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    Is Your Organisation in Control?: Client

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    muralimano06
    This document discusses the key functions and responsibilities of management, including planning, organizing, staffing, directing, and controlling. It defines each function and explains how managers implement them. For example, planning involves setting goals and strategies to achieve them. Organizing structures resources and tasks. Staffing fills positions with qualified people. Directing motivates employees toward objectives. Controlling monitors performance to ensure plans are followed. The document emphasizes that all the functions work together and planning is a prerequisite for the others. Effective management coordinates all these functions to accomplish organizational goals.

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    Is Your Organisation in Control?: Client

    Uploaded by

    muralimano06
    27 views32 pages
    This document discusses the key functions and responsibilities of management, including planning, organizing, staffing, directing, and controlling. It defines each function and explains how managers implement them. For example, planning involves setting goals and strategies to achieve them. Organizing structures resources and tasks. Staffing fills positions with qualified people. Directing motivates employees toward objectives. Controlling monitors performance to ensure plans are followed. The document emphasizes that all the functions work together and planning is a prerequisite for the others. Effective management coordinates all these functions to accomplish organizational goals.

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    Original Title

    Unit__1

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    This document discusses the key functions and responsibilities of management, including planning, organizing, staffing, directing, and controlling. It defines each function and explains how managers implement them. For example, planning involves setting goals and strategies to achieve them. Organizing structures resources and tasks. Staffing fills positions with qualified people. Directing motivates employees toward objectives. Controlling monitors performance to ensure plans are followed. The document emphasizes that all the functions work together and planning is a prerequisite for the others. Effective management coordinates all these functions to accomplish organizational goals.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    27 views32 pages

    Is Your Organisation in Control?: Client

    Uploaded by

    muralimano06
    This document discusses the key functions and responsibilities of management, including planning, organizing, staffing, directing, and controlling. It defines each function and explains how managers implement them. For example, planning involves setting goals and strategies to achieve them. Organizing structures resources and tasks. Staffing fills positions with qualified people. Directing motivates employees toward objectives. Controlling monitors performance to ensure plans are followed. The document emphasizes that all the functions work together and planning is a prerequisite for the others. Effective management coordinates all these functions to accomplish organizational goals.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 32

    Is your organisation in control?

    Client

    Management

    Delivery Teams

    Support Groups
    Vendors
    Mr. Kilaru Harsha Vardhan

    Asst. professor

    Chemical Engineering Department

    Defining Management
    Working with and through individuals,
    groups, and other resources to accomplish
    organizational goals and objectives

    A process of designing and


    maintaining an environment in which
    individuals, working together in
    groups accomplish effectively
    organizational goals

    The Organisation
    Specialisation
    Hierarchy of authority
    Increasing size
    Greater complexity

    What does a manager do?


    Plans
    Organises
    Motivates
    Communicates
    Directs and co-ordinates
    Controls

    The Functions of Management

    7-2

    Managers

    Planning
    activities to
    achieve the
    organization's
    objectives

    Organizing
    resources and
    activities to
    achieve the
    organizations
    objectives

    Staffing
    the
    organization
    with qualified
    people

    Directing
    employees
    activities
    toward
    achievement
    of objectives

    Controlling
    the
    organizations
    activities
    to keep it
    on course

    Planning Defined
    A systematic process of reaching a
    desired state by establishing goals
    and formulating strategies to achieve
    them

    Planning
    Planning involves selecting missions
    and objectives and the actions to
    achieve them.
    Planning precedes any other
    managerial function
    Plans need to be made utilizing the
    least of the resources.
    Planning is required in each and
    every job

    How does a manager Plan?


    Establish objectives
    Determining planning
    premises

    Develop Strategies
    Establish policies

    Coordinate
    throughout the
    planning

    Develop preventive
    &/or contingent
    action
    Identify potential
    problems

    Develop program for


    accomplishments

    Establish schedules
    and budgets

    Establish procedures

    Types of Plans

    7-3

    Operational
    Plans

    Specify actions to
    achieve tactical plans
    (very short-term)

    Tactical
    Plans

    Designed to implement
    strategic objectives
    (usually one year or less)

    Strategic
    Plans

    Establish long-range
    objectives

    Advantages of Planning
    Better coordination
    More efficient control of operation
    Easier delegation
    More economical use
    Better decision making

    Planning Decisions
    Anticipates the future, sets goals and
    objectives and identifies the actions
    necessary for the organization to attain
    these goals and objectives
    Determining where you want to go and
    how and when youre going to get there
    It involves specifying a target, a path or
    route to be followed and a time schedule
    for achieving that target

    What is organising and its


    importance ?

