Ebiz Steps

Department of Industrial Policy
and Promotion (DIPP)
eBiz Mission Mode Project

Integration of RBI services on eBiz
Advanced Foreign Remittance (AFR)
FC - GPR
Agenda
About eBiz
Steps for a Business User for Application Submission on eBiz

Steps for Processing of Application by AD Bank - Advanced
Foreign Remittance
Steps for Resubmission of Application
Steps for applicant to apply for refund approval
Steps to process refund approval request
Steps for Processing of Application by AD Bank FC-GPR
Implementation requirements for AD Banks
About eBiz
Secure one stop shop for all investment and business related
information and services 24X7 on a single portal
Eliminate the need to physically interface with various regulatory
authorities at the Central, State and local government levels
Allow a single payment to be made electronically against a composite
application form for multiple services and the subsequent splitting
and routing of payments to individual departments and agencies
Reduce the difficulties faced by investors and businesses in
complying with regulatory requirements and improve the ease of
doing business
Create a platform for multi-departmental cooperation in data
sharing/verification and service delivery
Integration with eBiz Level-2 Integration
Entrepreneur
National Services Delivery

Gateway (NSDG)
In Level-2 integration, applications forms submitted online is made available to

department users through the eBiz Department Portal. Application is routed through the
various roles as per the department workflow for the service
Department Users
eBiz Department Portal

Application Routing
Processing (Scrutiny, Approval)
Communication
eBiz Value Proposition to Investor

1-Stop Shop
Anytime, Anywhere,
Anyhow
Consolidated Information
Content updated periodically
Apply & Pay for licenses online
24 X 7 access to information and

services
Online, IVR and Mobile
Reduced Total Time
Visibility and Transparency
End-to-end online transactions

(Forms, Attachments, Payments)
Reduction in inter-department
wait time
Intermediate status updates

SMS and email alerts &
notifications
Reduced Total Cost
Secure Transactions
Elimination of in-person visits

Reduced dependency on
middlemen and touts
Digital Signature Certificates

Strategic Control & Security
(ISO17799-1:2005 compliant)
eBiz Value Proposition to Departments

Investment Growth
Established Platform
Attractiveness to Investors
Investor Satisfaction
Economic Growth generate
employment
Many services already

implemented on eBiz
Rapid rollout of new services
Technology Excellence
Enablement
State-of-the-art Technologies
and Tools
Adherence to national and
international standards
Training
Help desk
Technical support
Impact on Business Environment
Improved Visibility and Transparency

Reduction of Processing time
Reduction of Processing Cost
6
Steps for a Business User

for
Application submission on eBiz
Step 1: Visit eBiz site

Visit eBiz site: http://www.ebiz.gov.in
Step 2: Register as a New Member

Enter Name, Email Address, Confirm Email Address, Address, Date of Birth, Phone No,
Mobile, Fax
Create User ID/password, Select the Security Question and enter answer

Enter Name, Email Address, Confirm Email Address, Address, Date of Birth, Phone No,
Mobile, Fax
Create User ID/password, Select the Security Question and enter answer
10
11
12
Step 3: Register Organization

Enter Name, Address
Confirmation of Registration: Email sent to the registered email id of the user
13
Step 3: Register Organization
14
Step 4: Download Form

Go To services tab Click on the appropriate RBI service hyperlink [RBI service page
displayed] Download eForm
15
Step 4: Download Form

Download eForm
Download guide and instructions, if required
16
Step 5: Fill the eform

Fill-up the eForm and attach required documents
Digitally sign the form
17
Step 6: Upload and Submit Form

Go to My Accounts > Upload and Submit Form
Select Region, Enter service name & Organization Name
Upload form
18
Step 7: Make payment

System displays Invoice of amount. User enters billing information (Name & Address)
Payment gateway page is displayed
19

Select the payment mode: Online/ Offline;
Select bank: Central Bank of India/ Bank of Baroda/ Bank of India/ Punjab National
Bank/ Canara Bank
Click pay button
20

eBiz Payment Acknowledgement Receipt is displayed which can be printed by the
user
Challan is generated which can be printed in case of offline payment
21
Step 8: Check status

Summary of transaction along with the eBiz Application Number is generated
Application is forwarded to chosen AD Bank inbox.
22
Step 8: Check status

