Keys for formatting data

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.

Press To
ALT+' (apostrophe) Display the Style dialog box
CTRL+1 Display the Format Cells dialog box
CTRL+SHIFT+~ Apply the General number format
CTRL+SHIFT+$ Apply the Currency format with two decimal places (negative numbers appear in parentheses)
CTRL+SHIFT+% Apply the Percentage format with no decimal places
CTRL+SHIFT+^ Apply the Exponential number format with two decimal places
CTRL+SHIFT+# Apply the Date format with the day, month, and year
CTRL+SHIFT+@ Apply the Time format with the hour and minute, and indicate A.M. or P.M.
CTRL+SHIFT+! Apply the Number format with two decimal places, thousands separator, and minus sign (–) for negative values
CTRL+SHIFT+& Apply the outline border
CTRL+SHIFT+_ Remove outline borders
CTRL+B Apply or remove bold formatting
CTRL+I Apply or remove italic formatting
CTRL+U Apply or remove an underline
CTRL+5 Apply or remove strikethrough formatting
CTRL+9 Hide rows
CTRL+SHIFT+( (opening Unhide rows
parenthesis)
CTRL+0 (zero) Hide columns
CTRL+SHIFT+) (closing Unhide columns
parenthesis)
1.3

1
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.
Keys for entering data on a worksheet
Keys for working in cells or the formula bar

Keys for entering data on a worksheet

Press To
ENTER Complete a cell entry and move down in the selection
ALT+ENTER Start a new line in the same cell
CTRL+ENTER Fill the selected cell range with the current entry
SHIFT+ENTER Complete a cell entry and move up in the selection
TAB Complete a cell entry and move to the right in the selection
SHIFT+TAB Complete a cell entry and move to the left in the selection
ESC Cancel a cell entry
BACKSPACE Delete the character to the left of the insertion point, or delete the selection
DELETE Delete the character to the right of the insertion point, or delete the selection
CTRL+DELETE Delete text to the end of the line
Arrow keys Move one character up, down, left, or right
HOME Move to the beginning of the line
F4 or CTRL+Y Repeat the last action
SHIFT+F2 Edit a cell comment
CTRL+SHIFT+F3 Create names from row and column labels
CTRL+D Fill down
CTRL+R Fill to the right
CTRL+F3 Define a name
Return to top

Keys for working in cells or the formula bar

Press To
BACKSPACE Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents
ENTER Complete a cell entry
CTRL+SHIFT+ENTER Enter a formula as an array formula
ESC Cancel an entry in the cell or formula bar
CTRL+A Display the Formula Palette after you type a function name in a formula
CTRL+SHIFT+A Insert the argument names and parentheses for a function after you type a function name in a formula
CTRL+K Insert a hyperlink
ENTER (in a cell with a Activate a hyperlink
hyperlink)
F2 Edit the active cell and position the insertion point at the end of the line
F3 Paste a defined name into a formula
SHIFT+F3 Paste a function into a formula
F9 Calculate all sheets in all open workbooks
CTRL+ALT+F9 Calculate all sheets in the active workbook
SHIFT+F9 Calculate the active worksheet
= (equal sign) Start a formula
ALT+= (equal sign) Insert the AutoSum formula
CTRL+; (semicolon) Enter the date
CTRL+SHIFT+: (colon) Enter the time
CTRL+SHIFT+" (quotation Copy the value from the cell above the active cell into the cell or the formula bar
mark)

page 1 of 8
CTRL+` (single left quotation Alternate between displaying cell values and displaying cell formulas
mark)
CTRL+' (apostrophe) Copy a formula from the cell above the active cell into the cell or the formula bar
ALT+DOWN ARROW Display the AutoComplete list
Return to top

Keys for editing data

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.
Keys for editing data
Keys for inserting, deleting, and copying a selection
Keys for moving within a selection

