MSF 4274 REV 01 / 2016

APPLICATION FOR AN ORAL EXAMINATION LEADING TO

THE ISSUE OF A CERTIFICATE OF COMPETENCY (STCW) FOR
Masters, Chief Mates and Deck Officers in the Merchant Navy

MD

IMPORTANT - BEFORE completing this form, please ensure you have read the guidance
notes and instructions on pages 6, 7, 8 and 10. Please provide an email address in block
capitals in order for us to inform you of the receipt of your application (see section 8 of the
guidance notes). We do not offer a counter service.
1 PERSONAL DETAILS

Name

Title Mr/Mrs/Miss/Capt etc

Sex: Male/Female

Surname /Family name

Forename(s) in full
Date of Birth
Place of Birth

Country of Birth

Nationality

Passport Number
Full home address

Address for return of documents

(if different from home address)

Address

DOB

District
Town/City
County/State
Post Code/Zip
Country
Telephone No
Mobile No

Email

2 CERTIFICATE APPLIED FOR

Capacity

Tonnage Limits
(GT)
Less than 500 GT

Limitations

OOW

STCW
Reg.
II/3

OOW

II/3

Less than 500 GT

Category D Waters

OOW

II/1

None

None

Chief Mate

II/2

Less than 3000 GT

Near Coastal

Chief Mate

II/2

Less than 3000 GT

None

Chief Mate

II/2

None

Near Coastal

Chief Mate

II/2

None

None

Master

II/3

Less than 500 GT

Near Coastal

Master

II/3

Less than 500 GT

Category D Waters

Master

II/2

Less than 3000 GT

Specified Area, Domestic Vessels Only

Master

II/2

Less than 3000 GT

None

Master

II/2

None

Near Coastal

Master

II/2

None

None

Please

Please do not write below this line

Received:

SDS No
Receipt No
RMS No
Application ID
NoE ID
CoC No

Fee:

SDS

( )
Near Coastal

3 SEA SERVICE

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take details from your Discharge Book or Certificates of Discharge

Please refer to the flow chart on page 10 for the new sea service requirements. If you are using yacht service you must complete the table on page 9.
Deck Officers this means service on crew agreement as a Deck Officer. The sea service must be supported by testimonials which include watchkeeping time, which must be
signed by the Master. Please refer to guidance notes (3) on page 6 for the requirements.
ALL RELEVANT SEA SERVICE MUST BE LISTED. If there is insufficient space, please continue on a separate sheet. Sea service on foreign flag ships will be accepted
under the same conditions as service on UK ships provided it can be properly verified.

LENGTH OF VOYAGE: this must be given in calendar months and days, e.g. from 3 January to 5 March = 2 months and 3 days. Odd days should be added together and
reckoned at 30 days to the month.
SHIP AND VOYAGE DETAILS
DATES
DURATION
Vessel Name
Official Number
Flag
GT
Type *
Voyage **
Rank/Capacity
From
To
Months Days

Total
* Type you should state whether: Tanker, Cargo, Passenger, Ro-Ro, Supply, Tug, Drilling, Survey, Stand-by, Yacht etc if Yacht please provide vessel length in metres
** Voyage - you should give the area in which the ship traded using the following codes; U = Unlimited, NC = Near Coastal Area

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4 CHECKLISTS

Before a Notice of Eligibility can be issued, you will need to submit the following
documentation - Original documents MUST be supplied unless otherwise stated.

CHECKLIST
4
CHECKLIST6

If you already hold a Certificate of Competency (CoC) or Certificate of Service you must send it in with this application and give
the following details below
Certificate No:
Capacity:
Country of Issue:

Please
tick ()

4A FOR ALL APPLICATIONS

3000GT)

Official
use only

R ALL APPLICATIONS

Attested copy of Passport and Visa if applicable (Please refer to guidance notes) Please do not send your original

Discharge Book OR Certificates of Discharge

Sea Service Testimonials which include watchkeeping evidence

Two countersigned passport photographs (please refer to guidance notes)

Valid Medical Fitness Certificate *
* To comply with health and safety requirements in accordance with the Merchant Shipping Training & Certification (Medical Examination)
Regulations 2002 and STCW Regulation I/9, any seafarer employed or engaged in any capacity aboard a seagoing Vessel must hold a valid
medical fitness certificate attesting to their medical fitness for the work for which they are employed. If you are unable to take a solo watch of not
fit for lookout duties you will not be issued with a UK Deck Officer CoC. Medical Fitness Certificates must be valid at the time of issue of
the CoC. This should be re-submitted with your NOE pass.
For a list of MCA approved doctors please visit our website: www.gov.uk and search MCA approved doctors.

