Draft Minutes 9-01-15

MINUTES
CITY COUNCIL MEETING

CARMEL-BY-THE-SEA
September 1, 2015
Mayor Burnett called the meeting to order at 4:02 p.m.

ROLL CALL
Present:
Council Members Beach, Dallas , Theis, Mayor Pro Tern Talmage

and Mayor Burnett
Absent:
None
Staff Present:
Doug Schmitz, City Admin istrator

Lee Price, Interim City Clerk
CLOSED SESSION (Continued from Monday, August 31, 2015)
Mayor Burnett announced the Council would adjourn to Closed Session to complete the
following item:
Public Employee Performance Review
Government Code Section 54957
Title: City Adm inistrator
At 4:40 p.m. the City Council reconvened in Open Session. Mayor Burnett led the Pledge of
Allegiance.
Present:
Council Members Beach , Dallas , Theis, Mayor Pro Tern Talmage

and Mayor Burnett
Absent:
None
Staff Present:
Doug Schmitz, City Administrator

Don Freeman, City Attorney
Lee Price, Interim City Clerk
Mike Calhoun , Public Safety Director
Paul Tomasi, Police Commander
Rob Mullane, Public Works Director
Janet Bombard, Library and Community Events Director
Margi Perotti , Community Activities Coordinator
Marc Wiener, Senior Planner
Sharon Friedrichsen, Director of Budgets and Contracts
Council Meeting Date: 10/05/2015

A genda Item: 3
Page 4
EXTRAORDINARY BUSINESS
Mayor Burnett recogn ized and extended appreciation to staff and members of the community for
their hard work and volunteer efforts for this year's "Car Week".
MOMENT OF SILENCE
Mayor Burnett acknowledged the passing of resident and former City Council Member Marshall
Hydorn on August 4, 2015 and requested a moment of silence in his honor.
ANNOUNCEMENTS
Council Member Beach provided an update on the County's Rio Road paving project.
Council Member Dallas expressed appreciation to all City employees, including Margie Perotti,
Leslie Fenton and Janet Bombard for volunteer efforts during Car Week.
Mayor Burnett provided brief report on Monday's work study session regarding the Housing
Element Update and announced he has appointed the following to an ad hoc Event Policy and
Event Fee Waiver Policy review committee: Jim Emery, Jon Wolfe, Dick Stiles, Manta Potter,
Ken White, and Carolyn Hardy. He also provided an update regarding the drought and potential
for an "EI Nino". Additionally, the Mayor expressed appreciation to former mayor Sue McCloud
for her contributions to the City's response to the Monterey County Civil Grand Jury.
City Attorney Don Freeman provided the closed session announcements.
Mayor Burnett and members of the Council expressed appreciation to City Administrator Doug
Schmitz and City Attorney Freeman for their dedicated service and performance.
City Attorney Don Freeman issued kudos to the Mayor for his leadership by serving on the
"Mayors Group" to resolve water related issues on the Monterey Peninsula , adding that much
time has been devoted to this effort. He also acknowledged Carolina Bayne and Carolyn Hardy
for their work on examining contract costs.
City Administrator Doug Schmitz provided updates on three consent calendar items (9, 16 and
20).
PUBLIC APPEARANCES
Chilone Payton, former contract employee, asked for a response to her request for records.
Rich Pepe expressed appreciation for the beautification of the corner of Dolores and i h.
Barbara Livingston added she was impressed by the size of the trees planted at that location
and hopes that all future street trees planted will be of significant size.
Gabriella Adams, Carmel Valley resident, requested confirmation that the special event permit
application she submitted for her wedding this weekend would be issued. (See Item 23 for
action) .

Agenda Item: 3
Page 5
CONSENT CALENDAR
Public Comments:
Barbara Livingston asked who was being nominated for appointments to the Forest and Beach
Commission and the Historic Resources Board (Item 8). Mayor Burnett provided the oral
update.
Carolina Bayne asked that the agenda include more specifics in the subject description with an
emphasis budget amendments (Item 19).
Richard Kreitman had a question regarding Item 20.
---End of Public Comments--Council Member Beach spoke in favor of Item 10.
Calendar.
No items were pulled from the Consent
Action: Upon a motion made by Mayor ProTem Talmage, second by Council Member Dallas,
the Council unanimously approved the Consent Calendar, as follows:
1. Minutes of August 3, 4, and 6, 2015

Approved 5:0
2. Check Register- July 2015
a. Monthly Reports for the Month of July Contracts With the City Administrator
b. Community Planning and Building Department Reports
c. Police, Fire, Ambulance and Beach Reports
d. Public Records Act Request Logs- City Clerk and Police
e. Foresters Report
f. City Treasurer's Report
Approved 5:0
3. AB 1001 Adopting Resolutions Authorizing Professional Services Agreements for
Auditing Services, Shoreline Management Technical Assistance and Engineering
Services for Streets and Storm Drainage Improvements
Resolutions 2015-067, 2015-068 and 2015-069 adopted 5:0
4. AB 1002 Award of Construction Contracts for the Sunset Center Retaining Wall
Project and the Carpenter Street Drainage Project
Resolutions 2015-070, adopted
5. AB 1003 Appointments to Forest and Beach Commission and Historic Resources
Board

