b) For any proposed hours against which an uncompensated overtime rate is
applied, the offeror shall identify in its offer the hours in excess of an average of
40 hours per week, by labor category at the same level of detail as compensated
hours, and the uncompensated overtime rate per hour, whether at the prime or
subcontract level. This includes uncompensated overtime hours that are in
indirect cost pools for personnel whose regular hours are normally charged
direct.
(d) Offers that include unrealistically low labor rates, or that do not otherwise
demonstrate cost realism, will be considered in a risk assessment and will be
evaluated for award in accordance with that assessment.
(e) The offeror shall include a copy of its policy addressing uncompensated overtime
with its offer.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 5-4
(a) The judiciary authorizes and consents to all use and manufacture, in performing
this contract or any subcontract at any tier, of any invention described in and
covered by a United States patent (1) embodied in the structure or composition
of any article the delivery of which is accepted by the judiciary under this contract
or (2) used in machinery, tools, or methods whose use necessarily results from
compliance by the contractor or a subcontractor with (i) specifications or written
provisions forming a part of this contract or (ii) specific written instructions given
by the contracting officer directing the manner of performance. The entire liability
to the judiciary for infringement of a patent of the United States will be
determined solely by the provisions of the indemnity clause, if any, included in
this contract or any subcontract hereunder (including any lower-tier subcontract),
and the judiciary assumes liability for all other infringement to the extent of the
authorization and consent herein above granted.
(b) The contractor agrees to include, and require inclusion of, this clause, suitably
modified to identify the parties, in all subcontracts at any tier for products or
services (including construction, architect-engineer services, and materials,
products, models, samples, and design or testing services expected to exceed
the judiciarys small purchase threshold); however, omission of this clause from
any subcontract, including those at or below the judiciarys small purchase
threshold, does not affect this authorization and consent.
(end)
(a) The judiciary authorizes and consents to all use and manufacture in the
performance of any order at any tier or subcontract at any tier placed under this
contract for communication services and facilities for which rates, charges, and
tariffs are not established by a judiciary regulatory body, of any invention
described in and covered by a United States patent:
(2) used in machinery, tools, or methods whose use necessarily results from
compliance by the contractor or a subcontractor with specifications or
written provisions forming a part of this contract or with specific written
instructions given by the contracting officer directing the manner of
performance.
(a) Estimates shall be made monthly of the amount and value of the work and
services performed by the contractor under this contract which meet the
standards of quality established under this contract. The estimates shall be
prepared by the contractor and accompanied by any supporting data required by
the contracting officer.
(b) Upon written approval of the estimate by the contracting officer, payment upon
properly executed vouchers will be made to the contractor, as soon as
practicable, of 90 percent of the written approved amount, less all previous
payments; provided, that payment may be made in full during any months in
which the contracting officer determines that performance has been satisfactory.
Also, whenever the contracting officer determines that the work is substantially
complete and that the amount retained is in excess of the amount adequate for
the protection of the judiciary, the contracting officer may release the excess
amount to the contractor.
(d) Before final payment under the contract, or before settlement upon termination of
the contract, and as a condition precedent thereto, the contractor shall execute
and deliver to the contracting officer a release of all claims against the judiciary
arising under or by virtue of this contract, other than any claims that are
specifically excepted by the contractor from the operation of the release in
amounts stated in the release.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 5-6
(e) Notwithstanding any other provision in this contract, and specifically paragraph
(b) of this clause, progress payments will not exceed 80 percent on work
accomplished on undefinitized contract actions. A "contract action" is any action
resulting in a contract including contract modifications for additional products or
services, but not including contract modifications that are within the scope and
under the terms of the contract, such as contract modifications issued pursuant
to the Changes clause, or funding and other administrative changes.
(end)
(a) The contractor shall accomplish the design services required under this contract
so as to permit the award of a contract, using standard judiciary procedures, for
the construction of the facilities designed at a price that does not exceed the
estimated construction contract price as set forth in paragraph (c) of this clause.
When offers for the construction contract are received that exceed the estimated
price, the contractor shall perform such redesign and other services as are
necessary to permit contract award within the funding limitation. These
additional services shall be performed at no increase in the price of this contract.
However, the contractor shall not be required to perform such additional services
at no cost to the judiciary if the unfavorable offers are the result of conditions
beyond its reasonable control.
(b) The contractor will promptly advise the contracting officer if it finds that the
project being designed will exceed or is likely to exceed the funding limitations
and it is unable to design a usable facility within these limitations. Upon receipt
of such information, the contracting officer will review the contractor's revised
estimate of construction cost. The judiciary may, if it determines that the
estimated construction contract price set forth in this contract is so low that award
of a construction contract not in excess of such estimate is improbable, authorize
a change in scope or materials as required to reduce the estimated construction
cost to an amount within the estimated construction contract price set forth in
paragraph (c) of this clause, or the judiciary may adjust such estimated
construction contract price. When offers are not solicited or are unreasonably
delayed, the judiciary will prepare an estimate of constructing the design
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 5-7
(c) The estimated construction contract price for the project described in this
contract is $______.
(end)
(a) The contractor shall be responsible for the professional quality, technical
accuracy, and the coordination of all designs, drawings, specifications, and other
services furnished by the contractor under this contract. The contractor shall,
without additional compensation, correct or revise any errors or deficiencies in its
designs, drawings, specifications, and other services.
(b) Neither the judiciary's review, approval or acceptance of, nor payment for, the
services required under this contract will be construed to operate as a waiver of
any rights under this contract or of any cause of action arising out of the
performance of this contract, and the contractor shall be and remain liable to the
judiciary in accordance with applicable law for all damages to the judiciary
caused by the contractor's negligent performance of any of the services furnished
under this contract.
(c) The rights and remedies of the judiciary provided for under this contract are in
addition to any other rights and remedies provided by law.
(d) If the contractor is comprised of more than one legal entity, each such entity shall
be jointly and severally liable hereunder.
(end)
The extent and character of the work to be done by the contractor shall be
subject to the general oversight, supervision, direction, control, and written
approval of the contracting officer.
(end)
(end)
(end)
(a) The judiciary may terminate this contract in whole or, from time to time, in part,
for the judiciary's convenience or because of the failure of the contractor to fulfill
the contract obligations. The contracting officer will terminate by delivering to the
contractor a Notice of Termination specifying the nature, extent, and effective
date of the termination. Upon receipt of the notice, the contractor shall:
(1) immediately discontinue all services affected (unless the notice directs
otherwise); and
(2) deliver to the contracting officer all data, drawings, specifications, reports,
estimates, summaries, and other information and materials accumulated
in performing this contract, whether completed or in process.
(b) If the termination is for the convenience of the judiciary, the contracting officer will
make an equitable adjustment in the contract price but will allow no anticipated
profit on unperformed services.
(c) If the termination is for failure of the contractor to fulfill the contract obligations,
the judiciary may complete the work by contract or otherwise and the contractor
shall be liable for any additional cost incurred by the judiciary.
(d) If, after termination for failure to fulfill contract obligations, it is determined that
the contractor had not failed, the rights and obligations of the parties will be the
same as if the termination had been issued for the convenience of the judiciary.
(e) The rights and remedies of the judiciary provided in this clause are in addition to
any other rights and remedies provided by law or under this contract.
(end)
(a) If the performance of all or any part of the work of this contract is suspended,
delayed, or interrupted by:
(2) by a failure of the contracting officer to act within the time specified in this
contract, or within a reasonable time if not specified, an adjustment will be
made for any increase in the cost of performance of this contract caused
by the delay or interruption (including the costs incurred during any
suspension or interruption). An adjustment will also be made in the
delivery or performance dates and any other contractual term or condition
affected by the suspension, delay, or interruption. However, no
adjustment may be made under this clause for any delay or interruption to
the extent that performance would have been delayed or interrupted by
any other cause, including the fault or negligence of the contractor, or for
which an adjustment is provided or excluded under any other term or
condition of this contract.
(1) for any costs incurred more than 20 days before the contractor has
notified the contracting officer in writing of the act or failure to act involved;
and
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-1
(a) Definitions. As used in this clause, original contract price" means the award
price of the contract; or for requirements contracts, the price payable for the
estimated quantity; or, for indefinite-quantity contracts, the price payable for the
specified minimum quantity. Original contract price does not include the price of
any options, except those options exercised at the time of contract award.
(b) The contractor shall furnish a Form SF 1418, Performance Bond for the
protection of the judiciary in an amount equal to ___ percent of the original
contract price and a Form SF 1416, Payment Bond in an amount equal to ___
percent of the original contract price.
(c) The contractor shall furnish all executed bonds, including any necessary
reinsurance agreements, to the contracting officer within ___ days, but in any
event, before starting work.
(d) The judiciary may require additional performance and payment bond protection if
the contract price is increased. The judiciary may secure the additional
protection by directing the contractor to increase the penal amount of the existing
bonds or to obtain additional bonds.
(e) The bonds shall be in the form of a firm commitment, supported by corporate
sureties whose names are listed in Treasury Department Circular 570, individual
sureties, or by other acceptable security such as postal money order, certified
check, cashier's check, irrevocable letter of credit, or, in accordance with
Treasury Department regulations, certain bonds or notes of the United States.
Treasury Circular 570 is published in the Federal Register, or may be obtained
from the:
U.S. Department of Treasury
Financial Management Service
Surety Bond Branch
401 14th Street, NW, 2nd Floor, West Wing
Washington, DC 20227
www.treas.gov
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-2
(b) The contractor shall furnish a performance bond (Standard Form 1418) for the
protection of the judiciary in an amount equal to ___ percent of the original
contract price.
(d) The judiciary may require additional performance bond protection if the contract
price is increased. The judiciary may secure the additional protection by
directing the contractor to increase the penal amount of the existing bond or to
obtain an additional bond.
(end)
(a) Any offeror required to submit a surety bond as a result of this solicitation may
instead deposit assets in a form acceptable to the judiciary in the amount of
$___________ (contracting officer to fill-in amount).
(b) When assets are deposited, the offeror shall execute a bond in a form as
specified in this solicitation. Failure to deposit assets acceptable to the judiciary
may be cause for termination of the contract for default.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-3
(a) If the contractor has deposited assets instead of furnishing sureties for any bond
required under this contract and the assets are in the form of checks, currency,
or drafts, the contracting officer will hold the assets in an account for the
contractor's benefit.
(b) Upon contract completion, the contractor's funds will be returned as soon as
possible, unless the contracting officer determines that part or all of the account
is required to compensate the judiciary for costs it incurs as a result of the
contractor's delay, default, or failure to perform. In such a case, the entire
account will be available to compensate the judiciary.
(end)
(a) The contractor shall, at its own expense, provide and maintain during the entire
performance of this contract, at least the following kinds and minimum amounts
of insurance:
The contractor shall comply with applicable federal and state workers
compensation and occupational disease statutes. If occupational
diseases are not compensable under those statutes, they shall be covered
under the employers liability section of the insurance policy. Employers
liability coverage of at least $100,000 per incident is required.
(4) Self-Insurance
(b) Prior to beginning performance under this contract, the contractor shall provide
the insurance carrier certification of the above minimum amounts.