Keys for editing data

Press To
F2 Edit the active cell and put the insertion point at the end of the line
ESC Cancel an entry in the cell or formula bar
BACKSPACE Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
F3 Paste a defined name into a formula
ENTER Complete a cell entry
CTRL+SHIFT+ENTER Enter a formula as an array formula
CTRL+A Display the Formula Palette after you type a function name in a formula
CTRL+SHIFT+A Insert the argument names and parentheses for a function, after you type a function name in a formula
F7 Display the Spelling dialog box
Return to top

Keys for inserting, deleting, and copying a selection

Press To
CTRL+C Copy the selection
CTRL+X Cut the selection
CTRL+V Paste the selection
DELETE Clear the contents of the selection
CTRL+HYPHEN Delete the selection
CTRL+Z Undo the last action
CTRL+SHIFT+PLUS SIGN Insert blank cells
Return to top

Keys for moving within a selection

Press To
ENTER Move from top to bottom within the selection (down), or move in the direction that is selected on the Edit tab (Tools menu, Options
command)
SHIFT+ENTER Move from bottom to top within the selection (up), or move opposite to the direction that is selected on the Edit tab (Tools menu,
Options command)
TAB Move from left to right within the selection, or move down one cell if only one column is selected
SHIFT+TAB Move from right to left within the selection, or move up one cell if only one column is selected
CTRL+PERIOD Move clockwise to the next corner of the selection
CTRL+ALT+RIGHT Move to the right between nonadjacent selections
ARROW
CTRL+ALT+LEFT ARROW Move to the left between nonadjacent selections
Return to top

Keys for selecting data and cells

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.

Keys for selecting cells, columns, or rows

Keys for extending the selection with End mode on
Keys for selecting cells that have special characteristics
Keys for selecting cells, columns, or rows
Press To
CTRL+SHIFT+* (asterisk) Select the current region around the active cell (the current region is a data area enclosed by blank rows and blank columns)
SHIFT+arrow key Extend the selection by one cell
CTRL+SHIFT+arrow key Extend the selection to the last nonblank cell in the same column or row as the active cell
SHIFT+HOME Extend the selection to the beginning of the row
CTRL+SHIFT+HOME Extend the selection to the beginning of the worksheet
CTRL+SHIFT+END Extend the selection to the last used cell on the worksheet (lower-right corner)
CTRL+SPACEBAR Select the entire column
SHIFT+SPACEBAR Select the entire row
CTRL+A Select the entire worksheet
SHIFT+BACKSPACE Select only the active cell when multiple cells are selected
SHIFT+PAGE DOWN Extend the selection down one screen
SHIFT+PAGE UP Extend the selection up one screen
CTRL+SHIFT+SPACEBAR With an object selected, select all objects on a sheet
CTRL+6 Alternate between hiding objects, displaying objects, and displaying placeholders for objects
CTRL+7 Show or hide the Standard toolbar
F8 Turn on extending a selection by using the arrow keys
SHIFT+F8 Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8
and the arrow keys to select the next range
SCROLL LOCK, Extend the selection to the cell in the upper-left corner of the window
SHIFT+HOME
SCROLL LOCK, Extend the selection to the cell in the lower-right corner of the window
SHIFT+END
Return to top

Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you
want to keep the same selection as you scroll, turn on SCROLL LOCK first.

page 2 of 8
Keys for extending the selection with End mode on
Press To
END Turn End mode on or off
END, SHIFT+arrow key Extend the selection to the last nonblank cell in the same column or row as the active cell
END, SHIFT+HOME Extend the selection to the last cell used on the worksheet (lower-right corner)
END, SHIFT+ENTER Extend the selection to the last cell in the current row. This keystroke is unavailable if you selected the Transition navigation keys
check box on the Transition tab (Tools menu, Options command).
Return to top

