SAP SD Contract Creation User Manual

Project Navodaya
Phase IV User Manual

SD-Contract Creation
ESSAR Projects (India) Limited

Project Navodaya User Manual
Last changed on:

7/16/2010
Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
1
Project Navodaya
Revision History
Version
Brief
Number
description
Affected
of
Effective Date
Prepared By
01/07/2010
Satyanarayana
Reviewed By
Section(s)
change
1.0
Initial release
Pre-sales
Reddy
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Last changed by:
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Version: 1.0
Page:
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Project Navodaya
Table of Contents
1.
Creation of Contracts .................................................................................... 4

1.1.
2.
3.
4.
5.
6.
Purpose ................................................................................................ 4
Creation of Quantity Contract ........................................................................ 4

2.1.
Overview .............................................................................................. 4
2.2.
Procedural Steps ................................................................................... 5
Creation of Quantity Contract with Mile Stone .................................................15

3.1.
Overview .............................................................................................15
3.2.
Procedural Steps ..................................................................................16
Creation of EPC or Value Contract..................................................................28

4.1.
Overview .............................................................................................28
4.2.
Creation of Procurement or Value Contract .....................................................37

5.1.
Overview .............................................................................................37
5.2.
Creation of EMI Based Contracts ...................................................................44

6.1.
Overview .............................................................................................44
6.2.
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Version: 1.0
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Project Navodaya
1. Creation of Contracts
1.1. Purpose
The purpose of this document is to make the user able to:
a) Capture the various Contract in the R/3 system
b) Changes to Contract with reference to change in the scope
2. Creation of Quantity Contract

2.1. Overview
Creation of posting necessary for period end closing or day to day functions.
Business Process Description Overview

Every document consists of a document header and two or more line items. The document
header contains information that is valid for the whole document, such as the document
date and the document number.
It also includes controlling information such as the
document type.
The line items only contain information on the particular item in question, for instance an
account number and amount.
Whether any additional information is present depends on
the business transaction involved.

Following are the most critical steps involved in entering and posting a document:
1. Enter the document header data.
2. Enter the line items.
3. Enhance or correct the line items as needed.
4. Save the document.
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Version: 1.0
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Project Navodaya
Input - Required Fields
Field Value / Comments
Document Type
ZCQ2
Sales Organisation
7000
Distribution Channel
25
Division
10
Customer
26
PO Number
PO Date
Material
Contracts
Inquiry
Output - Results
Comments
Document Number
System generated document number based on the range

assigned to the Document Type
2.2. Procedural Steps
Create the Contract by:
Via Menus
Logistics-> Sales and Distribution-> Sales-> Contract->

Create
Via Transaction Code
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VA41
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Version: 1.0
Page:
5
Project Navodaya
NOTES:
When you enter the data. System will store the pervious transaction data on the
screen.
On the initial screen Enter Document type, enter the information in the
fields as specified in the table below:
Field Name
Description
R/O/C
User Action and
Comments
Values
Contract Type
Contract Type
ZCQ2
Enter
type
the
or
document
document
select
from
the
drop
down
Sales
Sales Organisation
7000
Organisation
Enter the document

type or select the
document from drop
down
Distribution
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25
Enter the document
Version: 1.0
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6
Project Navodaya
Channel
type or select the

document from drop
down
Division
Division
10
Enter the document

type or select the
document from drop
down
Note: In column R/O/C of above table, R = Required, O = Optional, C =

Conditional.
Contract Creation Initial Screen.
Enter the customer Data
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Version: 1.0
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Project Navodaya
Enter the Description & Contract validity period
Enter the Contract Details. E.g Activities & their target quantities.
Select the line item click on details button
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Version: 1.0
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Project Navodaya
Select the shipping tab and enter the plant.
Select the Account Assignment Tab and enter estimation project WBS
Element.
Select the Condition Tab and click on insert row button
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Version: 1.0
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9
Project Navodaya
In condition type enter the condition ZBAS and in Amount field enter the
price per unit and press enter.
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Version: 1.0
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Project Navodaya
Note: Service tax will calculate automatically on the base price.