(1) for such period as the laws of the state in which this contract is to be
performed prescribe; or
(2) until 30 days after the insurer or the contractor gives written notice to the
contracting officer, whichever period is longer.
(e) The contractor shall insert the substance of this clause, including this paragraph
(e), in subcontracts under this contract that require work in a judiciary facility and
shall require subcontractors to provide and maintain the required insurance. The
contractor shall maintain a copy of all subcontractors' proofs of required
insurance, and shall make copies available to the contracting officer upon
request.
(end)
(a) (1) Except as provided in paragraph (a)(2) of this clause, the contractor shall
provide and maintain workers' compensation, employer's liability,
comprehensive general liability (bodily injury), comprehensive automobile
liability (bodily injury and property damage) insurance, and such other
insurance as the contracting officer may require under this contract.
(2) The contractor may, with the written approval of the contracting officer,
maintain a self-insurance program, provided that, with respect to workers'
compensation, the contractor is qualified pursuant to statutory authority.
(3) All insurance required by this paragraph shall be in a form and amount
and for those periods as the contracting officer may require or approve
and with insurers approved in writing by the contracting officer.
(b) The contractor agrees to submit for the contracting officer's written approval, to
the extent and in the manner required by the contracting officer, any other
insurance that is maintained by the contractor in connection with the performance
of this contract and for which the contractor seeks reimbursement.
(2) for certain liabilities (and expenses incidental to such liabilities) to third
persons not compensated by insurance or otherwise without regard to and
as an exception to the limitation of cost or the limitation of funds clause of
this contract. These liabilities shall arise out of the performance of this
contract, whether or not caused by the negligence of the contractor or of
the contractor's agents, servants, or employees, and shall be represented
by final judgments or settlements approved in writing by the judiciary.
These liabilities are for:
(d) The judiciary's liability under paragraph (c) of this clause is subject to the
availability of appropriated funds at the time a contingency occurs. Nothing in
this contract will be construed as implying that the Congress will, at a later date,
appropriate funds sufficient to meet deficiencies.
(e) The contractor will not be reimbursed for liabilities (and expenses incidental to
such liabilities):
(1) for which the contractor is otherwise responsible under the express terms
of any clause incorporated in the contract, whether incorporated by
reference or in full text;
(2) for which the contractor has failed to insure or to maintain insurance as
required by the contracting officer; or
(3) that result from willful misconduct or lack of good faith on the part of any of
the contractor's directors, officers, managers, superintendents, or other
representatives who have supervision or direction of:
(ii) all or substantially all of the contractor's operations at any one plant
or separate location in which this contract is being performed; or
(f) The provisions of paragraph (e) of this clause will not restrict the right of the
contractor to be reimbursed for the cost of insurance maintained by the
contractor in connection with the performance of this contract, other than
insurance required in accordance with this clause; provided, that such cost is
allowable under Clause 4-60, Allowable Cost and Payment.
(g) If any suit or action is filed or any claim is made against the contractor, the cost
and expense of which may be reimbursable to the contractor under this contract,
and the risk of which is then uninsured or is insured for less than the amount
claimed, the contractor shall:
(1) immediately notify the contracting officer and promptly furnish copies of all
pertinent papers received;
(end)
(a) The contractor warrants that it is insured for ___________ ($200,000, unless a
greater amount is entered by the contracting officer) for errors and omissions per
claim in an amount in excess of the minimum set forth in the schedule in the
performance of this contract.
(b) Unless the contractor's policy is prepaid, noncancellable, and issued for a period
at least equal to the term of this contract on an occurrence basis, the contractor
shall have the policy amended to include substantially the following provision:
(c) The contractor shall furnish a certificate of insurance or, if required by the
contracting officer, true copies of liability policies and manually countersigned
endorsements of any changes. Insurance shall be effective, and evidence of
acceptable insurance furnished, before beginning performance under this
contract. Evidence of renewal shall be furnished not later than five days before a
policy expires.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-8
(a) Definitions.
"All applicable federal, state, and local taxes and duties," as used in this clause,
means all taxes and duties, in effect on the contract date, that the taxing authority
is imposing and collecting on the transactions or property covered by this
contract.
Local Taxes, as used in this clause, means any taxes that a local governing
organization (i.e. city or county) taxing authority is imposing and collecting on the
transactions or property covered by this contract.
(b) The contract price includes all applicable federal, state, and local taxes and
duties.
(c) The contract price shall be increased by the amount of any after-imposed federal
tax, provided the contractor warrants in writing that no amount for such newly
imposed federal excise tax or duty or rate increase was included in the contract
price, as a contingency reserve or otherwise.
(d) The contract price shall be decreased by the amount of any after-relieved federal
tax.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-9
(e) The contract price shall be decreased by the amount of any federal excise tax or
duty, except social security or other employment taxes, that the contractor is
required to pay or bear, or does not obtain a refund of, through the contractor's
fault, negligence, or failure to follow instructions of the contracting officer.
(f) No adjustment shall be made in the contract price under this clause unless the
amount of the adjustment exceeds $250.
g) The contractor shall promptly notify the contracting officer of all matters relating
to any federal excise tax or duty that reasonably may be expected to result in
either an increase or decrease in the contract price and shall take appropriate
action as the contracting officer directs.
(h) The judiciary shall, without liability, furnish evidence appropriate to establish
exemption from any federal, state, or local tax when the contractor requests such
evidence and a reasonable basis exists to sustain the exemption.
(end)
(a) Definitions.
"Contract Date," as used in this clause, means the effective date of this contract
and, for any modification to this contract, the effective date of the modification.
"All Applicable Federal, State, and Local Taxes and Duties," as used in this
clause, means all taxes and duties, in effect on the contract date, that the taxing
authority is imposing and collecting on the transactions or property covered by
this contract.
"After-Relieved Tax," as used in this clause, means any amount of federal, state,
or local tax or duty, other than an excepted tax, that would otherwise have been
payable on the transactions or property covered by this contract, but which the
contractor is not required to pay or bear, or for which the contractor obtains a
refund or drawback, as the result of legislative, judicial, or administrative action
taking effect after the contract date.
Local Taxes, as used in ths clause, means any taxes that a local governing
organization (i.e. city or county) taxing authority is imposing and collecting on the
transactions or property covered by this contract.
(b) Unless otherwise provided in this contract, the contract price includes all
applicable federal, state, and local taxes and duties.
(c) The contract price shall be increased by the amount of any after-imposed tax, or
of any tax or duty specifically excluded from the contract price by a term or
condition of this contract that the contractor is required to pay or bear, including
any interest or penalty, if the contractor states in writing that the contract price
does not include any contingency for such tax and if liability for such tax, interest,
or penalty was not incurred through the contractor's fault, negligence, or failure to
follow instructions of the contracting officer.
(d) The contract price shall be decreased by the amount of any after-relieved tax.
The judiciary shall be entitled to interest received by the contractor incident to a
refund of taxes to the extent that such interest was earned after the contractor
was paid by the judiciary for such taxes. The judiciary is entitled to repayment of
any penalty refunded to the contractor to the extent that the penalty was paid by
the judiciary.
(e) The contract price shall be decreased by the amount of any federal, state, or
local tax, other than an excepted tax, that was included in the contract price and
that the contractor is required to pay or bear, or does not obtain a refund of,
through the contractor's fault, negligence, or failure to follow instructions of the
contracting officer.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-11
(f) No adjustment will be made in the contract price under this clause unless the
amount of the adjustment exceeds $250.
(g) The contractor shall promptly notify the contracting officer of all matters relating
to federal, state, and local taxes and duties that reasonably may be expected to
result in either an increase or decrease in the contract price and shall take
appropriate action as the contracting officer directs. The contract price will be
equitably adjusted to cover the costs of action taken by the contractor at the
direction of the contracting officer, including any interest, penalty, and reasonable
attorneys' fees.
(h) The judiciary will furnish evidence appropriate to establish exemption from any
federal, state, or local tax when:
(1) the contractor requests such exemption and states in writing that it applies
to a tax excluded from the contract price; and
(end)
(a) This solicitation sets forth the judiciarys known delivery requirements for data (as
defined in Clause 6-60, Rights in Data General). Any data delivered under the
resulting contract will be subject to Clause 6-60, Rights in Data General
included in this contract. Under Clause 6-60, a contractor may withhold from
delivery data that qualify as limited rights data or restricted computer software,
and deliver form, fit, and function data instead. Clause 6-60 also may be used
with its Alternates I and/or II to obtain delivery of limited rights data or restricted
computer software, marked with limited rights or restricted rights notices, as
appropriate.
(b) By completing the remainder of this paragraph, the offeror represents that it has
reviewed the requirements for the delivery of technical data or computer software
and states (offeror check appropriate block):
(c) Any identification of limited rights data or restricted computer software in the
offerors response is not determinative of the status of the data should a contract
be awarded to the offeror.
(end)
Computer software:
(1) Means:
Form, Fit, and Function Data means data relating to items, components, or
processes that are sufficient to enable physical and functional interchangeability,
and data identifying source, size, configuration, mating and attachment
characteristics, functional characteristics, and performance requirements. For
computer software it means data identifying source, functional characteristics,
and performance requirements but specifically excludes the source code,
algorithms, processes, formulas, and flow charts of the software.
Limited Rights means the rights of the judiciary in limited rights data as set forth
in the Limited Rights Notice of paragraph (g)(3) if included in this clause.
Limited Rights Data means data, other than computer software, that embody
trade secrets or are commercial or financial and confidential or privileged, to the
extent that such data pertain to items, components, or processes developed at
private expense, including minor modifications.
Restricted Rights, as used in this clause, means the rights of the judiciary in
restricted computer software, as set forth in a Restricted Rights Notice of
paragraph (g)(4) if included in this clause, or as otherwise may be provided in a
collateral agreement incorporated in and made part of this contract, including
minor modifications of such computer software.
Unlimited Rights means the rights of the judiciary to use, disclose, reproduce,
prepare derivative works, distribute copies to the public, and perform publicly and
display publicly, in any manner and for any purpose, and to have or permit others
to do so.
(1) Except as provided in paragraph (c) of this clause, the judiciary shall have
unlimited rights in:
(ii) Form, fit, and function data delivered under this contract;
(iii) Data delivered under this contract (except for restricted computer
software) that constitute manuals or instructional and training
material for installation, operation, or routine maintenance and
repair of items, components, or processes delivered or furnished for
use under this contract; and
(iv) All other data delivered under this contract unless provided
otherwise for limited rights data or restricted computer software in
accordance with paragraph (g) of this clause.
(iii) Substantiate the use of, add, or correct limited rights, restricted
rights, or copyright notices and to take other appropriate action, in
accordance with paragraphs (e) and (f) of this clause; and
(iv) Protect from unauthorized disclosure and use those data that are
limited rights data or restricted computer software to the extent
provided in paragraph (g) of this clause.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-15
(c) Copyright:
(iii) For data other than computer software, the contractor grants to the
judiciary, and others acting on its behalf, a paid-up, nonexclusive,
irrevocable, worldwide license in such copyrighted data to
reproduce, prepare derivative works, distribute copies to the public,
and perform publicly and display publicly by or on behalf of the
judiciary. For computer software, the contractor grants to the
judiciary, and others acting on its behalf, a paid-up, nonexclusive,
irrevocable, worldwide license in such copyrighted computer
software to reproduce, prepare derivative works, and perform
publicly and display publicly (but not to distribute copies to the
public) by or on behalf of the judiciary.
