F-02 General Doument

Kevin Power Solutions Ltd.
Finance
End user Manual
By
43/A, Road No. 12, M.L.A. Colony, Banjara Hills, Hyderabad 500034, INDIA
Tel: +91 40 4455 9999, Fax: +91 40 4455 9900, Website: www.vcentric.com
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
FI MODULE LEAD
FINANCE
Release:
Status:
ECC 6.00 EHP5
1. POSTING OF A DOCUMENT
Business Process Description Overview
Every document consists of a document header and two or more line items. The document header
contains information that is valid for the whole document, such as the document date and the
document number. The line items only contain information on the particular item in question, for
instance an account number and amount. Whether any additional information is present depends
on the business transaction involved.
Input-Required Fields
Field Value /Comments
Document date
Document type
Company code
Posting date
Currency
Account
Amount
Date of the document to be entered

Defaults to SA
Enter appropriate code
Defaults to system date
Defaults from company code currency
Valid G/L Master Record number
Enter desired amount
Output - Results
Document is posted
Last changed on: 6-Dec-15

Version: Final
Comments
System generated document number based on
the range assigned to the Document Type.
SAP ECC 6.0
Work Instruction
Page: 2 of 9
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
FI MODULE LEAD
FINANCE
Release:
Status:
ECC 6.00 EHP5
PROCEDURAL STEPS
1.1 Access transaction by:
T-code
Menu Path
F-02
Accounting Financial Accounting General Ledger Posting
General Posting
1.2 On the screen Enter GL Account Posting: Header Data, enter the information
in the fields as specified in the table below:

Version: Final
SAP ECC 6.0
Work Instruction
Page: 3 of 9
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
Release:
Status:
FI MODULE LEAD
Field Name
FINANCE
Description
ECC 6.00 EHP5
R/O/C
User Action and Values

NOTE: The document date
is the date on which the
original document was
issued
Accept default of SA for G/L
Document Posting
This field can have a value
defaulted in from the User
Parameters settings.
Default is system date
Document Date
Date of the document
Type
Document type
Company Code
Company code of the first G/L

account
Posting Date
Posting date of the document which

will determine the period it posts to

Version: Final
SAP ECC 6.0
Work Instruction
Page: 4 of 9
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
FI MODULE LEAD
FINANCE
Release:
Status:
ECC 6.00 EHP5
Currency/rate
Currency that the amounts will be

entered into the system under
Reference
Field allocated to any extra numeric

or name identifiers.
Doc. Header
text
Post Key
Text that may be entered to apply to

the entire document via the header
Key that will determine the type of
account to be posted to and whether
it is a debit or credit
G/L account number to post the first
line of the invoice to
The G/L indicator determines how to
handle special postings
The transaction type controls various

system activities when business
transactions are posted.
Account
Special G/L
Trans type
1.3 Select the Enter
R
R
O
Enter either the local

currency or another
currency defined in your
system
Can be used to contain
external document reference
numbers. This is helpful as
an additional document
search criterion, and can be
used in correspondence
printing.
Enter if necessary
Enter key to identify this line
properly and to post to the
correct side of the account
Enter the G/L account to be
posted to
Use system supplied or
customized indicators if
necessary
Enter if appropriate
icon to proceed
1.4 Enter the information in the fields as specified in the table below:

Version: Final
SAP ECC 6.0
Work Instruction
Page: 5 of 9
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
Amount in Doc
Currency
Post Key
Account
Special G/L
Trans type
New co code
Release:
Status:
FI MODULE LEAD
Field Name
FINANCE
Description
The amount for the account entered
on the previous screen
Key that will determine the type of
account to be posted to and whether
it is a debit or credit
G/L account number to post the
subsequent lines of the invoice to
The G/L indicator determines how to
handle special postings
The transaction type controls various
system activities when business
transactions are posted.
Enter the company code that this line
will post to

Version: Final
SAP ECC 6.0
ECC 6.00 EHP5
R/O/C
User Action and Values
Enter proper amount
Enter key to identify this line

properly and to post to the
correct side of the account
Enter the G/L account to be
posted to
Use system supplied or
customized indicators if
necessary
Enter if appropriate
R
O
O
O
Enter if you desire intercompany posting
Work Instruction
Page: 6 of 9
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
FI MODULE LEAD
FINANCE
Release:
Status:
ECC 6.00 EHP5
Note: There are many other fields which are to be used according to
configuration rules, account dependencies, specific posting transactions, and
company procedures.
Select the Enter icon to proceed to enter more lines until the debits equal
the credits. When satisfied with your entry, proceed as described below.
1.5 Simulating the Posting

Select \Document\Simulate on Menu bar. This step will create automatically
generated document lines and allow you to view them before posting and to verify
your entries. You can drill down by double-clicking existing lines to change them or
continue to enter more lines for this document at the bottom of the screen as
described above.

Version: Final
SAP ECC 6.0
Work Instruction
Page: 7 of 9
Kevin Power
Solutions Ltd.
File Name:
Responsibility:

Version: Final
FI MODULE LEAD
FINANCE
Release:
Status:
SAP ECC 6.0
ECC 6.00 EHP5
Work Instruction
Page: 8 of 9
Kevin Power
Solutions Ltd.
File Name:
Responsibility:
FI MODULE LEAD
FINANCE
Release:
Status:
ECC 6.00 EHP5
1.6 To save the data, select the Save

icon or select \Document\Post.
A system generated message will appear on the screen.
******************End of the Process*******************

Version: Final
SAP ECC 6.0
Work Instruction
Page: 9 of 9

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Field Value /Comments

Date of the document to be entered

Last changed on: 6-Dec-15

SAP ECC 6.0

ECC 6.00 EHP5

Last changed on: 6-Dec-15

SAP ECC 6.0

ECC 6.00 EHP5

User Action and Values

Date of the document

Company code of the first G/L

Posting date of the document which

Last changed on: 6-Dec-15

SAP ECC 6.0

ECC 6.00 EHP5

Currency that the amounts will be

Field allocated to any extra numeric

Text that may be entered to apply to

The transaction type controls various

1.3 Select the Enter

Enter either the local

Last changed on: 6-Dec-15

SAP ECC 6.0

Last changed on: 6-Dec-15

SAP ECC 6.0

ECC 6.00 EHP5

User Action and Values

Enter proper amount

Enter key to identify this line

Enter if you desire intercompany posting

ECC 6.00 EHP5

1.5 Simulating the Posting

Last changed on: 6-Dec-15

SAP ECC 6.0

Last changed on: 6-Dec-15

SAP ECC 6.0

ECC 6.00 EHP5

ECC 6.00 EHP5

1.6 To save the data, select the Save

******************End of the Process*******************

Last changed on: 6-Dec-15

SAP ECC 6.0

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End of the Process*