Medicare Proof of Representation

Proof of Representation
Liability Insurance (Including Self-Insurance), No-Fault Insurance,

or Workers Compensation
Where to find Information on Proof of Representation vs. Consent to Release

Please refer to the PowerPoint document on this website titled: Rules and Model Language for Proof of
Representation vs. Consent to Release for Medicare Secondary Payer Liability Insurance (Including SelfInsurance), No-Fault Insurance, or Workers Compensation for detailed information on:
When to use a proof of representation document vs. a consent to release document,

Appropriate content for both documents,
Use of attorney retainer agreements as proof of representation if certain criteria are met,
The need for appropriate documentation when there are two layers of representatives involved (examples:
attorney 1 refers a case to attorney 2; the beneficiarys guardian hires an attorney to pursue a liability
insurance claim) or when a beneficiarys representative signs a consent to release document on the
beneficiarys behalf,
What liability insurers (including self-insurers), no-fault insurers, and workers compensation entities
must have in order to obtain conditional payment information, and
Use of agents by insurers or workers compensation.
General
Proof of representation is required in order for the Benefits Coordination & Recovery Center (BCRC) to
communicate with and provide information to a Medicare beneficiarys representative. Once the BCRC has the
appropriate documentation, it can communicate with the representative and act upon requests made by the
representative on behalf of the beneficiary. This includes furnishing conditional payment information and/or a
recovery demand letter as well as addressing questions regarding the specific claims included in the conditional
payment information, appeal requests or waiver of recovery requests.
Model Language
See attached. Use of the model language is not required, but any documentation submitted as a Proof of
Representation document must include the information the model language requests.
Where to Submit Proof of Representation:
Liability Insurance, No-Fault Insurance, Workers Compensation:
NGHP
PO Box 138832
Oklahoma City, OK 73113
Fax: (405) 869-3309
MODEL LANGUAGE
PROOF OF REPRESENTATION
The language below should be used when you, the Medicare beneficiary, want to inform the Centers for Medicare &
Medicaid Services (CMS) that you have given another individual the authority to represent you and act on your behalf
with respect to your claim for liability insurance, no-fault insurance, or workers compensation, including releasing
identifiable health information or resolving any potential recovery claim that Medicare may have if there is a settlement,
judgment, award, or other payment. You are not required to use this model language, but proof of representation must
include the information provided in this model language. Your representative must also sign that he/she has agreed to
represent you. This model language also makes provisions for the information your representative must provide.
Type of Medicare Beneficiary Representative (Check one below and then print the requested information):
( )
Individual other than an Attorney:
Name:
( x)
Attorney*
Relationship to the Medicare Beneficiary:
( )
Guardian*
Firm or Company Name:
( )
Conservator*
Address:
( )
Power of Attorney*
Telephone:
* Note -- If you have an attorney, your attorney may be able to use his/her retainer agreement instead of this language. (If the
beneficiary is incapacitated, his/her guardian, conservator, power of attorney etc. will need to submit documentation other than this
model language.) Please visit http://go.cms.gov/cobro for further instructions.
Medicare Beneficiary Information and Signature/Date:

Beneficiarys Name (please print exactly as shown on your Medicare card):
Beneficiarys Health Insurance Claim Number (number on your Medicare card):
Date of Illness/Injury for which the beneficiary has filed a liability insurance, no-fault insurance or workers
compensation claim:
Beneficiary Signature:
Date signed:
Representative Signature/Date:
Representatives Signature:
Date signed:

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Proof of Representation

Liability Insurance (Including Self-Insurance), No-Fault Insurance,

Where to find Information on Proof of Representation vs. Consent to Release

When to use a proof of representation document vs. a consent to release document,

Individual other than an Attorney:

Relationship to the Medicare Beneficiary:

Firm or Company Name:

Medicare Beneficiary Information and Signature/Date:

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