RFP Sample

Fluid Control Research Institute, Kanjikode West, Palakkad
Tender Document MATERIAL TESTING MACHINE
TENDER DOCUMENT
MATERIAL TESTING MACHINE
FLUID CONTROL RESEARCH INSTITUTE

KANJIKODE WEST 678 623, PALAKKAD, KERALA
(Under Ministry of Heavy Industries & Public Enterprises Govt. of India)
Phone: (91) 491-2566120 / 2566206 / 2569009 Fax: 2566326

E-mail: [email protected], [email protected]
Website: http://www.fcriindia.com
Document No. PUR/FCRI/241/PT/MTM/2013-14

VOLUME I OF III
TECHNICAL SPECIFICATIONS
MATERIAL TESTING MACHINE
Last Date for Submission of the Tender: 16-08-2014

CONTENTS
Sl No.
Description
Page No.
Scope
II
Other Features & Requirements
Data with the Offer
IV
Inspection and Testing
Package & Marking
VI
Guarantee
III
VII
Technical Check List
Bidder Technical Questionnaire
IX
Technical Deviations
Similar Orders Executed
VIII

Technical Specifications for Material Testing Machine

I.
Scope
To perform tests in tension, compression, shear, peel tear, elastic stretch, puncture, burst
insertion, extraction, peel tear, elastic stretch, puncture, burst insertion, extraction, pull off, cyclic
testing and friction for metallic, non-metallic material samples, specimens, products.
Detailed Specifications of Material Testing Machine
Max. capacity : 50kN
Minimum capacity : 5 N with minimum three Loadcells
Suitable interface to connect to PC for operation
Features to include :
Bench mounting
Clearance between columns : 400 mm or more
Maximum Crosshead travel : 1000 mm or more
Testing and Jog speed range : 0.001 to 400 mm/min.
Force accuracy 0.5% of applied load value (from 2% to 100% of the load cell capacity)
Displacement resolution : 0.001 mm or better, Position measurement accuracy 0.01% of
reading or better
Speed resolution : 0.001 mm/min or better
Speed accuracy : 0.005% or better or better
Storage temperature : 15 to 45 C Humidity range : 10% to 90%
PC control with high speed communication
Power supply: 220/240 VAC , 50 Hz
Shall be provided with built-in force and displacement alarm system.
L oadcells shall be Interchangeable
Load Cells of capacity (i)50kN , (ii) 1kN and (iii) 250N. Load cells to conform to ISO 75001, EN
10002, DIN 51221, ASTM E 74 -13a. All the Loadcells must have a valid Calibration Certificate
issued by NVLAP/UKAS/NABL accredited laboratory with accuracy 0.5% or better; Resolution :
0.1%
All measuring instruments used as part of the UTM must have a valid Calibration Certificate
issued by NVLAP/UKAS/NABL accredited laboratory.
Operating Software for the smooth performance of tests, preparation of reports
A list all essential spares required for a 5-year period are to be provided with the offer and to be
made part of this offer.
Specify & provide complete details of Personal Computer required for installation of Operating
Software.

Other requirements :
1) Vendor to provide complete site requirements in advance and take up installation and
commissioning after delivery.
2) Vendor to provide the required detailed specifications of PC required
3) After installation and commissioning, Laboratory assigned staff for the UTM are to be
provided 3 Phase training covering a period of 24 months from the date of installation and
commissioning in 3 phases at a gap of about 6 months.
II.
Other features & requirements:

1. Instruction manuals in English version to be supplied along with the material.
2. Commissioning at FCRI and training of FCRI personnel
III.
Data with the Offer

Supplier shall submit following data with the bid.
1. List of deviation from the above specifications.
2. Detailed specification sheets.
3. Manufactures complete descriptive and illustrative catalogue / literature
Incase of failure to submit the documents listed above, the offer may be
rejected without any information.
1. All documents shall be in English

2. Final documents are to be submitted in CD
IV.
Inspection and Testing

1. FCRI reserves the right to test and inspect the item at the vendors works inline with
inspection test plan.
2. If the witness inspection is not carried out by FCRI the tests shall be completed by
the vendor and documents for the same submitted for scrutiny.
3. Acceptance will be subject to satisfactory performance of the items during the test
at FCRI on full load.
V.
Package & Marking
Packing shall be done in a manner to reduce the volume of package.

Detailed packing list in waterproof envelope shall be inserted in the package together with
equipment.
Items shall be marked as per relevant standards if required as applicable.
Items shall be suitably protected to avoid any damage during transit and storage

VI.
Guarantee
Supplier shall guarantee that the instrument comply with the requirements stated in the
requisition and in the purchase order. Supplier shall replace or repair all parts found to be
defective due to inadequate engineering or quality of material. Supplier shall replace the
instrument without delay, if the defect or malfunctioning cannot be eliminated.
The supplier must clearly and separately provide complete details of contact and address
the technical support person exclusively to attend any service and maintenance issues.
Any defects occurring within the time period specified shall be repaired making all necessary
modifications/repair/replacement of defective parts free of charge to FCRI.
VII.
Technical Check List (As applicable)

Sl
No.
Response
Yes/No
Description
GA Drawing with dimension and details of equipment
Bill of material
Make model no. and decoding details
Technical literature
Data sheets
Materials as per data sheets and specifications
Sign & Stamp of the tender, data sheets, drawings etc.
Contents / index page number for attached documents/

drawings/ certificate
Submitted filled technical questionnaire
10
Details of manufacture inspection, venue details of setup,

facility at works
11
Make of the various items as per the approved vendor
12
Items and vendor list for approval of FCRI for the items
13
Estimated shipping weight & volume of each item
Name & Designation

Place:
Date:
Authorized Signature
Office Seal

VIII.
Bidder Technical Questionnaire

Bidder shall fill in and submit along with unpriced bid document.
Sl
No.
Response
Yes/No
Description
Deviation
a.
Job specifications
b.
Instrument specifications as per data sheets
c.
Scope of supply as material requisition
If Yes include the list of deviations.
Spare parts including consumable items required .
List of commissioning spares
4
5
6
7
8
Special calibration kits, mounting accessories and equipment

with technical details required, if any, for erection,
commissioning and maintenance of the instruments.
Relevant technical catalogues in English with model
decoding details, drawings etc.
If applicable, sizing, noise calculations and certified curves
for instruments should be presented.
Estimated power utility consumption / special cable
requirements, for the instruments quoted, if any.
Customer reference list in India and abroad.
Note: If the response is NO, please enclose reasons
Name & Designation

Place:
Date:
Office Seal

IX.
Technical Deviations
I. Deviation
List of deviations from requisition / specifications / standards / drawings.
Documents
Sl No.
Deviation
No. Title
Clause
II. No Deviation is required
Name & Designation

Place:
Date:
Office Seal

X.
Similar Orders Executed
Sl.
No.
Description
Name & Postal

Address
Phone
Value of
order
Delivery
date as per
Contract
Actual
Deliver
y Date
Note:
Copies of purchase order/completion certificate for the above supply to be enclosed. Later 5
years need to be indicated here.
Name & Designation

Place:
Date:
Office Seal

VOLUME II OF III
GENERAL CONDITIONS
10

CONTENTS
Sl. No.
Description
Pages
Bidders Eligibility Criteria
12
General Information to Tenders
13
Instructions to Tenders
14
Tender Notice
15
Format - Letter of Authority
16
Form for Contract cum Performance Bank Guarantee
17
Details of Indian Agent
19
Commercial Check List
20
Scope of Contract
21
10
General Rules and Directions for Guidance
30
11
Award of Contract
37
12
Preambles
38
11

I. Bidders Eligibility Criteria:

1. Invitation for Bids is open to bidders who qualify the eligibility criteria.
2. The bidder should have executed at least one job of similar nature either in India or abroad
in the preceding 3 years reckoned from bid due date.
3. The bidder shall not have been declared as ineligible by FCRI for corrupt or fraudulent
practices as defined in ITB.
4. Bid should be from original manufacturers. Bids from selling agents / authorized
distributors/ authorized dealers/ will be considered, provided bids are supplied with authority
letter from the concerned manufacturers valid at the time of bidding. Warranty cover will be
provided by such bidder.
12