    Organising Defined
    The process of structuring and
    coordinating an organizations
    resources to carry out the strategies
    formulated in the planning phase
    effectively and efficiently
    Stated simply, determining what
    needs to be done and who is to do it

    Organising Process
    Step:1
    Division

    Step: 2
    Coordination

    Step: 4

    Step: 3

    Flow of
    information

    Control of tasks

    Within Organising we have


    Division of work
    Line and staff
    Levels of authority
    Organisation charts
    Decentralisation
    Job description

    Staffing
    Staffing is defined as filling and keeping
    filled positions in the organisation structure
    through :
    1.Identifying work force requirements

    2.Recruiting, selecting, placing


    3.Induction and Orientation
    4.Training/developing
    5.Promoting,appraising,planning
    the
    careers, compensating
    6.To accomplish their tasks efficiently
    and effectively.

    Directing Defined
    The process of directing and
    motivating all involved parties to
    help achieve the organizations goals
    effectively and efficiently

    Guidelines on Directing

    Do not make it a struggle for power


    Avoid an offhand manner
    Watch out for your words
    Do not assume that the worker
    understands
    Be sure to get feedback right away

    Guidelines on Directing
    Do not give too many orders
    Provide just enough detail
    Watch
    out
    for
    conflicting
    instructions
    Do not choose only the willing
    worker
    Try not to pick on anyone
    ABOVE all do not play the BIG
    SHOT

    Controlling Defined
    The process of monitoring activities
    to ensure they are being
    accomplished as planned and of
    correcting any significant deviations

    Controlling

    Controlling is the measurement and


    correction of performance in order
    to make sure that enterprise
    objectives and the plans devised to
    attain them are accomplished.
    Planning and Controlling are closely
    related.

    Controlling Process
    Establish
    Performance
    standards
    Monitor actual
    performance
    Measure
    performance
    Correct deviations
    from standards

    Controlling Techniques
    Budget
    Statistical Data
    Reports and
    Analysis
    Time Budgeting
    Program
    Procedural
    Planning & Control.

    Controlling Decisions
    Evaluates the performance of an
    organization and its units to see
    whether the organization is
    progressing in the desired direction,
    and taking corrective action when
    and where necessary
    Making sure what you want to
    happen does indeed happen!

    Controlling Decisions (..contd.)


    THE QUALITY AND QUANITY OF
    CONTROLLING DECISIONS DEPENDS
    A GREAT DEAL ON THE QUALITY OF
    PREVIOUSLY MADE PLANNING,
    ORGANIZING AND DIRECTING
    DECISIONS
    The better the planning, organizing
    and directing, the better will be
    controlling!

    The Well Balanced Organisation

    In conclusionall else fails


    then..

    Decision-making
    Set boundaries and limitations
    Define objectives
    Recognise limitations
    Varies from company to company

    How does a manager get work


    done?
    Allocate and co-ordinate work
    Delegate responsibility (giving details
    of what needs to be done)
    Communication
    Co-operation and encouraging
    participation
    Motivation

    What qualities does a manager


    need?

    Judgment
    Initiative
    Integrity
    Energy
    Foresight
    Decisiveness
    Dependability

    Fortune (American
    business journal)

    Fairness
    Ambition
    Emotional stability
    Co-operation
    Objectivity
    Human Relations skills

    Qualities of a good manager?

    A good manager = A good leader

    Edward and Townsend (1958)

    Qualities of a good manager


    (..contd.)
    Strength and willingness to work
    hard
    Perseverance and determination
    An understanding of the market
    place and finances
    Audacity and willingness to take risks
    Ability to inspire enthusiasm and cooperation
    Toughness

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