DOA Handbook Pg1-Pg11

DEPARTMENT OF CIVIL AVIATION
MALAYSIA
Airworthiness Sector
Design Organisation Approval

Handbook
Issue 1
1 February 2009
Design Organisation Approval Handbook

Issue 1
1 February 2009
CONTENTS:
1.0
INTRODUCTION.
2.0
SCOPE.
3.0
DESIGN ORGANISATION APPROVAL (DOA).
4.0
APPLICATION.
5.0
DESIGN ASSURANCE SYSTEM.
6.0
7.0
5.1
Definitions.
5.2
Design Assurance.
5.3
Planned and systematic actions.
5.4
Continue effectiveness of the design assurance system.
5.5
Design Assurance System for Organisations Designing Only

Minor Changes to Type Design or Minor Repairs to Products.
5.6
Design Assurance System - Independent System Monitoring.
5.7
Design Assurance System - Independent Checking Function of

the Showing of Compliance.
5.8
Design Assurance System - Partners/Sub-contractors.
DESIGN ORGANISATION MANUAL (DOM).

6.1
Contents of DOM.
6.2
Structure of DOM.
6.3
DOM for Small Organisations Designing Only Minor Changes

to Type Design or Minor Repairs to Products.
STATEMENT OF QUALIFICATIONS AND EXPERIENCE.

7.1
Purpose.
7.2
Who are the persons?
7.3
Kind of statement.
7.4
Statement of Qualifications and Experience for Small

Organisations Designing Only Minor Changes to Type Design
or Minor Repairs to Products.
Page 2 of 104

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8.0
9.0
REQUIREMENTS FOR APPROVAL.

8.1
General.
8.2
Personnel.
8.3
Technical.
8.4
Organisation.
8.5
Requirements for Approval for Small Organisations Designing

Only Minor Changes to Type Design or Minor Repairs to
Products.
SIGNIFICANT CHANGES IN DESIGN ASSURANCE SYSTEM.

9.1
Organisation.
9.2
Responsibilities.
9.3
Procedures.
9.4
Resources.
10.0
TRANSFERABILITY.
11.0
TERMS OF APPROVAL.
12.0
INVESTIGATION.
13.0
DOA PRIVILEGES.
13.1
Privilege related to compliance documents.
13.2
Classification of changes to type design and repairs as minor

and major.
13.3
Classification of changes to type design and repairs as minor

and major for small organisation.
13.4
Approval of minor changes to type design and minor repairs.
13.5
Approval of minor changes to type design and minor repairs

for small organisation.
13.6
Issue of information or instructions.
13.7
Approval of documentary changes to the Aircraft Flight

Manual.
Page 3 of 104

Issue 1
1 February 2009
14.0
OBLIGATIONS OF THE HOLDER.

14.1
Administration of DOM.
14.2
Use of the DOM.
14.3
The system for collection, investigation and analysis of data.
14.4
Reporting to the DCA.
14.5
Defect correction Sufficiency of proposed corrective action.
14.6
Unsafe condition.
14.7
Determination of an unsafe condition.
14.8
Transferring of information on eligibility and approval status

from the design holder to production organisations.
Page 4 of 104

Issue 1
1 February 2009
LIST OF APPENDICES:
APPENDIX 1 :
Design Assurance System For Small Organisations

Designing Minor Changes To Type Design Or Minor
Repairs To Products.
APPENDIX 2 :
Model Contents Of A DOM For Small Organisation

APPENDIX 3 :
Statement Of The Qualification And Experience For

Small Organisations Designing Minor Changes To Type
Design Or Minor Repairs To Products.
APPENDIX 4 :
Requirements For Approval For Small Organisations

APPENDIX 5 :
Terms Of Approval For Small Organisations Designing

Minor Changes To Type Design Or Minor Repairs To
Products.
APPENDIX 6 :
Classification Procedure For Small Organisations

APPENDIX 7 :
Procedure For The Approval Of Minor Changes To Type

Design Or Minor Repairs For Small Organisations
APPENDIX 8 :
Defect Correction Sufficiency Of Proposed Corrective

Action.
APPENDIX 9 :
Determination Of An Unsafe Condition.
APPENDIX 10 :
Model Contents Of A DOM.
APPENDIX 11 :
Standardised Evaluation Criteria For DOA.
Page 5 of 104

Issue 1
1 February 2009
NOTE :
The expression DCA in this handbook shall
mean Director General of Civil Aviation or
any persons authorised by the Director
General of Civil Aviation, whichever is
applicable in accordance with Civil Aviation
Regulations 1996.
Page 6 of 104

