CHAPTER I

INTRODUCTION

1.1 Issue Background

A letter for a job application is a very important letter. If you

are sending a CV it is normal to include a covering letter.
Sometimes a letter is all you need for a job application. The job
advertisement will always tell you how to apply. The way you
present the letter is your first introduction to the person who could
be your new employer. As luck would have it, there is a standard
format for this kind of letter, and this makes the letter much easier
to write.

Writing letters is an art in itself, although people say it is a

dying art. There are two types of letters, formal and informal. A
formal letter is the kind of letter you would send with a job
application or to the bank manager. An informal letter is a letter you
would write to a friend or relation. So this paper will discuss all
about application later.

1.2 Problem formulation

Based on the issue background above, the problems discussed
can be formulated as follows:
1. What is the meaning of Application Letter?
2. What are the purposes of Application Letter?
3. What are the components of Application Letter?
4. What is the characteristic of Application Letter?
5. How to write Application Letter?
6. What is the example of Application Letter?

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1.3 Purpose of the paper
Purposes of this paper are:
1. Knowing the definition of Application Letter
2. Knowing the purposes of Application Letter
3. Knowing components of Application Letter
4. Knowing characteristic of Application Letter
5. Knowing how to write Application Letter
6. Knowing the example of Application Letter

1.4 Significant of the paper

The information or knowledge of this paper is expected to be
useful reference for the readers or others for the information
about Application Letter.

CHAPTER II
DISCUSSION

2.1 Definition of Application Letter

An application letter is a formally written one-page letter that

accompanies a resume and other requested documentation in
application for a job or academic program. Application letters are

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often synonymous with cover letters, and in addition to describing
what materials are included in the application, an application letter
should also take time to highlight the qualifications that prepare the
writer for acceptance into the job or academic program.
An application letter is a letter submitted in support of an
application for something, especially a job.
According to Cambridge dictionary application letter is a letter
that you write to a company when you are applying for a job.

2.2. The Purposes of Application Letter

a. Express your interest in attending an institution or receiving a

position.

It showcases your abilities and strengths, and illustrates your

experience.

b. To say your intent to apply for a certain job or college.

Through the application letter, you can state your credentials

and what makes you qualified. You can also say if you are truly
interested in applying and why.

c. to introduce or describe work experience and training

The letter has information on how to contact the employment
agency for job openings, salary, bonuses, and benefits.

2.3 The Components of Application Letter

Components of application letter are:

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 1. Return Address
2. Date
3. Inside / Letter Address
Write in the following sequence
Name of the responsible officer
Post of the responsible officer (title)
Name of the organization (company name)
Address of the organization (street address, province and postal code)
4. Salutation
This is also known as the greeting. The persons name should
be followed by a colon (:) or left blank. Do not use a
comma. (Commas are permissible for use in personal letters; not
business letters.)
Example:
Dear Mr. Smith:
Dear Ms. Chambers:
5. Body
The body of the letter contains four basic parts and should be
three or four paragraphs long. These paragraphs should attract the
employers attention; state your interest in the company and
position; arouse the employers desire to interview you; and request
that the employer take action in the form of an interview.
6. Closing

Use yours sincerely if you are addressing to the responsible

officer, otherwise, use Yours faithfully and Sign your name below
the closing remark and type your name under signature.
7. Enclosures
Resume and copy of certificates should be attached to the
letter.

2.4 The Characteristic of Application Letter

1. Positivity

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 Quality application letters are written in an enthusiastic tone.
Simply going on about your past work experience and successes is
not only boring for the reader but often wholly irrelevant to the
matter at hand, which is to land an interview. Recruiters and human
resources professionals aren't interested in reading about every job
you've ever had. Your cover letter should explicate your interest and
qualifications in a positive, passionate and friendly tone . This can
often be difficult if you're mired in a lengthy job search, but it is a
must. If you find yourself faking the enthusiasm, the position
probably isn't right for you.

