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    Notes On Ra 9184 and Its Irr

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    moa
    This document outlines the key steps in the bidding process according to RA 9184 and its IRR: 1) The BAC issues bidding documents and gives bidders time to examine them. A pre-procurement conference is held with relevant parties to ensure documents comply with regulations. 2) Advertisements are published at least 7 days before the deadline. Bids are submitted before the deadline and opened on that date. 3) A pre-bid conference may be held within 12 days of the deadline to clarify requirements. Minutes are distributed within 3 days. Supplemental bulletins are issued within 10-7 days to reflect any changes.

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    Notes On Ra 9184 and Its Irr

    Uploaded by

    moa
    326 views3 pages
    This document outlines the key steps in the bidding process according to RA 9184 and its IRR: 1) The BAC issues bidding documents and gives bidders time to examine them. A pre-procurement conference is held with relevant parties to ensure documents comply with regulations. 2) Advertisements are published at least 7 days before the deadline. Bids are submitted before the deadline and opened on that date. 3) A pre-bid conference may be held within 12 days of the deadline to clarify requirements. Minutes are distributed within 3 days. Supplemental bulletins are issued within 10-7 days to reflect any changes.

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    RA 9184

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    Notes on Ra 9184 and Its Irr

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    This document outlines the key steps in the bidding process according to RA 9184 and its IRR: 1) The BAC issues bidding documents and gives bidders time to examine them. A pre-procurement conference is held with relevant parties to ensure documents comply with regulations. 2) Advertisements are published at least 7 days before the deadline. Bids are submitted before the deadline and opened on that date. 3) A pre-bid conference may be held within 12 days of the deadline to clarify requirements. Minutes are distributed within 3 days. Supplemental bulletins are issued within 10-7 days to reflect any changes.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    326 views3 pages

    Notes On Ra 9184 and Its Irr

    Uploaded by

    moa
    This document outlines the key steps in the bidding process according to RA 9184 and its IRR: 1) The BAC issues bidding documents and gives bidders time to examine them. A pre-procurement conference is held with relevant parties to ensure documents comply with regulations. 2) Advertisements are published at least 7 days before the deadline. Bids are submitted before the deadline and opened on that date. 3) A pre-bid conference may be held within 12 days of the deadline to clarify requirements. Minutes are distributed within 3 days. Supplemental bulletins are issued within 10-7 days to reflect any changes.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
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    NOTES ON RA 9184 AND ITS IRR

    Preparation of Bidding Documents


    The BAC shall promptly issue the bidding documents for the contract to
    bid at the time the Invitation to Apply for Eligibility and to Bid is first
    advertised.
    Prospective bidders shall be given ample time to examine the bidding
    documents and to prepare their respective bids.
    Pre-Procurement Conference
    Prior to advertisement or Invitation to Bid for each procurement
    through a public bidding.
    May not be required for small procurements:
    2M and below Goods
    5M and below Infra
    1M and below Consulting Services
    Attended by BAC, BAC Secretariat, Unit or Officials who prepared the
    technical plans and specifications, Bidding Documents, Draft
    Advertisement.
    They shall ensure if it is in accordance with APP, determine readiness,
    criteria for eligibility, member of eligible bidders, emphasize
    confidentiality.
    Advertisement
    Once in 1 newspaper of general nationwide circulation
    Website of procuring entity, if available
    PhilGEPS
    Conspicuous place in the procuring entity, if applicable, as certified by
    the BAC Secretariat
    At least for 7cd
    Newspaper ads:
    Not required for 2M and below (Goods), 5M and below (Infra)
    Not required in Alternative Methods
    Pre-Bid Conference
    Purpose:
    1. To clarify and/or explain any of the requirements, terms,
    conditions and specifications stipulated in the Bidding
    Documents
    2. Shall discuss the eligibility requirements and technical and
    financial components of the contract to be bid

    When to hold?

    1. ABC of 1M or more mandatory (BAC must convene at least 1


    pre-bid conf)
    2. ABC of less than 1M discretionary
    3. BAC may hold a pre-bid conference upon written request of a
    prospective bidder/s
    Shall be held at least 12cd before deadline for the submission and
    receipt of bids

    Who can attend?


    1. Prospective bidders but they will not be required to attend; Only
    those interested
    2. At the option of the procuring entity, only those who have
    purchased the bidding documents shall be allowed to participate
    in the pre-bid conference and raise or submit written queries or
    clarifications

    What happens?
    1. Changes may be introduced in the bid documents but shall be
    specified in writing in a supplemental bid bulletin made available
    to all prospective bidders
    2. Supplemental bid bulletin shall be posted at PhilGEPS, agency
    website
    3. The minutes of the pre-bid conference shall be recorded and
    made available to all participants not later than 3cd after the
    pre-bid conference

    Supplemental/Bid Bulletins
    At least 10cd before deadline for submission and receipt of bids
    Request for clarifications on any part of the bidding
    documents
    Submit to the BAC
    At least 7cd before deadline for submission of bids
    BAC shall respond by issuing supplemental/bid bulletin,
    signed by BAC Chairman

    What to do?
    1. Make sure that any changes to bid documents are properly
    reflected in supplemental bid bulletins
    2. Evaluate if changes resulted in favoring a specific bidder
    Did this result in withdrawals of bids? Who were affected
    by the changes? (those who modified/withdrew their bids)
    Requests for clarification should be in writing and
    submitted at least 10cd
    BAC to respond in writing in a supplemental Bid Bulletin at
    least 7cd

    Supplemental bid bulletin maybe issued on own initiative


    of BAC to clarify or modify bulletin

    Submission and Opening of Bids

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