Click on Application Number to view the Audit Trail
Click on the Status to view the detailed comments
23
Steps for Processing of Application

by AD Bank
Advanced Foreign Remittance
Step 1: AD Bank Login

AD Bank user opens the department portal and enters credentials.
25
Step 2: AD Bank views inbox

The application submitted by applicant is visible under work items
26

Click on the Payment details link to view the payment details related to the application
27

click on the attachments link to view the application form submitted by the applicant
28
Step 3a: Verify Application

Click on Verify Application link under Actions.
If the application is in order, AD Bank can select the option to enter comments. If they
find shortfalls in the application, they can select the option to raise objection memo.
29
Step 4a: Take Action Positive Flow

To enter comments, AD Bank receives an activity with action as Action by AD Bank in
inbox.
User attaches Declaration, any other attachment, enters comments and FIRC number.
These attachments are visible in attachments section
30
Step 5a: Select RO

Click on Select RO link under Actions.
User selects the appropriate RBI Regional Office to route the application.
Click on Send under activity link
31
Step 6: RBI RO takes Action

RBI RO can return the application to AD Bank to change the RO.
AD Bank receives activity Select RO.
If the application is sent to correct RO, it will be processed by RO.

On successful processing, UIN and acknowledgement letter are generated at RO.
32
Step 7: Forward UIN

Click on Forward UIN link under Actions.
Acknowledgment letter is visible under Attachments section.
33
Step 3a: Verify Application Objection Memo

Click on Verify Application link under Actions.
User selects the option to raise objection memo.
34
Step 4a: Verify Application

Click on Upload Objection Memo link under Actions.
If the application is in order, AD Bank can select the option to enter comments. If they
find shortfalls in the application, they can select the option to raise objection memo.
35
Steps for Resubmission of

Application
Step 1: Resubmission Required

Application will be redirected to the applicant for resubmission.
The status will be changed to Resubmission required.
37
Step 2: Click on Resubmit

On clicking the status, applicant views objection memo sent by AD Bank / RBI RO.
Applicant makes required corrections in the form.
Applicant clicks on resubmit link to resubmit the form.
38
Step 3: Resubmission Required

Application will upload the form.
Applicant will see the confirmation
39
Step 4: Resubmission complete

Status of the application will change to Resubmission complete
40
Steps for applicant to apply for

refund approval
Step 1: Raise refund request

Applicant clicks on UIN Generated
Clarify link is displayed to user. If uses wishes to apply for refund, they can click on
clarify link.
42
Step 2: Download Clarification Form

User can choose the option yes to apply for refund or no to close the workflow
Applicant downloads clarification form to request for refund. The refund request
letter is attached as part of the clarification form
43
Step 4: Upload clarification form

Applicant will upload the filled clarification form along with refund request letter on
eBiz portal
On successful upload, applicant is displayed a confirmation
44
Steps to Process Refund Approval

by AD Bank
Step 1: Verify Refund Letter

AD Bank user will receive the activity to Check Refund Letter.
User can view the clarification form under attachments section and verify the refund
letter.
If the refund letter is appropriate, AD Bank accepts the request.
If the letter is not appropriate, AD Bank user sends it back to applicant.
Applicant receives an activity Resubmission of refund letter
Applicant re-uploads the clarification form
SCR-12a Verify Refund Letter
Name of Applicant :
ABC Inc
Is the Refund Request letter appropriate?

Yes
No Send back to applicant
Comments :
Wrong document has been uploaded.

Please resend the letter
Submit
Close
46
Step 2: Provide Refund Details

AD Bank user will enter the refund details as provided by the applicant.
47
Step 3: Final Refund Details

If the refund is prior to 180 days, AD Bank user will process the refund.
If the refund is after 180 days, it is forwarded to RBI RO. On RBIs approval, AD Bank
processes the refund.
They receive an activity to provide Final refund details and send the same to maker.
48
Step 4: Refund Request Complete

Applicant receives status update Refund Request Processed
If applicant has any further refund request, click on "Clarify" link again.
Or applicant can close the workflow.
49
Steps for Processing of Application

by AD Bank
FC-GPR
Step 1: Verification by AD Bank

AD Bank user logs into the Department
Portal.
User can view the application in inbox.
User can view the form in attachments
section
User clicks on Verification by AD Bank
under action.
51
Step 1: View Balance Calculation

