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    78 Preservedguidelines130071e

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    Stephen Williams
    The document provides guidance for digital preservation programs with limited resources. It suggests targeting limited actions at influencing materials to reduce future costs, such as engaging with content creators to encourage use of open formats and standards, and to include basic metadata. Quality assurance processes can also help identify problems early. Outreach can help raise awareness of digital preservation issues and needs.

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    78 Preservedguidelines130071e

    Uploaded by

    Stephen Williams
    15 views1 page
    The document provides guidance for digital preservation programs with limited resources. It suggests targeting limited actions at influencing materials to reduce future costs, such as engaging with content creators to encourage use of open formats and standards, and to include basic metadata. Quality assurance processes can also help identify problems early. Outreach can help raise awareness of digital preservation issues and needs.

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    78_preservedguidelines130071e

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    The document provides guidance for digital preservation programs with limited resources. It suggests targeting limited actions at influencing materials to reduce future costs, such as engaging with content creators to encourage use of open formats and standards, and to include basic metadata. Quality assurance processes can also help identify problems early. Outreach can help raise awareness of digital preservation issues and needs.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    15 views1 page

    78 Preservedguidelines130071e

    Uploaded by

    Stephen Williams
    The document provides guidance for digital preservation programs with limited resources. It suggests targeting limited actions at influencing materials to reduce future costs, such as engaging with content creators to encourage use of open formats and standards, and to include basic metadata. Quality assurance processes can also help identify problems early. Outreach can help raise awareness of digital preservation issues and needs.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
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    File names should be consistent and unambiguous

    Online files should be managed for persistent access through the use of a persistent
    identifier and resolver service, or re-direct messages if files are moved. A number of
    PI schemes are in use internationally in different sectors, although none are in
    universal use. The DOI (Digital Object Identifier) scheme used by commercial
    publishers to manage rights has the widest acceptance
    Creators should create good quality metadata for the resources they create, using a
    widely accepted schema such as MARC, the Dublin Core metadata elements or one of
    its many sector-based enhancements. The metadata will help users find and use their
    resources. Metadata should also be recorded that describes the technical nature of the
    digital objects, what is required to access them, and any changes in these details over
    their life cycle: this information will be needed in managing them. The metadata can
    be either embedded in the resources or stored in a linked metadata file
    File management. Preservation master files should be stored and managed separately
    from dissemination copies. Database management procedures should ensure that data
    is not overwritten before it is captured
    System security. Files and systems should be fully protected from damage or loss by
    adopting best practice security measures and by appropriate backup arrangements even
    for short-term storage
    Authenticity. All files should be identified and their provenance and history
    documented to provide continuous evidence of authenticity
    Training. Staff, contractors and others coming into contact with the digital materials
    should be guided by appropriate procedures and manuals, and be adequately trained,
    motivated and equipped to use them
    If access or copying barriers are considered necessary to protect intellectual property,
    they may well make preservation impossible. Arrangements will be needed to allow
    preservation processes such as copying to take place
    Initial steps in maintaining access may include keeping all the software required for
    access, as well as any specialised hardware. This will not be an effective long-term
    strategy but may well be necessary in the short term
    There may be a need to evaluate digital materials, decide how long they should be
    kept and by whom, in accordance with an approved policy such as an archival disposal
    authority.

    FOR PRESERVATION PROGRAMMES WITH FEW RESOURCES


    13.14 Reducing the load
    Digital preservation programmes with few resources may find they are unable to spare any
    resources to work with producers. However, it may be possible to make a worthwhile
    investment in reducing future costs by taking limited, targeted actions aimed at influencing
    the material they have to manage. For example:

    83

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