II. General Information To Tenderers
Name of the Institution
: M/s. Fluid Control Research Institute, Kanjikode West
Name of work
: Design, manufacture, inspection, testing ,supply installation &

commissioning of Material Testing Machine
Tender reference
: PUR/FCRI/241/PT/MTM/2013-14
Cost of Tender Form
: Rs.2000.00 or USD 30.00
EMD (Rs)
: 40000.00
EMD (USD)
: 625.00
Due date for submission
: 16-08-2014
Signature of the tenderer
Name
Designation
Address
Date
Place
13

III. Instructions to Tenderers
1. The following three documents constitute the complete tender specifications
Technical Tender Specification

Tender Document General Conditions
Price Schedule
2. Full signatures are required in the following:

a) Index Page
b) Tender Form
c) Price Schedule
3. Initials are required in all other pages including preambles.
4. The rates should be quoted in words also.
5. The conditions of tender ought to be read carefully.
6. The tender should be submitted in two (2) parts in separate sealed envelope superscribing
the tender reference, name of work, due date and nature of bid (priced or unpriced).
Part I The Unpriced Bid

a) Tender documents duly completed along with unpriced schedule of quantities, all
technical and commercial details.
b) List of deviations / modifications or variations, if any, to the specifications and terms &
conditions.
c) Profile of the Firm / Company.
d) An affidavit stating, None of the supply/works carried out by me were not cancelled
owing to my fault.
e) All necessary documents mentioned in Scope of Contract (X) & General Rules (XI)
f) All necessary items mentioned in Volume I
g) EMD by way of Demand Draft in favour of Fluid Control Research Institute,
payable at Palakkad or Cash voucher of amount remitted at FCRI Office.
Part II The priced bid

One set of the schedule of quantities and rates duly signed on all pages
(To be submitted in the Priced Bid format).
While submitting the duly filled-up downloaded Tender Form, the bidders shall submit
a Demand Draft for Rs.2000.00 or USD 30.00 in favour of Fluid Control Research
Institute, payable at Palakkad towards cost of Tender Form, without which the bid
will not be accepted.
The Tender fee and EMD should be submitted in a separate sealed envelope
superscribing Tender fee & EMD and Tender fee & EMD should be submitted along
with Part I-Unprided Bid
14

IV. Tender Notice

To
Dear Sir,
Sub:
1. Sealed item rate tenders are invited from reputed manufacturers/ suppliers/ exclusive
Indian agents for the following work intended vide technical tender enclosed
2. The following documents have been enclosed:
a) Technical tender specification
b) Tender document General Conditions
c)
Price Schedule
3. The unpriced bids will be opened and evaluated by FCRI authorities. The priced bids
will be opened at FCRI in presence of the qualified tenderers or a single authorized
representative of the tenderer. The exact date of opening will be informed later.
4. No consideration will be given to any tender received after due time and date.
5. After finalization of the purchase, an amount of @10% of the total tendered value
must be deposited by the successful tenderer as Security Deposit for the due
fulfillment of the contract, before releasing the purchase order. The Security Deposit
will be returned to the successful supplier along with final payment.
The Earnest Money will be retained as a part of the Security Deposit and balance amount
must be deposited by the way of Demand Draft in favour of Fluid Control Research
Institute, payable at Palakkad.
6. The security deposit will bear no interest.
7. The tenderer will submit his tender after carefully examining all the Tender
Documents.
8. The tender shall be valid for acceptance for a minimum period of SIX MONTHS from
the date of its opening.
Place:
Date:
Name & Designation
Office Seal
15

V. Letter of Authority for Attending Price Bid Opening and Subsequent

Negotiations.
Date:
Fluid Control Research Institute,
Kanjikode West, Palakkad,
Kerala, India 678 623
Dear Sir,
Sub:
Bid No..for .
M/s . hereby authorize following personnel to attend the price bid

opening and for subsequent discussions/registration/correspondence and communication against
above Bid.
1. Name & Designation Signature ..

2. Name & Designation .. Signature ..
We confirm that we shall be bound by all commitments made by aforementioned authorized
representatives.
Tanking you
Yours faithfully,
Place:
Date:
Name & Designation

Office Seal
Note: This letter of authority should be on bidders letterhead and should be signed by a person
competent having the power of attorney to bind the bidder.
Not
more
than
two
persons
negotiations/price bid opening.
are
permitted
to
attend
technocommercial
16

VI. Form of Contract Cum Performance Bank Guarantee
(ON NON-JUDICIAL PAPER OF APPROPRIATE VALUE)
(To be submitted in INR from a public sector Bank)
To:
M/s. Fluid Control Research Institute
Kanjikode West, Palakkad 678 623
Kerala
THIS DEED OF GUARANTEE executed by .. registered under the
Nationalised Bank, constituted under the Banking Companies (Acquisition and Transfer of
Undertakings), Act, having its registered office at ...... and one
of its branch at ..... (Hereinafter referred to as the
Bank) in favour of M/s. Fluid Control Research Institute, an autonomous R&D organisation
registered under the Societies Registration Act, 1860 and having its office at Kanjikode West,
Palakkad, Kerala (hereinafter referred to as FCRI) for an amount of not exceeding
Rs (Rupees.... only) at the request of M/s
. ...
This guarantee is issued subject to the condition that the liability of the Bank under this
Guarantee
is
limited
to
a
maximum
of
Rs
(Rupees...
.. only) and the guarantee shall remain in full force upto
..(date of expiry) and cannot be invoked otherwise than by a written demand or claim
under the guarantee served on the Bank on or before the .. [Last date of
claim(after completion of one month from the date of expiry of the BG)].
Whereas the Fluid Control Research Institute has placed a purchase order No.
. (Called the Order) with M/s .. . ..
(Hereinafter referred to as the Contractor/Supplier) for ... (Name
of work/supply) (Hereinafter referred to as the Work/Supply) for FCRI and whereas it is one
of the conditions of the order that the C ontractor/Supplier shall submit a Performance Bank
Guarantee of10% of the total order value, 10% of the order value being Rs (Rupees
... only).
We .. . hereby undertake that we will pay to the FCRI without any demur,
merely on a demand from the FCRI any sum or sums which may from time to time
demanded
by
the
FCRI
up
to
maximum
of
Rs.....
(Rupees
... only)
We .... do hereby undertake to pay the amount demanded under this

guarantee without any demur, merely on a demand from the FCRI.
Any such demand
made on the bank shall be conclusive as regards the amount due and payable by the Bank
under this guarantee.
17

We undertake to pay to the FCRI any money so demanded notwithstanding any dispute or
disputes raised by the Contractor/Supplier in any suit or proceeding pending before any court
or Tribunal relating thereto our liability under this present being absolute and unequivocal.
The payment so made by us under this guarantee shall be a valid discharge of our liability for
payment there under and the said C ontractor/Supplier shall have no claim against us for
making such payment.
We .. further agree that the guarantee herein contained shall remain in full force
until (a) payment has been made to the FCRI by the Bank of the aggregate amount
payable hereunder or (b) all the items of Work/Supply as per the order has been completed
in accordance with the conditions of the order or till the expiry of this guarantee and the
FCRI discharges the guarantee accordingly whichever shall first occur.
We, .. further agree with the FCRI that they shall have the fullest liberty
without consent and without affecting in any manner our obligations hereunder grant time or
other indulgence to or compound with the C ontractor/Supplier or enter into any agreement
or composition or agree to forebear to enforce any of the terms and conditions of the said
order, against the C ontractor/Supplier or agree to vary any of the terms and conditions of the
said order or by any such matter or thing which under the law relating to sureties but for this
provision have the effect of so relieving us.
This guarantee shall not be affected by any change in the constitution of the bank or the
FCRI of the C ontractor/Supplier nor shall this guarantee be affected by any change in the
constitution of the FCRI or said C ontractor/Supplier by absorption with any other body or
corporation and this guarantee shall be available to or enforceable by such body or
corporation.
Our guarantee shall remain in force until ... unless a claim or demand is made within
one month after the expiry of the above date, all the FCRIs right under the guarantee shall
be deemed as waived/forfeited and we shall be relieved and discharged from all liabilities there
under.
We .. lastly undertake not to revoke this guarantee during its
currency except with the previous consent of the FCRI in writing.
Notwithstanding anything to the contrary contained herein.
a.
Our liability under this Bank Guarantee shall

(Rupees. only).
not
exceed
of
Rs.
b.
c.
This Bank Guarantee shall be valid upto ..