2. Perspicacity
To many job seekers, their professional experience is so
familiar to them that they tend to assume sweeping, generalized
descriptions of their prior professional experience will be
understood by recruiters and human resources professionals. If your
cover letter parrots generic administrative experience, chances are
you'll be deemed a generic candidate. Delineate your specific
experience as it relates to the tasks and responsibilities outlined in
the job description. If you lack experience in a particular area, your
cover letter should clearly state your desire to learn more about a
specific facet of the organization or a professional skill. Enthusiasm
can be as effective as experience.

3. Initialization

Effective application letters should initiate action. Close your

letter by stating that you are looking forward to an interview and
that you are eager to learn more about the position. Poor cover

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letters simply conclude under the assumption that the ball is now in
the employer's court. If you live in the same city or near the
employer, state that you would welcome the opportunity to visit.
Words on a page don't sell skills; people do.

2.5 How to Write Application Letter

Youve found the perfect job opportunity and have updated
your resume, but before you can submit, you need to write a cover
letter for the job application. While it may be the last thing you want
to do, and can seem like a waste of time, writing a quick and
tailored letter of application can be the difference between getting
the job or not. By highlighting your most applicable skills to the job,
and telling your potential employer how you can be a great asset to
the team, you can use your letter to get you in the door.

Part 1 (preparing your letter)

1. Grab a piece of paper and make two columns.

The left column write Requirements, and in the right My

Skills. Read the job application carefully and become familiar with
the requirements for this job. Next you will compare those to your
skills and experiences on your resume.

In the left column write down the requirements and skills

needed for the job
In the right column write down points from your resume that
fit those.
Having these points of interest that correlate to the job will
help you provide the most important information in your cover
letter quickly and effectively.

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 2. Start your letter by adding your contact information at the
top.
You want to make it as easy as possible for your prospective
employer to contact you and know who you are. Before you begin
your letter, make sure that you have the proper letterhead.
Make sure your document is aligned to the left. Include the
current date, then separated by a space, add your contact
information:
Name
Address
Phone number
Email address
Personal website (if you have one)
LinkedIn profile

3. Include the companys information

After you include your information, you need to include the

name of the employer to whom you are applying for the job, his
title, name of company and address.

By including the contact information of the company to which

you are applying, you are showing that you have taken the
time to write a specific letter or application to this company,
and have done your research on the hiring manager for the
position.
Doing your homework puts you ahead of a majority of
applications which are clearly generic cut and paste letters,
and shows you are dedicated.
If you dont know the name of the hiring manager, search the
companys website to see if you can find him. Go to LinkedIn,

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 and even search Twitter. If you cant narrow down a specific
name, see if you can find the head of the department to
which you are applying. If all else fails and you have no name,
its ok to address your cover letter to the hiring manager of
the department. Example: [Department] Hiring Manager.

4. Address your letter to the person whom you are writing.

To begin your letter, you want to be formal and start with a

proper address. Dont address it to To whomsoever it May
Concern, as this is informal, generic, and gives the impression that
you havent researched the company.
Once again, if you dont have the hiring managers name, a
simple Dear [Department] Hiring Manager will do.
Part 2 (Writing your letter)
1. Write an engaging first paragraph

Employers read a lot of cover letters, and most of the time a

hiring manager will scan them quickly deciding if your letter goes in
the trash or the keep pile. Dont bury the leaded, treat your
application letter like a news article.
Open with a strong, declarative statement that informs your
reader that you are excited to be applying for [the position] at
[company].
Be short and specific with what attracted you to the job. What
is it about the company that you like? Give an example, and
dont be afraid to be a little conversational depending on how
casual the company is.

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 Show the manager that you are not only familiar with the
companys work, but that you are a good fit by writing in a
similar tone to the company.
For example: if you are applying to a company that writes
news articles, try to embody a tone that is similar to those
articles. Are they serious, do they add humor? If its a more
formal company like a big marketing firm or financial
institution, you might want to be more authoritative, but
always be polite.