Applicant clicks on link View balance calculation
Balance is calculated as [Amount of remittance refund summation of amount of
securities] for each UIN mentioned in FC-GPR form
52
Step 1: View Shareholding Pattern Check

Applicant clicks on link View shareholding pattern check
eBiz calculates the total of number of shares (type of security issued) in current
submission + the sub total of non-residents in post issue shareholding pattern in the
last FC GPR submission (table 5a) minus the sub total of non-residents in the post issue
pattern in current submission.
53
Step 2: Action by AD Bank

If everything is in order, user
selects to send to regional
office for verification.
If there are discrepancies, user
selects raise objection memo
If AD Bank chooses to send the
application to RBI RO, they
receive an activity Action by AD
Bank.
User attaches Declaration , any
other attachment, and
comments
54
Step 3: Select RO
Click on Select RO link under Actions.
User selects the appropriate RBI Regional Office to route the application.
55
Step 2: Raise Objection Memo
User clicks on activity Raise objection memo.

User selects the appropriate reasons for raising objection memo.
User can also enter custom reason in the text box provided.
Applicant will receive the objection memo comments, make corrections in the form
and resubmit the same on eBiz portal.
56
Implementation Requirements
for AD Banks
Implementation Requirements at AD Banks

1. Hardware:
a. PCs:
i. Minimum one PC for each role recommended at each AD Bank
ii. 2 PCs over and above for contingency scenarios recommended
iii. PCs should be over a local LAN
iv. 4GB - 8GB of ram recommended
b. Shared Drive for backup/storage :

i. PCs should be hooked up to a Shared File Drive to store application forms etc.
ii. This file share should be regularly backed up for future reference and ensure data
availability
2. Software:
a.
b.
c.
d.
e.
MS Windows
Adobe Acrobat reader on each PC
Document Scanning Software on each PC
Mozilla Firefox 3.0.5
Anti Virus
58
Implementation Requirements at AD Banks

3.
Peripherals
a. Shared File Drive 1-2 TB size
b. Scanner Minimum one scanner, accessible from all the PCs
c. Printer Minimum one laser printer, accessible from all the PCs
4. NW Connectivity
a. NIC can be leveraged to provide connectivity for all the PCs set up for service
implementation
b. AD bank users will connect over virtual private network to eBiz so that they
become part of eBiz intranet application
59

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Department of Industrial Policy

and Promotion (DIPP)

eBiz Mission Mode Project

Steps for a Business User for Application Submission on eBiz

Integration with eBiz Level-2 Integration

National Services Delivery

In Level-2 integration, applications forms submitted online is made available to

eBiz Department Portal

eBiz Value Proposition to Investor

24 X 7 access to information and

Reduced Total Time

Visibility and Transparency

End-to-end online transactions

Intermediate status updates

Reduced Total Cost

Elimination of in-person visits

Digital Signature Certificates

eBiz Value Proposition to Departments

Many services already

Impact on Business Environment

Improved Visibility and Transparency

Steps for a Business User

Step 1: Visit eBiz site

Step 2: Register as a New Member

Step 2: Register as a New Member

Step 2: Register as a New Member

Step 2: Register as a New Member

Step 3: Register Organization

Step 3: Register Organization

Step 4: Download Form

Step 4: Download Form

Step 5: Fill the eform

Step 6: Upload and Submit Form

Step 7: Make payment

Step 7: Make payment

Step 7: Make payment

Step 8: Check status

Step 8: Check status

Steps for Processing of Application

Step 1: AD Bank Login

Step 2: AD Bank views inbox

Step 2: AD Bank views inbox

Step 2: AD Bank views inbox

Step 3a: Verify Application

Step 4a: Take Action Positive Flow

Step 5a: Select RO

Step 6: RBI RO takes Action

If the application is sent to correct RO, it will be processed by RO.

Step 7: Forward UIN

Step 3a: Verify Application Objection Memo

Step 4a: Verify Application

Steps for Resubmission of

Step 1: Resubmission Required

Step 2: Click on Resubmit

Step 3: Resubmission Required

Step 4: Resubmission complete

Steps for applicant to apply for

Step 1: Raise refund request

Step 2: Download Clarification Form