The contractor shall not, without the prior written permission of the
contracting officer, incorporate in data delivered under this contract any
data not first produced in the performance of this contract unless the
contractor:
The judiciary will not remove any authorized copyright notices placed on
data pursuant to this paragraph (c), and will include such notices on all
reproductions of the data.
The contractor shall have the right to use, release to others, reproduce,
distribute, or publish any data first produced or specifically used by the contractor
in the performance of this contract, except:
(3) If the contractor receives or is given access to data necessary for the
performance of this contract that contain restrictive markings, the
contractor shall treat the data in accordance with such markings unless
specifically authorized otherwise in writing by the contracting officer.
(i) The contracting officer will make written inquiry to the contractor
affording the contractor 60 days from receipt of the inquiry to
provide written justification to substantiate the propriety of the
markings;
contracting officer for good cause shown), the judiciary shall have
the right to cancel or ignore the markings at any time after said
period and the data will no longer be made subject to any
disclosure prohibitions.
(2) Except to the extent the judiciarys action occurs as the result of final
disposition of the matter by a court of competent jurisdiction, the
contractor is not precluded by paragraph (e) of the clause from bringing a
claim, in accordance with the Disputes clause of this contract, that may
arise as the result of the judiciary removing or ignoring authorized
markings on data delivered under this contract.
(1) Data delivered to the judiciary without any restrictive markings shall be
deemed to have been furnished with unlimited rights. The judiciary is not
liable for the disclosure, use, or reproduction of such data.
(2) If the unmarked data has not been disclosed without restriction outside the
judiciary, the contractor may request, within 6 months (or a longer time
approved by the contracting officer in writing for good cause shown) after
delivery of the data, permission to have authorized notices placed on the
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-18
(iv) Acknowledges that the judiciary has no liability for the disclosure,
use, or reproduction of any data made prior to the addition of the
notice or resulting from the omission of the notice.
(3) If data has been marked with an incorrect notice, the contracting officer
may:
(1) The contractor may withhold from delivery qualifying limited rights data or
restricted computer software that are not data identified in paragraphs
(b)(1)(i), (ii), and (iii) of this clause. As a condition to this withholding, the
contractor shall:
(2) Limited rights data that are formatted as a computer database for delivery
to the judiciary shall be treated as limited rights data and not restricted
computer software.
(h) Subcontracting
The contractor shall obtain from its subcontractors all data and rights therein
necessary to fulfill the contractors obligations to the judiciary under this contract.
If a subcontractor refuses to accept terms affording the judiciary those rights, the
contractor shall promptly notify the contracting officer of the refusal and shall not
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-19
proceed with the subcontract award without authorization in writing from the
contracting officer.
Nothing contained in this clause shall imply a license to the judiciary under any
patent or be construed as affecting the scope of any license or other right
otherwise granted to the judiciary.
(end)
(g) (3) Notwithstanding paragraph (g)(1) of this clause, the contract may identify
and specify the delivery of limited rights data, or the contracting officer
may require by written request the delivery of limited rights data that has
been withheld or would otherwise be entitled to be withheld. If delivery of
that data is required, the contractor shall affix the following Limited Rights
Notice to the data and the judiciary will treat the data, subject to the
provisions of paragraphs (e) and (f) of this clause, in accordance with the
notice:
(a) These data are submitted with limited rights under judiciary
Contract No. _____ (and subcontract ______, if appropriate).
These data may be reproduced and used by the judiciary with the
express limitation that they will not, without written permission of
the contractor, be used for purposes of manufacture nor disclosed
outside the judiciary; except that the judiciary may disclose these
data outside the judiciary for the following purposes, if any;
provided that the judiciary makes such disclosure subject to
prohibition against further use and disclosure: [COs may list
additional purposes as set forth in 650.65(c) or state there are no
additional purposes.]
(End of notice)
(g) (4) (i) Notwithstanding paragraph (g)(1) of this clause, the contract may
identify and specify the delivery of restricted computer software, or
the contracting officer may require by written request the delivery of
restricted computer software that has been withheld or would
otherwise be entitled to be withheld. If delivery of that computer
software is required, the contractor shall affix the following
Restricted Rights Notice to the computer software and the
judiciary will treat the computer software, subject to paragraphs (e)
and (f) of this clause, in accordance with the notice:
(1) Used or copied for use with the computer(s) for which
it was acquired, including use at any judiciary facility
to which the computer(s) may be transferred;
Unlimited Rights means the rights of the judiciary to use, disclose, reproduce,
prepare derivative works, distribute copies to the public, and perform publicly and
display publicly, in any manner and for any purpose, and to have or permit others
to do so.
(i) Unlimited rights in all data delivered under this contract, and in all
data first produced in the performance of this contract, except as
provided in paragraph (c) of this clause;
(ii) The right to limit assertion of copyright in data first produced in the
performance of this contract, and to obtain assignment of copyright
in that data, in accordance with paragraph (c)(1) of this clause;
(iii) The right to limit the release and use of certain data in accordance
with paragraph (d) of this clause.
(c) Copyright:
(i) The contractor shall not assert or authorize others to assert any
claim to copyright subsisting in any data first produced in the
performance of this contract without prior written permission of the
contracting officer. When copyright is asserted, the contractor shall
affix the appropriate copyright notice of 17 U.S.C. 401 or 402
and acknowledgment of judiciary sponsorship (including contract
number) to the data when delivered to the judiciary, as well as
when the data are published or deposited for registration as a
published work in the U.S. Copyright Office. The contractor grants
to the judiciary, and others acting on its behalf, a paid-up,
nonexclusive, irrevocable, worldwide license for all delivered data to
reproduce, prepare derivative works, distribute copies to the public,
and perform publicly and display publicly, by or on behalf of the
judiciary.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-23
(2) Data not first produced in the performance of this contract. The contractor
shall not, without prior written permission of the contracting officer,
incorporate in data delivered under this contract any data not first
produced in the performance of this contract and that contain the copyright
notice of 17 U.S.C. 401 or 402, unless the contractor identifies such
data and grants to the judiciary, or acquires on its behalf, a license of the
same scope as set forth in paragraph (c)(1) of this clause.
Except as otherwise specifically provided for in this contract, the contractor shall
not use, release, reproduce, distribute, or publish any data first produced in the
performance of this contract, nor authorize others to do so, without written
permission of the contracting officer.
(e) Indemnity
The contractor shall indemnify the judiciary and its officers, agents, and
employees acting for the judiciary against any liability, including costs and
expenses, incurred as the result of the violation of trade secrets, copyrights, or
right of privacy or publicity, arising out of the creation, delivery, publication, or
use of any data furnished under this contract; or any libelous or other unlawful
matter contained in such data. The provisions of this paragraph do not apply
unless the judiciary provides notice to the contractor as soon as practicable of
any claim or suit, affords the contractor an opportunity under applicable laws,
rules, or regulations to participate in the defense of the claim or suit, and obtains
the contractors consent to the settlement of any claim or suit other than as
required by final decree of a court of competent jurisdiction; and these provisions
do not apply to material furnished to the contractor by the judiciary and
incorporated in data to which this clause applies.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-24
Include the following clause as prescribed in 520.75(i) (Provisions and Clauses) and
650.65(f) (Clauses).
The contractor agrees that the work performed under this contract is a work
made for hire. The contractor further understands that as such, the work
provided under the contract, including all materials, data, and other information
developed, delivered, furnished, or otherwise called for under the contract, are
works of the United States and are therefore in the public domain. If, for some
reason, it is later determined that this is not a work made for hire, the contractor
agrees to assign all rights, title, and interest in this program/project/material
(whichever is applicable) to the federal judiciary.
(end)
(end)
(a) Except as otherwise provided in this contract, the contractor grants to the
judiciary, and others acting on its behalf, a paid-up nonexclusive, irrevocable,
worldwide license to reproduce, prepare derivative works, and perform publicly
and display publicly, by or on behalf of the judiciary, for all the material or subject
matter called for under this contract, or for which this clause is specifically made
applicable.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-25
(b) The contractor shall indemnify the judiciary and its officers, agents, and
employees acting for the judiciary against any liability, including costs and
expenses, incurred as the result of (1) the violation of trade secrets, copyrights,
or right of privacy or publicity, arising out of the creation, delivery, publication or
use of any data furnished under this contract; or (2) any libelous or other unlawful
matter contained in such data. The provisions of this paragraph do not apply
unless the judiciary provides notice to the contractor as soon as practicable of
any claim or suit, affords the contractor an opportunity under applicable laws,
rules, or regulations to participate in the defense of the claim or suit, and obtains
the contractors consent to the settlement of any claim or suit other than as
required by final decree of a court of competent jurisdiction; and do not apply to
material furnished to the contractor by the judiciary and incorporated in data to
which this clause applies.
(end)
(b) (1) The commercial computer software delivered under this contract may not
be used, reproduced, or disclosed by the judiciary except as provided in
paragraph (b)(2) of this clause or as expressly stated otherwise in this
contract.
(i) Used or copied for use with the computer(s) for which it was
acquired, including use at any judiciary facility to which the
computer(s) may be transferred;
(ii) Used or copied for use with a backup computer if any computer for
which it was acquired is inoperative;
(c) The contractor shall affix a notice substantially as follows to any commercial
computer software delivered under this contract:
(end)
Clause 6-90, Notice and Assistance Regarding Patent and Copyright Infringement
(a) The contractor shall report to the contracting officer, promptly and in reasonable
written detail, each notice or claim of patent or copyright infringement based on
the performance of this contract of which the contractor has knowledge.
(b) In the event of any claim or suit against the judiciary on account of any alleged
patent or copyright infringement arising out of the performance of this contract or
out of the use of any supplies furnished or work or services performed under this
contract, the contractor shall furnish to the judiciary, when requested by the
contracting officer, all evidence and information in the contractors possession
pertaining to such claim or suit. Such evidence and information shall be
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 6-27
furnished at the expense of the judiciary except where the contractor has agreed
to indemnify the judiciary.
(c) The contractor shall include the substance of this clause, including this
paragraph (c), in all subcontracts that are expected to exceed the judiciary small
purchase threshold.
(end)
(a) The contractor shall indemnify the judiciary and its officers, agents, and
employees against liability, including costs, for infringement of any United States
patent (except a patent issued upon an application that is now or may hereafter
be withheld from issue pursuant to a Secrecy Order under 35 U.S.C. 181)
arising out of the manufacture or delivery of supplies, the performance of
services, or the construction, alteration, modification, or repair of real property
(hereinafter referred to as construction work) under this contract, or out of the
use or disposal by or for the account of the judiciary of such supplies or
construction work.