2. State where you found the position to which you are applying
Before applying, do some research and see if you know
anyone at the company. Its always better to have an in and
reference, and dont be afraid to name drop if you have the
employees permission.
If you dont have a contact at the company, still be sure to
include where you found the application, such as via a job site, the
companys site, in a newspaper, etc
3. Explain why hiring you will benefit the employer
You dont want to tell them why getting hired will benefit you.
Theres a reason this position is open, theres a problem that needs
solving. Youre here to solve it.
Look at your list of accomplishments and experience and find
one or two examples that you can speak about. These should
highlight why you will be great in the role.
For example, if you see that the position needs someone who
can lead a team and handle multiple projects at once, look at
your accomplishments to see if you have any experience that

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 solves that need. If you've led team members before, briefly
speak to how your leadership skills increased productivity
across multiple projects.
Anytime that you can provide stats and numbers, do so. When
describing why hiring you will benefit the employer, try to use
stats like an increase in revenue or a cut down on costs under
your leadership.
4. Briefly summarize your strengths, qualifications, and
experience
In your second paragraph, you want to mirror the job
qualifications to two or three of your abilities and experiences that
show why youre perfect for the role.
Refer to your CV or resume, and your skills section from your
outline for more explanations of your qualifications and skills.
Look for quick anecdotes that highlight how youve been able
to solve issues that the company you are applying for might
have based on the requirements.
Include the most relevant aspects of your career. While more
recent accomplishments are a good place to start, you may
have done something in the past that fits perfectly to the
requirements; dont be afraid to dig deep.

5. Paint a picture of yourself thats not on your resume

A hiring manager can read your CV or resume and see what
you have done in your previous jobs. You want to show the hiring
manager who the person behind the accomplishments is.
In one or two sentences, express how the company has
impacted you personally. If you are applying to your dream
job, chances are this company has somehow shaped your life.

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 Dont get too sappy, and keep it short. But by showing the
human side of yourself with a story, you show that youre
more than just facts on a piece of paper.

Part 3 (Finishing up the letter)

1. Briefly summarize why youre the perfect candidate for the

job in one sentence
Ending your letter of application on the right note is a very
important part of your letter as it can help you land the interview.
When you explain how you can contribute to the company,
remember that you want to put yourself in the shoes of the hiring
manager. Its about how your contributions will help the company,
not how the company will help you.
Ask yourself what you would be looking for in a candidate if
you were hiring.
2. Invite the hiring manager to contact you
Inform your reader that you would love the opportunity to
speak further about the position and provide your contact info
again.
You can conclude your letter by thanking the hiring manager
and ending with a statement like I look forward to hearing from
you at your earliest convenience.
Dont just ask the hiring manager to contact you if he feels
you are a good fit. Show some confidence (without being cocky) by
telling him that you look forward to speaking further.
3. Sign of

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 Signing off can seem like an afterthought, or become
frustrating if you dont know what is appropriate. Use Yours
sincerely or simply Best.
Being too formal can hurt you here as you may come off
insincere, or it may not fit the style of the rest of your letter.
By saying something like Best or Best wishes, you show
respect without sounding like youre writing a love letter.
[6]
Alternatively, something like Cheers may be too informal and
can come off as presumptuous.
4. Write your name underneath
After you sign off, write your full name on the last line, and
consider including a signature.
If you have set up a signature on your word processor, you
can insert it under your name.
Alternatively, you can print out your letter and sign your name
by hand if you wish. Although with this method, you will have
to scan your letter back into your computer.
A signature is not always required.

2.6 Example of Application Letter

Example 1
July 23, 2018

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Acme Investments, Inc.
Attn: Thomas Burgin
4634 W. Industrial Dr., Ste. 24
Houston, TX 45987

Harold Waybird
586 Main St.
Brighton, TX 45965
Phone: (555) 555-1212

Email: [email protected]

Dear. Mr. Burgin,

I write to apply for the Office Manager position at Acme

Investments, Inc. I am an excellent fit for this position, as
demonstrated by my extensive background in office management
and proven success as a corporate administrator.