Keys for selecting cells that have special characteristics

Press To
CTRL+SHIFT+* (asterisk) Select the current region around the active cell (the current region is a data area enclosed by blank rows and blank columns)
CTRL+/ Select the current array, which is the array that the active cell belongs to
CTRL+SHIFT+O (the letter Select all cells with comments
O)
CTRL+\ Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell.
CTRL+SHIFT+| Select cells in a column that don't match the value in the active cell in that column. You must select the column starting with the active
cell.
CTRL+[ (opening bracket) Select only cells that are directly referred to by formulas in the selection
CTRL+SHIFT+{ (opening Select all cells that are directly or indirectly referred to by formulas in the selection
brace)
CTRL+] (closing bracket) Select only cells with formulas that refer directly to the active cell
CTRL+SHIFT+} (closing Select all cells with formulas that refer directly or indirectly to the active cell
brace)
ALT+; (semicolon) Select only visible cells in the current selection
Return to top

Keys for selecting charts and chart items

Keys for selecting a chart sheet
Press To
CTRL+PAGE DOWN Select the next sheet in the workbook, until the chart sheet you want is selected
CTRL+PAGE UP Select the previous sheet in the workbook, until the chart sheet you want is selected

Keys for selecting an embedded chart

Note The Drawing toolbar
must already be displayed.

1. Press F10 to make the menu bar active.

2. Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawing toolbar.

3. Press the RIGHT ARROW key to select the Select Objects

button on the Drawing toolbar.

4. Press CTRL+ENTER to select the first object.

5. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the embedded chart you want to select.

6. Press CTRL+ENTER to make the chart active.

Keys for selecting chart items

Press To
DOWN ARROW Select the previous group of items
UP ARROW Select the next group of items
RIGHT ARROW Select the next item within the group
LEFT ARROW Select the previous item within the group
There are also keys to use with PivotChart reports.

Keys to use with databases and lists

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.

This topic lists:

Keys for working with a data form

Keys for using AutoFilter

Keys for working with a data form

Press To
ALT+key, where key is the Select a field or a command button
underlined letter in the field
or command name
DOWN ARROW Move to the same field in the next record
UP ARROW Move to the same field in the previous record
TAB Move to the next field you can edit in the record
SHIFT+TAB Move to the previous field you can edit in the record
ENTER Move to the first field in the next record
SHIFT+ENTER Move to the first field in the previous record
PAGE DOWN Move to the same field 10 records forward
CTRL+PAGE DOWN Move to a new record
PAGE UP Move to the same field 10 records back
CTRL+PAGE UP Move to the first record
HOME or END Move to the beginning or end of a field
SHIFT+END Extend a selection to the end of a field
SHIFT+HOME Extend a selection to the beginning of a field

page 3 of 8
LEFT ARROW or RIGHT Move one character left or right within a field
ARROW
SHIFT+LEFT ARROW Select the character to the left
SHIFT+RIGHT ARROW Select the character to the right
Return to top

page 4 of 8
Keys for using AutoFilter
Press To
Arrow keys to select the cell Display the AutoFilter list for the current column
that contains the column
label, and then press
ALT+DOWN ARROW
DOWN ARROW Select the next item in the AutoFilter list
UP ARROW Select the previous item in the AutoFilter list
ALT+UP ARROW Close the AutoFilter list for the current column
HOME Select the first item (All) in the AutoFilter list
END Select the last item in the AutoFilter list
ENTER Filter the list by using the selected item in the AutoFilter list
Return to top

Keys for outlining data

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.

Press To
ALT+SHIFT+RIGHT Group rows or columns
ARROW
ALT+SHIFT+LEFT ARROW Ungroup rows or columns
CTRL+8 Display or hide outline symbols
CTRL+9 Hide selected rows
CTRL+SHIFT+( (opening Unhide selected rows
parenthesis)
CTRL+0 (zero) Hide selected columns
CTRL+SHIFT+) (closing Unhide selected columns
parenthesis)

Keys to use with PivotTable and PivotChart reports

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.
Keys for the PivotTable and PivotChart Wizard
Keys for page fields in a PivotTable or PivotChart report
Keys for laying out a PivotTable or PivotChart report
Keys for grouping and ungrouping PivotTable items