(b) This indemnity shall not apply unless the contractor shall have been informed as
soon as practicable by the judiciary of the suit or action alleging such
infringement and shall have been given such opportunity as is afforded by
applicable laws, rules, or regulations to participate in its defense. Further, this
indemnity shall not apply to:
(end)
(c) This patent indemnification shall not apply to the following items:
__________________________________________________
[Contracting Officer list and/or identify the items to be excluded from this indemnity.]
__________________________________________________
[List and/or identify the items to be included under this indemnity.]
(c) As to subcontracts at any tier for communication service, this clause shall apply
only to individual communication service authorizations over the simplified
acquisition threshold issued under this contract and covering those
communications services and facilities:
(1) That are or have been sold or offered for sale by the contractor to the public,
performing this contract, of any invention covered by the United States patents
identified below and waives indemnification by the contractor with respect to such
patents:
__________________________________________________
[Contracting Officer identify the patents by number or by other means if more
appropriate.]
(end)
(a) The State of California enacted the Electronic Waste Recycling Act of 2003 (as
amended) establishing a statewide program to promote and fund the collection
and recycling for covered electronic devices. The Act, among other provisions,
establishes a charge applicable to purchase of such devices that will cover the
cost of the ultimate disposal of such devices (e-waste recycling fee).
(b) The U. S. Government Accountability Office (GAO) has analyzed the California
E-Waste Recycling fee and determined it to be a state tax from which the federal
government is exempt in Administrative Office of the U.S. Courts California E-
Waste Recycling Fee, B-320998, May 4, 2011, and has so informed the State of
California. The government, including the judiciary, may not pay this fee.
(c) The contractor shall not charge or attempt to collect the California E-Waste
Recycling Fee under this contract.
(end)
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-1
(a) The contracting officer and contracting officers representative for the contract will
be the judiciarys primary points of contact during the performance of the
contract. The contracting officer responsible for the administration of this
contract will provide a cover letter providing the contracting officers name,
business address, e-mail address, and telephone number. Written
communications from the contractor shall make reference to the contract number
and shall be mailed to the address provided in the cover letter. Communications
pertaining to contract administration matters will be addressed to the contracting
officer.
(b) Notwithstanding the contractors responsibility for total management during the
performance of this contract, the administration of this contract will require the
maximum coordination between the judiciary and the contractor. All contract
administration will be effected by the contracting officer except as may be re-
delegated. In no event will any understanding or agreement, contract
modification, change order, or other matter in deviation from the terms of this
contract between the contractor and a person other than the contracting officer
be effective or binding upon the judiciary. All such actions shall be formalized by
a proper contractual document executed by the contracting officer.
(end)
(b) The COR, if appointed, may be assigned one or more of the following
responsibilities:
(3) ensuring that changes in work under the contract are not initiated before
written authorization or modification is issued by the contracting officer;
(4) providing the contracting officer a written request and justification for
changes;
(6) providing general technical guidance to the contractor within the scope of
the contract and without constituting a change to the contract.
(end)
Name:
Address:
Telephone:
E-mail:
Fax:
(b) The contractors representative shall act as the central point of contact with the
judiciary, shall be responsible for all contract administration issues relative to this
contract, and shall have full authority to act for and legally bind the contractor on
all such issues.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-3
(a) When contractor personnel are performing contract work at a judiciary facility,
they shall comply with all rules and regulations of the facility, including, but not
limited to, rules and regulations governing security, controlled access, personnel
clearances and conduct with respect to health and safety and to property at the
site, regardless of whether or not title to such property is vested in the judiciary.
The facilities to which the contractor has access belong to the judiciary and will
not at any time be considered Judiciary Property furnished to the contractor.
(b) The contractor and its employees shall only conduct business covered by the
contract during periods paid for by the judiciary, and will not conduct any other
business on judiciary premises.
(end)
"Access" means physical entry into, and to the extent authorized, mobility within,
a judiciary facility.
"Facility" and "judiciary facility" mean buildings, including areas within buildings,
owned, leased, shared, occupied, or otherwise controlled by the judiciary.
Judiciary IT resources include, but are not limited to, computer equipment,
networking equipment, telecommunications equipment, cabling, network drives,
computer drives, network software, computer software, software programs,
intranet sites, and internet sites.
(b) Requirements.
Fingerprint Check
Credit Check
Contractor employees visiting court sites to provide support covered under this
contract may be subjected to additional FBI screening and U.S. Marshal
inspection.
(c) Exemption.
The contractor shall be responsible for all Facility Access Cards or other judiciary
identification cards issued to the contractor's employees and shall immediately
notify the COR if any Facility Access Card(s) cannot be accounted for. The
contractor shall notify the COR immediately whenever any contractor employee
no longer has a need for his/her judiciary-issued FAC (e.g., employee terminates
employment with the contractor, employee's duties no longer require access to
judiciary facilities). The COR will instruct the contractor as to how to return the
FAC. Upon expiration of this contract, the COR will instruct the contractor as to
how to return all judiciary-issued FACs not previously returned. The contractor
shall not return FACs to any person other than the individual(s) named by the
COR.
The judiciary shall have and exercise full and complete control over granting,
denying, withholding, and terminating access of contractor employees to judiciary
facilities and IT resources. The COR will notify the contractor immediately when
the judiciary has determined that an employee is unsuitable or unfit to be
permitted access to a judiciary facility following the completion of any of the
security checks/investigations listed in (b) above, or as a result of new
information obtained at any time during the contractors performance. The
contractor shall immediately notify such employee that he/she no longer has
access to any judiciary facility and/or judiciary IT resources, remove the
employee from any such facility that he/she may be in, and provide a suitable
replacement who must comply with the requirements of this and other applicable
clauses. In addition, the contracting officer may require the contractor to prohibit
individuals from access to judiciary facilities or IT resources if the judiciary deems
their initial or continued access contrary to the public interest for any reason,
including, but not limited to, carelessness, insubordination, incompetence, or
security concerns.
(f) The contractor shall include the substance of this clause in all subcontracts at
any tier where the subcontractor may be required to have routine physical access
to a judiciary facility or routine access to a judiciary IT resource.
(g) The judiciary reserves the right to refuse to grant facility access for any
contractor employee who has been convicted of a felony.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-6
(a) The contractor assumes full responsibility for and shall indemnify the judiciary
against any and all losses or damage of whatsoever kind and nature to any and
all judiciary property, including any equipment, products, accessories, or parts
furnished, while in its custody and care for storage, repairs, or service to be
performed under the terms of this contract, resulting in whole or in part from the
negligent acts or omissions of the contractor, any subcontractor, or any
employee, agent or representative of the contractor or subcontractor.
(b) If due to the fault, negligent acts (whether of commission or omission) and/or
dishonesty of the contractor or its employees, any judiciary-owned or controlled
property is lost or damaged as a result of the contractor's performance of this
contract, the contractor shall be responsible to the judiciary for such loss or
damage, and the judiciary, at its option, may, in lieu of requiring reimbursement
therefor, require the contractor to replace at its own expense, all property lost or
damaged.
The contractor shall save and hold harmless and indemnify the judiciary against
any and all liability claims and cost of whatsoever kind and nature for injury to or
death of any person or persons and for loss or damage to any contractor
property or property owned by a third party occurring in connection with or in any
way incident to or arising out of the occupancy, use, service, operation, or
performance of work under the terms of this contract, resulting in whole or in part
from the acts or omissions of the contractor, any subcontractor, or any employee,
agent, or representative of the contractor or subcontractor.
(d) The contractor shall indemnify and hold the judiciary, its employees, and others
acting on its behalf harmless against any and all loss, liability, or damage arising
out of the negligence, failure to act, fraud, embezzlement, or other misconduct by
the contractor, its employees, subcontractors, agents, or representatives of the
contractor or subcontractor.
Nothing in the above paragraphs will be considered to preclude the judiciary from
receiving the benefits of any insurance/bonds the contractor may carry which
provides for the indemnification of any loss or destruction of, or damages to,
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-7
property in the custody and care of the contractor where such loss, destruction or
damage is to judiciary property. The contractor shall do nothing to prejudice the
judiciary's right to recover against third parties for any loss, destruction of, or
damage to, judiciary property, and upon the request of the contracting officer will,
at the judiciary's expense, furnish to the judiciary all reasonable assistance and
cooperation (including assistance in the prosecution of suit and the execution of
instruments of assignment in favor of the judiciary) in obtaining recovery.
The judiciary will not be liable for any injury to the contractors personnel or
damage to the contractors property unless such injury or damage is due to
negligence on the part of the judiciary and is recoverable under the Federal Torts
Claims Act, or pursuant to other statutory authority applicable to the judiciary.
(end)
(a) The contractor shall not refer to the judiciary, or to any court or other
organizational entities existing thereunder (hereinafter referred to as "the
judiciary"), in advertising, news releases, brochures, catalogs, television and
radio advertising, letters of reference, websites, or any other media used
generally by the vendor in its commercial marketing initiatives, in such a way that
it represents or implies that the judiciary prefers or endorses the products or
services offered by the contractor. This provision will not be construed as limiting
the contractor's ability to refer to the judiciary as one of its customers when
providing past performance information as part of a proposal submission, as
opposed to general public marketing.
(b) No public release of information pertaining to this contract will be made without
prior judiciary written approval, as appropriate, and then only with written
approval of the contracting officer.
(end)
(a) Judiciary information made available to the contractor for the performance or
administration of this contract shall be used only for those purposes and shall not
be used in any other way without the written agreement of the contracting officer.
This clause takes precedence over and is an explicit limitation to the rights
enumerated in section (d)(2) of Clause 6-60, Rights in Data General.
(c) The contractor agrees to assume responsibility for protecting the confidentiality of
judiciary records which are not public information. Such information may include,
but is not limited to, all employee data and any written and oral information of a
personal nature. Such information is to be safeguarded to ensure that it is not
improperly disclosed. Each officer or employee of the contractor to whom
information may be made available or disclosed shall be notified in writing by the
contractor that such information may be disclosed only for a purpose and to the
extent authorized herein, and that further disclosure of any such information for a
purpose or to an extent not so authorized may subject the person(s) responsible
to criminal sanctions imposed by 18 U.S.C. 641. That section provides, in
pertinent part, that whoever without authority, sells, conveys, or disposes of any
record of the United States or whoever receives the same with intent to convert it
to their use or gain, knowing it to have been converted, will be guilty of a crime
punishable by a fine up to $10,000, or imprisoned up to ten years, or both. The
contractor shall obtain written acknowledgment from each officer and employee
to whom information is made available, that they are aware of the above
penalties associated with unauthorized disclosure. Such acknowledgments are
subject to the review of the contracting officer.
(d) Performance of this contract may require the contractor to access and use data
and information, proprietary to the judiciary or to a judiciary contractor, which is of
such a nature that its dissemination or use, other than in performance of this
contract, would be adverse to the interests of the judiciary and/or others.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-9
(e) Contractor and/or contractor personnel shall not divulge or release data or
information developed or obtained in performance of this contract until made
public by the judiciary, except as authorized by the contracting officer. The
contractor shall not use, disclose, or reproduce proprietary data which bears a
restrictive legend, other than as required in the performance of this contract.
