DGS&D Canon

Rate Contract
Government of India
Directorate General of Supplies & Disposals
Jeevan Tara Building, 5 Sansad Marg
New Delhi-110001
Tel Number 23360610/23360537
Rate Contract no. DCMOM-EB/IT-3/RC-D10Q0000/0614/83/02589/2020
Dated
21-OCT-13
To,
CANON INDIA PVT. LTD
A-23, Sector - 59,
Noida - 201 301(U.P).
NOIDA
Sub: Rate Contract for supply of Digital Copier and Multifunctional Office Machines(with separate Drum and Toner)
Validity: From 21-OCT-13 To 31-OCT-14 .
Ref:(1) This Office Tender Enquiry No. DCMOM-EB/IT-3/RC-D10Q0000/0614/83
Opened on 05-APR-13.
(2) Your Quotation No. 3072 And Dated
05-APR-13.
Dear Sir,
You are hereby informed that your above refered tender read with subsequent letters mentioned above for the Stores
specified in the Schedules annexed has been accepted. This rate contract will be governed by the terms and conditions
brought in the Form no. DGS&D 1001 available from DGS&d sales counter on payment of Rs. 50/- .The Rate
Contract and the schedules annexed here to shall be the sole repository of this Rate Contract/Transaction.
SCHEDULES ANNEXED
1.Schedule "A" Description of stores,prices,duties/taxes.
2.Schedule "B" special conditions of contract / Other information.
3.Schedule "C" Information to DDOs about parallel rate contracts.
4.Annexure - Technical Specification
5. Schedule "D" - Format of Letter of Authority
"Suspense Account facilities for indentors of Central Civil Ministries/Departments and UT Administration,except for
M/o Defence,M/o Railways and D/o Posts,have been withdrawn with effect from 03.07.2012. As per revised
procedures/guidelines, the indentors are required to place funds at the disposal of O/o Chief Controller of
Accounts(Supply),D/o Commerce,16-A,Akbar Road Hutments,New delhi-110011 in the form of letter of Authority.
The format of Letter of Authority is attached. The indentors are advised to allocate funds to cover the cost of stores
ordered, which includes value of supply orders inclusive of all duties & taxes asper relevent Rate Contract plus 5% of
the value of supply order towards other incidental charges in case of Rate Contract with firm & final prices or 10% of
the value of supply order towards other incidental charges in case of rate contract with price variation clause. In
addition,indentors are also required to include 2.0% of the cost of the stores(i.e value of supply order + incidental
charges) as DGS&D department charges. Supply Order not accompanied with letter of authority in the prescribed
format along with requisite funds shall not be considered as valid supply orders. Ink-signed copy of Letter of
Authority is to be sent to the Office of chief Controller of Accounts(Supply),D/o Commerce,16-A, Akbar Road
Hutments, New Delhi-110011 by Speed Post under intimation to RC holder.Purchase Directorate concerned in
DGS&D Headquarters and Inspecting Officer concerned.
Page 1 of 22
Download Date: 18-DEC-14
The above instructions shall apply to all supply orders placed on or after 03.07.2012."
Yours Faithfully,
(
)
Assistant Director(S)/Section Officer/Dy.Director/Director/DDG(S)
For and on behalf of the purchaser named in the Form DGS&D 1001.
Page 2 of 22
COPY TO:
1.The Chief Controller of Accounts,Department of commerce,New Delhi/
COA Mumbai/COA Kolkata,COA Chennai.
(Through authentication cell) This issues with the approval of competent authority.
2.Deputy Director General of Supplies & Disposals,Chennai -10 copies each
3.Deputy Director General of Supplies & Disposals,Kolkata -10 copies each
4.Deputy Director General of Supplies & Disposals,Mumbai -10 copies each
5.Deputy Director General (QA),Kolkata -10 copies each
6.Deputy Director General (QA),Chennai -10 copies each
7.Deputy Director General (QA),Mumbai -10 copies each
8.Deputy Director General (QA),DGS&D -10 copies each
9.Inspection Authority ADG(QA) DGS&D New Delhi - 110001.
10.Quality assurance Officer Director (QA) Delhi Directorate/ Mumbai,Chennai/Kolkata.
11.Concurrent Audit
12.MIS Cell
13.Ledger clerk
14.O.L.Section
15.All Direct Demanding Officers as per mailing list maintained by DGS&D.
16.Concerned CQA(for defence item only)-As per Clause 19 of RC
17.Concerned SQAO(for defence item only)-As per Clause 20 of RC
(
)
Assistant Director (S) / Section Officer / Deputy Director/Director/DDG(S)
FOR DIRECTOR GENERAL OF SUPPLIES & DISPOSALS
Page 3 of 22
SCHEDULE - A
1.Rate Contract No.:-DCMOM-EB/IT-3/RC-D10Q0000/0614/83/02589/2020

