ENMAX Principles Business Ethics
ENMAX Principles Business Ethics
ENMAX Principles Business Ethics
On our cover:
AL ROGERS
Lead Hand, First Line Response
ENMAX Power
Contents.
5 Our principles.
5 Core values.
6 Tone at the top.
6 Leadership attributes.
7 This handbook.
8 Where to get help.
9 HOW DOES THE ENMAX SAFETY AND ETHICS HELPLINE WORK?
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GREG MELCHIN
Chair, ENMAX Board of Directors
GIANNA MANES
President and Chief Executive Officer
ENMAX PrinciplesPresidents
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GREG MELCHIN
Chair, ENMAX Board of Directors
ENMAX Corporation
GIANNA MANES
President and Chief Executive Officer
ENMAX Corporation
Our
commitment
to integrity.
Our principles.
Trust, responsibility, ethics and respect are central to ENMAXs core values and
leadership attributes. By being genuinely ethical in all we do, ENMAX will attract
and keep the best employees and be the choice of customers and investors, every
day. Operating in an ethical manner is essential to our success. The City of Calgary,
our customers, regulators and other stakeholders all rely on us to be transparent,
prudent, accountable and fair. We must behave ethically in communities where
we operate in order to maintain the confidence of our customers and other
stakeholders and ultimately to keep their business. We can instill this trust and
confidence with every business action and decision we make.
Core values. Our core values define whats important to us and are the foundation
for our principles. Each of us embodies these values in all that we do so that its
clear to everyone we deal with that we are a worthy and responsible organization.
1 Trust We build trust by always acting with integrity, and maintaining a high
standard of ethical, honest, safe and transparent business practice.
3 Responsibility We value clean and sustainable energy and the safety of our
employees and the public. We will sustain these through socially responsible
operations and innovative leadership in our industry.
5 Safety Our first priority is ensuring the safety of ourselves, our co-workers,
our community and the environment.
Focus on people Our people are our strength and the knowledge,
commitment and talent of our diverse population of employees is what
drives our success and enables us to be an industry leader.
DEFINITION
Shares knowledge
effectively
Contributes to the
vision
Is an ethical
practitioner
Is an ambitious
problem solver
Has ownership of
company success
This handbook.
ENMAXs commitment to integrity and ethics is the foundation of our Principles
of Business Ethics and for the Corporate Policies that reinforce them. They are the
standards for ethical behaviour we use when dealing with our Board of Directors,
shareholder, employees, customers, suppliers, contractors, government authorities
and the public.
The Principles apply to members of the Board of Directors and employees of
ENMAX Corporation and its direct and indirect subsidiaries (collectively ENMAX
or the Company). We expect everyone to whom these apply to conduct himself
or herself in accordance with these Principles and will hold them accountable for
their conduct. If anyone does not comply with the Principles, they may be subject
to disciplinary measures up to and including termination of employment or directorship, in the case of our Board of Directors. The same expectations of ethical
conduct and consequences apply to our agents and contractors. Therefore, it is
important that you read these Principles and ensure that you understand them.
This handbook is available online on both our internal and external websites and
in print form from the Vice President, Corporate Responsibility upon request.
As a starting point, it is critical that everyone who represents ENMAX use good
judgment and common sense. This is the best way to ensure that our company
continues to meet high standards of business conduct. Since we cannot anticipate every situation that may arise, you may need to seek guidance. When in
doubt, always endeavour to ask first, act later. Please speak to your supervisor or
the Vice President, Corporate Responsibility if you have:
Where to get help. You might be guided in your assessment of a potentially unethical
situation by asking yourself these questions:
Is this legal?
Is this fair?
Would I want other people to know I did it?
How would I feel if I read about this in the newspaper?
How will I feel about myself if I do it?
What would I tell my child or close friend to do in a similar situation?
You may report suspected illegal or unethical behaviour without fear of retaliation.
ENMAX does not condone retaliation of any kind against anyone who makes a
report in good faith of suspected illegal or unethical behaviour. Confidentiality
will be maintained to the extent consistent with the best interests of the employees involved, and ENMAXs obligations under the law.
If you are uncomfortable bringing your suspicions to your supervisor, you may
use the ENMAX Safety and Ethics HelpLine to make your good faith report
anonymously. Directors should raise their concerns with the Board Chairman or
the Chair of the Corporate Governance Committee.
How is anonymity
guaranteed?
Health and safety. Healthy employees working safely are essential to our success.