Nothing herein will preclude the use of any data independently acquired by the
contractor without such limitations or prohibit an agreement at no cost to the
judiciary between the contractor and the data owner which provides for greater
rights to the contractor.
(f) The judiciary and contractor agree that neither expects the performance under
this contract to involve reporting or handling of classified information or materials.
Either party shall notify the other promptly in writing if the expectation of that
party changes, and shall include in the notice reasons therefore. If there are
sealed records, in camera proceedings or grand jury matters, the contractor shall
consult with the contracting officer as to the proper safeguarding, security, and
secrecy of the original notes and transcript orders.
(g) The contracting officer will advise the contractor whenever the judiciary places a
service order which will require classified information or materials. The
contractor will have the right to decline to provide services, in which event such
services shall be outside the scope of this contract.
(h) The contractor shall hold inviolate and in strictest confidence any and all
information of an official nature not for inclusion in the document, any information
which the presiding judicial official designates as off the record and all classified
information and material.
(i) The contractor shall classify, safeguard, and otherwise act with respect to all
classified information and material in accordance with applicable law and
requirements of the contracting officer. The contractor shall not permit any
individual to have or gain access to the classified information or material without
written permission of the contracting officer, except as access may be necessary
for authorized employees of the contractor to perform services under this
contract.
(j) Notwithstanding any other provision of this contract, the contractor may deliver
transcript containing classified material or information only to the judiciary. The
contractor shall never sell or deliver such document to a private person without
the express written permission of the contracting officer. Notwithstanding any
other provision of this contract, the contractor shall never keep a copy of a
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-10
(end)
(a) The judiciary and the contractor understand and agree that the services to be
delivered under this contract by the contractor to the judiciary are non-personal
services. The parties recognize and agree that no employer-employee or
master-servant relationships exist or will exist under the contract between the
judiciary and the contractor and/or between the judiciary and the contractor's
employees. It is therefore, in the best interest of the judiciary to afford the parties
a full and complete understanding of their respective obligations.
(b) The contractor and/or the contractor's personnel under this contract shall not:
(4) be used for the purpose of avoiding manpower ceilings or other personnel
rules and regulations.
(1) The services to be performed under this contract do not require the
contractor or its employees to exercise personal judgement and discretion
on behalf of the judiciary. The contractor's employees will act and
exercise personal judgement and discretion on the behalf of the
contractor, as directed by the contractor's supervisory personnel, and in
accordance with the contract terms and conditions.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-11
(end)
The contractor may propose travel costs if travel is required for performance of
the contract and is an authorized reimbursable expense under the contract. The
extent of reimbursement for incurred travel costs will be subject to the limitations
set forth in the Guide to Judiciary Policy, Vol 19, Ch 4 (Judiciary Staff Travel
Regulations).
(end)
(end)
(a) accessing internet sites which may be inappropriate or reflect poorly on the
judiciary: Unless accessing internet sites is case-related, entities shall refrain
from creating, downloading, viewing, storing, copying, and transmitting sexually-
explicit or sexually-oriented materials which are never appropriate and may be
illegal in some cases. Internet sites capture the domain name of all sites
accessing them and maintain a record of this information. It could be
embarrassing to the judiciary if the judiciarys domain name were found on the
access records of inappropriate sites;
(b) logging onto video or audio sites, such as broadcast services or radio stations
and downloading music files. This consumes significant disk space on local
computers and may be a violation of copyright law. Each of the several thousand
video clips downloaded daily can be equal to downloading a 400-page
memorandum;
(c) using judiciary systems to send or receive e-mails containing greeting cards,
political statements, jokes, pictures, chain letters or other unauthorized mass
mailings, regardless of the subject matter, and other items of a personal nature;
(d) sending large attachments unless required for official business. Video, sound, or
other large file attachments consume large amounts of network capacity. E-mail
attachments, large files, and executable programs present two problems. First,
large attachments consume network capacity and storage space on both national
and local e-mail servers and desktops, slowing the network down for everyone.
Second, executable programs present a risk for infection by computer viruses;
(g) using the network connection for personal commercial purposes, private gain, or
illegal activities. Unless use is required for official judiciary and contract- related
business, all entities shall refrain from using the network connection for
commercial purposes (including shopping). It is also inappropriate to use the
network connection in support of outside employment activities (including
consulting for pay, sales or administration of business transactions, and sales of
products or services) or for illegal activities (such as gambling or hacking);
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-13
(h) using the e-mail or the network connection for offensive activities. It is
inappropriate to use e-mail or the internet to access, send, or receive information
on, or in support of, activities that are illegal or offensive. Such activities include,
but are not limited to, hate speech or material that ridicules or degrades others
on the basis of race, creed, religion, color, sex, disability, national origin, or
sexual orientation.
(end)
(end)
(end)
(a) The judiciary makes no warranty whatsoever with respect to judiciary property
furnished "as is," except that the property is in the same condition when placed at
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-14
the F.o.b. point specified in the solicitation as when inspected by the contractor
pursuant to the solicitation or, if not inspected by the contractor, as when last
available for inspection under the solicitation.
(b) The contractor may repair any property made available on an "as is" basis. Such
repair will be at the contractor's expense except as otherwise provided in this
clause. Such property may be modified at the contractor's expense, but only with
the written permission of the contracting officer. Any repair or modification of
property furnished "as is" shall not affect the title of the judiciary.
(c) If there is any change in the condition of judiciary property furnished "as is " from
the time inspected or last available for inspection under the solicitation to the time
placed on board at the location specified in the solicitation, and such change will
adversely affect the contractor, the contractor shall, upon receipt of the property,
notify the contracting officer detailing the facts and, as directed by the contracting
officer, either (1) return such property at the judiciary's expense or otherwise
dispose of the property or (2) effect repairs to return the property to its condition
when inspected under the solicitation or, if not inspected, last available for
inspection under the solicitation. After completing the directed action and upon
written request of the contractor, the contracting officer will equitably adjust any
contractual provisions affected by the return, disposition, or repair in accordance
with the procedures provided for in the Changes clause of this contract. The
foregoing provisions for adjustment are the exclusive remedy available to the
contractor, and the judiciary shall not be otherwise liable for any delivery of
judiciary property furnished "as is" in a condition other than that in which it was
originally offered.
(end)
Consent to Subcontract means the contracting officers written consent for the
contractor to enter into a particular subcontract.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-15
(b) This clause does not apply to subcontracts for special test equipment.
(d) If the contractor does not have a written approved purchasing system, consent to
subcontract is required for any subcontract that:
(2) is fixed price and exceeds either the judiciarys small purchase threshold
or five percent of the total estimated cost of the contract.
(e) If the contractor has a written approved purchasing system, the contractor
nevertheless shall obtain the contracting officers written consent before placing
the following contracts:
_____________________________________________________________
_______________________________________________________________
(f) (1) The contractor shall notify the contracting officer reasonably in advance of
placing any subcontract or modification thereof for which consent is
required under paragraph (c), (d), or (e) of this clause, including the
following information:
(D) the extent, if any, to which the contractor did not rely on the
subcontractors detailed cost information in determining the
price objective and in negotiating the final price;
(2) If the contractor has a written approved purchasing system and consent is
not required under paragraph (c), (d), or (e) of this clause, the contractor
nevertheless shall notify the contracting officer reasonably in advance of
entering into any (i) cost-plus-fixed-fee subcontract, or (ii) fixed-price
subcontract that exceeds either the small purchases threshold or five
percent of the total estimated cost of this contract. The notification shall
include the information required by paragraphs (f)(1)(i) through (f)(1)(iv) of
this clause.
(g) Unless the consent or approval specifically provides otherwise, neither consent
by the contracting officer to any subcontract nor approval of the contractors
purchasing system will constitute a determination:
(3) to relieve the contractor of any responsibility for performing this contract.
(h) No subcontract or modification thereof placed under this contract shall provide for
payment on a cost-plus-a-percentage-of-cost basis, or any fee payable under
cost-reimbursement type subcontracts will not exceed the fee limitations.
(i) The contractor shall give the contracting officer immediate written notice of any
action or suit filed and prompt notice of any claim made against the contractor by
any subcontractor or vendor that, in the opinion of the contractor, may result in
litigation related in any way to this contract, with respect to which the contractor
may be entitled to reimbursement from the judiciary.
(j) The judiciary reserves the right to review the contractors purchasing system.
(k) Paragraphs (d) and (f) of this clause do not apply to the following subcontracts,
which were evaluated during negotiations.
(end)
(end)
(a) The judiciary will have access to and the right to examine any directly pertinent
books, documents, papers, or other records of the contractor involving
transactions related to this contract, until three years after final payment under
this contract, or for any shorter period specified for particular records.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-18
(b) The contractor agrees to include in all subcontracts under this contract a
provision to the effect that the judiciary will have until three years after final
payment under the contract, or for any shorter specified period for particular
records, have access to and the right to examine any directly pertinent books,
documents, papers, or other records of the subcontractor involving transactions
related to the subcontract. The term subcontract as used in this clause excludes:
(2) subcontracts for public utility services at rates established for uniform
applicability to the general public.
(end)
(end)
(a) Except as provided in paragraphs (b) and (c) this clause, and except for
remedies expressly provided elsewhere in this contract, the contractor shall not
be liable for loss of or damage to property of the judiciary (excluding the products
delivered under this contract) that:
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-19
(1) occurs after judiciary acceptance of the products delivered under this
contract; and
(b) The limitation of liability under paragraph (a) of this clause shall not apply when a
defect or deficiency in, or the judiciary's acceptance of, the products results from
willful misconduct or lack of good faith on the part of any of the contractor's
managerial personnel. The term "contractor's managerial personnel," as used in
this clause, means the contractor's directors, officers, and any of the contractor's
managers, superintendents, or equivalent representatives who have supervision
or direction of:
(2) all or substantially all of the contractor's operations at any one plant,
laboratory, or separate location at which the contract is being performed;
or
(3) a separate and complete major industrial operation connected with the
performance of this contract.
(c) If the contractor carries insurance, or has established a reserve for self-
insurance, covering liability for loss or damage suffered by the judiciary through
purchase or use of the products required to be delivered under this contract or
the contractors performance of services or furnishing of materials under this
contract, the contractor shall be liable to the judiciary, to the extent of such
insurance or reserve, for loss of or damage to property of the judiciary occurring
after judiciary acceptance of, and resulting from any defects or deficiencies in,
the products delivered under this contract.
(end)
(a) Except as provided in paragraphs (b) and (c) of this clause, and except to the
extent that the contractor is expressly responsible under this contract for
deficiencies in the services required to be performed under it (including any
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-20
materials furnished in conjunction with those services), the contractor shall not be
liable for loss of or damage to property of the judiciary that:
(b) The limitation of liability under paragraph (a) of this clause shall not apply when a
defect or deficiency in, or the judiciarys acceptance of, services performed or
materials furnished results from willful misconduct or lack of good faith on the
part of any of the contractors managerial personnel. The term contractors
managerial personnel, as used in this clause, means the contractors directors,
officers, and any of the contractors managers, superintendents, or equivalent
representatives who have supervision or direction of:
(2) all or substantially all of the contractors operations at any one plant,
laboratory, or separate location at which the contract is being performed;
or
(3) a separate and complete major industrial operation connected with the
performance of this contract.