Dated 21-OCT-13 For the Supply of Digital Copier and Multifunctional Office Machines(with separate Drum and
Toner)
2.Advance Rate Contract No.:- Nil
Dated
3.(a) Name and Full Address of the Firm :CANON INDIA PVT. LTD
A-23, Sector - 59,
Noida - 201 301(U.P).
NOIDA
UTTAR PRADESH - 201301
Tel. No. - 0124-4160000 / 0124-4160160
Fax - 9101244160011
Email - [email protected]
(b) Name and Full Address of Manufacturer :As per Schedule - B
(c) Brand: Canon

4.Validity of Rate Contract: 21-OCT-13 To 31-OCT-14
5.Description of Item, Specification,Unit, Rate
--------------------------------------------------------------------------------------------------------------------------------------------Item Model
Store Description
Unit
Rate
No. No.
(in Rs)
ED
ED%
CST/VAT CST/VAT% Service Tax
--------------------------------------------------------------------------------------------------------------------------------------------5
Canon/iR 2525 Basic Digital Copier (Size Minimum copying speed (cpm): 25,Paper
A-3)
Size
(Original/Image): A3/A3,RAM
(MB): 64,Bye Pass: 50SHEET,Zoom:
50TO200%,Category: DUPLEX
N.A
Min.Order Qty(in unit):- 1
6
Excl.
Lead Time(in days):-80
123576
Rs. ONE
LAKHS
TWENTYTHREE
THOUSAN
D FIVE
HUNDRED
SEVENTYSIX ONLY
5
Rate of Supply(monthly):-500
A-3)
Size
50TO200%,Category: SIMPLEX
Page 4 of 22
NOS.
NOS.
132240
Rs. ONE
LAKHS
THIRTYTWO
THOUSAN
D TWO
HUNDRED
FORTY
ONLY
N.A
7
Lead Time(in days):- 80
Canon/iR
2420L
Page 5 of 22
Digital Copier with

Printer (Size A-3)
Excl.
162518.4
Rs. ONE
LAKHS
SIXTYTWO
THOUSAN
D FIVE
HUNDRED
EIGHTEEN
AND PAISE
FORTY
ONLY
NOS.
177840
Rs. ONE
LAKHS
SEVENTYSEVEN
THOUSAN
D EIGHT
HUNDRED
FORTY
ONLY
5
Rate of Supply(monthly):-
Minimum copying speed (cpm): 15/15,Paper

Size
(MB): 16,Bye Pass: 50 SHEET,Zoom:
50TO200%,Category:
SIMPLEX,Networking features: NO
Digital Copier with

Printer (Size A-3)
N.A
Canon/iR
2420L
Excl.
NOS.
Size
A-3)
10
Excl.
N.A
9
Size
A-3)
N.A
8
Excl.
NOS.
41485.5
Rs. FORTYONE
THOUSAN
D FOUR
HUNDRED
EIGHTYFIVE AND
PAISE
FIFTY
ONLY
5

Size
50TO200%,Category: DUPLEX,Networking
features: YES
NOS.
87291
Rs.
EIGHTYSEVEN
THOUSAN
D TWO
HUNDRED
NINETYONE ONLY
N.A
11
Canon/iR
2420L
Digital Copier with

Printer (Size A-3)

Canon/iR
2422L
Digital Copier with

Printer (Size A-3)
Digital Copier with

Printer (Size A-3)
Page 6 of 22
Digital Copier with

Printer (Size A-3)
Excl.
NOS.
76425.6
Rs.
SEVENTYSIX
THOUSAN
D FOUR
HUNDRED
TWENTYFIVE AND
PAISE
SIXTY
ONLY
5
NOS.
58368
Rs. FIFTYEIGHT
THOUSAN
D THREE
HUNDRED
SIXTYEIGHT
ONLY
5

Size
50TO200%,Category:
SIMPLEX,Networking features: NO

Canon/iR
2422L
Excl.
N.A
14

Size
50TO200%,Category:
SIMPLEX,Networking features: YES

Canon/iR
2422L
Excl.
N.A
13

Size
features: NO
N.A
12
Excl.
NOS.
51860.5
Rs. FIFTYONE
THOUSAN
D EIGHT
HUNDRED
SIXTY
AND PAISE
FIFTY
ONLY
5

