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    Sap Guide How To Approve Petty Cash

    Uploaded by

    asphaltjp
    This document provides instructions for approving petty cash in SAP. It describes how to: 1. Open the SAP Easy Access menu and insert the Cash Journal transaction code (FBCJ). 2. Select the company code and cash journal account in the Cash Journal screen. 3. Approve payments and reimbursements by period by highlighting entries and clicking the post icons. 4. Save a customized screen layout by dragging and dropping columns.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Sap Guide How To Approve Petty Cash

    Uploaded by

    asphaltjp
    438 views2 pages
    This document provides instructions for approving petty cash in SAP. It describes how to: 1. Open the SAP Easy Access menu and insert the Cash Journal transaction code (FBCJ). 2. Select the company code and cash journal account in the Cash Journal screen. 3. Approve payments and reimbursements by period by highlighting entries and clicking the post icons. 4. Save a customized screen layout by dragging and dropping columns.

    Original Description:

    Sap Guide How to Approve Petty Cash

    Original Title

    Sap Guide How to Approve Petty Cash

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    This document provides instructions for approving petty cash in SAP. It describes how to: 1. Open the SAP Easy Access menu and insert the Cash Journal transaction code (FBCJ). 2. Select the company code and cash journal account in the Cash Journal screen. 3. Approve payments and reimbursements by period by highlighting entries and clicking the post icons. 4. Save a customized screen layout by dragging and dropping columns.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    438 views2 pages

    Sap Guide How To Approve Petty Cash

    Uploaded by

    asphaltjp
    This document provides instructions for approving petty cash in SAP. It describes how to: 1. Open the SAP Easy Access menu and insert the Cash Journal transaction code (FBCJ). 2. Select the company code and cash journal account in the Cash Journal screen. 3. Approve payments and reimbursements by period by highlighting entries and clicking the post icons. 4. Save a customized screen layout by dragging and dropping columns.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    Approve Petty Cash

    Login to SAP
    1. Double click the GUI icon
    2. Double click the live link

    3. The SAP
    Easy Access menu
    should open up
    4. Right click the
    Favourites folder
    5. Select Insert
    Transaction
    6. Type FBCJ and click
    the green tick
    7. Double click the Cash Journal favourite
    you have just created
    The Cash Journal Screen
    1. Select your Company Code by clicking the
    match-code box to the right of the field
    and select your organisation
    2. Click in the Cash Journal
    field, select the match-code
    box, tick the green tick to start
    the search
    3. Choose your account
    from the list by double clicking
    4. Click the green tick in
    the Cash Journal box to
    The match-code box
    enter your selections

    Approving Payments for Current


    Period
    1. Click on Current Period
    2. Click the Cash Payments tab
    3. If you wish to approve all click
    the Post icon .

    4. If you wish to approve only some of


    the entries, highlight the lines you
    wish to approve by clicking the box
    to the left of each line

    5. Click the Post Sel. Icon at the


    bottom
    6. The entries you have approved will
    change from an amber triangle to a
    green square.
    7. Repeat the above process to
    approve the Reimbursements in the
    Cash Receipts tab
    Nb. Ensure that all approvals are
    undertaken in the correct period. Once
    the period closes, no entries can be
    processed or approved.
    * SAP periods are per calendar month

    You may wish to bring the columns


    you read into your view without
    scrolling across each time
    Moving Columns and Saving
    Settings
    1. Select the Cash Receipts tab
    2. Scroll (or tab) to the right to find
    the Reference column
    3. Click on the Reference column
    header to select the whole
    column
    4. Without letting go of the mouse
    drag and drop to the right of the
    G/L column
    5. Repeat this action with the Text
    and Profit Centre Column
    6. Click the configuration box
    to the right of the columns
    7. Enter a name for the screen
    variant you have chosen e.g.
    Reimbursement
    8. Click Create and Save
    9. Future visits to this screen will
    show your saved layout

    Approve Petty Cash


    On Screen Messages

    Back Returns to previous


    screen

    SAP periodically displays messages to the


    user.

    Enter Confirms data entered and


    enables access to the next screen

    A warning message may be ignored

    Cancel Cancels out of the


    transaction

    Petty Cash
    Approval

    Exit Exits the transaction


    An error message cannot be ignored the
    user can proceed no further until it is
    corrected e.g. a mandatory field is missing

    Find Used to search for data


    Find Next Used to search for more data
    Document/Page Up Used in reports
    Document/Page Down Used in reports

    Transaction Codes
    Switch on transaction codes to display
    the FBCJ code
    Follow the menu path, Extras>Settings
    Display Technical Names tick the box
    <Enter>

    New Session Opens another session


    Matchcode Opens a context sensitive
    selection list for searching
    Print Prints the screen or report
    contents
    Shortcut Used to create a shortcut
    on your desktop
    Customize Local Layout Used to
    change local settings

    Menu Path
    From SAP Easy Access
    menu, use the menu path:
    Accounting > Financial
    Accounting > Banks >
    Incomings > Cash Journals
    Transaction Code FBCJ

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