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    Executive Assistant: Ernst & Young PVT LTD

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    Astrology
    The document outlines the responsibilities of an executive assistant or office manager position. The roles include managing calendars, travel arrangements, expenses, meetings and events for top management. Additional duties involve coordinating between departments, preparing reports, maintaining customer relations, and taking on various administrative tasks as assigned. The position requires proficiency in tasks like systems management, communications, time management, and acting as the point of contact for the CEO or managing director.

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    Executive Assistant: Ernst & Young PVT LTD

    Uploaded by

    Astrology
    19 views2 pages
    The document outlines the responsibilities of an executive assistant or office manager position. The roles include managing calendars, travel arrangements, expenses, meetings and events for top management. Additional duties involve coordinating between departments, preparing reports, maintaining customer relations, and taking on various administrative tasks as assigned. The position requires proficiency in tasks like systems management, communications, time management, and acting as the point of contact for the CEO or managing director.

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    The document outlines the responsibilities of an executive assistant or office manager position. The roles include managing calendars, travel arrangements, expenses, meetings and events for top management. Additional duties involve coordinating between departments, preparing reports, maintaining customer relations, and taking on various administrative tasks as assigned. The position requires proficiency in tasks like systems management, communications, time management, and acting as the point of contact for the CEO or managing director.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    19 views2 pages

    Executive Assistant: Ernst & Young PVT LTD

    Uploaded by

    Astrology
    The document outlines the responsibilities of an executive assistant or office manager position. The roles include managing calendars, travel arrangements, expenses, meetings and events for top management. Additional duties involve coordinating between departments, preparing reports, maintaining customer relations, and taking on various administrative tasks as assigned. The position requires proficiency in tasks like systems management, communications, time management, and acting as the point of contact for the CEO or managing director.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
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    Spearheading screening of calls to top management, managing top management's calendars along with

    making top management's travel arrangements and file expenses


    Performing coordination of meetings & events, preparing reports, following up with various heads for
    completion of tasks and maintaining internal customer relation
    Contributing as the administrative & functional point person for the MDs and CEOs corporate and
    community personal matters to ensure smooth functioning of activities and processes in multiple lines of
    business
    Driving the business in Sri Lanka by coordinating with all concerned teams focusing on sales, inventory,
    overdue, customer service, marketing, supply chain along with additional duties for HR & Accounts
    Instituting concentration on B2B business, Joint Venture (Sheenlac Noroo Paints) with Korean Giant
    Noroo Paints, collaborating with the marketing agency for various Marketing needs of the company
    Claiming and managing travel/personal reimbursements on behalf of Partner
    Coordinating with Travel Desk for travel arrangements for Partner and Director
    PO Creation and submission to finance team
    Client coordination and appointments
    Coordinating with Department Managers on submission of reports, etc
    Sending mails and make arrangements for meetings scheduled
    Approving of PO
    Interfacing with various internal departments & Jenson & Nicholson India Ltd. for the Joint Venture launch
    activities along with compiling Sales, Production and other departments monthly performance reports,
    analyzing and submitting the inferences to the management
    Proficiently setting up & imparting training the Administration team, Front Office Executive and Travel
    Desk along with managing multiple projects as assigned by MD and CEO, related to diverse lines of
    business and community interests with inter-related activities & relationships

    Executive Assistant
    Ernst & Young Pvt Ltd
    December 2011 November 2013 (2 years)
    Systems management Providing day-to-day administrative, secretarial and logistical support for the
    smooth functioning of the company.
    Communications Developing all the outward communications for employees, superiors or customers.
    Managing all the incoming mails.
    Time management and Organization Ensure timely setting of appointments and meetings, especially
    from a point of view of confirmations to/from all participants and fixing up of time and venue for the same.
    Ensure timely finalization of travel and stay arrangements.
    Track expenses and prepare expense reports
    Maintain office calendar to coordinate work flow and meetings

    --------------------KPMG Chennai Reporting to - Partner; Department - Tax


    Roles and Responsibility:
    Manage calendar and coordinate conferences accordingly
    Handling and filtering all incoming calls of his desk
    All arrangements during business trip which includes Flight, accommodation and Local Travel ,Expense
    report raised in Re-connect
    Approving of Taxi for tax team on his behalf
    Boardroom and conference blocking

    0-----Responsible for working closely with the GM to ensure that his day to day official
    routine is smoothly handled. Regularly keep the GM up-to-date on relevant activities
    & follow-up results.
    Maintain high levels of confidentiality regarding official matters.
    Responsible in office management / stationary management as well as
    documentation.
    Basic requirements analysis & management of vouchers, checking bills, making
    accounts summary etc before submission to finance department.
    Read and interpret data and make preliminary reports/presentations for the GM.
    Drafting business/official letters. Research on the net for various information that
    may be required for business / business related presentations.
    Co-ordinate & follow up with other departments/consultants/vendors related to
    any incomplete tasks and update the GM about the same.
    Appointment setting, scheduling meeting, preparing minutes of the meeting, Coordinating Travel plans, hotel reservations etc.
    PR with senior officials of other businesses in the neighborhood on behalf of the
    GM.
    Attending telephone calls, handling minor issues that may otherwise interfere
    with valuable executive time. Extend other secretarial services to the GM as per
    requirement.
    Responsible for his overall travel management(Tickets/Accommodation/Cab)
    Responsible for arranging meetings Managing a motivated team with a strong
    emphasis on team building & team work.

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