Size
features: YES
NOS.
86433.85
Rs.
EIGHTYSIX
THOUSAN
D FOUR
HUNDRED
THIRTYTHREE
AND PAISE
EIGHTYFIVE ONLY
N.A
16
Canon/iR
ADV 4025

Canon/iR
ADV 4045

Canon/iR
ADVC2220

Canon/iR
ADVC2220
Excl.
Excl.
Excl.
153216
Rs. ONE
LAKHS
FIFTYTHREE
THOUSAN
D TWO
HUNDRED
SIXTEEN
ONLY
NOS.
290928
Rs. TWO
LAKHS
NINETY
THOUSAN
D NINE
HUNDRED
TWENTYEIGHT
ONLY
5
NOS.
228000
Rs. TWO
LAKHS
TWENTYEIGHT
THOUSAN
D ONLY
5
NOS.
220704
Rs. TWO
LAKHS
TWENTY
THOUSAN
D SEVEN
HUNDRED
FOUR
ONLY
5
Canon/iR
Colour Copier (Size A-3) Minimum copying speed (cpm): 20
ADVC2220L
COLOUR/20MONO,RAM (MB): 512,Tray
Capacity: 2 X 250 SHEETS,HDD: Without
HDD
Page 7 of 22
NOS.

Capacity: 2 X 250 SHEETS,HDD: 40 GB
N.A
23
Excl.

N.A
22
Digital Multifunctional
Copier Machines (Size A- Size
3)
HArd Disk (MB): 256 WITH 20GB
HDD,Bye Pass: 50 SHEETS
N.A
21
Digital Multifunctional
Copier Machines (Size A- Size
3)
HArd Disk (MB): 128 WITH 20GB
HDD,Bye Pass: 50 SHEETS
N.A
18
Excl.
NOS.
205610
Rs. TWO
LAKHS
FIVE
THOUSAN
D SIX
HUNDRED
TEN ONLY
N.A
24
Canon/iR
ADVC2225
Excl.
5

N.A
Excl.
NOS.
284000
Rs. TWO
LAKHS
EIGHTYFOUR
THOUSAN
D ONLY
5
6-Terms of Delivery:
Free delivery at consignee's site including installation /

commissioning.
7-Excise Duty:
Excise Duty Not Applicable at present and will be charged if it

becomes applicable later on.
8-Sales Tax:
CST / VAT Extra @ 5%.
9-Delivery Period:
For first 500 nos within 110 days and 500 nos per month
thereafter.
-
10(a)-Annual Turnover:
(b)-Monetary Limit(In Rs.):
Without Any Limit
11-Payment Terms:
50% payment will be allowed against provisional receipt

certificate by consignee and balance 50% payment on receipt
and acceptance of stores by consignee.In other respects,the
provisions of clause 19"Payment" under the contract in
DGS&D-68(Revised) will apply.The firm will deliver the goods
to the consignee alongwith the Guarantee/Warranty Certifiacte
as per format given in Schedule-"B"
12-Slab Discount Clause:

13-Prices:
14-Quantity Offered:
NIL
FIXED
N.A.
15-Minimum Quantity in Single Supply Order:

16-Minimum order Value in Single Supply Order:
17-Status of the RC Holding Firm:
LSI
18-Paying Authority:
CCA DELHI
The Chief Controller of Accounts, Deptt. of Supply
16A, AKBAR ROAD
New Delhi -110011
19-Inspection Authority:
Not applicable since the firm is holding

Green channel status for subject stores
20-Quality Assurance Officer/Inspecting officer:
-do-
Page 8 of 22
21-Place where the Stores are to be Tendered

