PREQUALIFICATION DOCUMENT FOR CONSULTANTS

Section I. Instructions to Consultants

Clause 1 The consultant shall enclose one original and two copies of the
documents in a sealed envelope which shall:-

(a) bear the name and address of the Consultant;

(b) be delivered by hand or through courier/registered mail to

address mentioned in advertisement for pre-qualification or
in document; and

(c) be clearly marked Application for Pre-qualification for

Time Based Consultancy for Feasibility Study, Design,

Marketing and Construction Supervision of Engineering
Projects of Stadiums, Hotels, Shops etc and allied
infrastructure etc (the Client will hire the services of
consultant for two years)

Clause 2 If the envelope is not sealed and marked as required, the Client
will assume no responsibility for the misplacement or pre-
maturing opening of the document.

Clause 3 Document shall be prepared in the English language.

Clause 4 Consultants must respond to all questions and provide complete

information as advised in this document. Any lapses to provide
essential information may result in dis-qualification of the
consultant

Clause 5 Clarification and Modification of Documents

Consultant who has obtained documents, may request for

clarification of contents of the Prequalification Document in
writing, and respond to such queries shall be made in writing
within five calendar days, provided they are received at least five
calendar days prior to the date of submission of Prequalification
Document.

Clause 6 Addendum: At any time prior to the deadline for submission of

Prequalification Documents, the Client may amend the
Prequalification Document by issuing addenda. Any addendum
issued shall be part of the Prequalification Document and shall be
communicated in writing to all who have obtained the
prequalification document. It will also be placed on PCB website
for information of all concerned.

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Clause 7 Deadline for submission of Documents:

Documents shall be received by the Client at the address
mentioned in EOI, not later than the date and time mentioned in
the EOI. The Client may, at its discretion, extend the deadline for
the submission of documents by amending the Prequalification
Document, and in which case all rights and obligations of the
Client and consultant subject to the previous deadline shall
thereafter be subject to the deadline as extended.

Clause 8 Evaluation: Consultants general and particular experience,

personnel and equipment capabilities, and financial position, as
demonstrated by the Applicants responses in the prescribed forms
will be evaluated as per evaluation criteria given in the document.
The Client reserves the right to waive minor deviations, if these
dont materially affect the capability of an applicant to perform the
contract. Sub-consultants experience and resources shall not be
taken into account in determining the consultants compliance
with the qualifying criteria. However, Joint Venture experience &
resources shall be considered. Consortium or Association of firms
will be considered for similar treatment as in case of Joint
Venture.

Clause 9 Clarification of Prequalification Information): To assist in the

evaluation of information, the Client may, at its discretion, ask
any consultant for a clarification of any information which shall be
submitted within a stated reasonable period of time. Any request
for clarification shall be in writing. If any consultant does not
provide clarifications of the information requested by the date and
time set in the Clients request for clarification then application of
the consultant may be rejected.

Clause 10 Verification of Prequalification Information: Verification of the

information provided by the pre-qualified/ shortlisted consultant in
the submissions for prequalification may be made. In case the
information is found to be wrong or incorrect in any material way or
consultant is found to be lacking in the capability or resources to
successfully perform the contract, then it shall not be pre-qualified.

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Section II: Evaluation/Qualification Criteria.

1. Evaluation/Qualification Criteria: Based on Pass/Fail system.

Mandatory Provisions/Eligibility: Consultant must possess
(i) valid registration certificate of PEC in relevant category (Attach valid
PEC certificate);
Single Entity: Must Meet
Joint Venture: All members must meet
(ii) valid registration certificate from income tax authority (NTN) (Attach
NTN Certificate);
Single Entity: Must Meet
Joint Venture: All members must meet
(iii) is not black listed. (Attach all required forms, certificates and affidavit
of not black listing)
Single Entity: Must Meet
Joint Venture: All members must meet
(iv) No conflict of interest (Attach all required forms, certificates and
affidavit);
Single Entity: Must Meet
Joint Venture: All members must meet
(v) Litigation History (Attach all required forms, certificates and affidavit);
Single Entity: Must Meet
Joint Venture: All members must meet
(vi) IN house capability of Topographic Survey, Town Planning,
Architecture, Structure design, MEP design, HVAC design, and
infrastructure design. Sub-letting of these works is not allowed.
(Attach Certificate on non-judicial paper of Rs. 100)
Single Entity: Must Meet
Joint Venture: Must meet collectively

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2. Other Requirements: It must include following information/documents:-

(A) General Consultancy Experience
Consultant has been in business of engineering consultancy at least for
10 years.
Single Entity: Must Meet
Joint Venture: All members must meet
(Attach Articles of Incorporation or Documents of Constitution, and
documents of registration of the legal entity. In case of JV, letter of intent to
form JV or JV agreement.)