4B APPLICATIONS FOR FIRST CERTIFICATE

Please
tick ()

R ALL APPLICATIONS

Official
use only

Candidates following the Foundation Degree OR HNC OR Alternative Route and claiming reduced sea service must
provide a letter from their college confirming the route being undertaken
STCW - Elementary First Aid (STCW A-VI/1-3)
STCW - Fire Prevention and Fire Fighting (STCW A-VI/1-2)
STCW - Personal Survival Techniques (STCW A-VI/1-1)
STCW - Personal Safety and Social Responsibilities (STCW A-VI/1-4)
MNTB approved Training Record Book for candidates claiming reduced sea service*

* Please ensure the following is completed when submitting your MNTB Training Record Book. An incomplete MNTB can lead to your application
taking longer to process or not being approved:
a) Complete all contact details
b) Ensure that your Designated Shipboard Training Officer (DSTO) has inspected your work and signed to confirm this.
c) All tasks are completed and the appointed supervisor has signed off against them

Before your CoC can be issued you will be required to submit further documentary evidence of training as
per MSN 1856. These documents are not required for the issue of your NOE, however you may wish to
submit these now. Please refer to section 4 of the Guidance Notes. The documents will be requested on
your NOE.

Applicants with non UK-issued CoCs wishing to enter into the UK education and training system
must refer to section 14 of MSN 1856 (page 17). You must obtain a UK CoC under these
requirements prior to applying for further endorsements or upgrades.
3

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4D For all applicants expecting to receive a Certificate of Competency after the 1st January 2017
From 01 January 2017 you will be required to provide documentary evidence of either completing
the training course or updating your training within the 5 years preceding the issue of your
Certificate of Competency (for further information please refer to MSN 1865):
Please
tick ()

Official
use only

Fire Prevention and Fire Fighting < 5 years old

Personal Survival Techniques < 5 years old
Advanced Fire Fighting < 5 years old
Proficiency in Survival Craft and Rescue Boats < 5 years old
For further information please refer to MSN 1865 section 4.4 & 4.5, page 5.

5 DECLARATION

(The maximum penalty for a false declaration is 5000)

I declare that the data contained in this application is, to the best of my knowledge, true and complete. I also declare that the
documents are genuine, given and signed by the persons whose names appear on them. I consent to any processing of the data
contained in this application by the MCA (including any processing necessary to establish the authenticity and validity of the issued
certificate).

Please sign this form in the centre of the space

opposite, in BLACK BALL POINT PEN, this
will be transferred to your new STCW Certificate.

FOR OFFICIAL USE

ONLY
Date.

IMPORTANT KEEP WITHIN THE BORDER

FAILURE TO COMPLY WITH THIS
INSTRUCTION WILL INVALIDATE THE APPLICATION

6 COUNTER SIGNATURE
Name

Address

Town / City

County/State

Post Code/Zip

Country

Telephone No

Occupation

Capacity in which you know the applicant

I declare that the information given is, to the best of my knowledge, true and complete. I also declare that the documents submitted are, to the best
of my knowledge, genuine and relate to the person(s) whose names appear on them. I confirm that the photographs submitted bear a true current
likeness of the applicant.
Signed. Date

7 PAYMENT

MD

IMPORTANT NOTE:

If you are sending documents from outside the UK you must indicate
to your courier company that they have no value. Otherwise you may be liable to pay an import tax.
Please enclose the appropriate fee (as laid down in the current Merchant Shipping Fees Regulations)
Payment should be made in pounds sterling () by cheque, postal order or banker's draft, BACS, credit or debit card.
Cheques, postal orders and bankers drafts should be made payable to the "Maritime and Coastguard Agency" and crossed
"account payee" and "not negotiable". Cheques and bankers drafts should be drawn at a UK bank. CASH WILL NOT BE
ACCEPTED.
The fee for an NoE application is 201.00 which includes the cost of a courier service.
The fee for an upgrade with no oral examination is 58.00* which includes the cost of a courier service.
The fee for a combined Master <500 GT near-coastal and Master <3,000 GT Specified Area CoC is 376**.
Please tick () the appropriate box below to indicate your chosen method of payment.
Maestro

Visa

Please charge 201

MasterCard

or 58.00

Delta

Cheque/bankers draft

or 376

Postal Orders

BACS

to my Maestro / Visa / MasterCard

Name of Card Holder

Card Number
Start Date
Expiry Date
Maestro Issue Number (Maestro Cards Only)

Security Code:

The Security Code is the last three digits of the numbers on the reverse of the card the card, near the signature strip.