(c) If the contractor carries insurance, or has established a reserve for self-
insurance, covering liability for loss or damage suffered by the judiciary through
the contractors performance of services or furnishing of materials under this
contract, the contractor shall be liable to the judiciary, to the extent of such
insurance or reserve, for loss of or damage to property of the judiciary occurring
after judiciary acceptance of, and resulting from any defects and deficiencies in,
services performed or materials furnished under this contract.
(end)
(end)
Funds are not presently available for this contract. The judiciary's obligation
under this contract is contingent upon the availability of appropriated funds from
which payment for contract purposes can be made. No legal liability on the part
of the judiciary for any payment may arise until funds are made available to the
contracting officer for this contract and until the contractor receives notice of such
availability, to be confirmed in writing by the contracting officer.
(end)
Funds are not presently available for performance under this contract beyond
________. The judiciary's obligation for performance of this contract beyond that
date is contingent upon the availability of appropriated funds from which payment
for contract purposes can be made. No legal liability on the part of the judiciary
for any payment may arise for performance under this contract beyond _____,
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-22
until funds are made available to the contracting officer for performance and until
the contractor receives notice of availability, to be confirmed in writing by the
contracting officer.
(end)
(a) Invoices shall be submitted to the address (physical or e-mail) specified in this
contract and in accordance with any schedule for payments set forth elsewhere
under this contract.
(b) The office that will make payments due under this contract will be designated in
the contract at the time of contract award.
(c) To constitute a proper invoice, the billing document shall include the following
information and/or attached documentation:
(4) for each line item general description of product delivered or services
rendered, measured unit, and associated price;
(7) a subtotal of any and all fees or credits applied to the invoice;
(9) name (where practicable), title, phone number, fax number, and complete
mailing address of the responsible official to whom payment is to be sent.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-23
(end)
(4) All invoices for services under this agreement shall indicate in detail the
following:
(i) person performing service each day by hour and part of an hour;
The provisions of the Prompt Payment Act of 1982 and OMB Budget Circular A
125 concerning interest on overdue payments are not applicable to the judiciary.
Therefore, interest is not payable under this contract for overdue payments.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-24
The judiciary will pay the contractor, upon the submission of proper invoices or
vouchers, the prices stipulated in this contract for products delivered and
accepted or services rendered and accepted, less any deductions provided in
this contract. Unless otherwise specified in this contract, payment will be made
on partial deliveries accepted by the judiciary if:
(2) the contractor requests it and the amount due on the deliveries is at least
$1,000 or 50 percent of the total contract price.
Unless authorized elsewhere in this contract, payments will not be made more
often than monthly.
(end)
(a) Discounts for prompt payment will not be considered in the evaluation of offers.
However, any offered discount will form a part of the award, and will be taken if
payment is made within the discount period indicated in the offer by the offeror.
As an alternative to offering a discount for prompt payment in conjunction with
the offer, offerors awarded contracts may include discounts for prompt payment
on individual invoices.
(b) In connection with any discount offered for prompt payment, time will be
computed from the date of the invoice. If the contractor has not placed a date on
the invoice, the due date will be calculated from the date the designated billing
office receives a proper invoice, provided the judiciary annotates such invoice
with the date of receipt at the time of receipt. For the purpose of computing the
discount earned, payment will be considered to have been made on the date that
appears on the payment check or, for an electronic funds transfer, the specified
payment date. When the discount date falls on a Saturday, Sunday, or legal
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-25
holiday when judiciary offices are closed and judiciary business is not expected
to be conducted, payment may be made on the following business day.
(end)
(a) Card holders may use an authorized government purchase card to make
payments for orders placed against this contract.
(b) Purchase Card Terms: In accepting the purchase card as payment, the
contractor agrees to abide by the terms of the GSA purchase card contract.
(c) Backorder: In accordance with the GSA purchase card contract, the contractor
may not charge for back-ordered products before shipment,
(d) Taxes: Government purchases are generally not subject to state or local taxes,
with limited exceptions in Arizona, New Mexico and Hawaii.
(e) Unauthorized card: If the contractor determines that the card bearer is not an
authorized cardholder, or that the card is not an authorized government purchase
card, then the contractor shall immediately notify the contracting officer.
(f) Disputes: Any purchase card disputes will be resolved in accordance with the
GSA purchase card contract.
(g) Payments: Purchase card payments will be made in accordance with the GSA
purchase card contract.
(end)
Except as otherwise provided in this contract, no payment for extras will be made
unless such extras, and the price for such extras, have been authorized in writing
by the contracting officer.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-26
(end)
(1) certify any offer to establish or modify final indirect cost rates;
(2) use the format in paragraph (c) of this clause to certify; and
(2) this offer does not include any costs which are expressly
unallowable under cost principles of the Guide to Judiciary Policy,
Vol 14, Ch 4.
Firm: _____________________________________
Signature: _________________________________
Name of Certifying Official: __________________
Title: _____________________________________
Date of Execution: __________________________
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-27
(end)
If more than one clause or term of this contract authorizes the temporary
withholding of amounts otherwise payable to the contractor for products delivered
or services performed, the total of the amounts withheld at any one time shall not
exceed the greatest amount that may be withheld under any one clause or term
at that time; provided, that this limitation shall not apply to:
(4) any other withholding for which the contracting officer determines that this
limitation is inappropriate.
(end)
(1) a final indirect cost rate offer submitted by the contractor after the
expiration of its fiscal year which:
(2) the final statement of costs incurred and estimated to be incurred under
the Incentive Price Revision clause (if applicable), which is used to
establish the final contract price.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-28
(b) Contractors which include unallowable indirect costs in an offer may be subject to
penalties. The penalties are prescribed in 10 U.S.C. 2324 or 41 U.S.C. 4303,
as applicable.
(c) The contractor shall not include in any offer any cost that is unallowable, as
defined in the Guide to Judiciary Policy, Vol 14, Ch 4.
(d) If the contracting officer determines that a cost submitted by the contractor in its
offer is expressly unallowable, the contractor shall be assessed a penalty equal
to:
(1) the amount of the disallowed cost allocated to this contract; plus
(ii) using the applicable rate effective for each six-month interval
prescribed by the Secretary of the Treasury pursuant to Pub. L. 92
41 (85 Stat. 97).
(e) If the contracting officer determines that a cost submitted by the contractor in its
offer includes a cost previously determined to be unallowable for that contractor,
then the contractor will be assessed a penalty in an amount equal to two times
the amount of the disallowed cost allocated to this contract.
(f) Determinations under paragraphs (d) and (e) of this clause are final decisions.
(g) In certain cases, the contracting officer may waive the penalties in paragraph (d)
or (e) of this clause. The contracting officer will provide a written determination of
the reasons for the waiver in the contract file.
(h) Payment by the contractor of any penalty assessed under this clause does not
constitute repayment to the judiciary of any unallowable cost which has been
paid by the judiciary to the contractor.
(end)
(1) The contracting officer may at any time issue to the contractor a written
notice of intent to disallow specified costs incurred or planned for
incurrence under this contract that have been determined not to be
allowable under the contract terms; and
(2) The contractor may, after receiving a notice under paragraph (a)(1) of this
clause, submit a written response to the contracting officer, with
justification for allowance of the costs. If the contractor does respond
within 60 days, the contracting officer will, within 60 days of receiving the
response, either make a written withdrawal of the notice or issue a written
decision.
(b) Failure to issue a notice under this Notice of Intent to Disallow Costs clause will
not affect the judiciary's rights to take exception to incurred costs.
(end)
(a) The contractor may assign its rights to be paid amounts due or to become due as
a result of the performance of this contract to a bank, trust company, or other
financing institution, including any federal lending agency. The assignee under
such an assignment may thereafter further assign or reassign its right under the
original assignment to any type of financing institution described in the preceding
sentence.
(b) Any assignment or reassignment authorized under this clause will cover all
unpaid amounts payable under this contract, and will not be made to more than
one party, except that an assignment or reassignment may be made to one party
as agent or trustee for two or more parties participating in the financing of this
contract.
(c) The contractor shall not furnish or disclose to any assignee under this contract
any sensitive or classified document (including this contract) or information
related to work under this contract unless the contracting officer authorizes such
action in writing.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-30
(end)
(a) The contracting officer may at any time, by written order, and without notice to
the sureties, if any, make changes within the general scope of this contract in any
one or more of the following:
(5) delivery or performance schedule, time (i.e. hours of the day, days of the
week, etc.) or place of delivery or performance of services;
(b) If any such change causes an increase or decrease in the cost of, or the time
required for, performance of any part of the work under this contract, whether or
not changed by the order, the contracting officer will make an equitable
adjustment in the contract price, the delivery schedule, or both, and will modify
the contract.
(c) The contractor shall assert its right to an adjustment within 30 days from the date
of receipt of the written order. However, if the contracting officer decides that the
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-31
facts justify it, the contracting officer may receive and act upon an offer submitted
before final payment of the contract.
(d) If the contractors offer includes the cost of property made obsolete or excess by
the change, the contracting officer will have the right to prescribe the manner of
the disposition of the property.
(e) Failure to agree to any adjustment is a dispute under the Disputes clause.
However, nothing in this clause will excuse the contractor from proceeding with
the contract as changed.
(end)
(b) If any such change causes an increase or decrease in the estimated cost of, or
the time required for, performance of any part of the work under this contract,
whether or not changed by the order, or otherwise affects any other terms and
conditions of this contract, the contracting officer will make an equitable
adjustment in the:
(3) other affected terms and shall modify the contract accordingly.
(d) Notwithstanding the terms and conditions of paragraphs (a) and (b) of this
clause, the estimated cost of this contract and, if this contract is incrementally
funded, the funds allotted for the performance of this contract, shall not be
increased or considered to be increased except by specific written modification of
the contract indicating the new contract estimated cost and, if this contract is
incrementally funded, the new amount allotted to the contract. Until this
modification is made, the contractor shall not be obligated to continue
performance or incur costs beyond the point established in either Clause 4-85,
Limitation of Cost, or Clause 4-90, Limitation of Funds, of this contract, whichever
is applicable.
(b) If any change causes an increase or decrease in the hourly rates, the ceiling
price, or the time required for performance of any part of the work under this
contract, whether or not changed by the order, or otherwise affects any other
terms and conditions of this contract, the contracting officer will make an
equitable adjustment in any one or more of the following and will modify the
contract accordingly:
(a) The contracting officer may at any time, by written order, and without notice to
the sureties, if any, make changes within the general scope of this contract in the
services to be performed.
(f) No services for which an additional cost or fee will be charged by the contractor
shall be furnished without the prior written authorization of the contracting officer.
The contracting officer may require change order accounting whenever the
estimated cost of a change or series of related changes exceeds the judiciarys
small purchase threshold. The contractor, for each change or series of related
changes, shall maintain separate accounts, by job order or other suitable
accounting procedure, of all incurred segregable, direct costs (less allocable
credits) of work, both changed and not changed, allocable to the change. The
contractor shall maintain such accounts until the parties agree to an equitable
adjustment for the changes ordered by the contracting officer or the matter is
conclusively disposed of in accordance with the Disputes clause.