ENMAX strives to provide a safe and healthy work environment for all employees.
Our commitment to health and safety involves the co-operation and support of
everyone in the Company. We have a responsibility to help ensure ENMAX is
complying with health, safety and environmental laws and regulations by reporting
accidents, potential hazards and other concerns immediately to our supervisor.
We respect that ENMAX provides a smoke-free workplace and we refrain from
smoking anywhere on ENMAX property or in ENMAX vehicles. We participate in
ENMAXs health and safety programs and maintain our awareness of applicable
safety legislation and industry standards.
Work performance. Our employees create our success. In order to attract and retain
the best and brightest employees, we invest in the development of our human
resources and reward superior performance. As employees, we are accountable
for our performance at ENMAX and accept full responsibility for what we do. We
know our work is evaluated on the basis of quality and quantity, and for being
performed safely, on time and on budget. We are never expected to achieve
business performance at the expense of these Principles or our ethical standards.
We are committed to giving our best effort to everything we do. Employees are
hired and promoted on the basis of ability and potential to develop and rewarded
on the basis of performance.
We expect the Company to maintain an environment where high performance is
encouraged. We expect our management to be clear about their expectations and
provide the kind of support that stimulates high achievement. We expect supervisors to encourage the professional development of their staff.
Purchasing and suppliers. ENMAX is committed to fair competition in all its dealings
with suppliers. Any purchases we make on ENMAXs behalf are made honestly
and objectively. Our main criteria in making wise use of Company funds are
competitive pricing, quality, quantity, delivery and service.
If we are associated in any way with agreements between the Company and
suppliers or any organization in which we or someone we are close to, such as a
family member or friend, or a business enterprise in which we or they have an
interest, financial or otherwise, has an interest or which might result in personal
gain, we must disclose this association immediately to our supervisor.
Where appropriate, ENMAX informs suppliers of the Principles of Business Ethics
and we require similar high standards to govern their conduct in their dealings
with ENMAX. Where we have reason to suspect unethical conduct by a supplier,
an appropriate ENMAX manager should be asked for guidance. A relationship
with a supplier will be ended where unethical conduct is confirmed, subject to
any contractual obligations.
Gifts and entertainment. ENMAX employees and Directors will not under any circumstances offer, give, solicit or receive any form of bribe or kickback. We make
every reasonable effort to ensure anyone acting on ENMAXs behalf is also not
offering or receiving bribes or kickbacks.
We recognize that the exchange of business gifts and hosting is a commonly
accepted business practice that is used from time to time to strengthen business
connections and goodwill. However, offering or accepting gifts, entertainment or
other benefits can be mistaken for improper payments. ENMAX employees and
Directors do not allow such gifts or exchanges to compromise, or even appear to
compromise, our business decisions. If this occurred, we could be involved in a
conflict of interest situation. We use good judgment in limiting such exchanges to
modest amounts that could not possibly constitute personal enrichment, impose
an obligation on the recipient or reflect unfavourably on ENMAX.
Gifts are more likely to be misconstrued than entertainment, so where a gift is
offered with a value greater than $100, we discuss it first with our supervisor and
get his or her written approval before accepting it. We do not accept gifts of
travel; when a third party offers us travel for business purposes and it would not
be practical or reasonable for ENMAX to pay for it directly, we discuss it first with
our supervisor and get his or her written approval, including reasons, before
accepting it. If it is not practical to speak to our supervisor in advance, we disclose
our acceptance of the travel to our supervisor to determine whether reimbursement is appropriate. The Board Chairman and Chair of the Corporate Governance
Committee act as supervisor to Directors for the purposes of this paragraph. We
do not accept travel from vendors during supply negotiations. In no circumstances
do we give or receive cash or cash equivalents.
Relationships with customers. ENMAX works hard to build strong and mutually
beneficial relationships with customers. We understand that every employee and
Director is an ambassador of ENMAX with a duty to treat our customers with
courtesy and respect. We demonstrate that ENMAX is a customer-focused
company, every day, delivering reliable products and services. We respect our customers views on issues affecting them. Customers must be able to voice their
concerns easily and we must deal with complaints and disputes fairly and quickly.
We protect their privacy. We give customers the truthful information they need
to make informed choices about the products and services ENMAX offers. All
ENMAX Directors and employees must be careful not to mislead customers or
other stakeholders about the financial status, products or services of ENMAX or
its competitors. We must never make promises the Company cannot keep. No
Director or employee of the Company should take unfair advantage of anyone,
including customers. Taking unfair advantage includes manipulation, concealment, abuse of privileged information, misrepresentation of material facts, or any
other unfair-dealing practice.