for Inspection:
Not Applicable being Green Channel Firm
22-R/C is DDOs Operated:
Yes
With effect from First October two thousand eight ( 01-10-2008 ),all supply order(s) against this Rate Contract must
be placed by Direct Demanding Officer(s) on-line through D.G.S&D web site (www.dgsnd.gov.in) (indentor's page) only.
Supply order(s) in any other form placed on or after 01-10-2008 shall not be valid and shall not be acted upon by the
contractor or any other concerned agencies.
DDO shall download the supply order and send an ink signed copy to the concerned paying authority specified in the
rate contract through Registered / speed post immediately after on-line placement of Supply Order(s).
23-Packing & Specification :
see annexure
24- Departmental Charges : Departmental charges at the rates prescribed by government from time to time shall be
levied,for the services rendered by the Directorate General of Supplies and Disposal,in regard to Purchase & Inspection.
The rates currently applicable for departmental charges in regard to purchase and inspection of stores against DGS&D
R/C.
24(a) For Purchase : - Departmental Charges will be levied @1.0% of the value of the contract or supply order placed
against the DGS&D rate contract.
24(b) For Inspection :- Departmental Charges will be levied @1.0% of the value of the contract or supply order placed
against the DGS&D rate contract.
24(c). The value of the Contract or Supply Order shall be all inclusive basis including all taxes & duties. Service tax at
prevailing rate as applicable shall be chargeable as extra on the Departmental Charges.
24(d) Such direct/referral Supply Orders being placed by various Government users on Rate Contract holding firms or
their dealers/sub agents,obtaining supplies and making direct payments to the firms for the cost of stores prescribed in the
Rate Contracts are liable to pay a nominal fee as Departmental Charges @0.25% of the value of Supply Order (all
inclusive including taxes & duties ) + Service Tax extra as applicable. After receipt of Supply Order,the firm will deposit
the said Departmental charges + service tax thereon at the rates provided in the R/C to the concerned Controller of
Accounts (CCA) viz. Delhi/Mumbai/Kolkata/Chennai, as the case may be ,as indicated in the R/C by way of Demand
Draft/Bank Transfer. In case , the supplies are made in installments, the aforesaid Departmental charges + Service Tax
can be paid by the firm with CCA on pro-rata basis based on the value of the supplies made. In case no supplies are made,
Departmental charges would not be payable / claimable as no service would deem to have been rendered by DGS&D.
The firms can claim Departmental charges from PAO of the indentor for the direct/referral orders placed by them.Those
who err/conceal/misrepresent/default in payment of prescribed Department Charges would be viewed adversely and shall
be liable for actions as deemed fit by DGS&D including de-registration,debarring or suspension of business
dealings,blacklisting , bad performance and denial of further Rate Contracts etc, in addition to recovery of the requisite
amounts.IT would be the responsibility of the user department to ensure that the prescribed departmental charges have
been paid by the supplier before releasing their payments for the supplies. The firm would also disclose the same to
DGS&D.
(
)
Asstt. Director (S) / Section Officer / Dy. Director
For and behalf of the purchaser named in the Form DGS&D 1001.
Page 9 of 22
All the R/C particulars including prices in respect of individual R/Cs are available on DGS&D website which can be
accessed by all.The DGS&D website is http://dgsnd.gov.in
Page 10 of 22
SCHEDULE - B
Guaranty/Warranty Certificate : It is certified that the stores supplied are brand new,unused,non-refurbished and
original and they full confirm to the technical specifications and description given in the subject Rate contract.It is
further certified that the supplied stores are covered by the OEM Guaranty/Warranty as per the Subject Rate Contract.
RC Specification:
1 Country of Origin :- China, Singapore & Japan
2. Manufacturers name & address:
i. Canon (Suzhou) Inc. 266 Mayun Road, Suzhou New District, Suzhou 215129, Jangsu Province, China.
ii. Canon Inc., 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo, Japan
iii. Canon Singapore Pte Ltd., 1 Harbour Front Avenue #04-01 Kepple Bay Tower, Singapore 098632
3. Alternate Model No. against Item No. of R/C may be read as under:
Read Model no.iR 2002 against Item No.9 of the RC
Read model no.iR 2002N against Item No. 10 of the RC
Read model no. iR 2002 against Item No. 11 of the RC
Read model no. iR 2202N against Item No. 12 of the RC
Read model no. iR ADV 4225 against Item No. 16 of the RC
Read model no. iR ADV 4245 against Item No. 18
SPECIAL CONDITIONS OF CONTRACT
1. 1.Payment terms : 50% payment will be allowed on proof of inspection & acceptance thereof and dispatch of stores and
balance 50% on certification of receipt of stores in good condition by the consignee. In other respects, the provisions of clause
19, Payment under the Contract in DGS&D 68(R) will apply.
Advance Payment Copy of C.R.C. Copy No. 1, 2 & 3 for claiming 50% payment:
This is a provisional receipt. It only be tokens the receipt of stores by the consignee and is without prejudice to his rights of
rejection under the general condition to contact. It is issued on said to contain basis the Contractor remaining responsible for
proving the total quantities actually delivered. Consignee mentioned in the CRC Copy No. 1, 2 & 3 should sign (in INK) & put
his official rubber stamp on the Advance Payment Copy of CRC Copy no. 1, 2 & 3 IMMEDIATELY on the receipt of the
material and handover the same to the company's authorized representative. Where this is not possible or inconvenient, it should
be signed (in INK) by an official authorized by the consignee in that behalf. In such cases, the official signing the receipt
certificate should indicate his designation and the official on whose behalf he is signing; and put his official rubber stamp.
Balance payment & Accounts Copy of C.R.C. No. 4, 5 & 6 for claiming 50% balance payment.
(i) Within 90 days from the date of material received, Consignee mentioned in the C.R.C. Copy No. 1, 2 & 3 should sign (in
INK) & put his official rubber stamp on the Balance & Accounts office copy of C.R.C. Certificate No. 4, 5 & 6 and should fill
up the columns of CRC.
