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    AP Profile Options

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    176 views7 pages

    AP Profile Options

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    Mina Sameh
    AP Profile Options

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    © All Rights Reserved
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    Oracle Payables Implementation Guide


    Release 12.1
    Part Number E12795-04 Contents Previous Next

    Profile Options

    Profile Options in Payables


    During your implementation, you set values for profile options in Oracle Financials to
    specify how Payables controls access to and processes data. In addition to the Payables
    profile options, Payables uses profile options from other Oracle Financials applications
    to control features, such as Budgetary Control and Sequential Numbering, which affect
    more than one application.

    In addition to profile options, Payables provides you with Financials and Payables
    options that you use to enable the invoice, payment, currency, and accounting controls
    in Payables.

    Generally, your System Administrator sets and updates profile values. However, you can
    use the Personal Profile Options window to view or set your profile options at the user
    level. You can consult your Oracle E-Business Suite System Administrator's Guide for a
    list of profile options common to all Oracle Applications.

    Profile Options Summary


    This table shows whether users can view or update profile options, and at which levels
    the system administrator can update profile options: the user, responsibility,
    application, or site levels.

    The key for this table for user and system administrator access is as follows:

    Update - The profile option value can be updated

    View Only - The profile option value can be viewed but cannot be changed

    No Access - The profile option value cannot be viewed or changed

    A Required profile option requires a value. An Optional profile option provides a default
    value that you can change.

    Profile Value Default User SysAdm SysAdm SysAdm SysAdm


    Option Acces : User : Resp : App : Site
    s
    AP: Optional No default Update Update Update Update Update
    Notification
    Recipient E-
    mail
    AP: Use Optional No default No Update Update Update Update
    Invoice Batch Access
    Controls
    AP: Show Optional No (for new No Update Update Update Update
    Finally Closed installations Access
    POs ); Yes (for
    upgrades)
    AuditTrail: Optional No default No No No Update Update
    Activate Access Access Access
    Budgetary Optional No default View Update Update Update Update
    Control Only
    Group
    Default Optional No default Update Update Update Update Update
    Country
    Enable Optional No default No No Update Update Update
    Transaction Access Access
    Codes
    Folders: Optional No default View Update View View View
    Allow Only Only Only Only
    Customizatio
    n
    GL: Create Optional No default No No Update Update Update
    Interfund Access Access
    Entries
    Journals: Optional No default Update Update Update Update Update
    Display
    Inverse Rate
    MO: Default Optional No default View View Update View Update
    Operating Only Only Only
    Unit
    MO: Optional No default View View Update View Update
    Operating Only Only Only
    Unit
    MO: Security Optional No default View View Update View Update
    Profile Only Only Only
    PA:Allow Optional Yes No Update Update Update Update
    Override of Access
    PA
    Distributions
    in AP/PO
    Printer Optional No default Update Update Update Update Update
    Sequential Optional No default View No Update Update Update
    Numbering Only Access
    Chargeable Require Enabled NA NA NA NA Update
    Subcontractin d
    g Enbabled
    JMF: Enable Require Enabled NA NA NA NA Update
    Chargeable d
    Subcontractin
    g

    Related Topics

    Financials Options

    Payables Options

    Personal Profile Values Window, Oracle Applications User's Guide

    Overview of Setting User Profiles, Oracle Applications System Administrator's Guide

    Profile Options in Oracle Application Object Library, Oracle Applications System


    Administrator's Guide

    Common User Profile Options, Oracle Applications User's Guide

    Profile Options in Payables

    AP: Notification Recipient E-mail


    Specify the full e-mail address of the person who will receive notifications from the
    Concurrent Request Notification program when all the requests in the request set are
    submitted. See: Concurrent Request Notification Program, Oracle Payables User Guide.

    AP: Use Invoice Batch Controls

    Enable this option to enable use of the Invoice Batches window, which you can use to
    specify batch defaults that help speed and control invoice entry in the Invoice
    Workbench.

    Enabling this option also allows you to specify an invoice batch name to a group of
    invoice records when you submit Payables Open Interface Import.

    When this option is enabled, you cannot enter invoices directly in the Invoices window.

    AP: Show Finally Closed POs

    Yes: When you are matching, you can view the purchase order numbers of
    finally closed purchase orders in fields and lists of values in the following
    windows: Invoice Workbench, Match to Purchase Orders windows, Match to
    Receipts windows, and the Recurring Invoices window.

    No: Finally closed purchase orders are not displayed during matching and are
    invalid entries in the windows listed above.

    Note that regardless of the setting of this profile option, further actions cannot be
    performed against finally closed purchase orders, and if you attempt to match to a
    finally closed purchase order shipment then you will receive an error message.

