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    Receiving and Dispatch of Goods SOP and Template

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    Ujwal C Kamble
    The document describes the procedures for receiving and dispatching finished goods at a pharmaceutical company. Receiving involves checking materials against transfer notes for accuracy before storing goods in designated areas. Dispatching requires dispatch advisories from marketing with batch details, which are used to select First Expiry First Out goods. Invoices are prepared containing product, quantity, batch and expiry details before goods are released for transportation. The procedures aim to ensure an accurate audit trail for all finished goods movements.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Receiving and Dispatch of Goods SOP and Template

    Uploaded by

    Ujwal C Kamble
    10K views5 pages
    The document describes the procedures for receiving and dispatching finished goods at a pharmaceutical company. Receiving involves checking materials against transfer notes for accuracy before storing goods in designated areas. Dispatching requires dispatch advisories from marketing with batch details, which are used to select First Expiry First Out goods. Invoices are prepared containing product, quantity, batch and expiry details before goods are released for transportation. The procedures aim to ensure an accurate audit trail for all finished goods movements.

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    receiving and dispatch of goods SOP and template

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    The document describes the procedures for receiving and dispatching finished goods at a pharmaceutical company. Receiving involves checking materials against transfer notes for accuracy before storing goods in designated areas. Dispatching requires dispatch advisories from marketing with batch details, which are used to select First Expiry First Out goods. Invoices are prepared containing product, quantity, batch and expiry details before goods are released for transportation. The procedures aim to ensure an accurate audit trail for all finished goods movements.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    10K views5 pages

    Receiving and Dispatch of Goods SOP and Template

    Uploaded by

    Ujwal C Kamble
    The document describes the procedures for receiving and dispatching finished goods at a pharmaceutical company. Receiving involves checking materials against transfer notes for accuracy before storing goods in designated areas. Dispatching requires dispatch advisories from marketing with batch details, which are used to select First Expiry First Out goods. Invoices are prepared containing product, quantity, batch and expiry details before goods are released for transportation. The procedures aim to ensure an accurate audit trail for all finished goods movements.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 5

    RECEIPT AND DISPATCH OF FINISHED GOODS.

    1.0 Purpose
    finished goods.

    : To describe procedure for receipt and dispatch of

    2.0 Objective
    : It is applicable for receipt of finished goods from plant
    storage and dispatch to respective Customers.
    3.0 Scope
    ---Pharmaceutical Ltd.

    : Receipt and Dispatch of finished good from

    4.0

    Responsibility

    Primary :

    Chemist- Store

    Secondary :

    Officer Stores

    Over All Responsibility: Store Incharge.

    5.0 Procedure.

    Receipt of Finished Good and Storage.

    Finished goods storage and dispatch requires a procedure so as not


    to miss any procedural point.

    Dispatch Labels and seals are required.

    Production department shall transfer finished goods against material


    transfer note. (M.T.N.)

    Each M.T.N. shall contain the following information Sr No, Date,


    Product Name,
    Stage No., Batch No., AR No., No of Containers, Pack Size, Total Quantity and
    Issue Sign with date.


    The material that to be transferred should bear Proper Label furnished
    with all information and it must be affixed with Approved Label authorized by
    Quality Control Department.

    Store-keeper shall check the labels on each drum/s or boxes.

    After checking the above said information finished goods shall be


    stacked lot wise/batch wise in the respective room.

    Total MTN received during the day shall be entered into the computer
    for the purpose of updating the data.

    Dispatch of finished goods.

    Marketing department shall send dispatch advice for each product to


    dispatch section. This is under store dept.

    Dispatch advice shall be controlled by marketing department.

    Batch Manufacturing Record shall be submitted to Q.A. department


    before dispatch

    Following information shall be available on the dispatch advice.

    Commercial invoice

    Name of the party

    Product Name, quantity, Batch No, Mfg Date, Exp Date, Analysis Date

    Certificate of Analysis.

    Preparation of invoice / stock transfer note:


    On the basis of the schedule given on the dispatch advice or informed by the
    marketing department separately by FAX / email, dispatch section shall take the
    following steps on the dispatch day.

    Select the lot no. or batch no. of the said product as First in First out Basis or as
    per requirement of marketing department.

    To arrange transportation.

    Tax / Retail invoice / final shall be prepared on the computer or manually.

    Total information required through dispatch advice shall be incorporated in the


    Invoice / Stock Transfer Note.

    Whatever stock is transferred for dispatch make entry in register.

    Prepare four invoice copies, one copy to buyer, second copy to duplicate
    cenvat / / Excise, third copy to office use and fourth copy to extra. For the other
    purpose like transportation and other photocopies of invoice are used.

    Store-keeper will do this work under inspection of authorized person.

    Frequency:

    6.0

    When finished goods are dispatched

    References Document :

    Finished product Transfer Note

    Stock Register

    Dispatch Register

    FINISHED PRODUCT TRANSFER NOTE

    To: Store Department

    From Production Department

    Kindle Receive the following material.


    Product Name: ___________________________________
    Batch No.: ____________________________
    Total Qty: _______________Kg
    __________

    Stage: _________________

    A.R. No.: _________________________

    Total No. Of Containers : __________of

    Cont. No
    (X/Y)
    Qty. Kg

    Format No- F/ST/002


    Transferred By

    Received By:

    Checked By:

    (Sign/Date)

    (Sign/Date)

    (Sign/Date)

    Stock Register. of finished product.


    ____________________________________________________________________________________

    Following details should be mention in Stock Register.


    No. F/ST/003
    a)

    Sr. No.

    b)

    Date

    c)

    Opening stock. Loose Qty, Packed Qty., Rejected Qty.,

    d)

    Receipt Qty

    Slip No., Batch No., Loose Qty.,

    e)

    Total

    Loose Qty. Packed Qty. Rejected Qty.,

    Format

    f)
    g)

    Dispatch

    D.C No., party Name, Drum No, Batch No,Dispetch Qty,

    Closing Balance. Loose Qty, Packed Qty., Rejected Qty.,

    Dispatch Register.

    Dispatch Register. Content.


    Sr No. , INV No. , Date, Product, Qty. , Party Name, Rate, Value, Excise, Edcess, S&H
    Cass, B/R, Total, Batch No, Drum No., Transporter.

    Format No. F/ST/004

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