Fair competition. ENMAX seeks to outperform its competitors fairly and honestly.
We gain competitive advantage through superior performance, never through
unethical or illegal business practices. We are knowledgeable of and compliant
with the laws governing competition. We do not conspire with anyone to lessen
fair competition or engage in anti-competitive practices such as price-fixing or
bid-rigging.
We acquire information about competitors in a lawful manner. We do not, either
directly or through a third party, misrepresent ourselves or offer inducements to
solicit proprietary information about competitors. Where an ENMAX employee
or Director has previously worked for a competitor, we do not attempt to obtain
the competitors proprietary information from that individual.
We protect information about customers of our regulated products and services
from disclosure to affiliated and unaffiliated retailers where doing so would create
an unfair marketing advantage for any retailer or would violate our duty to
comply fully with the Alberta Electric Utilities Acts Code of Conduct Regulation.
To learn more about how our business values are put into
practice, review the online ethics training modules on the LMS.
ENMAX Principles of business ethics. pg17
We are responsible for knowing what information must remain in confidence and
for seeking clarification from our supervisor if in doubt. In addition, we do not
disclose confidential competitive information about ENMAX to anyone outside
the Company, including family and friends, even after we have left ENMAXs
employ. An exception is made where disclosure is required by law or by a regulatory
authority. Within ENMAX, we do not disclose confidential information to colleagues
other than that which is required for the performance of their assigned work.
Further, we are knowledgeable about the provisions of the Code of Conduct
Regulation, and do not disclose customer information between affiliate ENMAX
companies, except as permitted by that Regulation.
We collect, use and disclose personal information about employees, Directors
and customers only in ways that are fully compliant with all legislation protecting
personal privacy. Personal information must be kept confidential by using security
safeguards that are appropriate for the degree of sensitivity of the information.
We protect all confidential information against theft, fraudulent use, loss, unauthorized access and misuse. We recognize that any unauthorized disclosure of
confidential information exposes ENMAX to legal, financial, commercial and
liability risks.
Use of the Companys assets. We all share responsibility for protecting the Companys
assets, which include physical property, data, intellectual property, credit cards,
information networks and commodities. We use them carefully, safely and only
for their intended purpose. We keep our workplace at ENMAX safe and clean.
We protect ENMAXs assets from theft, misuse, damage, loss and neglect. Whenever ENMAX property is entrusted to our use we accept full accountability for it
and maintain it in good condition. We dispose of Company property only in an
ethical and approved manner. Company time, property and services, including
assets such as stationery, computers and mail services, may normally not be used
for a personal or non-business reason. However, because ENMAX recognizes that
the work we do for the Company may take us away from the personal or family
aspects of our life, limited personal or non-business use of these resources may
be acceptable where the purpose of such use is lawful and not contrary to
ENMAXs interests or these Principles. Limited personal use of Company cellular
phones is permitted where no other method of communication is reasonably
accessible, or when traveling on ENMAX business.
It is the last week in the financial reporting period. My supervisor wants to make sure we meet our numbers for the quarter, so
he asked me to record a contract now that won't be finalized
until next week. I guess this won't hurt anyone. Should I do what
he says? Definitely not. Costs and revenues must be recorded
in the right time periods. The contract has not officially been
completed until it has been duly executed. Until then, it would
be a misrepresentation to include it in an earlier period.
Accounting and financial reporting. ENMAX conducts its financial affairs lawfully. All
financial transactions are undertaken in compliance with approved delegations of
authority and are reported in accordance with generally accepted accounting
principles. No undisclosed funds or accounts may be established. All cash and
bank accounts and other business transactions are handled in a transparent manner that avoids any suspicion of bribery, kickback or illegal or improper payments.
All ENMAX financial reports, accounting records, invoices, research and sales
reports, expense accounts, time sheets and other financial documents must
accurately and clearly represent the relevant facts and true nature of each transaction, and must be retained in accordance with ENMAXs records retention policies
and applicable law. Making false, fictitious or inappropriate entries with respect to
any transaction of the Company or the disposition of any of the Companys assets
is prohibited, and no Director or employee may engage in any transaction that
requires or contemplates the making of such false entries. We are responsible for
the accuracy and completeness of any reports or records we create or maintain. If
we become aware of questionable or suspicious financial transactions or entries
we must disclose it to our supervisor, or by using the ENMAX Safety and Ethics
HelpLine. Directors will raise their concerns with the Board.
