F-03 Clear GL Account Open Items

Kevin Power Solutions Ltd.
Finance
End user Manual
By
43/A, Road No. 12, M.L.A. Colony, Banjara Hills, Hyderabad 500034, INDIA
Tel: +91 40 4455 9999, Fax: +91 40 4455 9900, Website: www.vcentric.com
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
FI MODULE LEAD
FINANCE
Release:
Status:
ECC 6.00 EHP5
1. CLEAR GL ACCOUNT OPEN ITEMS

Business Process Description Overview
Running the clearing transaction can clear open items on a G/L account but it requires that
appropriate credits and debits exist on the account for clearing.
Input-Required Fields
Field Value /Comments
Account
Company code
Clearing date
Currency
Period
Normal OI
GL account number that has open items to be cleared.

Company code in which the account exists
Clearing date for the transaction, system defaults present date.
Defaults to company code currency
Indicate the period in which the posting will be placed.
Indicates that only standard open items are to be taken into
consideration during clearing.
A series of other document selection criteria which may be
chosen by the user
Additional selections
Output - Results
Comments
Open item debits and credits matched and

cleared off of the account.
Last changed on: 6-Dec-15

Version: Final
SAP ECC 6.0
Work Instruction
Page: 2 of 8
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
FI MODULE LEAD
FINANCE
Release:
Status:
ECC 6.00 EHP5
PROCEDURAL STEPS
1.1 Access transaction by:
T-code
Menu Path
F-03
Accounting Financial Accounting General Ledger Account
Clear
1.2 On the screen Clear GL Account Posting: Header Data, enter the information
in the fields as specified in the table below:
Version: Final
SAP ECC 6.0
Work Instruction
Page: 3 of 8
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
Release:
Status:
FI MODULE LEAD
Field Name
FINANCE
R/O/C
User Action and

Values
The number of the G/L account to

have items cleared.
Up to 4-digit code in which the
customer exists.
Clearing date
Date of clearing transaction.
Period
2 char identifier used indicate the

period in which the posting will be
placed.
Currency that the amounts will be
entered into the system under
Enter in the G/L account

number.
Can default from settings
in User Parameters. The
system requires that you
select a valid customercompany code
combination.
Defaults in as todays
date.
Defaults to current period,
based on the clearing
date.
Enter either the local
currency or another
currency defined in your
system
Default is set so that only
normal open items will be
taken into consideration
for clearing.
The default selection is
None.
Click on any single
selection option to
limit the open item list
generated.
Account
Company code
Currency/rate
Description
ECC 6.00 EHP5
Normal OI Area
Indicates that only standard open

items are to be taken into
consideration during clearing.
Additional
selections
Area
A series of other document selection

criteria.

Version: Final
SAP ECC 6.0
Work Instruction
Page: 4 of 8
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
Press the
FI MODULE LEAD
FINANCE
Release:
Status:
ECC 6.00 EHP5
button to continue.
1.3 On screen Clear G/L Account: Process open items, double-click on the dollar
amount field of the item(s) to be cleared.

Version: Final
SAP ECC 6.0
Work Instruction
Page: 5 of 8
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
FI MODULE LEAD
FINANCE
Release:
Status:
ECC 6.00 EHP5
1.4 As you select each item from the list of open items (double-click), the total
amount will appear in the Assigned field. For an acceptable clearing transaction
situation, this field must equal zero before you post the transaction.

Version: Final
SAP ECC 6.0
Work Instruction
Page: 6 of 8
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
FI MODULE LEAD
FINANCE
Release:
Status:
ECC 6.00 EHP5
1.5 Simulating the Posting

Select \Document\Simulate on Menu bar. This step will create automatically
generated document lines and allow you to view them before posting and to verify
your entries.

Version: Final
SAP ECC 6.0
Work Instruction
Page: 7 of 8
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
FI MODULE LEAD
FINANCE
Release:
Status:
ECC 6.00 EHP5
1.6 To save the data, select the Save

icon or select \Document\Post,
A system message will appear indicating that the clearing document has been
created.
******************End of the Process*******************

Version: Final
SAP ECC 6.0
Work Instruction
Page: 8 of 8

F-03 Clear GL Account Open Items

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What is the purpose of clearing GL account open items?

What is the purpose of clearing GL account open items?

What are the required fields for clearing GL account open items?

What are the required fields for clearing GL account open items?

Kevin Power Solutions Ltd.

ECC 6.00 EHP5

1. CLEAR GL ACCOUNT OPEN ITEMS

Field Value /Comments

GL account number that has open items to be cleared.

Open item debits and credits matched and

Last changed on: 6-Dec-15

SAP ECC 6.0

ECC 6.00 EHP5

SAP ECC 6.0

User Action and

The number of the G/L account to

Date of clearing transaction.

2 char identifier used indicate the

Enter in the G/L account

ECC 6.00 EHP5

Indicates that only standard open

A series of other document selection

Last changed on: 6-Dec-15

SAP ECC 6.0

ECC 6.00 EHP5

Last changed on: 6-Dec-15

SAP ECC 6.0

ECC 6.00 EHP5

Last changed on: 6-Dec-15

SAP ECC 6.0

ECC 6.00 EHP5

1.5 Simulating the Posting

Last changed on: 6-Dec-15

SAP ECC 6.0

ECC 6.00 EHP5

1.6 To save the data, select the Save

******************End of the Process*******************

Last changed on: 6-Dec-15

SAP ECC 6.0

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End of the Process*