Agenda Item : 3
Page 6
Kathryn Gualtieri reappointed to the Historic Resources Board for a four year term
expiring September 30, 2019; appointed Maggie Eaton and reappointed David
Refuerzo to the Forest and Beach Commission for four year terms each expiring
September 30, 2019. 5:0
6. AB 1004 Adoption of a Resolution adjusting the City Attorney's Employment
Agreement
Resolution 2015-072 adopted 5:0
7. AB 1006 Adoption Resolutions Urging the State to Provide New Substantial Funding
for State and Local Transportation Infrastructure and Authorizing Letters to be Sent
to Legislators asking that an Exemption to the Current Two Percent Cap for TAMC
be Supported
Resolutions 2015-073 adopted 5:0
8.
AB 1007 Adoption of a Resolution establishing the Salary Range 443 for the position
of Police Commander
Resolution 2015-07 4 adopted 5:0
9. AB 1008 Authorization of the disbursement of up to $6,000 from the Urban Forest

Restoration Deposit Account for improvements to First Murphy Park
10. AB 1009 Authorization of a Grant Application to the Monterey Peninsula Regional
Park District for Improvements at Forest Hill Park
Resolutions 2015-076 and 2015-077 adopted 5:0
11 . AB 1010 Adoption of a Resolution to approve a cooperative purchasing agreement
for tree maintenance and to award a contract to West Coast Arborists, Inc.
12. AB 1011 Final Adoption of an Ordinance of 2015-003 Section 15.38 to the Carmel
Municipal Code relating to the expedited permitting procedures for small residential
rooftop solar systems
Ordinance 2015-003 adopted on second reading 5:0
Council Meeting Date: 10/05/201 5

Agenda Item: 3
Page 7
13. AB 1019 Resolution Authorization of the City Administrator to Execute a Professional

Services Agreement with Peninsula Messenger Service for Mail Delivery Service
14. AB 1015 Authorization of payment of $38,903.87 to Public Consulting Group in full
payment of their contracts
15. AB 1016 Authorization of payment to the law firm of Stradling Yocca Carlson &
Rauth, PC, the amount of $78,162.34 representing full satisfaction of their unpaid bill
16. AB 1005 Approval of an Amendment to the Fiscal Year 2015-16 Budget relating to
revenues and expenditures
17. AB 1012 Approve Response to the Monterey County Civil Grand Jury Findings and
Recommendations
Approved 5:0
Mayor Burnett reordered the agenda by hearing Item #23 (AB 1017) Urgency Ordinance
Prohibiting Beach Fires before items to be considered under Orders.
PUBLIC HEARINGS
23 . AB 1017 Extension of Beach Fires Moratorium Urgency Ordinance 2015-005
Public Works Director Rob Mullane provided a brief staff report and clarified that the draft
urgency ordinance extending the initial urgency ordinance is unchanged. He reported that
there are 12 special events pending and requested direction from the Council. City Attorney
Don Freeman advised that the Council exempt any permit that has been administratively
approved . Community Activities Coordinator Margi Perotti clarified the permit issuance
process and explained which of the 12 pending permits had been administratively approved
(Adams , Authors and Ideas Festival , Bronzo, and Cina & Chris).
Monterey Bay Unified Air Pollution Control Officer Richard Stedman provided an update on
air quality monitoring and emphasized he supports the City's efforts to reduce emissions
from beach fire s.
Motion: Council Member Beach made a motion , seconded by Council Member Dallas to
extend the moratorium, as written with clarification that the following special events shall be
exempt: Adams, Authors and Ideas Festival, Bronzo , and Cina & Chris.

Agenda Item: 3
Page 8
Mayor Burnett opened the Public Hearing.

Public Comments:
The following members of the public spoke in support of the adoption of the urgency
ordinance:
Richard Kreitman (also asked that propane devices be allowed).
Barbara Livingston
Carolyn Hardy
Carolina Bayne (also supports the adoption of an ordinance restricting beach fires seven
days per week)
Skip Lloyd
Rich Pepe (asked for greater clarification about what is permitted on the beach)
Joe Andini (also supports the use of propane fueled devices and argued "beach fires" is too
vague)
Kimberly Rawlings (and asked for clarification about where 101h Street fires are permitted
and suggested that fires be allowed from the 150' from the bluff)
Local artist and writer (did not provide name)
Mike Cate
Mary Lisken
Connie Lorrie requested that the special event permit for Cina and Chris be approved .
---End of Public Comments--Council discussion followed.
Action: The Council unanimously voted to adopt Urgency Ordinance 2015-006 extending
Urgency Ordinance 2015-005 for 10 months, 15 days; agreed to exempt the following
special event permits: Adams, Authors and Ideas Festival , Bronze , and Cina & Chris; and
requested that Staff develop a tool to assist the public in understanding what is permitted on
the beach and what is not. 5:0
ORDERS
21. AB 1013 Car Week Post-Mortem