Issue 1
1 February 2009
1.0
INTRODUCTION.
1.1
This handbook is issued by Airworthiness Sector, Department of Civil

Aviation (DCA), Malaysia and contains information about standards,
practices and procedures acceptable to the DCA in relation to Design
Organisation Approval (DOA).
2.0
SCOPE.
2.1
Civil Aviation Regulation (CAR) 1996, Regulation 38, makes provision for
the approval of design organisation and provides the regulatory basis for
the Certificate of Approval. The Regulation 38 requires any organisation
engaging or intending to engage with any design activities of aircraft and
its associated products to hold a DOA in respect of those activities.
2.2
DCA Airworthiness Notice (AN) No. 96 is developed to provide the

requirements in respect of DOA, which establishes the procedures and
rules governing the rights and obligation of applicants for, and holders of,
such approvals.
2.3
This handbook is issued to provide additional Means of Compliance (AMC)

and Interpretative/Explanatory Material (IEM) to assist the industry on the
Malaysian airworthiness requirements in relation to DOA as published in
AN No. 96.
3.0
DESIGN ORGANISATION APPROVAL (DOA).
3.1
DOA is an approval granted to a design organisation to perform

certification and airworthiness activities on behalf of DCA through the
following granted privileges;
i). Release certification documents without verification by DCA.
ii). Classify modifications, repairs and manufacturing concessions of
changes and repairs.
iii). Approve minor modifications, repairs and manufacturing concessions.
iv). Issue information or instructions stating that the technical content is
approved (e.g. Service Bulletins).
Page 7 of 104

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1 February 2009
3.2
Granting a DOA certificate means:

i). Recognition of the capability of the design organisation to release
design data after validation and verification of the compliance with
airworthiness and environmental protection requirements by authorised
and qualified staff;
ii). All responsibilities of the design organisation are properly discharged
top down;
iii). The design organisation, its functioning and associated procedures are
properly documented and referred to in Design Organisation Manual
(DOM);
iv). Roles and responsibilities, capability, capacity and authority are in
accordance with the DOM;
v). Effectiveness of the functioning of the organisation and the adequacy
and application of documented procedures are verified continuously;
vi). Results of surveillance satisfy DCA and maintain confidence.
3.3
Effectively the granting of a DOA certificate and associated privileges

is the recognition by DCA of the
i). demonstrated capability of the design organisation;
ii). confidence given to the design assurance activities.
4.0
APPLICATION.
4.1
Applicant is strongly recommended to seek a preliminary discussion with

DCA to discuss the approval process and application requirements prior to
the application submission.
4.2
The formal application package for a grant of a DOA should consist of the
following ;
i)
Letter of application;
ii)
JPA AP7(DOA) - Application form;
iii)
JPA AP7(A) - resume for key personnel and design signatories;
iv)
Draft copies of DOM which must include the scope of work

limitations;
v)
Company registration or equivalent;
Page 8 of 104

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1 February 2009
vi)
Documentary evidence showing that the applicant has and can obtain
the use of appropriate facilities for the scope of work (e.g. lease
agreement);
vii) Any proposed manual, as applicable;

viii) Personnel training programmes, as applicable;
ix)
Statement of Compliance against the applicable paragraphs of AN

No. 96;
x)
A Schedule of Events detailing the anticipated timescales for the

approval process.
4.3
As required under paragraph 7 of AN No. 96, the applicant should provide

the draft DOM, or an outline, including company flow-charts and, as
relevant, description and information on design activities and organisation
of partners or subcontractors.
4.4
DOA Categories are as follows :

Nature:
Type Certificate applicant
or holder of highly complex
or large product(s)
Cases:
Large Aeroplanes
Small and Large Rotorcraft
UAVs (Large)
Turbine Engines
1B

or holder of complex or
small-medium product(s)
TSOA, APU (large)
Small Aeroplanes
Very Light Rotorcraft
Gyroplanes
UAVs (small - medium)
Piston Engines
Large APU
1C

or holder of less complex
or very small product(s)
TSOA, APU (small)
Sailplanes, powered Sailplanes

Very Light Aeroplanes
Airships
Balloons
Propeller
Small APU
2A
Design Changes / Repairs,

unrestricted
Scope including at least structure,

installation of avionics, hydromechanical systems, electrical
systems, cabin interiors,
2B

restricted (technical fields)
Scope with restricted technical fields
1A
Page 9 of 104