(ii) In cases where the supply is incomplete or defective orthe supplier do not carry out commissioning/demonstration of the
stores within the period as per (i) above, the consignee shall report such cases immediately to the supplier and DGS&D.
(iii) In cases where the consignees do not release copy no 4, 5 & 6 of C.R.C. within the period as (i) above for the reasons which
are considered not valid by the supplier, they may approach DGS&D with complete details for authorization of balance payment
without copy 4, 5 & 6 of C.R.C. and the same shall be considered by DGS&D on merits of each case.
2. Machines will be delivered free at consignee's end, including freight, forwarding and under DGS&D's standard transit
Page 11 of 22
insurance clause that the purchaser will not pay separately for the insurance charges and it will be the contractor's responsibility
for the safe arrival of goods in full and good condition.
3. Installation & demonstration of the machines will be carried out free of cost at consignee's place.
4. The tenderers will have to provide free training for at least two operators at the place of installation free of cost.
5. The tenderers shall guarantee availability of service and spare parts for their machines for a period of 7 years from the date of
supply.
6. Machines shall conform to Guarantee/Warranty clause for a period of 12 months from the date of installation/demonstration,
as per Clause18 of form No. DGS&D- 1001.
7. Warranty covers free service and free spare parts excluding the consumables.
8. The drum of the machine shall not be covered in the warranty period, as this is a consumable items.
9. Other terms and conditions are as per Form DGS&D-1001.
10. No assistance for import of finished product or raw material will be provided.
11. Verification of all features as per the rate contract at the time of inspection.
12. For imported machines offered for inspection, the documentation required at the time of inspection of bulk supplies
for each and every lot are as under:a) Bill of Lading;
b) Packing list;
c) Certificate of origin;
d) Serial numbers along with model numbers pertaining / corresponding to imports covered by above documents;
e) A certificate from the manufacturer that the machines with particular model Nos. and Serial Nos. were exported by them to
Indian supplier and that the same were tested in their factory and found to be satisfactory as per the standard specification of the
product.
f) Guarantee/Warranty Certificate for the machine by R/C holding firms
13. Octroi Duty and Local Taxes:
Normally materials to be supplied to Government Department against Govt. Contracts are exempted from levy of town duty,
Octroi duty, terminal tax and other levies of local bodies. The local Town/Municipal Body regulations at times, however,
provide for such exemption only on production of such exemption certificate from any authorized officer. Contractors should
ensure that stores ordered against contracts placed by this office are exempted from levy of Town duty/Octroi duty, Terminal tax
or other local taxes and duties. Wherever, required, they should obtain the exemption certificate from the purchase officer or
indentor concerned, to avoid payment of such local taxes or duties. Octroi, entry tax etc on the buyers account in the absence of
relevant exemption certificate. Road permit, Waybill to be provided by DDO along with the order.
All other terms and conditions as per standard conditions in Form DGS&D-1001.
14 Supply of Road Permits/ Way bill by the indentor/consignees:
In all such cases where the requirement of Road Permit/Way Bills for entry of goods into a particular State is mandatory, the
following provisions shall be strictly followed: -.
(a) The supplier shall request the indentor/consignee for providing Road permit/ Waybill within 10 days of the receipt of the
Supply order. The supplier shall furnish all the necessary information and documents in this regard to Indentor/consignee.
(b) On receipt of the above request from the supplier, the indentor/consignee concerned shall arrange to provide the Road
Page 12 of 22
permit/Way Bill in the prescribed form to the supplier within a maximum period of two weeks so that the same reaches the
supplier before the dispatch of the stores. However, in cases where the Road permit/Way Bill is issued on proof of actual
invoice of the material, the consignee shall arrange to provide the Road permit/Way Bill from appropriate authorities within a
maximum period of 5 days from the receipt of invoice.
(c) The supplier shall not be held responsible for any delay in supply due to non- supply/delayed supply of Road permit/Way bill
by the indentor/consignee.
(d) All cases of abnormal delay in providing requisite details/ documents by the supplier or issue of Road permit/Way bill by
indentor/consignee, the same shall be reported by them to DGS&D.
The details of the Road permits presently applicable in different States are as under:Sr.No. States Road Permit
1 Andhra Pradesh: - Not Applicable
2 Arunachal Pradesh: Form -03
3 Assam: Form - 61/62
4 Bihar:Form 28-B
5 Chhattisgarh: Form 59A
6 Goa: -Not Applicable
7 Gujarat: Form 403
8 Haryana:Form 38 if value is Rs. 25,000 or more.
9 Himachal Pradesh: - Form -26
10 Jammu & Kashmir: - Form-65+
11 Jharkhand: Form- JVAT 504 G
12 Karnataka: - Not Applicable
13 Kerala: - Not Applicable
14 Madhya Pradesh: Form 88/89
15 Maharashtra: -Not Applicable
16 Manipur: Form 35 / 37
17 Meghalaya: Form 14
18 Mizoram: Form 33
19 Nagaland : Form 16A
20 Orissa: Form 28 / 32
21 Punjab: -Not Applicable
22 Rajashthan: Form 18A
23 Sikkam: Form 25A
24 Tamil Nadu: -Not Applicable
25 Tripura: Form 18A / 18 B
26 Uttar Pradesh: Form 31/32
27 Uttaranchal: Form 16/17
28 West Bengal: Form 50
15. Pre-Inspected Lot: In order to meet the urgent requirement of indentor you may maintain pre-inspected stock of Digital
Copier for ready dispatch against individual supply orders. Incase, however, you fail to dispatch the stores within 60 days of
inspection, the same shall have to be pre-inspected before dispatch.
For supplies made from the pre-inspected stocks Inspection Note are to be obtained from the Inspecting Officer in each case.
Dispatches/deliveries of pre-inspected stocks which are duly accepted need not however, await release of I/Notes are actually
released.
-----------SCHEDULE -D
SPECIAL INSTRUCTIONS TOR TO R/C HOLDERS
1. Rate Contract holders are advised that before entertaining the supply order(s), they should ensure the availability of following
Page 13 of 22
certificates from DDOs.