(end)
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-33
(a) Except for defaults of subcontractors at any tier, the contractor will not be in
default because of any failure to perform this contract under its terms if the failure
arises from causes beyond the control and without the fault or negligence of the
contractor. Examples of these causes are (1) acts of God or of the public enemy,
(2) acts of the government in its sovereign capacity or of the judiciary in its
contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine
restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather.
In each instance, the failure to perform shall be beyond the control and without
the fault or negligence of the contractor. Default includes failure to make
progress in the work so as to endanger performance.
(1) the subcontract products or services were obtainable from other sources;
(2) the contracting officer ordered the contractor in writing to purchase these
products or services from the other source; and
(c) Upon request of the contractor, the contracting officer will ascertain the facts and
extent of the failure. If the contracting officer determines that any failure to
perform resulted from one or more of the causes above, the delivery schedule
will be revised, subject to the rights of the judiciary under the termination clause
of this contract.
(end)
(a) If the performance of all or any part of the work of this contract is delayed or
interrupted (1) by an act of the contracting officer in the administration of this
contract that is not expressly or impliedly authorized by this contract, or (2) by a
failure of the contracting officer to act within the time specified in this contract, or
within a reasonable time if not specified, an adjustment (excluding profit) will be
made for any increase in the cost of performance of this contract caused by the
delay or interruption and the contract will be modified in writing accordingly.
Adjustment will also be made in the delivery or performance dates and any other
contractual term or condition affected by the delay or interruption. However, no
adjustment will be made under this clause for any delay or interruption to the
extent that performance would have been delayed or interrupted by any other
cause, including the fault or negligence of the contractor, or for which an
adjustment is provided or excluded under any other term or condition of this
contract.
(1) for any costs incurred more than 20 days before the contractor shall have
notified the contracting officer in writing of the act or failure to act involved;
and
(end)
(end)
(end)
(1) when the contractor becomes aware that a change in its ownership has
occurred, or is certain to occur, that could result in changes in the
valuation of its capitalized assets in the accounting records, the contractor
shall notify the contracting officer within 30 days;
(2) the contractor shall also notify the contracting officer within 30 days
whenever changes to asset valuations or any other cost changes have
occurred or are certain to occur as a result of a change in ownership.
(1) maintain current, accurate, and complete inventory records of assets and
their costs;
(3) ensure that all-individual and grouped assets, their capitalized values,
accumulated depreciation or amortization, and remaining useful lives are
identified accurately before and after each of the contractor's ownership
changes; and
(c) The contractor shall include the substance of this clause in all subcontracts under
this contract.
(end)
(a) The judiciary may terminate performance of work under this contract in whole or,
from time to time, in part if the contracting officer determines that termination is in
the judiciarys interest. The contracting officer will terminate by delivering to the
contractor a notice of termination specifying the extent of the termination and the
effective date.
(b) After receipt of a notice of termination, and except as directed by the contracting
officer, the contractor shall immediately proceed with the following obligations,
regardless of any delay in determining or adjusting any amounts due under this
clause:
(3) terminate all orders and subcontracts to the extent they relate to the work
terminated;
(4) assign to the judiciary, as directed by the contracting officer, all right, title,
and interest of the contractor under the subcontracts terminated, in which
case the judiciary shall have the right to settle or to pay any termination
settlement offer arising out of those terminations;
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-37
(6) as directed by the contracting officer, transfer title and deliver to the
judiciary:
(8) take any action that may be necessary, or that the contracting officer may
direct, for the protection and preservation of the property related to this
contract that is in the possession of the contractor and in which the
judiciary has or may acquire an interest;
(9) use its best efforts to sell, as directed or authorized by the contracting
officer, any property of the types referred to in paragraph (b)(6) of this
clause, provided, however, that the contractor (i) is not required to extend
credit to any purchaser and (ii) may acquire the property under the
conditions prescribed by, and at prices approved in writing by, the
contracting officer. The proceeds of any transfer or disposition will be
applied to reduce any payments to be made by the judiciary under this
contract, credited to the price or cost of the work, or paid in any other
manner directed by the contracting officer.
(c) The contractor shall submit complete termination inventory schedules no later
than 120 days from the effective date of termination, unless extended in writing
by the contracting officer upon written request of the contractor within this 120
day period.
(d) After expiration of the plant clearance period, the contractor may submit to the
contracting officer a list, certified as to quantity and quality, of termination
inventory not previously disposed of, excluding items authorized for disposition
by the contracting officer. The contractor may request the judiciary to remove
those items or enter into an agreement for their storage. Within 15 days, the
judiciary will accept title to those items and remove them or enter into a storage
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-38
agreement. The contracting officer may verify the list upon removal of the items,
or if stored, within 45 days from submission of the list, and will correct the list, as
necessary, before final settlement.
(e) After termination, the contractor shall submit a final termination settlement offer
to the contracting officer in the form and with the certification prescribed by the
contracting officer. The contractor shall submit the offer promptly, but no later
than 1 year from the effective date of termination, unless extended in writing by
the contracting officer upon written request of the contractor within this 1-year
period. However, if the contracting officer determines that the facts justify it, a
termination settlement offer may be received and acted on after the 1 year or any
extension. If the contractor fails to submit the offer within the time allowed, the
contracting officer may determine, on the basis of information available, the
amount, if any, due the contractor because of the termination and shall pay the
amount determined.
(f) Subject to paragraph (e) of this clause, the contractor and contracting officer may
agree upon the whole or any part of the amount to be paid or remaining to be
paid because of the termination. The amount may include a reasonable
allowance for profit on work done. However, the agreed amount, whether under
this paragraph (f) or paragraph (g) of this clause, exclusive of costs shown in
paragraph (g)(3) of this clause, may not exceed the total contract price as
reduced by (1) the amount of payments previously made and (2) the contract
price of work not terminated. The contract will be modified, and the contractor
paid the agreed amount. Paragraph (g) of this clause will not limit, restrict, or
affect the amount that may be agreed upon to be paid under this paragraph.
(g) If the contractor and the contracting officer fail to agree on the whole amount to
be paid because of the termination of work, the contracting officer will pay the
contractor amounts determined by the contracting officer as follow, but without
duplication of any amounts agreed on under paragraph (f) of this clause:
(1) the contract price for completed products or services accepted by the
judiciary (or sold or acquired under paragraph (b)(9) of this clause) not
previously paid for, adjusted for any saving of freight and other charges;
(ii) the cost of settling and paying termination settlement offers under
terminated subcontracts that are properly chargeable to the
terminated portion of the contract if not included in subdivision
(g)(2)(i) of this clause; and
(h) Except for normal spoilage, and except to the extent that the judiciary expressly
assumed the risk of loss, the contracting officer will exclude from the amounts
payable to the contractor under paragraph (g) of this clause, the fair value, as
determined by the contracting officer, of property that is destroyed, lost, stolen, or
damaged so as to become undeliverable to the judiciary or to a buyer.
(i) The cost principles and procedures of the Guide to Judiciary Policy, Vol 14, Ch 4,
in effect on the date of this contract, will govern all costs claimed, agreed to, or
determined under this clause.
(j) The contractor shall have the right of appeal under the Disputes clause, from any
determination made by the contracting officer under paragraph (e), (g), or (l) of
this clause, except that if the contractor has failed to submit the termination
settlement offer or request for equitable adjustment within the time provided in
paragraph (e) or (l), respectively, and failed to request an extension of time, there
is no right of appeal.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-40
(k) In arriving at the amount due the contractor under this clause, there will be
deducted:
(1) all unliquidated advance or other payments to the contractor under the
terminated portion of this contract;
(2) any claim which the judiciary has against the contractor under this
contract; and
(3) the agreed price for, or the proceeds of sale of materials, products, or
other things acquired by the contractor or sold under the provisions of this
clause and not recovered by or credited to the judiciary.
(l) If the termination is partial, the contractor may file an offer with the contracting
officer for an equitable adjustment of the price(s) of the continued portion of the
contract. The contracting officer will make any equitable adjustment agreed
upon. Any offer by the contractor for an equitable adjustment under this clause
shall be requested within 90 days from the effective date of termination unless
extended in writing by the contracting officer.
(m) (1) The judiciary may, under the terms and conditions it prescribes, make
partial payments and payments against costs incurred by the contractor
for the terminated portion of the contract, if the contracting officer believes
the total of these payments will not exceed the amount to which the
contractor will be entitled.
(2) If the total payments exceed the amount finally determined to be due, the
contractor shall repay the excess to the judiciary upon demand, together
with interest computed at the rate established by the Secretary of the
Treasury under P. L. 92-41 (85 Stat. 97). Interest will be computed for the
period from the date the excess is repaid. Interest will not be charged on
any excess payment due to a reduction in the contractors termination
settlement offer because of retention or other disposition of termination
inventory until 10 days after the date of the retention or disposition, or a
later date determined by the contracting officer because of the
circumstances.
(n) Unless otherwise provided in this contract, or by statute, the contractor shall
maintain all records and documents relating to the terminated portion of this
contract for 3 years after final settlement. This includes all books and other
evidence bearing on the contractors costs and expenses under this contract.
The contractor shall make these records and documents available to the
judiciary, at the contractors office, at all reasonable times, without any direct
charge. If approved in writing by the contracting officer, photographs,
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-41
(end)
The contracting officer, by written notice, may terminate this contract, in whole or
in part, when it is in the judiciarys interest. If this contract is terminated, the
judiciary shall be liable only for payment under the payment provisions of this
contract for products received or services rendered before the effective date of
termination.
(end)
(a) The judiciary may terminate performance of work under this contract in whole or,
from time to time, in part, if:
(2) the contractor defaults in performing this contract and fails to cure the
default within 10 days (unless extended by the contracting officer) after
receiving a notice specifying the default. "Default" includes failure to make
progress in the work so as to endanger performance.
(b) The contracting officer will terminate by delivering to the contractor a notice of
termination specifying whether termination is for default of the contractor or for
convenience of the judiciary, the extent of termination, and the effective date. If,
after termination for default, it is determined that the contractor was not in default
or that the contractor's failure to perform or to make progress in performance is
due to causes beyond the control and without the fault or negligence of the
contractor as set forth in the Excusable Delays clause, the rights and obligations
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-42
of the parties will be the same as if the termination was for the convenience of
the judiciary.
(c) After receipt of a Notice of Termination, and except as directed by the contracting
officer, the contractor shall immediately proceed with the following obligations,
regardless of any delay in determining or adjusting any amounts due under this
clause:
(3) terminate all subcontracts to the extent they relate to the work terminated;
(4) assign to the judiciary, as directed by the contracting officer, all right, title,
and interest of the contractor under the subcontracts terminated, in which
case the judiciary will have the right to settle or to pay any termination
settlement offer arising out of those terminations;
(6) transfer title (if not already transferred) and, as directed by the contracting
officer, deliver to the judiciary:
(iii) the jigs, dies, fixtures, and other special tools and tooling acquired
or manufactured for this contract, the cost of which the contractor
has been or will be reimbursed under this contract;
(8) take any action that may be necessary, or that the contracting officer may
direct, for the protection and preservation of the property related to this
contract that is in the possession of the contractor and in which the
judiciary has or may acquire an interest; and
(9) use its best efforts to sell, as directed or authorized by the contracting
officer, any property of the types referred to in paragraph (c)(6) of this
clause; provided, however, that the contractor (i) is not required to extend
credit to any purchaser and (ii) may acquire the property under the
conditions prescribed by, and at prices approved in writing by the
contracting officer. The proceeds of any transfer or disposition will be
applied to reduce any payments to be made by the judiciary under this
contract, credited to the price or cost of the work, or paid in any other
manner directed by the contracting officer.