(B) Specific Design/Planning Experience and past performance.

Have successfully/substantially completed Two (2) similar projects
(stadium/multi-story buildings) in the last five (5) years of value not less
than Rs. 100million (Construction Cost) each.
Single Entity: Must Meet
Joint Venture: Lead member must meat, other members one project

(C) Key Personnel Qualification & Experience.

S.NO POSITION QUALIFICATION & EXPEREINCE
DESIGN TEAM
1 Project Manager PEC/PCATP valid registration with
Bachelor or Master Degree in
relevant field. Experience BSC 25
years and MSC 20 years
2 Principal Master Planner PCATP Registration with Bachelor
or Master Degree in relevant field.
Experience BSC 25 years and
MSC 20 years
3 Principal Architect PCATP Registration with Bachelor
or Master Degree in relevant field.
Experience BSC 25 years and
MSC 20 years

4 Principal MEP Engineer PEC registration with Bachelor or

Master Degree in relevant field.
Experience BSC 25 years and
MSC 20 years

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5 Principal Structural Engineer PEC Registration with Bachelor or

Master Degree in relevant field.
Experience BSC 25 years and
MSC 20 years

6 Principal HVAC Engineer PEC Registration with Bachelor or

Master Degree in relevant field.
Experience BSC 25 years and
MSC 20 years

All above key staff must be permanent employees of the Consultant and
must have two years employment with the consultant

7 Principal Horticulturist Bachelor or Master Degree in

relevant field. Experience BSC 25
years and MSC 20 years

7 Marketing Expert MBA with 20 years experience

CONSTRUCTION SUPERVISION TEAM

8 Resident Engineer PEC Registration with Bachelor or

Master Degree in Civil
Engineering. Relevant Experience
of 15 years
9 ARE (Buildings) PEC Registration with Bachelor or
Master Degree in Civil
Engineering. Relevant Experience
of 10 years
10 ARE (HVAC) PEC Registration with Bachelor or
Master Degree in Mechanical
Engineering. Relevant Experience
of 10 years
11 ARE (Elect.) PEC Registration with Bachelor or
Master Degree in Electrical
Engineering. Relevant Experience
of 10 years
11 ARE (MEP) PEC Registration with Bachelor or
Master Degree in Civil
Engineering. Relevant Experience
of 10 years

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12 ARE (Infrastructure) PEC Registration with Bachelor or

Master Degree in Civil
Engineering. Relevant Experience
of 10 years
13 Material Engineer Bachelor or Master Degree in
Geology. Relevant Experience of
15 years
Single Entity: Must Meet
Joint Venture: Must meet collectively
(Brief CVs of personnel be attached).

(D) Financial (Historical Financial Performance)

(i) Average Annual Consultancy Turnover: PKR 250 million

Single Entity: Must Meet
Joint Venture: Lead Member must meet 75%, other members must
meet 25% each member

(Attach Documentary evidence of financial position, bank statement and

audited accounts of the last Three (3) years and fill the forms).

Consultants who fail to qualify in any of the above sections shall be

disqualified from the prequalification process. The Employer reserves the right
to waive minor deviations in the qualification criteria if they do not materially
affect the capability of a Consultant to perform the contract.

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Section III. Application Forms;

A-I Application Submission Form (The covering letter is to be submitted by the

interested firm/contract or partner responsible for a joint venture, on
appropriate company letterhead)

Date:__________

To ...................................................

[Name and address of the Client]

Dear Sir,

Subject: Pre-qualification of -------------------------------------------------

I the undersigned, being duly authorized to

represent and act on behalf of............................. applies to be prequalified for
the project cited above and enclose one (1) original (together with -------copies)
of pre-qualification documents and declare the following:

(a) I have examined and have no reservations to the Prequalification

Document, including Addenda No(s).......................................................,
issued in accordance with Clause 6.

(b) I understand that the Client may cancel the prequalification process at any
time and that the Client is not bound either to accept any application that
it may receive or to invite the prequalified applicants to bid for the contract
subject of this prequalification, without incurring any liability to the
Applicants.

(c) Technical & Financial Proposal by prequalified applicants will be subject to

verification of all information submitted for prequalification at the time of
bidding;

(d ) The Client and its authorized representative(s) may contact the following
person(s) for further information, if needed;

Person to be contacted: Telephone:

3. The undersigned declares that the statements and the information

provided are complete, true, and correct in every detail.