We are liable to pay the guaranteed amount or any part thereof under this bank
guarantee if and only if you serve upon us a written claim or demand on or before
....(Last date of claim)
Place:
Date:
18

VII
Details of Indian Agent /Consultant/ Representative
To
Fluid Control Research Institute,
Kanjikode West, Palakkad,
Kerala, India 678 623
1
Name of Indian agent/ Consultant/

Representative
Address
Nature of Services to be rendered
Name of Contract Person
1. Telephone Number
2. Fax Number
3. E-mail address & Web Site
4. PAN NO.
5. Agency commission included in
quoted prices as % of quoted FOB
prices (payable in equivalent Indian
rupees upon receipt of acceptance
of items at site)
a.
: % In Figures and Words
Relationship (Whether Agent /

Consultant/ Representative/ Retainer
/ Associates)
:
11 Account No. In Any SBI/HDFC/ICICI

Branch which having E-Banking
Facilities of Indian Agent
12 Branch Code and Account Code
(Payment towards IAC shall be released through e-banking only)

Note: Copy of agreement between principal and agent to be enclosed with
the bid.
Place:
Date:
Name and Designation

Office Seal
19

VIII. Commercial Check List
Sl
No.
1
2
3
4
5
6
7
8
9
10
Description
Response Yes/No
BEC Documentary Evidence

Priced Bid
Un priced bid
Price Schedule
Delivery Period
Bid validity
EMD
Tender Cost
Bank Guarantee
B&ID for equipment
20

IX. Scope of Contract
1. General
1
2
3.
4.
5.
6.
7.
8.
9.
10.
Scope of contract shall be as defined in the Purchase Order and Technical Specifications,
Drawings and Annexure.
Completeness of the equipment shall be the responsibility of the supplier. Any accessories
not specifically mentioned in the specifications, but necessary for the satisfactory functioning
of the equipment shall be provided by supplier without any extra cost.
Supplier shall follow the best modern practices in the manufacture of equipment
notwithstanding any omission in the specifications. The true intent and meaning of these
documents is that supplier in all respects, design, engineering, manufacture and supply of
the equipment in a thorough manner and supply the same within time to the entire
satisfaction of FCRI.
Supplier shall furnish 2 (two) copies of Technical documents, final drawings, preservation
instructions, operation and maintenance manuals, test certificates, spare parts catalogues
for all equipments etc. in English to Fluid Control Research Institute.
Documents once submitted shall be firm and final and not subject to subsequent changes.
Supplier shall be responsible for any loss to FCRI consequent to furnishing of incorrect
data/drawings.
All dimensions and weight should be in metric system.
All equipment to be supplied and work to be carried out shall conform to and comply with
the provisions of relevant regulations/Acts as may be applicable to the type of
equipment/work carried out and necessary certificates shall be furnished.
Supplier shall provide cross sectional drawings, wherever applicable, to identify the spare
part numbers and their location. The size of bearings, their make and number shall be
furnished, if applicable.
Specifications, design and drawings issued to the supplier are not soled or given but loaned.
They remain property of FCRI. Supplier and his employees shall not make use of the
drawings, specifications and technical information for any purpose at any time except for
manufacture against and shall not disclose the same to any person, firm or corporate body.
Supplier shall pack, protect, mark and dispatch equipment as per instructions given in the
contract.
2. Standards
Equipment supplied under the CONTRACT shall conform to the standards mentioned in the
Technical Specifications, or such other standards which ensure equal or higher quality.
3. Use of Contract Documents
Supplier shall not, disclose the Contract or any provision thereof, or any specification, plan,
drawing, pattern, sample or information furnished therewith, to any person other than a
person employed by the supplier in the performance of the Contract. Disclosure to any such
person shall be made in confidence and shall extend only so far as may be necessary for
purpose of such performance.
4. Modification
1. Modifications with respect to technical and/or commercial aspects including terms of delivery
shall be considered valid only when accepted in writing by FCRI.
2. FCRI shall not be bound by any printed conditions or provisions in the suppliers Bid Forms
or acknowledgment of Contract, invoices, packing list and other documents which purport to
impose any conditions at variance with or supplemental to Contract.
21

5. Patent Rights, Liability & Compliance of Regulations

1. Supplier hereby warrants that the use of equipment will not infringe claims of any patent
and supplier agrees to be responsible for and to defend at his sole expense all suits and
proceedings against FCRI based on any such alleged patent infringement and to pay all
costs, expenses and damages which FCRI may have to pay or incur by reason of any such
suit or proceedings.
2. Supplier shall indemnify FCRI against all third party claims of infringement of patent,
trademark or industrial design rights arising from use of the equipment
Supplier shall also protect and fully indemnify FCRI from any claims from suppliers
discretion for any acts of commissions or omission while executing the Contract.
Supplier shall be responsible for compliance and shall protect and indemnify completely FCRI
from any claims/penalties arising out of any infringements.
6. Inspection & Testing
1. FCRI shall have the right to inspect and/or to test the Equipment for conformity to
specifications.
2. Inspections and tests may be conducted at supplier premises. Facilities and assistance
including access to the drawings and production data shall be furnished to the inspectors at
no charge.
3. FCRI may reject any inspected or tested equipment fail to conform to the specifications
and supplier shall either replace or make necessary alterations to meet specifications
requirements at free of cost.
4. FCRI has right to inspect, test and reject the equipment after the equipment arrival at FCRI.
It will not be limited or waived by reason of the equipment having previously been
inspected, tested and passed by FCRI, or their representative prior to the equipment
shipment.
5. FCRI shall follow the progress of the manufacture of the equipment to ensure that the
requirements are not being deviated with respect to schedule and quality.
6. Supplier shall allow FCRI to visit, during working hours, the workshops relevant for
execution during the entire period of validity.
7. In order to enable FCRIs representatives to obtain entry visas in time, SUPPLIER shall notify
FCRI two months before assembly, testing and packing of main equipment. If requested,
supplier shall assist FCRIs representatives in getting visas in the shortest possible time
(applicable only in case of foreign order).
8. Supplier shall place at the disposal of FCRI, free of charge, with all tools, instruments, and
other apparatus necessary for the inspection and/or testing of the equipment. FCRI is
entitled to prohibit the use and dispatch of equipment and/or materials, which have failed to
comply with the characteristics required for the equipment during tests and inspections.
9. Supplier shall advise in writing of any delay in the inspection schedule with reasons for delay
and the proposed corrective action.
10. All tests and trials in general, including those to be carried out for materials not
manufactured by supplier shall be witnessed by FCRI. Therefore, supplier shall confirm to
FCRI by fax or e-mail about the exact date of inspection with at least 30 days notice.
Supplier shall specify the equipment and quantities ready for testing and indicate whether a
preliminary or final test is to be carried out.
22

11. FCRI should waive the right to witness the test; timely necessary information will be given
accordingly.
12. Any and all expenses incurred in connection with tests, preparation of reports and analysis
made by qualified laboratories, necessary technical documents, testing documents and
drawings shall be at suppliers cost. The technical documents shall include the reference and
numbers of the standards used and wherever deemed practical by FCRI, copy of such
standards.
13. Arrangements for all inspections required by Indian Statutory Authorities and as specified in
technical specifications shall be made by supplier.
7. Rejection of Equipment
1. When equipments/materials are rejected, the supplier shall be intimated with the details of
such rejected equipments/materials, reasons, and location. Supplier shall remove the item
or give instructions as to dispose within 15 days. In the case of dangerous, infected and
perishable materials within 48 hours, failing which FCRI will either return the materials to
the contractor freight to pay or otherwise dispose at the contractors risk and cost. FCRI
shall be entitled to recover handling and storage charges for the period of not removed, @
5% of the values of materials for each month or part of a month till the rejected materials
are finally disposed off.
2. Inspection at suppliers works by FCRI shall not prejudice FCRIs claim for rejection of the
equipment on final inspection at FCRI
3. If equipments are not of specification or fail to perform specified duties, FCRI shall reject the
equipment and ask free replacement at suppliers cost and risk.
4. Equipment rejected shall be removed by the Supplier at his cost within 15 days of notice
after repaying the amounts received against the supply. FCRI shall in no way be responsible
for any deterioration or damage to the equipment under any circumstances whatsoever.
5. In case of rejection, FCRI shall have the right to recover the amounts, if any, from any of
invoices.
8. Time Schedule
1. Supplier shall submit to FCRI, his time schedule regarding documentation, manufacture,
testing, supply, erection and commissioning of the Equipment.
2. The time schedule shall be in the form of network/a bar chart clearly indicating all main or
key events as above.
3. FCRI shall have the right to inspect suppliers premises a view to evaluate the actual
progress of work on the basis of suppliers time schedule documentation.
4. Supplier shall advise FCRI, at the earliest possible date of any anticipated delay in progress.
5. In case progress at various stages are not as per phased time schedule and are not
satisfactory. FCRI may give notice of the same in writing to the supplier to make good the
failure, neglect or contravention. Should supplier fail to comply with such notice FCRI shall
have the option and be at liberty to take the contract wholly or in part out of the suppliers
hand and make alternative arrangements to obtain the requirements and completion of
contract at the suppliers risk and cost and recover from the supplier all extra cost incurred
by FCRI on this account. In such event FCRI shall not be responsible for any loss, supplier
may incur and shall not be entitled to any gain. FCRI shall, in addition, have the right to
encash Performance Guarantee in full or part.
23