a) They are Central Government Department drawing funds from Consolidated Fund of India.
b) The expenditure involved for the purchase has received the sanction of the competent financial authority.
c) The funds are available under the proper head in the sanctioned budget allotment for the year.
d) They have been fully authorized by the Department to sign the supply order and incur the liability in respect of the stores
being ordered.
( Lakshman Rao )
Asstt. Director (S)
For and on behalf of the purchaser named in the form DGS&D-1001.
Special Terms & Conditions
The yield and rates of the consumables of the respective main machine, as quoted by the R/C holding firm in their bids
are provided as under for the guidance of DDOs. DDOs are advised that aforesaid rates quoted by bidders in their bid
have not been approved and recommended by DGS&D for conclusion of RC. These are just indicated here for guidance
of DDOs. DDOs may carry out their own due diligence including market survey before procuring these consumables:
R/C Item No. Make Model Rate Yield (No. of pages per Drum)
5 Canon NPG 51 19101.00 132000
6 Canon NPG 51 19101.00 132000
7 Canon NPG 51 19101.00 132000
8 Canon NPG 50 19101.00 132000
9 Canon NPG 28 8870.00 55000
10 Canon NPG 28 8870.00 55000
11 Canon NPG 28 8870.00 55000
12 Canon NPG 28 8870.00 55000
13 Canon NPG 28 8870.00 55000
14 Canon NPG 28 8870.00 55000
16 Canon NPG 57 16428.00 135000
18 Canon NPG 56 16428.00 168000
21 Canon NPG 52 60204.00 43000
22 Canon NPG 52 60204.00 43000
23 Canon NPG 52 60204.00 43000
24 Canon NPG 52 60204.00 53000
R/C Item No. Make Model Rate Yield (No. of pages per Toner)
5 Canon NPG 51 2994.00 14600
6 Canon NPG 51 2994.00 14600
7 Canon NPG 51 2994.00 14600
8 Canon NPG 50 3613.00 14600
9 Canon NPG 28 1733.00 8300
10 Canon NPG 28 1733.00 8300
11 Canon NPG 28 1733.00 8300
12 Canon NPG 28 1733.00 8300
13 Canon NPG 28 1733.00 8300
14 Canon NPG 28 1733.00 8300
16 Canon NPG 57 5831.00 30200
18 Canon NPG 56 5619.00 34200
21 Canon NPG 52 30925.00 23000
22 Canon NPG 52 30925.00 23000
Page 14 of 22
23 Canon NPG 52 30925.00 23000