(d) The contractor shall submit complete termination inventory schedules no later
than 120 days from the effective date of termination, unless extended in writing
by the contracting officer upon written request of the contractor within this 120
day period.
(e) After expiration of the plant clearance period, the contractor may submit to the
contracting officer a list, certified as to quantity and quality, of termination
inventory not previously disposed of, excluding items authorized for disposition
by the contracting officer. The contractor may request the judiciary to remove
those items or enter into an agreement for their storage. Within 15 days, the
judiciary will accept the items and remove them or enter into a storage
agreement. The contracting officer may verify the list upon removal of the items,
or if stored, within 45 days from submission of the list, and will correct the list, as
necessary, before final settlement.
(f) After termination, the contractor shall submit a final termination settlement offer
to the contracting officer in the form and with the certification prescribed by the
contracting officer. The contractor shall submit the offer promptly, but no later
than 1 year from the effective date of termination, unless extended in writing by
the contracting officer upon written request of the contractor within this 1-year
period. However, if the contracting officer determines that the facts justify it, a
termination settlement offer may be received and acted on after 1 year or any
extension. If the contractor fails to submit the offer within the time allowed, the
contracting officer may determine, on the basis of information available, the
amount, if any, due the contractor because of the termination and will pay the
amount determined.
(g) Subject to paragraph (f) of this clause, the contractor and the contracting officer
may agree on the whole or any part of the amount to be paid (including an
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-44
allowance for fee) because of the termination. The contract will be amended,
and the contractor paid the agreed amount.
(h) If the contractor and the contracting officer fail to agree in whole or in part on the
amount of costs and/or fee to be paid because of the termination of work, the
contracting officer will determine, on the basis of information available, the
amount, if any, due the contractor, and will pay that amount, which will include
the following:
(1) all costs reimbursable under this contract, not previously paid, for the
performance of this contract before the effective date of the termination,
and those costs that may continue for a reasonable time with the written
approval of or as directed by the contracting officer; however, the
contractor shall discontinue those costs as rapidly as practicable;
(2) the cost of settling and paying termination settlement offers under
terminated subcontracts that are properly chargeable to the terminated
portion of the contract if not included in paragraph (h)(1) of this clause;
(4) a portion of the fee payable under the contract, determined as follows:
(i) if the contract is terminated for the convenience of the judiciary, the
settlement will include a percentage of the fee equal to the
percentage of completion of work contemplated under the contract,
but excluding subcontract effort included in subcontractors'
termination offers, less previous payments for fee;
(ii) if the contract is terminated for default, the total fee payable will be
such proportionate part of the fee as the total number of articles (or
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-45
(5) If the settlement includes only fee, it will be determined under paragraph
(h)(4) of this clause.
(i) The cost principles and procedures in effect on the date of this contract, will
govern all costs claimed, agreed to, or determined under this clause.
(j) The contractor shall have the right of appeal, under the Disputes clause, from
any determination made by the contracting officer under paragraph (f), (h), or (l)
of this clause, except that if the contractor failed to submit the termination
settlement offer within the time provided in paragraph (f) and failed to request a
time extension, there is no right of appeal. If the contracting officer has made a
determination of the amount due under paragraph (f), (h) or (l) of this clause, the
judiciary will pay the contractor:
(k) In arriving at the amount due the contractor under this clause, there will be
deducted:
(1) all unliquidated advance or other payments to the contractor, under the
terminated portion of this contract;
(2) any claim which the judiciary has against the contractor under this
contract; and
(3) the agreed price for, or the proceeds of sale of materials, products, or
other things acquired by the contractor or sold under this clause and not
recovered by or credited to the judiciary.
(l) The contractor and contracting officer shall agree to any equitable adjustment in
fee for the continued portion of the contract when there is a partial termination.
The contracting officer will amend the contract to reflect the agreement.
(m) (1) The judiciary may, under the terms and conditions it prescribes, make
partial payments and payments against costs incurred by the contractor
for the terminated portion of the contract, if the contracting officer believes
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-46
the total of these payments will not exceed the amount to which the
contractor will be entitled.
(2) If the total payments exceed the amount finally determined to be due, the
contractor shall repay the excess to the judiciary upon demand, together
with interest computed at the rate established by the Secretary of the
Treasury under the criteria established by the Renegotiation Act of 1971
(P.L. 92-41, 85 Stat. 97), and published at
http://www.treasurydirect.gov/govt/rates/tcir/tcir_opdprmt2.htm. Interest
will be computed for the period from the date the excess payment is
received by the contractor to the date the excess is repaid. Interest will
not be charged on any excess payment due to a reduction in the
contractor's termination settlement offer because of retention or other
disposition of termination inventory until 10 days after the date of the
retention or disposition, or a later date determined by the contracting
officer because of the circumstances.
(n) The provisions of this clause relating to fee are inapplicable if this contract does
not include a fee.
(end)
(h) If the contractor and the contracting officer fail to agree in whole or in part on the
amount to be paid because of the termination of work, the contracting officer will
determine, on the basis of information available, the amount, if any, due the
contractor and will pay the amount determined as follows:
(i) an amount for direct labor hours (as defined in the contract)
determined by multiplying the number of direct labor hours
expended before the effective date of termination by the hourly
rate(s) in the contract, less any hourly rate payments already made
to the contractor;
they are reasonably incurred after the effective date, with the
approval of or as directed by the contracting officer; however, the
contractor shall discontinue these expenses as rapidly as
practicable;
(iv) if not included in subdivision (h)(1)(i), (ii), or (iii) of this clause, the
cost of settling and paying termination settlement proposals under
terminated subcontracts that are properly chargeable to the
terminated portion of the contract; and
(2) If the termination is for default of the contractor, include the amounts
computed under paragraph (h)(1) of this clause but omit:
(ii) the portion of the hourly rate allocable to profit for any direct labor
hours expended in furnishing materials and services not delivered
to and accepted by the judiciary.
(l) If the termination is partial, the contractor may file with the contracting officer a
proposal for an equitable adjustment of price(s) for the continued portion of the
contract. The contracting officer will make any equitable adjustment agreed
upon. Any proposal by the contractor for an equitable adjustment under this
clause shall be requested within 90 days from the effective date of termination,
unless extended in writing by the contracting officer.
(a) (1) The judiciary may, subject to paragraphs (c) and (d) of this clause, by
written notice of default to the contractor, terminate this contract in whole
or in part if the contractor fails to:
(i) deliver the products or to perform the services within the time
specified in this contract or any extension;
(iii) perform any of the other provisions of this contract (but see
paragraph (a)(2) of this clause).
(2) The judiciary's right to terminate this contract under subdivisions (a)(1)(ii)
and (1)(iii) of this clause, may be exercised if the contractor does not cure
the failure within 10 days (or more if authorized in writing by the
contracting officer) after receipt of the notice from the contracting officer
specifying the failure.
(b) If the judiciary terminates this contract in whole or in part, it may acquire, under
the terms and in the manner the contracting officer considers appropriate,
products or services similar to those terminated, and the contractor will be liable
to the judiciary for any excess costs for those products or services. However, the
contractor shall continue the work not terminated.
(c) Except for defaults of subcontractors at any tier, the contractor shall not be liable
for any excess costs if the failure to perform the contract arises from causes
beyond the control and without the fault or negligence of the contractor.
Examples of such causes include (1) acts of God or of the public enemy, (2) acts
of the government in its sovereign capacity or of the judiciary in its contractual
capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions, (7)
strikes, (8) freight embargoes, and (9) unusually severe weather. In each
instance the failure to perform shall be beyond the control and without the fault or
negligence of the contractor.
(d) If the failure to perform is caused by the default of a subcontractor at any tier,
and if the cause of the default is beyond the control of both the contractor and
subcontractor, and without the fault or negligence of either, the contractor shall
not be liable for any excess costs for failure to perform, unless the subcontracted
products or services were obtainable from other sources in sufficient time for the
contractor to meet the required delivery schedule.
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-49
(e) If this contract is terminated for default, the judiciary may require the contractor to
transfer title and deliver to the judiciary, as directed by the contracting officer, any
(1) completed products, and (2) partially completed products, and materials,
parts, tools, dies, jigs, fixtures, plans, drawings, information, and contract rights
(collectively referred to as manufacturing materials in this clause) that the
contractor has specifically produced or acquired for the terminated portion of this
contract. Upon direction of the contracting officer, the contractor shall also
protect and preserve property in its possession in which the judiciary has an
interest.
(f) The judiciary will pay the contract price for completed products delivered and
accepted. The contractor and contracting officer will agree on the amount of
payment for manufacturing materials delivered and accepted and for the
protection and preservation of the property. Failure to agree will be a dispute
under the Disputes clause. The judiciary may withhold from these amounts any
sum the contracting officer determines to be necessary to protect the judiciary
against loss because of outstanding liens or claims of former lien holders.
(g) If, after termination, it is determined that the contractor was not in default, or that
the delay was excusable, the rights and obligations of the parties will be the
same as if the termination had been issued for the convenience of the judiciary.
(h) The rights and remedies of the judiciary in this clause are in addition to any other
rights and remedies provided by law or under this contract.
(end)
(b) A contract dispute shall be filed within 12 months of its accrual and shall be
submitted in writing to the contracting officer. The dispute shall contain a
detailed statement of the legal and factual basis of the dispute and shall be
Guide to Judiciary Policy, Vol. 14, Appx. 1B Page 7-50
accompanied by any documents that support the claim. The claimant shall seek
specific relief, as provided in paragraph (a) above. However, the time periods set
forth here shall be superceded if the contract contains specific provisions for the
processing of any claim which would otherwise be considered a dispute under
this clause.
(c) Contracting officers are authorized to decide or settle all disputes under this
clause. If the contracting officer requires additional information the contracting
officer shall promptly request the claimant to provide such information. The
contracting officer will issue a written determination within 60 days of the receipt
of all the requested information from the claimant. If the contracting officer is
unable to render a determination within 60 days, the claimant shall be notified of
the date on which a determination will be made. The determination of the
contracting officer shall be considered the final determination of the judiciary.
(d) The contractor shall proceed diligently with performance of this contract pending
resolution of the dispute. The contractor shall comply with the final determination
of the contracting officer unless such determination is overturned by a court of
competent jurisdiction. Failure to diligently continue contract performance during
the pendency of the claim or failure to comply with the final determination of the
contracting officer may result in termination of the contract for default or
imposition of other available remedies.
(end)