9. Delivery
1. Delivery of the equipment shall be made by the supplier in accordance with terms and shall
remain at the risk of the supplier until delivery has been completed.
2. Delivery shall be deemed to have been made,
a) In case of FOB, CFR & CIF, when the Equipments have been put on board the
Ship/Aircraft and a clean Bill of Lading/Airway Bill are obtained.
b) In case of FOT site (for Indian bidders) on receipt of Equipment by FCRI.
3. Delivery terms are binding and essential and consequently, no delay is allowed without the
written approval of FCRI. Any request concerning delay will be void unless accepted by FCRI.
4. Delivery time shall include time for submission of drawings for approval, incorporation of
comments, if any, and final approval of drawings by FCRI. It shall be deemed to be the
essence of the contract.
10 Transportation
1. Where the supplier is required to deliver the equipment FOB, transport of the equipment
shall be arranged and paid for by the SUPPLIER and the cost thereof shall be included in the
bid.
2. Where the supplier is required to deliver the equipment CFR or CIF, transport of the
Equipment shall be arranged and paid for by the supplier and the cost shall be included in
the bid.
11 Incidental Services
1. Supplier shall furnish tools for assembly and maintenance for performance/supervision and
start-up of equipment.
2. Furnishing tools for assembly and/or maintenance.
3. Performance/supervision/maintenance/repair of the supplied Equipment, for a period time
agreed, provided that this service shall not relieve the supplier of any warrantee/guarantee
obligations under the contract.
4. Training of FCRIs personnel at the suppliers plant and/or at site, in assembly, start-up
operation, maintenance and/or repair at no extra cost. However, FCRI will bear boarding,
lodging & personal expenses of trainees.
5. Supplier shall depute necessary personnel for supervision and/or erection of the Equipment
at site for duration to be specified by FCRI on mutually agreed terms.
6. Suppliers personnel shall be available at site within seven days for emergency action and
twenty-one days for medium and long-term assistance, from the date of notice given by
FCRI.
7. Cost of applicable incidental services shall be shown separately in the price schedules.
24

12 Spare Parts and Accessories
1. Supplier shall furnish a list of recommended spares and accessories for the equipment
required during start-up and commissioning. Supplier shall furnish a list of recommended
spares and accessories, if required during the warranty period. Supplier shall quote for
spares & accessories as per Material Requisition.
2. In the event of termination of production of the spare parts:
i)
Advance notification to FCRI of the pending termination, in sufficient time to permit FCRI
to procure needed requirements, and
ii) Following such termination, furnishing at no cost to FCRI, the blue prints, drawings and
specifications of the spare parts, if any when requested.
3. Supplier shall supply item wise list with value of spare parts and maintenance tools
requirements, along with full details of manufacturer/vendor for such spares/maintenance
tools.
4. Spare parts shall be new and of first class quality as per engineering standards/ codes free
of any defects deficiency in design, materials and workmanship and also shall be completely
interchangeable with the corresponding parts.
5. Type and sizes of bearings shall be clearly indicated.
6. Spare parts shall be packed for long storage under tropical climatic conditions in suitable
cases, clearly marked as to intended purpose.
7. A list of special tools required for normal maintenance and special handling and lifting
appliances, if any, for the Equipment shall be submitted to FCRI.
13 Insurance
1. Equipment shall be fully insured in a freely convertible currency against loss or damage
incidental to manufacture or acquisition, transportation, storage and delivery.
2. Where delivery is on FOB or CFR basis, marine insurance shall be the responsibility of FCRI.
Insurance Requirements:
Indigenous Bidders
Foreign Bidders
:
:
Transit risk insurance shall be arranged and borne by FCRI.

Marine insurance as well as transit insurance in India shall be
arranged and borne by FCRI.
14 Guarantee
1. Supplier shall be supply the Equipment or Materials strictly in accordance with the
specifications, drawings, data sheets, other attachments and conditions. No deviation
from such specifications or alterations or of these conditions shall be made without
written permission of FCRI, which must be obtained before any work. Equipment,
irrespective of whether engineering, design data or other information has been
furnished, reviewed or approved by FCRI/shall be guaranteed to be of the best quality
and shall be free from faulty design, workmanship and materials, and to be of sufficient
size and capacity and of proper materials so as to fulfill in all respects all operating
conditions,
25

2. Supplier shall make alterations, repairs and replacements for any trouble or defect
originating with the design, material, workmanship or operating characteristics of any
materials arises at any time prior to twelve (12) months form the date of the commissioning
or twenty four (24) months from the date of last shipment whichever period shall first
expire, at his own expense and as promptly as possible. It may necessary to permit the
materials to function in accordance with the specifications and to fulfill the forgoing
guarantees. Supplier shall be guarantee for repaired or replaced materials/items for a period
of not less than twelve (12) months from the date of repair/ replacement. In the event that
the materials supplied do not meet the specifications and/or not in accordance with the
drawings data sheets or the terms of the Contract and rectification is required at site, FCRI
shall notify the SUPPLIER giving full details of differences. The supplier shall attend the site
within seven (7) days of receipt of such notice to meet and agree with representatives of
FCRI, the action required to correct the deficiency. Should the supplier fail to attend, FCRI
shall immediately rectify the work/materials and supplier shall reimburse to FCRI all costs
and expenses incurred in connection with such trouble or defect.
3. Supplier shall guarantee that the performance of the equipment shall be in conformity with
the specifications and shall perform the specified duties.
4. If the supplier fails, he shall investigate the causes and carry out necessary
rectifications/modifications to achieve the guaranteed performance. In case the supplier fails
to do he shall replace the equipment and prove guaranteed performance of the new
equipment without any extra cost.
5. If the supplier fails to prove the guarantee, FCRI shall take over the equipment and rectify,
if possible, to fulfill the guarantee. All expenditure incurred by FCRI shall be to suppliers
account.
15 Subletting & Assignment
The contractor shall not without previous consent in writing of FCRI authority, sublet,
transfer or assign the contract or any part thereof or interest therein or benefit or advantage
thereof in any manner whatsoever. Provided, nevertheless, that any such consent shall not
relieve the contractor from any obligation, duty or responsibility under the contract.
16 Termination
1. If the supplier fails to deliver the equipment within the time specified, If the supplier fails to
perform any other obligation and If the supplier does not cure his failure within a period of
30 days after receipt of the default notice, FCRI may terminate the contract in whole or in
part.
2. FCRI shall procure equipment similar to those undelivered and the supplier shall be liable to
FCRI for any excess costs. However, supplier shall continue performance of the contract to
the extent not terminated.
3. In case of termination of contract, FCRI shall not be issued any type of enquiry to the party
for three years from the date of termination.
4. Termination for Insolvency FCRI may at any time, terminate the contract by giving written
notice to the supplier, without compensation to the supplier, if the supplier becomes
bankrupt or otherwise insolvent, that such termination will not prejudice or affect any right
of action or remedy which has accrued or will accrue thereafter to FCRI.
26