24 Canon NPG 52 30925.00 23000
R/C Total Copies Printable over

Item No. life Cycle of the M/C (No of pages)
5 700000
6 700000
7 700000
8 700000
9 300000
10 300000
11 300000
12 300000
13 300000
14 300000
16 1000000
18 2000000
21 1000000
22 1000000
23 1000000
24 1000000
Page 15 of 22
SCHEDULE - C
List of Parallel Rate Contract For Digital Copier and Multifunctional Office Machines(with separate
Drum and Toner)
Sr.No.
NAME & FULL ADDRESS OF FIRM
R/C NO & DATE
LANDMARK INFONET PVT. LTD.
DCMOM-EB/IT-3/RCD10Q0000/0614/83/F0623/2024
21-OCT-13
Plot No.85P, Sector - 44,

Institutional Area, Gurgaon - 122 002
Contract Person Mr.Satpal Balhara
Mob.09811626300 / 9958899999
Gurgaon
HARYANA
122002
2
SHARP BUSINESS SYSTEM (INDIA) LIMITED

214-221, ANSAL TOWER, 38, NEHRU
PLACE,NEW DELHI- 110019
NEW DELHI
DELHI
110019
XEROX INDIA LIMITED

5TH & 6TH FLOOR, BLOCK ONE,
VATIKA BUSINESS PARK, SECTOR 49,
SOHNA ROAD, GURGAON-122018
Mr. Samir Kshatri - Mob. 9654996548
GURGAON
HARYANA
122008
KYOCERA DOCUMENT SOLUTIONS INDIA

PVT. LTD.
PLOT No. 100, FIRST FLOOR ,OKHLA
INDUSTRIAL ESTATE, PHASE III,
NEW DELHI - 110 020.
Contact Person Mr. Ravi Saini
Mob.09910344666.
E-mail: [email protected]
NEW DELHI
DELHI
122002
RICOH INDIA LIMITED

2nd floor, Salcon Aurum Building, Plot No. 4,
District Centre Jasola, New Delhi - 110025
Mobile No. : 9650777941
E-Mail : [email protected]
NEW DELHI
DELHI
6
Page 16 of 22
DCMOM-EB/IT-3/RCD10Q0000/0614/83/F0580/2026
21-OCT-13
DCMOM-EB/IT-3/RCD10Q0000/0614/83/F0408/2027
21-OCT-13
DCMOM-EB/IT-3/RCD10Q0000/0614/83/F0474/2023
21-OCT-13
DCMOM-EB/IT-3/RCD10Q0000/0614/83/F0706/2025
21-OCT-13
110025
CANON INDIA PVT. LTD
DCMOM-EB/IT-3/RCDownload Date: 18-DEC-14
A-23, Sector - 59,

Noida - 201 301(U.P).
NOIDA
UTTAR PRADESH 201301
DCMOM-EB/IT-3/RCD10Q0000/0614/83/02589/2020
21-OCT-13
HEWLETT PACKARD INDIA SALES PVT. LTD.
DCMOM-EB/IT-3/RCD10Q0000/0614/83/F0516/2021
14-NOV-13
Tower D, 6th Floor, Global Business Park, M G

Road, Gurgaon - 122 002
Gurgaon
HARYANA
8
122002
KONICA MINOLTA BUSINESS SOLUTIONS

INDIA PVT. LTD
10th Floor, DLF Cyber City, Building No. 8, TowerC, Phase-II, Gurgaon- 122002
Mr. Anand Singh - Mob. 9654228387
GURGAON
HARYANA
122002
DCMOM-EB/IT-3/RCD10Q0000/0614/83/F0731/2022
21-OCT-13
NOTE:
(1) Before placing supply order, DDOs are advised to check with DGS&D or on the website whether any further RCs
have been awarded or amendments to Rate Contract have been issued.
(2) All the R/C particulars including prices in respect of individual R/C's are available on DGS&D website,which can
be accessed by all. The access code of DGS&D website is http://dgsnd.gov.in.
Page 17 of 22
ANNEXURE
"Common Requirements for all the items"