Repeat the above process for all line items.
After completion of above step press back icon
for coming back to
initial screen.
Click on the header details icon
. Or From menu bar follow the path
GOTO->Head.-> Conditions
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Version: 1.0
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Project Navodaya
From drop select the commercial terms like Advance & Retention %s.
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Version: 1.0
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Project Navodaya
Select the entered the conditions & click on Activate button
Base on the percentage system will calculate the amount of advance &
retention
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Version: 1.0
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Project Navodaya
From the Menu bar select Edit and click on Incompletion Log or use
Ctrl+F8
System gives the message Document is complete.
To save the data, select the
After saving the document
System gives the message Qty Contract Contract <xxxxxxxx> has been
(Save icon) or press Ctrl+S.
saved.
Note: There are many other fields which are to be used according to
configuration rules, other dependencies, specific to transactions, and company
procedures.
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Version: 1.0
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Project Navodaya
3. Creation of Quantity Contract with Mile Stone

3.1. Overview

document type.

Document Type
ZCQ1
Sales Organisation
7000
10
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Version: 1.0
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15
Project Navodaya
Division
10
Customer
PO Number
PO Date
Contract Description
Output - Results
Comments
Document Number

Via Menus

Create
VA41
NOTES:
screen.
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Version: 1.0
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Project Navodaya
Field Name
Description
R/O/C
User Action and
Comments
Values
Contract Type
Contract Type
ZCQ1
Enter
type
the
or
document
document
select
from
the
drop
down
Sales
Sales Organisation
7000
Organisation
Enter the document

type or select the
document from drop
down
Distribution
10
Enter the document
Channel
type or select the

document from drop
down
Division
Division
10
Enter the document

type or select the
document from drop
down
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Version: 1.0
Page:
17
Project Navodaya

Conditional.
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Version: 1.0
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18
Project Navodaya
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Version: 1.0
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19
Project Navodaya
Element.
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Version: 1.0
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20
Project Navodaya
In condition type enter the condition ZBAS and in Amount field enter the
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Version: 1.0
Page:
21
Project Navodaya

Select the Billing Plan Tab. Click on Milestones
System will give the following Pop Up. Click on
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button.
Version: 1.0
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22
Project Navodaya
After that system will propose all milestone on WBS element. Select the
milestone or select all by clicking
icon and copy them by clicking on
button.
System will copy the entire Milestone proposed. Total amount will be
proportionally divided as per the proposed milestones.
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Version: 1.0
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Project Navodaya
for coming back to
initial screen.
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Version: 1.0
Page:
24
Project Navodaya
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Version: 1.0
Page:
25
Project Navodaya
retention
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Satyanarayana Reddy
Version: 1.0
Page:
26
Project Navodaya
Ctrl+F8
saved.
procedures.
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Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
27
Project Navodaya
4. Creation of EPC or Value Contract

4.1. Overview

document type.

Document Type
ZCP1
Sales Organisation
7000
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7/16/2010
Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
28
Project Navodaya
10
Division
10
Customer
PO Number
PO Date
Output - Results
Comments
Document Number

Via Menus

Create
VA41
NOTES:
screen.
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Version: 1.0
Page:
29
Project Navodaya
Field Name
Description
R/O/C
User Action and
Comments
Values
Contract Type
Contract Type
ZCQ1
Enter
type
the
or
document
document
select
from
the
drop
down
Sales
Sales Organisation
7000
Organisation
Enter the document

type or select the
document from drop
down
Distribution
10
Enter the document
Channel
type or select the

document from drop
down
Division
Division
10
Enter the document

type or select the
document from drop
down
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Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
30
Project Navodaya

Conditional.
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Version: 1.0
Page:
31
Project Navodaya
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Version: 1.0
Page:
32
Project Navodaya
Element.
for coming back to
initial screen.
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Satyanarayana Reddy
Version: 1.0
Page:
33
Project Navodaya
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Version: 1.0
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Project Navodaya
retention
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Version: 1.0
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35
Project Navodaya
Ctrl+F8
saved.
procedures.
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Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
36
Project Navodaya
5. Creation of Procurement or Value Contract

5.1. Overview

document type.