17 Force Majeure
1. Force Majeaure shall be limited to
a)
b)
c)
d)
2.
War/hostilities
Riot or Civil commotion
Earthquake, flood, tempest, lightening or other natural physical disaster.
Restrictions imposed by the Government or other statutory bodies
Supplier shall inform FCRI duly certified by the local chamber of commerce or
statutory authorities, causes of delay within seven days of the occurrence and cessation
of such Force Majeure Conditions. FCRI reserves the right to cancel the contract
if the delay lasting over one month.
3. Supplier shall specify the extent of Force Majeure Conditions prevalent in their works at the
time of submitting their bid and shall take into consideration in bid. In the event of Force
Majeure cause, the supplier or FCRI shall not be liable for delays in performing their
obligations and delaying period will be extended.
18 Resolution of Disputes/Arbitration
1. FCRI and supplier shall make every effort to resolve amicably by direct negotiations any
disagreement or dispute
2. If FCRI and the supplier have been unable to resolve amicably within thirty days, either
party may require that the dispute be referred for resolution to the formal mechanism.
3. The Contract shall be construed and operated as an Indian Contract in accordance with
Indian Laws as in force for the time being and is subject to and referred to Indian Court.
19 Arbitration
1. All disputes, controversies, or claims between the parties, where the decision of the
Engineer-in-Charge is deemed to be final and binding, which cannot be mutually resolved
time shall be referred to Arbitration. FCRI shall suggest a panel of three independent and
distinguished persons to select one to act as the sole Arbitrator. In the event of failure of the
Supplier to select within 30 days, FCRI shall have discretion to proceed with the
appointment of the Sole Arbitrator. The award of the Sole Arbitrator shall be final and
binding on the parties and unless directed/awarded otherwise by the Sole Arbitrator, the
cost of arbitration proceedings shall be shared equally by the parties.
2. The arbitration proceeding shall be in English and the venue shall be at Palakkad, Kerala
India. Subject to the exclusive jurisdiction of the Courts situated in the State of Kerala,
India.
3. The work shall continue during the Arbitration proceedings and no payment shall be withheld
during arbitration.
20 Notices
1. Any notice given by one party to the other shall be sent by email and confirmed by fax.
2. A notice shall be effective when delivered or its effective date, whichever is later.
27

21 Taxes & Duties
1. Foreign Supplier is entirely responsible for taxes, stamp duties, license fees, and other such
levies imposed in foreign country.
2. Indian supplier shall be entirely responsible for all taxes, licence fees etc. incurred until the
delivery of equipment to FCRI. FCRI is permitted Excise duty exemption with reference to
Govt. Notification No. 10/97-Central Excise dated 1st March 1997. If Excise duty is
applicable, the same may be indicated separately.
3. FCRI is permitted for claiming Customs Duty exemption through our duty free passbook,
on Equipment/Spare parts/Accessories and Consumables imported, with reference to
Govt. Notification No. 51/96-Customs dated 23rd July 1996.
4. Income tax payable for services rendered by supplier shall be as per the Indian Income Tax
Act and shall be borne by supplier. Bidder/supplier shall ascertain the amount of these taxes
and to include them in bid price.
22 Books & Records
1. Supplier shall maintain adequate records and shall make them available for inspection and
audit by FCRI or their authorized agents or representatives during the terms of Contract
until expiry of the performance guarantee.
23 Permits & Certificates
1. Supplier shall procure all necessary permits, certificates and licenses required by virtue of all
applicable laws, regulations, ordinances and other rules in effect at the place where any of
the work is to be performed, and supplier agrees to hold FCRI harmless from liability or
penalty which might be imposed by reason of any asserted or established violation of such
laws, regulations, ordinances or other rules.
2. Mill test certificates relevant to chemical analysis and mechanical properties of the materials
used for equipment construction as per the relevant standards.
3. Test certificates on hydrostatic and pneumatic tests in case of valves and actuators
4. Test reports on radiograph and ultrasonic inspection.
5. Test report on operation of equipment conforming to specification.
6. Test reports and certificates as required by API 6D and this specification.
The certificates shall be valid only when signed by FCRI and certified equipments shall be
dispatched to FCRI.
24 General
1. Losses due to non-compliance of Instructions:
Losses or damages occurring to FCRI owing to the suppliers failure to adhere to any of the
instructions shall be recoverable from the supplier.
2. All costs, damages or expenses which FCRI may have paid, for which supplier is liable, may
be recovered by FCRI from any money due to or becoming due to the SUPPLIER under this
Contract. If the same due to the SUPPLIER be not sufficient to recover the recoverable
amount, the SUPPLIER shall pay to FCRI, on demand, the balance amount.
28

3. No sum paid by FCRI nor any extension of the date for completion granted by FCRI shall
affect or prejudice the rights of FCRI against the supplier or relieve the supplier of his
obligation for the due fulfillment of CONTRACT.
4. No claims or correspondence shall be entertained by FCRI after 90 days after expiry of
performance guarantee
25 Fall Clause
1. Price charged for equipment/materials supplied under the order shall in no event exceed the
lowest price at which the supplier or his agent/principal/dealer sells the
equipments/materials of identical description to any organization/department of the Central
Govt./Deptt. Of a State Govt./Statutory Undertaking of the Central/State Govt. as the case
may be, during the currency of the order.
2. If the supplier/agent/principal/dealer reduces the sale price, he shall notify such reduction
the FCRI.
3. Supplier shall furnish the following certificate to FCRI along with each bill for payment for
supplies made against this order:- We certify that there has been no reduction in sale price
of the items/Equipment/materials of description identical to those supplied to FCRI under the
order herein and such items/Equipment/materials have not been offered/sold at a price
lower than the price charged to FCRI under the order.
26 Publicity & Advertising
1. Supplier shall not make a reference to FCRI or any Company affiliated with FCRI or to the
destination or the description of Equipment or services supplied under the contract in any
publication, publicity or advertising media without the written permission of FCRI.
27 Re-order
1. FCRI reserves the right to repeat order upto 50% of the total order value without any
change in unit price or other terms and conditions within 6 months of first order.
28 Limitation of Liability
1. Total liability of supplier under the Agreement shall be limited to 100% of

Agreement / Order price. However, neither party shall be liable to the
other party for any indirect and consequential damages, loss of profits or
loss of production.
29

X. General Rules and Directions for Guidance

1.
Bid Submission
1. Tenders shall be submitted in sealed covers superscribing the Tender Number and name of
the work due date and nature of bid (priced or unpriced), and addressed legibly to officer
inviting the tender. Full name and address of the tenderer should be written on the envelope
as well as on the tender below the signature.
2.
All the pages of the tender documents and any other enclosures submitted by the tenderer
must properly signed or initialed and dated on each page, and also signed and dated at the
places mentioned in the documents by the tenderer or such person or persons on his behalf
as are legally authorized or required to sign for the tenderer. The tenderer shall in particular
satisfy the Institute that he is competent and authorized to submit the tender and to enter
into a legally binding contract with the Institute on behalf of himself, his firm, Company or
Corporation as the case may be. A person signing the tender or any document forming part
of the tender on behalf of another shall be deemed to warrant that he has the requisite
authority of sign for other, and if, on enquiry, it appears that the person so signing has no
authority to do so, the Institute may, without prejudice to any other Civil and Criminal
remedies, cancel the contract and hold the signatory liable for all costs and damages.
3.
Schedule of quantities and rates should be carefully and properly filled in. All rates should be
indicated in words as well as in figures. Erasures and alterations in the tender documents
should be avoided. If any corrections are necessary the original entry should be scored off
and new entry legibly made duly attested by the full signature of the tenderer with date.
Failure to do so may cause rejection of the tender by the Institute at its discretion. Any
statement and/or letters signed separately and issued to the Institute either before or after
the tender may not be considered.
4.
In case of firms, all partners of the firm or such person or persons as may be legally
competent to sign for the firm should sign the tender documents. In case of company, the
official seal of the company should be affixed in the tender documents and should be signed
by such person(s) as may be authorized by the articles of Association of the Company to
sign for and on behalf of the Company. A copy of the Articles of Association should be sent
with the tender. In any case, the tenderer should disclose his constitution and copies of all
necessary legal documents in support thereof such as the duly registered partnership deed
in the case of partnership firm should be produced as and when called for by the Institute.
5.
Each tenderer shall submit a declaration as to whether he is an individual, firm or