    This profile option applies only to showing purchase order numbers of purchase orders
    that are finally closed at the purchase order header level. For example, if a purchase
    order has some open shipments and some finally closed shipments, then the purchase
    order number is displayed and valid during matching.

    This profile option does not apply to Quick Invoices or Open Interface Invoices
    windows. If an invoice record references a finally closed purchase order then Payables
    Open Interface Import rejects it during import.

    This profile option does not apply to reports or queries on existing transactions.

    For more information on finally closed purchase orders, see: Matching and Final Closing
    Purchase Orders, Oracle Purchasing User's Guide.

    Profile Options for Internet Expenses


    If you have installed Oracle Internet Expenses and your organization uses it to enter
    expense reports, you can use Internet Expenses profile options to control expense
    report entry by your organization's employees. If your organization does not use
    Internet Expenses to enter expense reports, ignore these profile options.

    For detailed information about Internet Expenses profile options, see Specifying Values
    for Internet Expenses Profile Options (Oracle Internet Expenses Implementation and
    Administration Guide).

    Profile Options in Projects

    PA: Allow Override of PA Distributions in AP/PO

    This profile option controls whether a user can update the account that the Account
    Generator generates for project-related distributions.

    For additional information, see: Profile Options, Oracle Projects Implementation Guide.

    PA: Default Expenditure Item Date for Supplier Cost

    This profile option enables you to specify the source for the expenditure item date.
    Oracle Projects uses this profile option when you run the process PRC: Interface
    Supplier Costs to determine the expenditure item date for Oracle Purchasing receipts,
    invoice payments, and discounts. In addition, Oracle Payables uses this profile option
    during the invoice match process, and when you enter unmatched invoices, to
    determine the default expenditure item date for supplier invoice distribution lines. The
    possible values for this profile option are:

    Source Document Exp Item Date

    Transaction Date

    Transaction GL Date

    Transaction System Date

    For additional information, see: Profile Options, Oracle Projects Implementation Guide.

    Profile Options in General Ledger


    Because some Oracle Applications products have overlapping functions, the following
    General Ledger profile option also affects the operation of Payables, even if you have
    not installed General Ledger. See: Setting General Ledger Profile Options, Oracle
    General Ledger Reference Guide.
    Budgetary Control Group

    Journals: Display Inverse Rate

    Currency: Allow Direct EMU/Non-EMU User Rates. This profile option


    determines what information you provide in the Invoices window when you enter
    a User exchange rate between an NCU and non-EMU currency.

    The exchange rate between an NCU (National Currency Unit) and a non-EMU
    currency contains two parts:

    o a fixed component: the rate between the NCU and the euro

    o a variable component: the rate between the euro and the non-EMU
    currency.

    Choose whether you will enter the direct rate (fixed plus variable rate) or
    just the variable rate:

    Yes. You enter the direct exchange rate between an NCU and a non-EMU
    currency. The system calculates and enters the exchange rate between the euro
    and the non-EMU currency. Note that if this option is enabled you cannot use the
    Payables option Calculate User Exchange Rate to calculate effective exchange
    rates.

    No. You enter the exchange rate between the euro and Non-EMU currency. The
    system uses the fixed rate between the euro and NCU to calculate the direct rate
    between the NCU and Non-EMU currency. For more details, see: Entering Invoice
    Exchange Rates for EMU Currencies, Oracle Payables User Guide.

    Profile Options in Application Object Library


    You set up Application Object Library profile options when you install Oracle Financials,
    and these profile options affect all applications. See also: Common User Profile
    Options, Oracle Applications User's Guide.

    The following Application Object Library profile options have a particularly significant
    impact on the operation of Payables. For detailed information on all profile options, see:
    Profile Options in Oracle Application Object Library, Oracle Applications System
    Administrator's Guide.

    AuditTrail: Activate

    Default Country
    Folders: Allow Customization

    Sequential Numbering

    Printer. Payables uses this printer as the default unless in the Concurrent
    Programs window you have assigned a printer to the payment program you are
    using. See also: Overview of Printers and Printing, Oracle Applications System
    Administrator's Guide.

    Profile Options for Multiple Organization Support


    If you use the Multiple Organization Support feature, you can assign operating units to
    responsibilities by using the following profile option. For more information, see: Oracle
    E-Business Suite Multiple Organizations Implementation Guide .

    MO: Operating Unit

    MO: Security Profile

    MO: Default Operating Unit

    Contents | Previous | Top of Page | Next

    Copyright 1988, 2010, Oracle and/or its affiliates. All rights reserved.

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