Keys for the PivotTable and PivotChart Wizard

Press To
UP ARROW or DOWN Select the previous or next field button in the list
ARROW
LEFT ARROW or RIGHT Select the field button to the left or right in a multicolumn field button list
ARROW
ALT+C Move the selected field into the Column area
ALT+D Move the selected field into the Data area
ALT+L Display the PivotTable Field dialog box
ALT+P Move the selected field into the Page area
ALT+R Move the selected field into the Row area
Return to top

Keys for page fields in a PivotTable or PivotChart report

Press To
CTRL+SHIFT+* (asterisk) Select the entire PivotTable report
Arrow keys to select the cell Display the list for the current field in a PivotTable report
that contains the field, and
then ALT+DOWN ARROW
Arrow keys to select the Display the list for the current page field in a PivotChart report
page field in a PivotChart
report, and then
ALT+DOWN ARROW
UP ARROW Select the previous item in the list
DOWN ARROW Select the next item in the list
HOME Select the first visible item in the list
END Select the last visible item in the list
ENTER Display the selected item
SPACEBAR Select or clear a check box in the list
Return to top

Keys for laying out a PivotTable or PivotChart report

1. Press F10 to make the menu bar active.
2. Press CTRL+TAB or CTRL+SHIFT+TAB to select the PivotTable toolbar.
3. Press the LEFT ARROW or RIGHT ARROW key to select the menu to the left or right or, when a submenu is visible, to switch between the main menu and
submenu.
4. Press ENTER (on a field button) and the DOWN ARROW and UP ARROW keys to select the area you want to move the selected field to.
Note To scroll to the top or bottom of the field list, press ENTER on the More Fields
Return to top

Keys for grouping and ungrouping PivotTable items

Press To
ALT+SHIFT+RIGHT Group selected PivotTable items
ARROW
ALT+SHIFT+LEFT ARROW Ungroup selected PivotTable items
Return to top

page 5 of 8
Keys to use with the OLAP Cube Wizard
Use these keys to complete Step 2 in the OLAP Cube Wizard.

To move a field from the Source fields list to the Dimensions box
1. Press the TAB key to select the Source fields list.
2. Press the UP ARROW or DOWN ARROW key to select the field you want to move.
Because you cannot change the order of a field after you move it, select first the field you want to appear at the top of the Dimensions box.
3. Press the TAB key to select the > button, and then press ENTER.
4. To move other fields, repeat steps 1 through 3.

To move a field to a lower or higher level in the Dimensions box

1. Press the TAB key to select the Dimensions box.
2. Press the UP ARROW or DOWN ARROW key to select the field you want to move.
3. Press CTRL+X.
4. Press the UP ARROW or DOWN ARROW key to select where you want to move the field.
5. Press CTRL+V.

Keys for moving and scrolling in a worksheet or workbook

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.
This topic lists:
Keys for moving and scrolling in a worksheet or workbook
Keys for moving in a worksheet with End mode on
Keys for moving in a worksheet with SCROLL LOCK on

Keys for moving and scrolling in a worksheet or workbook

Press To
Arrow keys Move one cell up, down, left, or right
CTRL+arrow key Move to the edge of the current data region
HOME Move to the beginning of the row
CTRL+HOME Move to the beginning of the worksheet
CTRL+END Move to the last cell on the worksheet, which is the cell at the intersection of the rightmost used column and the bottom-most used
row (in the lower-right corner), or the cell opposite the home cell, which is typically A1
PAGE DOWN Move down one screen
PAGE UP Move up one screen
ALT+PAGE DOWN Move one screen to the right
ALT+PAGE UP Move one screen to the left
CTRL+PAGE DOWN Move to the next sheet in the workbook
CTRL+PAGE UP Move to the previous sheet in the workbook
CTRL+F6 or CTRL+TAB Move to the next workbook or window
CTRL+SHIFT+F6 or Move to the previous workbook or window
CTRL+SHIFT+TAB
F6 Move to the next pane in a workbook that has been split
SHIFT+F6 Move to the previous pane in a workbook that has been split
CTRL+BACKSPACE Scroll to display the active cell
F5 Display the Go To dialog box
SHIFT+F5 Display the Find dialog box
SHIFT+F4 Repeat the last Find action (same as Find Next)
TAB Move between unlocked cells on a protected worksheet
Return to top