Signature Date.

* The upgrade that does not require an oral examination (58) is: Master less than 3000 GT unlimited area from
Chief Mate unlimited (Please note that the Master unlimited GT, near coastal endorsement now requires a separate
oral examination (201).
**You may apply for these Certificates of Competency at the same time, however you must meet all the
requirements for the issue of a Master <500 GT near-coastal prior to being issued a Master, less than 3,000 GT,
specified trading area NoE.
Receipt: If you would like a receipt please tick ( ) the box below and confirm the email address you would like it sent to:
Please issue me with a receipt
Email
address:
For Official Use only:
Name, if different from card holder:
SDS Number:
Email, if not stated above:
All payment details entered on SDS (initial):

GUIDANCE NOTES FOR THE COMPLETION OF THIS APPLICATION FORM

MD

PLEASE ENSURE THAT YOU READ AND UNDERSTAND THESE NOTES BEFORE COMPLETING THE FORM. YOU SHOULD ALSO REFER
TO GUIDANCE FROM MSN 1856.
Please complete this form in BLOCK LETTERS and in black ink.
ENSURE YOU COMPLETE THIS FORM IN FULL - FAILURE TO DO SO MAY MEAN THAT WE WILL HAVE TO RETURN YOUR APPLICATION
TO YOU, AND WILL RESULT IN A DELAY TO YOUR APPLICATION BEING PROCESSED. The MCA will email you once your application
has been received by the branch. We will then email you if we require any further evidence. You will receive a further email from our
courier company once your package has been dispatched.
Enclose all documents necessary to establish your eligibility for examination for an STCW Certificate of Competency. Please do not send your
original passport. All other documents must be ORIGINAL, photocopies will NOT be accepted. A document checklist is on pages 3 & 4 to help
you.
If eligible you will be issued with a Notice of Eligibility enabling you to sit an MCA oral examination. The NoE will be valid for 5 years from the date of
issue.
The Notice of Eligibility will advise you how to apply for an appointment for the examination and what you should do once you have taken the
examination.
Oral examination passes for each level of certification are valid for three years from the date of the oral exam.
The oral examination pass must be in date at the time of issue of the CoC.
A series of Training and Certification Guidance Notes, giving further details of requirements are available from the Seafarer Training & Certification
Branch, the contact details are below, or they can be found on our website www.gov.uk/mca.

1 PERSONAL DETAILS
ER1SONAL DETAILS
Enter your personal details in the boxes provided. Your name should be given IN FULL, and should be given in the same format as appears in your
passport or birth certificate.
Your date of birth should be given in the format DD/MM/YYYY, e.g. 25 September 1984 would be written 25/09/1984.
You should give your permanent home address, where you are normally resident.
You may also provide an alternative address for return of documents or correspondence relating to this application, e.g. if you are away at college.
Your documents will be returned by courier and will need to be signed for. Please ensure you provide us with the full address details you would like
your documents sent to and you must include a contact telephone number and email address should there be any queries with your delivery.

2 CERTIFICATE APPLIED FOR

ERTIFICATE APPLIED FOR
Please tick () the capacity / limitations for which you are applying. Only tick ONE box.

3 SEA SERVICE
ERVICE
All sea service submitted on page 2 of the application form must be supported by a Discharge Book OR Certificates of Discharge AND Sea Service
Testimonials which include watchkeeping evidence. A pro forma for the Sea Service Testimonial can be found in MSN 1856. Acceptable
testimonials must be signed, stamped and dated by the Master OR other responsible company representative. There is a
Below is the required sea service for the different MCA approved routes:
Officer of the Watch:

Examination: 36 months with 6 months bridge watchkeeping

Foundation Degree: 12 months with 6 months bridge watchkeeping
HNC/HND (With an MNTB Training Record Book) : 12 months with 6 months bridge watchkeeping
AMET: 15 months with 6 months bridge watchkeeping
If you are following an MCA approved overseas collaborative programme (so called one plus one schemes) you should consult with the
UK parent college as agreements will be made with the MCA on a programme by programme basis.

Chief Mate: 12 months as a Deck Officer since obtaining your OOW CoC.
For upgrades to Chief Mate <3000 GT unlimited area: 6 months watchkeeping sea service. This will include an oral examination (201). For
all other upgrades please refer to the diagram on page 4 of MSN 1856.
Master: 36 months as Deck Officer since qualifying as an OOW or 12 months whilst holding a Chief Mate CoC and sailing as Chief Mate.
For upgrades to Master <3000GT unlimited area: at least 12 months serving as Chief Mate or 36 months as Deck Officer since qualifying for an
OOW unlimited. For all other upgrades please refer to MSN 1856. This does not require an oral examination (58).