Issue 1
1 February 2009
4.5
2C

restricted (aircraft size)
Scope limited to one category of

product only
3A
Minor Changes / Repairs,

unrestricted
Scope including at least structure,

installation of avionics, hydromechanical systems, electrical
systems, cabin interiors,
3B

restricted (technical fields)
Scope with restricted technical fields
3C

restricted (aircraft size)
Scope limited to one category of

product only
Scope of Design should identify the product type, the activity(ies) for each
product type and the related technical field(s) for each activity, such as :
i)
Product types :
ii)
Large aeroplane
Small aeroplane
Sailplane/powered Sailplane
Very light aeroplane
Small rotorcraft
Large rotorcraft
Very light rotorcraft
Gyroplane
Airship
Balloon
Turbine engine
Piston engine
Auxiliary Power Unit
Propeller
Activity
Type Certificates/TSOA for APU

Supplemental Type Certificates/TSOA for APU
Changes to type design by TC holders and continued
airworthiness
Repairs
Minor changes only
Minor repairs only
Page 10 of 104

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1 February 2009
iii)
Technical fields
All (in case of Type Certificates)

Avionics
Installation of avionics equipment
Structure
Performance
Environmental systems
Hydro mechanical systems
Electrical systems
Cabin interiors
Galleys or other interiors equipment
Powerplant/Fuel system
Software
Transmissions
Noise
FADEC (Full Authority Digital Engine Control)
Non critical engine parts
Thrust reversers
4.6
Applications to the DCA for a variation to an existing DOA should be made

in the same manner as an application for a new DOA with the exception
that unchanged documentation need not be resubmitted.
4.7
The DCA is required to charge a fee for the investigations required by

DCA in granting a DOA in accordance with the Twelfth Schedule of CAR
1996. The application should include a payment of RM2,000.00 to cover
the initial work to be carried out by the DCA. Any additional costs will be
invoiced to the applicant.
Page 11 of 104

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DEPARTMENT OF CIVIL AVIATION

Design Organisation Approval

Design Organisation Approval Handbook

DESIGN ORGANISATION APPROVAL (DOA).

DESIGN ASSURANCE SYSTEM.

Planned and systematic actions.

Continue effectiveness of the design assurance system.

Design Assurance System for Organisations Designing Only

Design Assurance System - Independent System Monitoring.

Design Assurance System - Independent Checking Function of

Design Assurance System - Partners/Sub-contractors.

DESIGN ORGANISATION MANUAL (DOM).

DOM for Small Organisations Designing Only Minor Changes

STATEMENT OF QUALIFICATIONS AND EXPERIENCE.

Who are the persons?

Statement of Qualifications and Experience for Small

Design Organisation Approval Handbook

REQUIREMENTS FOR APPROVAL.

Requirements for Approval for Small Organisations Designing

SIGNIFICANT CHANGES IN DESIGN ASSURANCE SYSTEM.

Privilege related to compliance documents.

Classification of changes to type design and repairs as minor

Classification of changes to type design and repairs as minor

Approval of minor changes to type design and minor repairs.

Approval of minor changes to type design and minor repairs

Issue of information or instructions.

Approval of documentary changes to the Aircraft Flight

Design Organisation Approval Handbook

OBLIGATIONS OF THE HOLDER.

Use of the DOM.

The system for collection, investigation and analysis of data.

Reporting to the DCA.

Defect correction Sufficiency of proposed corrective action.

Determination of an unsafe condition.

Transferring of information on eligibility and approval status

Design Organisation Approval Handbook

Design Assurance System For Small Organisations

Model Contents Of A DOM For Small Organisation

Statement Of The Qualification And Experience For

Requirements For Approval For Small Organisations

Terms Of Approval For Small Organisations Designing

Classification Procedure For Small Organisations

Procedure For The Approval Of Minor Changes To Type

Defect Correction Sufficiency Of Proposed Corrective

Determination Of An Unsafe Condition.

Model Contents Of A DOM.

Standardised Evaluation Criteria For DOA.

Design Organisation Approval Handbook

Design Organisation Approval Handbook

This handbook is issued by Airworthiness Sector, Department of Civil

DCA Airworthiness Notice (AN) No. 96 is developed to provide the

This handbook is issued to provide additional Means of Compliance (AMC)

DESIGN ORGANISATION APPROVAL (DOA).

DOA is an approval granted to a design organisation to perform

Design Organisation Approval Handbook

Granting a DOA certificate means:

Effectively the granting of a DOA certificate and associated privileges

Applicant is strongly recommended to seek a preliminary discussion with

JPA AP7(DOA) - Application form;