Document Type
ZCP2
Sales Organisation
7000
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Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
37
Project Navodaya
25
Division
20
Customer
PO Number
PO Date
Output - Results
Comments
Document Number

Via Menus

Create
VA41
NOTES:
screen.
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Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
38
Project Navodaya
Field Name
Description
R/O/C
User Action and
Comments
Values
Contract Type
Contract Type
ZCQ2
Enter
type
the
or
document
document
select
from
the
drop
down
Sales
Sales Organisation
7000
Organisation
Enter the document

type or select the
document from drop
down
Distribution
25
Enter the document
Channel
type or select the

document from drop
down
Division
Division
20
Enter the document

type or select the
document from drop
down
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Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
39
Project Navodaya

Conditional.
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Version: 1.0
Page:
40
Project Navodaya
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Version: 1.0
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41
Project Navodaya
Element.
for coming back to
initial screen.
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Satyanarayana Reddy
Version: 1.0
Page:
42
Project Navodaya
Ctrl+F8
saved.
procedures.
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7/16/2010
Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
43
Project Navodaya
6. Creation of EMI Based Contracts

6.1. Overview

document type.

Document Type
ZCP3
Sales Organisation
7000
20
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Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
44
Project Navodaya
Division
30
Customer
31
PO Number
PO Date
Output - Results
Comments
Document Number

Via Menus

Create
VA41
NOTES:
screen.
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Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
45
Project Navodaya
Field Name
Description
R/O/C
User Action and
Comments
Values
Contract Type
Contract Type
ZCQ3
Enter
type
the
or
document
document
select
from
the
drop
down
Sales
Sales Organisation
7000
Organisation
Enter the document

type or select the
document from drop
down
Distribution
20
Enter the document
Channel
type or select the

document from drop
down
Division
Division
30
Enter the document

type or select the
document from drop
down
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Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
46
Project Navodaya

Conditional.
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Version: 1.0
Page:
47
Project Navodaya
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Project Navodaya
Element.
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Version: 1.0
Page:
49
Project Navodaya
In condition type enter the condition ZEMI and in Amount field enter the

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Satyanarayana Reddy
Version: 1.0
Page:
50
Project Navodaya
Select the Billing Plan Tab. Check the billing plans

for coming back to
initial screen.
Ctrl+F8
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Satyanarayana Reddy
Version: 1.0
Page:
51
Project Navodaya
saved.
procedures.
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Last changed by:
Satyanarayana Reddy
Version: 1.0
Page:
52

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Project Navodaya

Phase IV User Manual

ESSAR Projects (India) Limited

Last changed on:

Last changed by:

Last changed on:

Last changed by:

Creation of Contracts .................................................................................... 4

Creation of Quantity Contract ........................................................................ 4

Procedural Steps ................................................................................... 5

Creation of Quantity Contract with Mile Stone .................................................15

Procedural Steps ..................................................................................16

Creation of EPC or Value Contract..................................................................28

Procedural Steps ..................................................................................29

Creation of Procurement or Value Contract .....................................................37

Procedural Steps ..................................................................................38

Creation of EMI Based Contracts ...................................................................44

Procedural Steps ..................................................................................45

Last changed on:

Last changed by:

2. Creation of Quantity Contract

Business Process Description Overview

It also includes controlling information such as the

Whether any additional information is present depends on

the business transaction involved.

Last changed by:

Input - Required Fields

Field Value / Comments

System generated document number based on the range

2.2. Procedural Steps

Create the Contract by:

Logistics-> Sales and Distribution-> Sales-> Contract->

Via Transaction Code

Last changed on:

Last changed by:

User Action and

Enter the document

Last changed on:

Last changed by:

Enter the document

type or select the

Enter the document

Note: In column R/O/C of above table, R = Required, O = Optional, C =

Contract Creation Initial Screen.

Enter the customer Data

Last changed on:

Last changed by:

Enter the Description & Contract validity period

Select the line item click on details button

Last changed on:

Last changed by:

Select the shipping tab and enter the plant.

Select the Condition Tab and click on insert row button

Last changed on:

Last changed by:

Last changed on:

Last changed by:

Note: Service tax will calculate automatically on the base price.

After completion of above step press back icon