Managing risk. Risk is loosely defined as any possible event that might adversely
affect the Company. We identify the risks to ENMAX as they arise and control
them within the limits of our accountabilities and resources. This does not mean
attempting to eliminate all risks completely. It means finding the acceptable
balance between potential reward and intolerable risks. It means reducing the
risks to what the Company considers to be acceptable levels. It also means making
sure our own activities do not ignore obvious risks or unintentionally create new
risks or liabilities for ENMAX. If there are situations where, in our opinion, risks are
not being properly controlled, either by other ENMAX employees or Directors, or
by contractors, we discuss the situation with our supervisor and if not resolved,
we consult with the EVP, Finance and Chief Financial Officer for direction.
Using e-mail and the Internet. E-mail and the Internet are made available to promote
effective work-related research and enhance internal and external communication. The Internet is an open environment that is accessible to the public so we
take reasonable care to protect the Companys reputation and information when
we communicate using this medium, particularly when information is of a
commercially sensitive or confidential nature.
When using e-mail or the Internet we will not download any software or any data
that is unreasonably large in size, except with explicit prior approval from the
Information Services department. We do not use ENMAX computers to participate in non-work-related chat lines, access sites carrying socially or politically
offensive material, send chain letters, send slanderous, threatening or harassing
messages or send, view or obtain material of a sexual nature.
ENMAX recognizes that our work commitments may require us to conduct
personal business over the Internet during work hours. Limited personal use of
ENMAXs computer resources for purposes which are lawful, ethical and not
inconsistent with the spirit and intent of ENMAX policies dealing with a respectful
workplace or business conduct is permitted, so long as such usage does not interfere with our proper performance of the obligations we owe to ENMAX. While
ENMAX allows reasonable personal use of its information technology, we do not
use the Internet to play games, gamble, conduct personal outside business or
financial ventures, or post or send messages under disguised identification.
ENMAXs electronic mail and voicemail systems (including data on these
systems), Internet access and computers are ENMAXs property. We cannot
expect any personal privacy for communications that we send, receive or store on
these systems.
1-800-661-9675
A tool for trust.
Question
Safety violation
Substance abuse
Corporate responsibility.
We will comply with all environmental laws and regulations. We will seek to
increase our competitiveness and maximize value to our shareholder while understanding and embracing responsibility for the impact of ENMAX activities on the
environment, consumers, employees, communities, the citizens of Calgary, and
all other stakeholders to the extent that is reasonably achievable.
We may work for another organization, including one set up by ourselves, as long
as it is not a supplier, a commercial or industrial customer or a competitor of ENMAX,
and does not affect our work performance at ENMAX. Where it is not clear whether
external work interferes with our duty to ENMAX, we understand that we are
responsible for disclosing the situation to our supervisor and getting direction.
We do not perform work for the other organization on ENMAXs time, nor do we
use ENMAXs equipment, supplies, personnel or intellectual property for the benefit
of the other organization. Customers and colleagues from the outside activity
may not contact us at ENMAX workplaces. Employees do not promote any nonENMAX product or service to others during working hours except with the
approval of our supervisor.
Supervisors and managers. Supervisors and managers, in addition to their responsibilities as employees, are responsible for enabling their subordinates to understand
and comply with the Principles. As the first point of contact for employees who
have questions regarding the Principles and ethical issues, supervisors and
managers need to be a knowledgeable and reliable source of advice.
Supervisors and managers should make it possible for their staff to comfortably
express their concerns about possible violations of the Principles. This means
advising the employee when it becomes necessary to disclose the employees
concern to senior management.
Directors. Members of the Board of Directors must understand their legal duties as
Directors and act in accordance with those duties, including the duty to act
honestly and in good faith with a view to the best interests of ENMAX. Members
of the Board of Directors should address any real or possible conflicts of interest
with the Board. Individual Directors may also retain outside advisors, at the
Companys expense, to provide advice on any matter before the Board or a Board
Committee with the prior approval of the Corporate Governance Committee.
It is the responsibility of every member of the Board of Directors to acknowledge
and sign the Directors Code of Conduct upon becoming a Director of ENMAX and
to keep relevant information up to date by filing a Declaration of Interest form.
This form should be filed with the Corporate Secretary.
Notes
Notes
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