Contract Review

CONTRACT REVIEW
What Documents Must Be Reviewed?

All contracts (any legal document(s) that create(s) obligations or liability on the part of the
College), regardless of the amount of the financial commitment, must be reviewed by the
Legal and Risk offices before they may be executed. Contracts that exceed the low dollar
purchase guideline (currently $3,000) must also be reviewed by the SLCC Procurement
Office.
Agreements
Contracts
o new
o being renewed that have not previously been reviewed
o being renewed with changes to the terms and conditions
o Forms (official new or revised)
o MOUs
o Templates (new or revised)
How Does the Process Work?

SLCC Contract Routing Flowchart
Obtain a Contract Review Checklist, Contract Routing Sheet - Fillable* or Contract Routing
Sheet - Word* and whenever possible a Standard Contract Template -Fillable ***
or Contract Routing Sheet - Word***; (using a standard contract templates will speed up the
review process): https://www.slcc.edu/eeo/forms.aspx
Standard Contract Templates
Affiliation Agreement **- Health Science and SAT medical programs with clinical or
internship sites
Independent Contractor
Entertainment/Workshop - entertainers, performers, and workshop presenters
Goods and Services - purchase of goods and services (excluding

entertainment/workshops)
Grand Theatre Actors/Musicians
Summer Spirit Band
VAD Art Models
Fill out the first section of the Contract Routing Sheet*** and forward it, along with an
electronic (editable) copy of the contract documents (contract plus any attachments,
exhibits, etc.) to your VP or Provost (if you report to the Provost, please send the Contract
Routing Sheet and contract documents to Jonathan Hair) for their authorization for
procurement (if applicable)/legal/risk to begin the review process.
The VP or Provost demonstrates his/her authorization to review the contract by forwarding
the email containing electronic (editable) copies of the Contract Routing Sheet and the
contract document(s) to [email protected]. The review process will not be initiated until
all documents have been received.
Contracts are normally reviewed on a first-in-first-out basis. The contract review team meets
twice per week.
Once the review takes place, comments will be emailed to the person listed as the contact
person:
If revisions are needed, the contact person will receive an email from Legal/Risk with
recommendations. Legal and Risk will sign the Contract Routing Sheet once the
contract is complete and approved by all parties.
If no revisions are needed, then Legal and Risk will sign the Contract Routing Sheet.
The Contract Routing Sheet will be scanned and returned to the contact person via
email within one business day of the completion of the review.
The contact person is responsible to follow through with the contract documents by:
1. Making the changes recommended by legal/risk, including working with legal/risk if
the contractor wishes to make additional changes
2. Verifying that recommendations have been followed by signing and dating the
Contract Routing Sheet
3. Obtaining final approval of the VP/Provost for the reviewed contract (evidenced by
the VP/Provost signature on the Contract Routing Sheet)
4. Obtaining authorized signatures to execute the contract
5. A master list of authorized signers and their general areas of contractual
responsibilities can be found at http://i.slcc.edu/businessoffice/docs/signatoryauthority-master-list.pdf.
Once the contract has been executed, send a PDF version of the completed Contract
Routing Sheet and of the executed document(s) to [email protected] for inclusion in the
College Master Contract File.
*The Contract Routing Sheet must accompany contract documents before the contract
review process is initiated.
**If using the Standard Template for the Affiliation Agreement, a Contract Routing Sheet is
not required.
***Use the name of the contract identified on the Contract Routing Sheet as the subject line
for all email correspondence.

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CONTRACT REVIEW

What Documents Must Be Reviewed?

How Does the Process Work?

Entertainment/Workshop - entertainers, performers, and workshop presenters

Goods and Services - purchase of goods and services (excluding

Grand Theatre Actors/Musicians

Summer Spirit Band

VAD Art Models

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