In my previous role, I successfully supported an office of 100

personnel. In this position I honed my interpersonal skills through
customer service, clerical responsibilities (in-phone, telephone, and
electronic correspondence), and by assessing and responding to the
various tasks a vibrant work environment brings. I look forward to
learning the needs of your organization and providing quality
service for clients and employees alike.

I believe that I possess the temperament and experience to excel in

this position. Not only am I well organized but I have a passion for

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creating positive and productive work environments. Through
observation and asking detailed questions I believe that I will have a
significant impact on the daily operations of Acme Investments.

I look forward to hearing from you about the progress of my

application. If you have any further questions or require any
additional documentation, please contact me using the above
information. Thank you for your time and consideration.

Respectfully,

Harold Waybird

Example 2

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Example 3

John Donaldson
8 Sue Circle
Smithtown, CA 08067
909-555-5555
[email protected]

Date

George Gilhooley
XYZ Company
87 Delaware Road
Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in

the Times Union. As requested, I am enclosing a completed job
application, my certification, my resume, and three references.

The opportunity presented in this listing is very interesting, and I

believe that my strong technical experience and education will
make me a very competitive candidate for this position. The key
strengths that I possess for success in this position include:

I have successfully designed, developed, and supported live

use applications

I strive for continued excellence

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 I provide exceptional contributions to customer service for all
customers

With a BS degree in Computer Programming, I have a full

understanding of the full lifecycle of a software development
project. I also have experience in learning and excelling at new
technologies as needed.

Please see my resume for additional information on my experience.

I can be reached anytime via email at

[email protected] or my cell phone, 909-555-
5555.

Thank you for your time and consideration. I look forward to

speaking with you about this employment opportunity.

Sincerely,

Signature (for hard copy letter)

John Donaldson

Example 4

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Example 5

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September 22, 200X
Jacqueline C. James

Program Director

Fox Valley Autism Center

309 De Witt Street
Appleton, WI 54911

Dear Ms. James:

After reading the Family Advocate listing available with Fox Valley
Autism Center on the Career Services Phoenix Recruitment Online, I
have become quite interested in this position. A senior at the
University of Wisconsin-Green Bay, I will complete my Bachelors
Degree in Human Development in May 20XX.The prospect of joining
your staff in this role would be a welcome and exciting challenge.

Over the past semester, I have had the opportunity to participate in

an internship with
the Wisconsin Early Autism Project. This involved working one-on-
one with autistic
children on cognitive and behavioral issues, and participating in
staff meetings to review therapy plans. Through this experience, I
have demonstrated the ability to work independently as well as
become a valued team member. In addition to my internship, my
communication and leadership skills have been cultivated through
my extracurricular involvement and conducting class group projects

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and presentations. Through this combination of skills and
experience, I am confident that I could be an asset to your staff in
the Family Advocate position.

My resume is enclosed for your review. If you have questions or

wish to arrange an
interview, I may be reached at (920) 639-XXX. Thank you for your
time and consideration.

Sincerely,

Lisa J. Hall

Lisa J. Hall

Enclosure: Resume

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 CHAPTER III

FINAL

3.1 Conclusion

Based on the description of the discussion above can be

conclude that:

a. Application letter is a letter that you write to a company

when you are applying for a job.
b. There are three purposes of application letter, like
express your interest in attending an institution or
receiving a position.
c. There are seven components of application letter.
d. There are three characteristics of application letter, are
positivity, perspicacity and initialization.
e. To write an application letter there are three
steps/parts.

3.2 Advices

Based on the discussion about Application Letter authors

provide suggestion that we can understand all about Application
Letter includes the definition, characteristic, purposes, and so on.

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 REFERENCES

https://www.reference.com/business-finance/meaning-application-letter-
84d94ea80c2347eb

http://www.ehow.com/list_7474937_characteristics-effective-application-
letter.html

http://mychocochips.blogspot.co.id/2012/11/definition-and-how-to-make-
application.html

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