4 CHECKLISTS
Before a Notice of Eligibility can be issued ALL the documents in this section MUST be provided with this application. Please ensure you tick ()
each box to indicate that you have enclosed the documents. If you are applying to upgrade or add an endorsement to your Certificate of
Competency (CoC) you must hold the applicable MCA-issued Certificate of Competency prior to making your application. The required CoCs are
listed in MSN 1856. Non UK CoC holders will need to convert their CoC to a UK CoC as per section 14 of MSN 1856.
With the exception of passports, as described below, the supporting documents must be original. Any candidate failing to submit all the required
documents may have their application returned without being processed.
Passport
Please do not send your original passport. Applicants for a UK Certificate of Competency (CoC) should submit a photocopy of their passport
attested by:

A Notary Public (UK or Foreign)

MCA approved Nautical Colleges
Your Maritime Administration

The copy should be stamped, signed and sighted as an original copy. Copies must be clear and to scale. Your original passport and visa (if
required) will be checked against your Notice of Eligibility at the oral examination stage.
Photographs
Your photographs must be taken full face without a hat and must be passport approved photographs, measuring a maximum of 50mm x 40mm, in
colour. The back of one photograph must include your name in BLOCK LETTERS and the signature of a Doctor, Bank Officer, Established Civil
Servant, School Teacher or someone of similar standing. They should also write on the back of the photograph I certify that this is a true likeness of
Mr/Mrs/Miss/Ms/Dr etc.. and add their signature. They must also provide their details at Section 6. A member of your family is NOT allowed to
counter sign your photograph. The back of the other photograph must include your name in BLOCK LETTERS and your date of birth.
Medical Fitness Certificates
All candidates for any CoC must provide a valid medical fitness certificate, either
The UK medical fitness certificate, currently known as an ENG 1, issued by an MCA approved medical practitioner, or
A certificate issued by the Administration of any country whose medical fitness certificate is recognised as equivalent to the UK ENG 1
Medical Fitness Certificates must be valid at the time of issue of the CoC.
Further Evidence of Training required before your CoC can be issued
The following documentary evidence will need to be provided before your CoC can be issued, however it is not required for the issue of your NOE.
OOW:
All:
(1) UK Signals Certificate issued within the last 3 years
(2) NARAS/NAEST Operational
(3) STCW - Advanced Fire Fighting
(4) STCW - Certificate of Proficiency in Survival Craft and Rescue Boats (CPSC & RB)
(5) STCW - Medical First Aid
(6) Efficient Deck Hand (EDH)
(7) HELM Operational
(8) GMDSS GOC (Book)
Foundation Degree:
(1) Course Completion Certificate/ Letter
All other routes:
(1) SQA Safety Paper results
(2) HNC Course Completion letter
Chief Mate Unlimited:
(1) GMDSS GOC (Book)
(2) UK NARAS/ NAEST (Management)
(3) Medical Care Certificate or Proficiency in Medical Care (less than 5 years old)
(4) HELM Management
Chief Mate Unlimited, less than 3000 GT unlimited area:
(1)
(2)
(3)

GMDSS GOC (Book)

NARAS Management
HELM Management

Master Unlimited:
(1) GMDSS GOC (Book)
(2) Medical Care Certificate (less than 5 years old)
(3) NARAS/NAEST (Management) and evidence of MCA approved NARAS/ NAEST (operational) or ECDIS training completed after 01 January
2005.
(4) HELM Management
Upgrade to Master less than 3000gt unlimited area, from Chief Mate Unlimited:
(1) GMDSS GOC (Book)
(2) Medical Care Certificate (less than 5 years old)
(3) NARAS/ NAEST (Management) and evidence of MCA approved NARAS/ NAEST (operational) or ECDIS training completed after 01 January
2005.
(4) HELM Management
The documents will be requested on your NOE and it is essential that you submit these with your NOE pass. Failure to do so will result in the delay
of the issue of your full CoC.
HELM: STCW Convention and Code, 1978 as amended 2010 brings in new requirements for leadership and management training. Although the
UK has identified that these requirements are broadly met in the current MNTB approved officer training programmes for the operational level,
specific training programmes in Human Element Leadership and Management (HELM) have been developed at both the operational level (to be
used for non-MNTB officer cadet training programmes) and at the management level. For further information please refer to MSN 1856 (section
10.4, page 12) which is available on our website: Go to www.gov.uk and search MSN 1856.