Association of firms, Company or Corporation and has the requisite organization including
technical and other personnel and financial and other resources to handle the work. Full
information, supported by documentary evidence shall be furnished by the tenderer in
regard to the following among other things so as to demonstrate his ability to undertake the
work as specified.
a) In the case of firm, company or corporation
i.
The legal name, the nature of business and the date and place of registration (including
the state of incorporation where it is a corporation).
ii.
The authorized, subscribed and paid up capital.
iii.
The names and addresses of all the Directors including those of the Chief Executive
Officer, President, Secretary or the person authorized to bind the firm, company or
corporation in the matter.
30

b) Tenderer shall include the names and addresses of all the partners in case of
partnership.
c)
If the tenderer is an association of firms, the details of all participating firms shall be
shown in tender.
d) In the case of Indian Agent of a Foreign Organization, percentage of commission payable

to Indian Agent, copy of agency agreement with Foreign Organization and certificate of
enlistment with DGS&D under compulsory registration scheme of Ministry of Finance.
The Institute will be the sole judge as to the merits of the tenders ability to perform the
work. Non-submission of documentary evidence of any of the aforementioned aspects
may render the tender liable to summary rejection.
6.
Total amount of tender should be written in the same language that the tender signed.
7.
The specified amount of Earnest Money must be deposited either by a Demand Draft crossed
Account payee drawn in favour of Fluid Control Research Institute payable at Palakkad or
by cash. The EMD should be enclosed with the Technical Bid. Cheque will not be accepted.
8.
The Earnest Money of the successful tenderer will be retained towards Security Deposit and
in the case of others, will be returned on application after finalization of the purchase.
9.
The Earnest Money shall be liable to be forfeited without prejudice to the other rights and
remedies of the Institute in the event of the tenderer failing (a) to keep his tender valid and
open for acceptance by the Institute for and during the period of six months reckoned from
the date of opening of tenders; or (b) to furnish, the requisite documents, etc. within the
specified time.
10. The Security Deposit shall liable to be forfeited without prejudice to the other rights and
remedies of the Institute if the successful tenderer is failing to accept the purchase order
placed by the Institute, within 15 days of its issue. The Institute shall also have the right to
forfeit the Security Deposit in case the suppliers fail to execute the order as per the terms &
conditions of the order.
11. Should the tenderer have relative or relatives, or in the case of a firm or company or
contractors, one or more of its shareholders employed in any capacity in the Institute, the
tenderer should furnish complete information to that effect at the time of submission of the
tender.
12. Tenders which do not fulfill all or any of the above conditions or incomplete in any respect
are liable to be rejected.
13. The right of accepting any tender or rejecting any or all tenders without assigning any
reason is reserved.
14. Tenderer should be enclosed Sales tax and Income tax clearance certificates along with the
tender.
15 FCRI has standard payment terms (ie) 100% of the material cost will be paid within 30 days
from the date of supply, installation and commissioning including load test of the material at
our work sites and acceptance, and also in producing a Bank Guarantee for 10% of the value
as performance guarantee valid for atleast one year from the date of commissioning.
31

16. Tenderer can notify FCRI in writing or by faxing or by email for any clarification on
documents. FCRI will respond in writing to any request for clarification on bidding
documents within 5 days prior to the deadline for the submission of bids. FCRIs response
will be sent to all prospective bidders who have downloaded bidding documents.
17. At any time prior to the bid due date, FCRI may, for any reason, whether at its own
initiative or in response to a clarification requested by a prospective bidder, modify the
bidding documents, by issuing addenda.
Any addendum thus issued shall be part of the Bidding Documents pursuant to ITB Clause5.1 and shall be notified in writing by fax/post to all prospective bidders. Prospective bidders
shall promptly acknowledge receipt of each addendum by post, fax and email to FCRI.
18 I shall extend the bid due date in order to allow prospective bidders, a reasonable time to
furnish their most competitive bid considering the amendments issued.
2
Documentation
Documentation shall be delivered in due time, in proper form and in the required number of
copies as specified, in English.
Vendor shall submit the following documents during the submission of bid:
In pursuant to ITB Clause 9, the bidder shall furnish, as a part of the bid, document
establishing the eligibility and conformity to the bidding documents of all equipment and
services, which the bidder proposes to supply under the Contract.
Description of the essential technical and performance characteristics of the Equipment and
a clause-by-clause commentary on FCRIS Technical specifications demonstrating the
Equipment and services substantial responsiveness to the specifications.
General arrangement / assembly drawings showing all features and relative positions and
sizes of vents, gear operator / actuator, painting, coating and other external parts together
with overall dimensions.
Sectional drawing showing major parts with reference numbers and material specification
and a blow-up drawing of ball-seat assembly shall be furnished complying the requirement
of this specification.
For purpose of the commentary the bidder shall note that standards for workmanship,
material and equipment, and reference to brand names or catalogue numbers, designated
by FCRI in its Technical Specifications are intended to be descriptive only and not restrictive.
The drawings to be submitted shall be in total compliance with the requirement of technical
specification and data sheets of equipment with no exception & deviation.
Detailed sectional arrangement drawings showing all parts with reference numbers and
material specifications as referred above.
Assembly drawings with overall dimensions and features. Complete dimensional details of
support foot (where applicable) shall be indicated in these drawings as referred applied on
the equipment.
Manufacture of equipment shall commence only after approval of the above documents.
Once the purchaser has given the approval, any changes in design, material and method of
Manufacturer shall be notified to FCRI whose approval in writing of all changes shall be
obtained before the item is manufactured.
32

3. Withdrawal and Modification of Tender
Bidder can modify or withdraw his bid after the bid submission, but before the due date of
submission provided that the written notice of the modification, including substitution or
withdrawal of the bid is received by FCRI prior to the due date for submission of bids.
Bidders modification or withdrawal notice shall be prepared, sealed, marked and delivered
in accordance with the provisions of ITB Clause-20, with the envelopes marked
modification or withdrawal as appropriate. A withdrawal notice may also be sent by
fax/post, but followed by a signed confirmation copy post marked not later than due date for
submission of bids.
No bid shall be modified after the due date for submission of bids.
No bid shall be allowed to be withdrawn in the interval between the deadline for submission
of bids and the expiration of the period of bid validity specified by the bidder on the Bid
Form. Withdrawal of a bid during this interval shall result in the bidders forfeiture of his bid
security.
4. Process Confidentially
Information relating to the examination, clarifications, evaluation and comparison of bids
and recommendations for the order, will not be disclosed to bidders or any other person
officially concerned with. FCRI requires that Bidders/Suppliers observe the highest standard
of ethics during the procurement and execution of the order. In pursuance of this policy,
FCRI defines for the purposes of this provision
5. Contacting FCRI
From the time of the bid opening to the time of the release of order, if any bidder wishes to
contact FCRI for any matter relating to the bid, he should do so in writing.
6. Conversion To Single Currency
To facilitate evaluation and comparison, FCRI will convert all bid prices expressed in the
amounts in various currencies to Indian Rupees at the bills selling exchange rate declared by
the State Bank of India on the day prior to price bid opening.
7. Supply & Advance Notice
Mode of transport shall be through road only.
Immediately on dispatch, Supplier shall send advance information of dispatch particulars, by
way of fax message to the following, giving details of Transport, LR no. its date, Invoice No.,
Date & value, No. of cases, gross weight, contents, etc. to M/s. Fluid Control Research
Institute, Kanjikode west, Palakkad, Kerala, India 678 623, Phone: 91 0491 2566120,
2566206 Fax No. 91 0491 2566326.
Supplier shall ensure that transmission of dispatch documents are arranged in accordance
with the contract terms. In case of delay in clearance due to non-availability of documents
shall be the responsibility of supplier & will be liable to bear expenses incurred on account of
demurrage, wharfage etc.
8. Preparation of Despatch Documents
All documents including LR, packing-list, Invoice etc. shall be in English. LR Invoice and
packing list specifically must show, Mark & No., contents, case wise, consignee, final
destination and all other particulars. The packing list must also show the actual contents in
each case, net & gross weights and dimension with number of packages. The invoice must
show item wise price break up.
33