Police Commander Paul Tomasi provided an in-depth staff report. Brief questions
followed.
Public Comments:
Carl Iverson and Sue McCloud presented favorable comments.
---End of Public Comments--Council Member Dallas suggested street sweeping on Thursdays after trash pick-up.
Council Meeting Date: 1 0/05/201 5

Agenda Item : 3
Page 9
Action: The City Council accepted the report.
22. AB 1014 Adoption of a Resolution Creating a New Capital Improvements Project, Sunset
Center Master Plan, and Authorizing a Budget for said Project and Expenditures of Said
Monies
City Administrator Doug Schmitz provided the staff report. Sunset Center Executive
Director Christine Sandin reported that the Board of Directors voted to unanimously
support the expenditure because it aligns with strategic goals.
Public Comments:
Sunset Center Board Member Sue McCloud spoke in support.
---End of Public Comments--Action: Upon a motion made by Mayor ProTem Talmage, seconded by Council
Member Dallas, the Council unanimously adopted Resolution 2015-083. 5:0

PUBLIC HEARINGS (Continued)
23. AB 1018 Consideration of a Use Permit (UP 15-282) application to allow paid parking to
the general public and off-site parking for the Cypress Inn from the commercial site (J'h
and Dolores Event Center) located at the southeast corner of Dolores and 7th Avenue .
The applicant is CPines7, LLC
Mayor ProTem Talmage, Council Member Dallas and City Attorney Don Freeman
announced that due a potential conflict of interest (resides within 100- 500') they would
abstain from participation and stepped down from the dais. City Administrator Doug
Schmitz advised that the matter requires a 4/5 affirmative vote . The City Clerk drew
names from a hat and Mayor ProTem Talmage returned to the dais.
Senior Planner Marc Wiener provided the staff report and mentioned one minor
correction to Condition #5. In addition, he suggested a modification to Special Condition
#7 to include the limitation of paid public parking signage display to only when the
parking lot is open to the general public.
Brief Council questions followed. Mayor Burnett suggested that reference to the
Cypress Inn in the Findings be deleted.
Public Comments:
Anthony Lombardo, on behalf of the applicant, spoke to the merits of approving the use
permit, voiced objections to the amendment recommended by Senior Planner Marc
Wiener and requested allowance of valet parking kiosks during all events.
Bobbie Richards and Rob Profetta spoke in favor of granting the use permit.
Council Meeting Date: 10/05/20 15

Agenda Item : 3
Page 10
---End of Public Comments--Action: Upon a motion made by Council Member Beach, seconded by Council Theis,
the Council approved the use permit, as modified (remove reference to Cypress Inn,
correct spelling error in Special Condition #5 and add the following sentence to Special
Condition #7: Paid public parking signage shall only be displayed when the parking lot is
open to the general public. 4:0:1 (Dallas abstained due to a potential conflict of interestresides within 500').
FUTURE AGENDA ITEMS
Council Member Dallas requested a Council Retreat. Mayor ProTem Talmage requested a
discussion item regarding Eastwood Water.
ADJOURNMENT: There being no further business, Mayor Burnett adjourned the meeting at
8:10p.m.
APPROVED :
ATTEST:
Jason Burnett, Mayor
Lee Price, MMC

Interim City Clerk

Agenda Item: 3
Page 11

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MINUTES

CITY COUNCIL MEETING

Mayor Burnett called the meeting to order at 4:02 p.m.

Council Members Beach, Dallas , Theis, Mayor Pro Tern Talmage

Doug Schmitz, City Admin istrator

CLOSED SESSION (Continued from Monday, August 31, 2015)

Council Members Beach , Dallas , Theis, Mayor Pro Tern Talmage

Doug Schmitz, City Administrator

Council Meeting Date: 10/05/2015

Council Meeting Date: 10/05/2015

No items were pulled from the Consent

1. Minutes of August 3, 4, and 6, 2015

Council Meeting Date: 10/05/2015

9. AB 1008 Authorization of the disbursement of up to $6,000 from the Urban Forest

Council Meeting Date: 10/05/201 5

13. AB 1019 Resolution Authorization of the City Administrator to Execute a Professional

Council Meeting Date: 10/05/2015

Mayor Burnett opened the Public Hearing.

21. AB 1013 Car Week Post-Mortem

Council Meeting Date: 1 0/05/201 5

Action: The City Council accepted the report.

Member Dallas, the Council unanimously adopted Resolution 2015-083. 5:0

Council Meeting Date: 10/05/20 15

Jason Burnett, Mayor

Lee Price, MMC

Council Meeting Date: 10/05/2015

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