5 DECLARATION

ECLARATION

Please read the declaration. Once you are sure that the information you have given is, to the best of your knowledge, true and complete, and that
the documents submitted are genuine, given and signed by the persons whose names appear on them, you should sign the declaration with your
usual signature, including the date. Please ensure your signature is inside the box as this will be transferred to your CoC.

6 COUNTER SIGNATURE

SIGNATURE

You should obtain a counter signature from a responsible person who is NOT related to you and has known you for at least 2 years. They should
enter their details in this section. This person must endorse the rear of one of your passport style photographs "I confirm that this is a true current
likeness of [your name] and their usual signature and date. See also note 4 on photographs.

7 PAYMENT

YMENT

You must enclose the correct fee with your application. The published fee includes worldwide postage Please tick () the appropriate box to indicate
your chosen method of payment. Payment must be made in pounds sterling (). Payment by cheque, bankers draft or postal orders should be
made payable to "The Maritime and Coastguard Agency" and crossed "account payee" and "not negotiable". For payment by Maestro, Visa,
Access/MasterCard or Delta, ensure you enter the card details in the spaces provided. Please sign to confirm the amount and chosen method of
payment.

8 APPLICATION TRACKING

APPLICATION
TRACKING

If you have provided an email address you will receive confirmation of receipt. We will then email you if we require any further evidence or if your
application is incomplete. Once we have processed your application we will dispatch your documents by courier. The courier company will email
you confirmation of dispatch allowing you to track and trace your package.

NOW RETURN YOUR COMPLETED APPLICATION - PLEASE SEND TO:

Seafarer Training and Certification Branch
Maritime and Coastguard Agency
Spring Place
105 Commercial Road
Southampton
SO15 1EG
UK.
Tel +44 (0) 23 8032 9231
Fax+44 (0) 23 8032 9252
e-mail: [email protected]

Completed forms must not be emailed to

the MCA Please post them with the
required documents.

WE DO NOT OFFER A COUNTER SERVICE

YOU SHOULD ALLOW 28 DAYS FOR US TO PROCESS YOUR APPLICATION, PLUS POSTAGE TIME.
AN INCOMPLETE APPLICATION WILL DELAY THE ISSUE OF YOUR NOE

You must use this table if you are using yacht service. For definitions please refer to MSN 1858. For details of how yacht sea service is calculated towards a Merchant
Navy CoC please refer to Annex F of MSN 1856 (page 30).
VESSEL AND VOYAGE DETAILS

Vessel Name

Flag

GT

Length*/Type**/
Voyage***

DATES

Rank/Capacity

From

DURATION

To

Months

Days

Totals

* Length - Load line length

** Type - Type of yacht (motor/sail)
*** Voyage - You should give the area in which the ship traded using the following codes U = Unlimited, NC = Near Coastal Area

SEA SERVICE DURATION (DAYS)

Actual
Sea
Service

Standby
Service

Yard
Service

Watchkeeping

New Sea Time Requirements for

Unlimited Route

Full Requirements in MSN 1856

Master, unlimited, II/2:
Oral Exam A
(MSN 1856, refer to section 3.4,
page 6)

*18 months
seagoing service

No

Have you
sailed as Chief Mate
for 12 months?

Yes

12 months
seagoing service

Yes

Chief Mate unlimited II/2:

applicable
education and training
Oral Exam B
(MSN 1856 Section 3.3 page
5)

This must be a minimum

of 12 months sailing as a
Chief Mate otherwise
you must complete the
full sea time requirement.

*24 months
seagoing service

Have you
sailed as Chief Mate
for 12 months

No
*This period may be reduced if you have
completed more than 12 months as an OOW
prior to obtaining a Chief Mate s CoC. You
need to complete a total of 36 months from
OOW. So for example:

Chief Mate unlimited II/2:

applicable
education and training
Oral Exam B
(MSN 1856 Section 3.3 page
5)

If you completed 22 months as an OOW

prior to qualifying as a Chief Mate, you must
now complete a further 14 months as a Deck
Officer to obtain a Master s CoC:

22 + 14 = 36.

Chief Mate unlimited II/2:

applicable
education and training
Oral Exam B
(MSN 1856 Section 3.3 page
5)

You should submit all your sea service

since obtaining an OOW CoC.

18 months
seagoing service

Came though old route (MGN 92)

12 months
seagoing service

36 months
seagoing service

OOW Unlimited, II/1:

applicable education and training, 12 months seagoing service or 36 months for non-approved route,
Oral Exam C
(MSN 1856 refer to section 3.2, page 4)

10