One set of Despatch Documents should include the following documents.
i)
ii)
iii)
iv)
LR (original)
Invoice in Triplicate
Packing List in Triplicate
Manufactures test certificates/inspection note, warranty to Quality Certificates and any
other document as specified in Purchase order
9. Shipping (For Foreign Bidders)

Equipment packing
Equipment packing shall be strong and sturdy. Dont frail the packing that may
cause to damage the equipment when loading/unloading, pushing and crane lifting
etc. supplier is responsible for any damages occurred while shipping the equipment.
All packaging shall be done so as to minimize volume and weight as much as possible
without jeopardizing the safety of the material. All packing materials shall be new
and shall be of packers standard for export shipments. Fragile articles should
have
special packing materials depending on type of materials.
Surface of equipment shall be thoroughly cleaned, freed from rust and grease and applied
with sufficient coats of corrosion resistant paint. Surface preparation shall be carried out by
shot blasting to SP-6 in accordance with Steel Structures Painting Council Visual Standard
SSPC-IS-1. Manufacturer shall indicate the type of corrosion resistant paint used, in the
drawings submitted for approval. Sealant lines and cavities of the valve shall be filled with
sealant before shipment.
All mechanical and electrical equipment and other heavy articles should be securely fastened
to the bottom of the case, to avoid damage.
All packages requiring handling by crane should have sufficient space at appropriate place to
put sling of suitable dia (strength). Irons/steels angle should be provided at the place where
sling markings are made to avoid damage to package/equipments while lifting.
Attachments and spare parts of equipments and all small pieces shall be packed separately
in wooden cases with adequate protection inside the case and sent along with main
equipment. Each item shall be tagged so as to identify it with the main equipment and part
number and reference number shall be indicated.
All protrusions shall be suitably protected and openings shall be blocked by wooden/steel
covers. All threaded fittings and pipes should be greased and provided with plastic caps
Wherever required equipments/materials shall be packed in polythene bags and silica gel or
similar dehydrating compound shall be put inside the bags.
Detailed case wise packing list in waterproof envelope shall be inserted in each package
together with equipment/material. One copy of Detailed Packing List shall be fastened
outside of the package in waterproof envelope and covered by metal cover. In case of bigger
dia pipes and large equipments, documents contained in the envelope shall be fastened
inside a shell connection with an identifying arrow sign Documents applied with indelible
paint.
34

10. Marking on Equipment.
Following markings are required shall appear on three sides of each package with proper
paint/indelible waterproof ink for air / sea transportation.
Name, Address and trademark of Supplier
For
Airport/Port of despatch
Airport/Port of destination
P.O.No.
Item Description
Net weight
Gross weight
Case No.
(No. of total cases)
Dimension
Order Number
Equipment Size and Rating
Tag Number
Serial Number
Body Material Designation (MSS-SP-25)
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
Fluid Control Research Institute.
Important
Most appropriate and suitable packing for economical air/sea freight applicability, and
shipping documentation, flight/shipment invoice and AWB/Bill of Lading & other documents
as per normal practice shall be enclosed.
11. Disposal of Shipping Documents
Sea Shipments
The supplier shall prepare the complete shipping documents in all respects including three
original stamped copies of Bill of Lading and courier the same as under :
i)
Three copies of original Bill of Lading with one non-negotiable copy of Bill of Lading along
with three copies each of original (a) Invoice, (b) Packing List, and (c) all other documents
as specified in L/C shall be forwarded / negotiated through Beneficiarys Bank to L/C
Opening / Issuing Bank.
ii) One set of non-negotiable shipping document as mentioned towards M/s Fluid Control
Research Institute Kanjikode west, Palakkad, Kerala, India 678 623, Phone: (91) 4912566120, 2566206, Fax No. (91) 491-2566326 to facilitate in pre-assessment of Custom
Duty & other necessary formalities at Indian Port before arrival of consignment for speedy
clearance of same.
iii) A set of non-negotiable shipping document as mentioned towards M/s Fluid Control
Research Institute Kanjikode west, Palakkad, Kerala, India 678 623, Phone: (91) 4912566120, 2566206, Fax No. (91) 491-2566326 for advance information, scrutiny of
documents (discrepancy, if any) & co-ordination.
12. Air Shipments

Supplier shall prepare complete shipping documents including three original stamped copies
of MAWB/HAWB/AWB and courier the same as under: -
35

i)
Three copies of original AWB with one copy of non-negotiable AWB along with three copies
each of original (a) Invoice, (b) Packing List, and (c) all other documents as specified in L/C
shall be forwarded / negotiated through Beneficiarys Bank to L/C opening / Issuing Bank.
ii) One set of non-negotiable shipping documents towards M/s Fluid Control Research
Institute, Kanjikode west, Palakkad, Kerala, India 678 623, Phone: (91) 491-2566120,
2566206, Fax No. (91) 491-2566326 to facilitate in pre-assessment of Custom Duty &
other necessary formalities at Indian Port before arrival of consignment for speedy clearance
of same.
iii) One set of non-negotiable shipping documents towards M/sFluid Control Research Institute,
Kanjikode west, Palakkad, Kerala, India 678 623, Phone: (91) 491-2566120, 2566206,
Fax No. (91) 491-2566326 for advance information, scrutiny of documents & co-ordination.
13. Short Supply
Supplier should thoroughly check all items in the packing before effecting shipment. If any
item(s) are found short packed in sound boxes on examination at project site, Supplier shall
be responsible to supply short packed items free of charge on receipt of advice from FCRI.
Supplier shall also be responsible to bear the import duty levied by Indian Customs on such
short packed items.
14. Shipping Instruction (For Domestic bidders)
Marking
Supplier shall dispatch the consignment in road transport worthy packing conforming to the
prescribed current standard. Packing should withstand journey & ensuring the safety to enroute & also arrival of equipment at ultimate destination in good condition.
Following marking shall appear on packing on outer side:
Name, Address and trade mark of Supplier :
For
:
Fluid Control Research Institute
Origin of Equipment
:
Equipment Destination
:
Consignee
:
Order No.
:
Item
:
Net Weight
:
Gross Weight
:
Cases No.
:
No. of total cases
:
Dimension
:
Order Number
:
Equipment Size and Rating
:
Tag Number
:
Serial Number
:
Body Material Designation (MSS-SP-25)
:
15. Dispute
Any dispute regarding the Tender/Purchase Order shall be deemed to have arisen in
Palakkad and only competent court in Palakkad will have jurisdiction.
16 Overruling Clause
Not withstanding anything stated anywhere in this document, the Director FCRI has the
power to revise/add/review/delete/modify any of the conditions/statements indicated
therein.
36

XI. Award of Contract
1. Post Qualification
In the absence of pre qualification, FCRI will determine to its satisfaction whether the lowest
bidder is qualified to satisfactorily perform the contract.
The determination criteria will be bidders financial, technical and production capabilities as
well as such other information as FCRI deems necessary and appropriate.
Affirmative determination will be a prerequisite for award of contract to the bidder. A
negative determination will result in rejection of the bidders bid.
2. Award Criteria
FCRI will award the contract to Bidder whose bid has been determined as responsive and
has been determined to be the lowest evaluated bid, provided further that the Bidder is
determined to be qualified to perform the contract satisfactorily.
3. Change in Quantities
FCRI reserves the right at the time of award of ORDER to increase or decrease by upto 15%
the quantity of EQUIPMENT/Item specified in the Material Requisition, without any change in
unit price or other terms and conditions. Variation beyond this limit will be subject to mutual
agreement between FCRI and the Supplier.
4. Corrupt or Fraudulent Practices
Corrupt practice means the offering, giving, receiving or soliciting of any thing of value to
influence the action of official in the procurement process or in contract execution. Any effort
by a bidder to influence FCRI in any manner in respect of bid evaluation or award will result
in the rejection of that bid.
Fraudulent practice means a misrepresentation of facts in order to influence a procurement
process or the execution of a contract to the detriment of FCRI, and includes collusive
practice among Bidders (prior to or after bid submission) designed to establish bid prices at
artificial non-competitive levels and to deprive FCRI of the benefits of free and open
competition;
FCRI will reject a proposal for award of it determines that the bidder recommended for
award has engaged in corrupt or fraudulent practices in competing for the contract in
question. FCRI will declare a firm ineligible, either indefinitely on for a stated period of time,
if at any time FCRI determines that the firm has engaged in corrupt or fraudulent practices
in competing for or in executing a contract.
37

