Association Agreement
Association Agreement
Association Agreement
WITNESSES THAT:
AND WHEREAS the Association desire to enter into this agreement (hereinafter
referred to as the Agreement) and to form an unincorporated Association for the
purpose of carrying out and performing the services set forth in the contract with
the Client (hereinafter referred to as the Contract), any amendments or
supplements thereto and any other assignments accepted by the parties hereto
which involve work connected with the Project.
NOW THEREFORE, in consideration of the mutual promises and agreement
herein contained, the parties hereto agree to the following:
Article 1 Name of the Association
SHELADIA MUTLIMEDIA
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Article 2 Liability of Association to the Client
2.1 The Association is jointly and severally liable to the Client for performing the
services and the obligations of the Association set forth in the Contract, in
accordance with the terms and conditions thereof.
3.1 As between the Partners, each Partner is solely liable for, and shall
indemnify and hold harmless the other Partner from any damages, injuries,
expenses, costs, claims, proceedings and losses arising as a result of its
negligence, willful misconduct or breach of obligations under the Contract.
Article 4 Delineation of duties/ responsibilities and scope of work
4.1 Each Partner shall participate in the Association on the basis of their inputs as
decided mutually at the time of submission of Technical Proposal. The
division of responsibilities, time schedule and allocated manmonths is as
given in Appendices I, II &III.
4.2 All communication concerning contractual matters will be done by the Lead
Partner unless otherwise agreed to in writing.
4.4 The Project Team shall be lead by Team Leader appointed by the Lead partner.
The Team Leader will be responsible for day-to-day management of the
project. Staff members assigned to the project will act in accordance with
the directions given by the Team Leader. All technical and routine
communications with the Client shall pass through the Team Leader.
4.5 The partners agree that Mr. Manish Kothari, President, Sheladia Associates,
Inc. shall act as the authorized representative of the Association. He may
delegate this role to other staff members of Lead Partner from time to time.
5.1 The payments for the MULTIMEDIA staff inputs will be made by
SHELADIA against an invoice along with the signed timesheet(s) of the
staff of MULTIMEDIA approved by the Team leader or the Home Office
Project Manager.
6.1 The Agreement shall remain in force until all responsibilities of the
Association towards the Client have been fulfilled.
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6.2 This Association shall come into force immediately after both parties have
signed it. It shall continue to have full force and effect and shall terminate:
(a) if the parties jointly decide to cancel the agreement,
SHELADIA MULTIMEDIA
By: By:
Name: Name:
Title: Title:
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APPENDIX I
DIVISION OF RESPONSIBILITIES
SHELADIA
! As the lead firm, managing the day-to-day activities of the Association including
project coordination, reporting, approvals from appropriate authorities, etc.
! Within the framework of the manpower allocated, will perform all technical work
as necessary as per the Scope of Work.
MULTIMEDIA
! Within the framework of the manpower allocated, will perform all technical work
as necessary as per the Contract Scope of Work.
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APPENDIX II
TIME SCHEDULE
The detailed program, specific milestones and outputs required at the various stages are
as defined in the technical proposal and client contract, as modified from time to time. In
case of conflict between the two documents, the requirements of the Contract will
prevail. Staff will be mobilized according to the requirements of the work, as agreed
with the Client, and on the written authorization of the Team Leader or an authorized
representative of Association.
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APPENDIX III
ALLOCATED MAN-MONTHS
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APPENDIX IV
Man-month Costs
Fee for the staff time provided by each partner will be paid at the applicable rate in the
Contract, provided the NHAI reimburses fully at the applicable rate in the Contract.
There will be a management fee of 8% of sub-professional rate, paid to Lead partner of
the total payment to MULTIMEDIA.
The partners will submit to Team Leader or an authorized representative appointed by the
Lead Partner, all documentation of expenses as required for filing of tax returns.
For each staff member mobilized, the Association will pay its partners
mobilization/demobilization costs as per the Contract or as reimbursed by NHAI.
If NHAI, for any reason, but particularly for excessive staff substitutes, pays a reduced
rate, the rate payable by the Association to the partner causing such action, shall be
reduced by the same percentage
Expenses incurred by each Partner against reimbursable items will be paid to the partner
at cost. The Lead Partner for this project will mostly handle this component.
Finance / Funding
To the extent possible, all direct Rupee running costs will be covered by Lead Partner. If
it becomes necessary to provide Rupee financing, the partners will provide funds to the
Association in equal share. Any such funding will be returned to the partners as funds
become available.
Taxes
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APPENDIX V