Keys for moving in a worksheet with End mode on

Press To
END Turn End mode on or off
END, arrow key Move by one block of data within a row or column
END, HOME Move to the last cell on the worksheet, which is the cell at the intersection of the rightmost used column and the bottom-most used
row (in the lower-right corner), or the cell opposite the home cell, which is typically A1
END, ENTER Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys
check box on the Transition tab (Tools menu, Options command)
Return to top
Keys for moving in a worksheet with SCROLL LOCK on
Press To
SCROLL LOCK Turn SCROLL LOCK on or off
HOME Move to the cell in the upper-left corner of the window
END Move to the cell in the lower-right corner of the window
UP ARROW or DOWN Scroll one row up or down
ARROW
LEFT ARROW or RIGHT Scroll one column left or right
ARROW
Return to top

Tip When you use scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want
to preserve your selection while you scroll through the worksheet, turn on SCROLL LOCK first.

page 6 of 8
Keys for previewing and printing a document
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.

Press To
CTRL+P or Display the Print dialog box
CTRL+SHIFT+F12

Work in print preview

Press To
Arrow keys Move around the page when zoomed in
PAGE UP or PAGE DOWN Move by one page when zoomed out
CTRL+UP ARROW or Move to the first page when zoomed out
CTRL+LEFT ARROW
CTRL+DOWN ARROW or Move to the last page when zoomed out
CTRL+RIGHT ARROW

Keys for working with worksheets, charts, and macros

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.
Press To
SHIFT+F11 or Insert a new worksheet
ALT+SHIFT+F1
F11 or ALT+F1 Create a chart that uses the current range
ALT+F8 Display the Macro dialog box
ALT+F11 Display the Visual Basic Editor
CTRL+F11 Insert a Microsoft Excel 4.0 macro sheet
CTRL+PAGE DOWN Move to the next sheet in the workbook
CTRL+PAGE UP Move to the previous sheet in the workbook
SHIFT+CTRL+PAGE Select the current and next sheet in the workbook
DOWN
SHIFT+CTRL+PAGE UP Select the current and previous sheet in the workbook

Keys for menus and toolbars

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.

Press To
F10 or ALT Make the menu bar active, or close a visible menu and submenu at the same time
TAB or SHIFT+TAB (when a Select the next or previous button or menu on the toolbar
toolbar is active)
CTRL+TAB or Select the next or previous toolbar
CTRL+SHIFT+TAB (when a
toolbar is active)
ENTER Open the selected menu, or perform the action assigned to the selected button
SHIFT+F10 Show a shortcut menu
ALT+SPACEBAR Show the program icon menu (on the program title bar)
DOWN ARROW or UP Select the next or previous command on the menu or submenu
ARROW (with the menu or
submenu displayed)
LEFT ARROW or RIGHT Select the menu to the left or right or, with a submenu visible, switch between the main menu and the submenu
ARROW
HOME or END Select the first or last command on the menu or submenu
ESC Close the visible menu or, with a submenu visible, close the submenu only
CTRL+DOWN ARROW Display the full set of commands on a menu

Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. To select the menu bar, press ALT. (Then to select a toolbar,
press CTRL+TAB repeatedly until you select the toolbar you want.) Press the underlined letter in the menu name that contains the command you want. In the menu
that appears, press the underlined letter in the command name that you want.

Keys for windows, dialog boxes, and edit boxes

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.