XII Preambles To Schedule Of Quantities
1.
Rates quoted shall include all the operations, materials, etc., mentioned in the
specifications of respective items of work, schedule of quantities, the preambles and
required to complete the job.
2.
Rates quoted shall include all labour, materials, tools, plants, equipments and other
sunderies etc, for workman like completion of work.
3.
Rates quoted shall be firm and shall not be subject to any variation due to increase in
labour wages, cost of materials etc. or any other price variation whatsoever either by act
of Government or otherwise whether during the stipulated period of execution or during
extended period of completion if any.
4.
The works as described, as specified, as shown, as directed or

as
approved shall mean as described in the specifications, schedule of quantities and other
tender documents, as shown on the drawings and as directed or as approved by the
Engineer in-charge.
5.
Your offer should remain valid for 6 months from the date of opening of tenders.
6.
For the purpose of quoting the rates, you may treat it as a case where there is no C or
D form.
7.
The rate of taxes should be shown in the schedules and which should cover all taxes
whatever form may be applicable and as prevailing on the date of quotation.
8.
The central excise duty tariff item and the normal duty thereof should be indicated
separately. We are permitted Excise Duty Exemption with reference to Govt. Notification
No. 10/97-Central Excise dated 1st March 1997.
9.
We are permitted Customs duty exemption with reference to Govt. Notification No.
51/96-Customs dated 23rd July 1996.
10.
Any concession in excise duty/sales tax enjoyed by you should be clearly indicated in the
covering letter.
11.
In case the components as per our specification is not available, you may quote for the
components of better specifications with clear indication of make, technical details etc.
However such alternative components will be considered only on extraordinary
circumstances.
12.
Liquidated damages for delay beyond the agreed delivery and commissioning schedule
@1% per week subject to maximum of 10% of the total order value will be applicable.
13.
Failure to supply the materials as per delivery schedule is liable to result in cancellation
of the order.
14.
Descriptive leaflets, brochures, drawings etc. showing the details should invariably be
attached with your quotation.
15.
Declaration to the effect that the equipment supplied is original and is not reconditioned
or refurbished items.
Note: Preambles apply to all the sections of the schedule of quantities and tendered rates shall
take into account all these provisions in addition to various provisions in other parts of
the tender documents.
38

VOLUME III of III
PRICE SCHEDULE
39

FLUID CONTROL RESEARCH INSTITUTE

KANJIKODE WEST 678 623, PALAKKAD, KERALA
(Under Ministry of Heavy Industries & Public Enterprises Govt. of India)
Phone: (91) 491-2566120 / 2566206 / 2569009 Fax: 2566326
E-mail: [email protected], [email protected] Website: http://www.fcriindia.com
TENDER FORM
I/We hereby tender for the execution for
.of the item specified in the
under written memorandum within the time specified in such memorandum at item rate
entered in the schedule of quantities and in accordance in all respects with the
specifications and instructions in writing referred to in Tender Documents.
MEMORANDUM
a) General Description
b) Estimated Cost
c) Earnest Money
d) Time allowed for the work from

the date of written order to
commence.
Should this tender be accepted I/We hereby agree to abide by and fulfill all the terms and
provisions of the General and Special conditions of contract so far as applicable or in
default thereof to forfeit and pay to the Institute or its successors in office the sums of
money mentioned in the said conditions. The sum of Rs..(Rupees
.) paid as Earnest
Money is to be absolutely forefeited to the said Institute or its successors in office, without
prejudice to any other rights or remedies of the said Institute or its successors in office,
should I/We fail to satisfy the provisions contained in the relevant paragraphs of the tender
forms.
SIGNATURE AND ADDRESS

OF THE TENDERER
DATED:
40

From
To
M/s.
The Director
Fluid Control Research Institute
Kanjikode West 678 623
Palakkad, Kerala.
Ref:
Sub: Design, manufacture, inspection, testing, supply, installation & commissioning of Material
Testing Machine
Sl. No
Particulars
Amount
Remarks
Items as per Volume III of III
Terms and conditions

We accept all terms and conditions listed in the Tender Documents.
Companys Rubber stamp:
Place:
Date:
41

For Indigenous Supply
Sl
No
1
2
Item description
Material Testing Machine
( Detailed specification placed at
Page-4 )
Accessories, if any
(Breakup to be given in a separate
sheet)
Qty.
Unit
No.
Set
Packing & Forwarding charges, if any
Excise Duty @
Sales Tax @
Transportation charges
Insurance
Installation & Commissioning charges, including load

test if any
Training of FCRI Personnel, charges if any
9
10
Rate
(Rs.)
Amount
(Rs.)
Other charges, if any
Total Amount
Notes:
1. Full Sales Tax is applicable. Form C or D will not be issued.
2. FCRI is exempted from payment of Excise duty with reference to Govt.

Notification No. 10/97-Central Excise dated 1st March 1997 as amended by
Notification No. 16/2007-C.E dated 1st March 2007. Necessary certificates will
be provided by us.
42

For Imports
Sl
No
1
2
Item description
Material Testing Machine(
Detailed specification placed at
Page-4)
Accessories, if any
(Breakup to be given in a
separate sheet)
Qty.
Unit
No.
Set
FOB Charges (FOB International Airport including

export crating charge)
Freight charges (Airfreight)
Insurance (upto FCRI)
6
7
Installation & Commissioning charges,including

load test if any
Training of FCRI Personnel, if any
Other charges, if any
Currency
Rate
Amount
Total Amount CIF Cochin/Chennai
43

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Fluid Control Research Institute, Kanjikode West, Palakkad

Tender Document MATERIAL TESTING MACHINE

MATERIAL TESTING MACHINE

FLUID CONTROL RESEARCH INSTITUTE

Phone: (91) 491-2566120 / 2566206 / 2569009 Fax: 2566326

Document No. PUR/FCRI/241/PT/MTM/2013-14

Fluid Control Research Institute, Kanjikode West, Palakkad

Last Date for Submission of the Tender: 16-08-2014

Document No. PUR/FCRI/241/PT/MTM/2013-14

Fluid Control Research Institute, Kanjikode West, Palakkad

Other Features & Requirements

Data with the Offer

Inspection and Testing

Package & Marking

Technical Check List

Bidder Technical Questionnaire

Similar Orders Executed

Document No. PUR/FCRI/241/PT/MTM/2013-14

Fluid Control Research Institute, Kanjikode West, Palakkad

Technical Specifications for Material Testing Machine

Document No. PUR/FCRI/241/PT/MTM/2013-14

Fluid Control Research Institute, Kanjikode West, Palakkad

Other features & requirements:

Data with the Offer

1. All documents shall be in English

Inspection and Testing

Package & Marking

Packing shall be done in a manner to reduce the volume of package.

Document No. PUR/FCRI/241/PT/MTM/2013-14

Fluid Control Research Institute, Kanjikode West, Palakkad

Technical Check List (As applicable)

GA Drawing with dimension and details of equipment

Make model no. and decoding details

Materials as per data sheets and specifications

Sign & Stamp of the tender, data sheets, drawings etc.

Contents / index page number for attached documents/

Submitted filled technical questionnaire

Details of manufacture inspection, venue details of setup,

Make of the various items as per the approved vendor

Estimated shipping weight & volume of each item

Name & Designation

Document No. PUR/FCRI/241/PT/MTM/2013-14

Fluid Control Research Institute, Kanjikode West, Palakkad

Bidder Technical Questionnaire

Spare parts including consumable items required .

List of commissioning spares

Special calibration kits, mounting accessories and equipment

Note: If the response is NO, please enclose reasons

Name & Designation

Document No. PUR/FCRI/241/PT/MTM/2013-14

Fluid Control Research Institute, Kanjikode West, Palakkad

II. No Deviation is required

Name & Designation

Document No. PUR/FCRI/241/PT/MTM/2013-14

Fluid Control Research Institute, Kanjikode West, Palakkad

Similar Orders Executed

Name & Postal

Name & Designation

Document No. PUR/FCRI/241/PT/MTM/2013-14

Fluid Control Research Institute, Kanjikode West, Palakkad