Signed: Name:

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Each firm or member of a JV must fill in this form

A-II Company Profile

Date: -----------------------

Contract: -------------------

All individual firms and each partner of a joint venture applying for
prequalification are requested to complete the information in this form.

1. Name of firm (legal):

(In case of Joint Venture (JV), legal name of each member
2. Nature of Business:
(Whether the firm is a Corporation, Partnership, Trust etc.)
(In case of Consortium; whether the Lead Consortium Member is a
Corporation, Partnership, Trust etc.)
3. Head Office address:

4. Telephone :
Fax Number:
E-mail address:
5. Place of Incorporation/Registration:

Year of Incorporation/Registration:
6. Applicants authorized representative:
Telephone
Fax numbers:
E-mail address:
7. NATIONALITY OF OWNERS

Name: Country:

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A-III:

(i) Black Listing

Black Listing

Bidder shall not be black listed by government/semi

government/autonomous/private organizations (Affidavit to be
provided)

(ii) Litigation History

Pending Litigation

No pending litigation (A fully settled dispute or litigation is one that

has been resolved in accordance with the Dispute Resolution
Mechanism under the respective contract and where all appeal
instances available to the Bidder have been exhausted) (Affidavit to be
provided)
Pending litigation (All pending litigation shall in total not represent
more than 50% of the Bidders net worth and shall be treated as
resolved against the Bidder)
Outcome
as
Outcome as Total
Percent Contract
Year Percent of
of Amount
Total Assets (PKR)
Total
Assets
Contract Identification:
Name of Employer:
Address of Employer:
Matter in dispute:

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A-IV Experience

1. Similar Experience Record

(i) Details of Contracts of Similar Nature and Complexity completed over

the last 05 years

Sr. No. 1 2 3 4 5

Name of Consultant:

Country:

Name of client with

Address, Tele, Fax.
Nature of works and
special features
relevant to the
contract for which
applied:
Contract Role
(Mention: Sole, Sub
Consultant or
Partner in a Joint
Venture).
Value of the total
contract in Pak/Rs:
Date of Award:

Date of Completion:

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(ii) Projects of similar nature and complexity in hand.

Consultant and each partner of the joint venture should provide

information on their current commitments on all contracts that have
been awarded, or for which a letter of intent or acceptance has been
received, or for contracts approaching completion, for which
Completion Certificate has yet to be issued.

Name of Contract Value of Name of Value of Estimated

Contract client Outstanding Completion Date
work (equivalent
Pak Rs. Million
1.
2.
3.

A-V Key Staff

(i) Personnel Capabilities

Consultant should provide the names of suitably qualified personnel to
meet the specified requirements stated in Section 3 (Evaluation and
Qualification Criteria).

Sr. Title of Position Name

No.
1
2
3
4
5

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Curriculum Vitae (CV) for Proposed Experts

__________________________________________________________________________________

1. Proposed Position: ______________________________________________________

2. Name of Expert: ______________________PEC Reg. No____________________

3. Name of Firm: ___________________________________________________________

4. Current Residential address:_____________________________________________

Telephone No: ___________________ Fax No: ___________________________

E-Mail Address: ______________________________________________________

5. Date of Birth:____________________ Citizenship: __________________________

6. Qualification:___________________________________________________________

7. Work Experience: Summarize professional experience in reverse chronological

order.

Indicate particular technical and managerial experience relevant to the project.

From To Company/Project/Position/Relevant technical and

management experience

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A-VI Financial Soundness

(i) Financial Resources

Financial Data for Previous 3 Years

Information from Balance Sheet

Year 1 Year 2 Year 3

Total Assets

Total Liabilities

Current Assets
Current
Liabilities
Information from Income Statement

Total Revenues
of Consultancy
Profits Before
Taxes
Profits After
Taxes
Attached are copies of financial statements (balance sheets including all
related notes, and income statements) for the last three years, as indicated
above, complying with the following conditions.
All such documents reflect the financial situation of the
consultant or partner to a JV, and not sister or parent companies.
Historic financial statements must be audited by a certified
accountant.
Historic financial statements must be complete, including all
notes to the financial statements.
Historic financial statements must correspond to accounting
periods already completed and audited (no statements for partial
periods shall be requested or accepted).
NTN certificate must be attached

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(ii) Average Annual Consultancy Turnover

Annual Turnover Data for the Last 3 Years (Engineering Consultancy

Services only)
Amount
Year
(PKR)
2015

2014

2013

Average Annual Construction Turnover

The information supplied should be the Annual Turnover (Engineering

Consultancy Services only) of the consultant or each member of a JV in
terms of the amounts billed to clients for each year for work in progress
or completed.

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