This topic lists shortcut keys

for:
Keys for windows
Keys for dialog boxes
Keys for edit boxes in dialog boxes

Keys for windows

In a window, press To
ALT+TAB Switch to the next program
ALT+SHIFT+TAB Switch to the previous program
CTRL+ESC Show the Windows Start menu
CTRL+W or CTRL+F4 Close the active workbook window
CTRL+F5 Restore the active workbook window size
F6 Move to the next pane in a workbook that has been split
SHIFT+F6 Move to the previous pane in a workbook that has been split
CTRL+F6 Switch to the next workbook window
CTRL+SHIFT+F6 Switch to the previous workbook window
CTRL+F7 Carry out the Move command (workbook icon menu, menu bar), or use the arrow keys to move the window
CTRL+F8 Carry out the Size command (workbook icon menu, menu bar), or use the arrow keys to size the window
CTRL+F9 Minimize the workbook window to an icon
CTRL+F10 Maximize or restore the workbook window
PRTSCR Copy the image of the screen to the Clipboard
ALT+PRINT SCREEN Copy the image of the active window to the Clipboard
Return to top

page 7 of 8
Keys for dialog boxes
In a dialog box, press To
TAB Move to the next option or option group
SHIFT+TAB Move to the previous option or option group
CTRL+TAB or CTRL+PAGE Switch to the next tab in a dialog box
DOWN
CTRL+SHIFT+TAB or Switch to the previous tab in a dialog box
CTRL+PAGE UP
Arrow keys Move between options in the active drop-down list box or between some options in a group of options
SPACEBAR Perform the action assigned to the active button (the button with the dotted outline), or select or clear the active check box
Letter key for the first letter Move to an option in a drop-down list box
in the option name you want
(when a drop-down list box
is selected)
ALT+letter, where letter is Select an option, or select or clear a check box
the key for the underlined
letter in the option name
ALT+DOWN ARROW Open the selected drop-down list box
ENTER Perform the action assigned to the default command button in the dialog box (the button with the bold outline — often the OK button)

ESC Cancel the command and close the dialog box

Return to top

Keys for edit boxes in dialog boxes

In an edit box, press To
HOME Move to the beginning of the entry
END Move to the end of the entry
LEFT ARROW or RIGHT Move one character to the left or right
ARROW
CTRL+LEFT ARROW Move one word to the left
CTRL+RIGHT ARROW Move one word to the right
SHIFT+LEFT ARROW Select or unselect one character to the left
SHIFT+RIGHT ARROW Select or unselect one character to the right
CTRL+SHIFT+LEFT Select or unselect one word to the left
ARROW
CTRL+SHIFT+RIGHT Select or unselect one word to the right
ARROW
SHIFT+HOME Select from the insertion point to the beginning of the entry
SHIFT+END Select from the insertion point to the end of the entry
Return to top

Keys for working with the Open and Save As dialog boxes
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.

Press To
CTRL+F12 or CTRL+O Display the Open dialog box
ALT+F2 or F12 or CTRL+S Save the active workbook
ALT+SHIFT+F2 or Display the Save as dialog box
SHIFT+F12
ALT+1 Go to the previous folder ()
ALT+2 Open the folder up one level from the open folder (Up One Level button )
ALT+3 Close the dialog box, and open your World Wide Web search page (Search the Web button )
ALT+4 Delete the selected folder or file (Delete button )
ALT+5 Create a new subfolder in the open folder (Create New Folder button )
ALT+6 Switch between List, Details, Properties, and Preview views
ALT+7 Show the Tools menu (Tools button)

Keys for sending e-mail messages

To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail program. If Outlook Express is your default e-mail program, you
cannot use most of these keys to send e-mail messages.
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press
ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.

Press To
SHIFT+TAB Move to the e-mail message header. Cell A1 must be the active cell when you press these keys.
ALT+S Send the active spreadsheet as an e-mail message
CTRL+SHIFT+B Open the Address Book
ALT+K Check the names in the To, Cc, and Bcc boxes against the Address Book
ALT+PERIOD Open the Address Book in the To box
ALT+C Open the Address Book in the Cc box
ALT+B Open the Address Book in the Bcc box
ALT+J Go to the Subject box
ALT+P Open the Outlook Message Options dialog box (View menu, Options command in a message)
CTRL+SHIFT+G Create a message flag

page 8 of 8