1. The machines with above 20 cpm (copies per minute) for copying as well as
printing
shall have electronic sorting feature.
2. The machines shall be copier engine based having separate drum and toner.
3. Suppliers shall possess acceptance test facilities at the place of inspection
detailed as under :
(a) Verification of all features and functional performance of the machine.
(b) Verification of its suitability for electrical parameters of voltage and
power consumption.
(c) High Voltage test at 1000 V.
(d) Insulation Resistance Test.
(e) Firm shall have standard black & white and colour charts to compare the
black
& white and colour output prints with input. QA officer shall enclose copy
of
both input chart as well as copy of output chart along with the inspection
test
reports.
(f) Declared number of copy/print per month and total print/copy during life
cycle
of machine shall be supported by documents as part of acceptance process.
4.
Tenderers shall furnish type test report for the each model at the time of
registeration and inspection.
5. Tenderers shall furnish a copy of TEC approval certificate along with tender
for
the items quoted with FAX feature and it should be valid on the date of
tender opening. It will be the responsibility of the supplier to keep the TEC
approval valid during the currency of the Rate Contract.
6.
Type tests shall consist of verification of all the features & functional
requirements including environmental tests and shall be from any Government
laboratory.
For type testing, registration and inspection, DoC Correction slip No.36&38
dated 18-12-2012 of DGS&D Manual is also applicable.
The environmental tests sequence will be as under :
(a) Dry Heat Test
: For 16 hrs. At a temp. of 55 degree C in accordance with

IS:9000/part-3/section-5/1977 (reaffirmed in 2007).
(b) Cold Test
: For 4 hrs. At a temp. of 0 degree C in accordance with
IS:9000/part-2/section-4/1977 (reaffirmed in 2007).
(c) Damp Heat Test : For 2 Cycles of 24 h each at a temp. of 40 degree C & 95%
RH in accordance with IS:9000/part-5/section-1/1991
(reaffirmed in 2007).
After each environmental test and a recovery period of two hours, the
machine
shall be checked for complete functional parameters, which should not show any
deterioration in comparison to the values obtained before the environmental
tests.
Page 18 of 22
TENDERERS TO NOTE :
Tenderers shall declare the following for the guidance of the buyers.
1.
Tenderers shall declare dimensions, power consumption and weight of offered

machine.
2.
Tenderers to indicate minimum number of copies which can be printed / copied

with each drum.
3.
Tenderers to indicate minimum number of copies which can be printed / copied

with each Toner pack.
4.
It may be noted that offeres without spare Drum & Toner are liable to be
ignored.
5.
Tenderers shall quote for the spare drum, Toner and networking card of each
type/model indicating life (for toner and drum) & model No.of the machine for
which it is suitable perferably in the following format.
(a) Drum Model xxxxxx
(b) Toner Modelxxxxxx
(c) Networking card Model
6.
Min.xxxxxx Copies
Min.xxxxxx Copies
NA
M/c Model.xxxxxx .
M/c Model.xxxxxx .
M/c Model.xxxxxx .
Tenderers shall have to indicate maximum Nos of copy/print per month that
can be coppied/printed by each model quoted by them and total nos of copies
during life cycle of machine under normal use so that purchaser may be able
comprehend economy and operating cost of machine before placement of order.
7.
Tenderers who quote for machines with networking facility and without
networking
facility of the same schedule, shall quote for networking spare card also. In
respect of the above cases it may be noted that offeres without spare network
card are liable to be ignored.
SPECIAL NOTE TO TENDERERS :
1.
Only one Agent or Subsidiary or distributor who enters into direct agreement
with foreign principal and not through any intermediary channel can be only
considered as a valid Agent, who can be registered.
2.
The foreign manufacturer has to declare with documentary evidence that they
have adapted/tropicalized the equipment to suit Indian climatic conditions,
as per clause 5.3.2 (c) of manual; and can prove the performance of the same
along with accessories at the premises in India (Testing facilities required
at firm's premises are for functional and performance parameter only and not
for Type Testing and environmental testing as these tests have got to be done
from Govt. Lab).
The firms meeting these conditions, in addition to other conditions of
registration in vogue, shall only be considered for registration as `supplier
of imported stores. Mere submission of test report for environmental testing
will NOT be treated as sufficient unless above declaration is also furnished
by the importer, along with their application for registration and tender
enquiry.
3.
Supplier of Imported stores must submit a declaration from their foreign

principal (OEM), duly notarized, that the product/model number being quoted
against the tender is currently undergoing production and have NOT been
Page 19 of 22
discontinued by them. The OEM shall further undertake that they shall continue
to provide support to the product/model no. being quoted, during their warranty
period. Such an undertaking shall be submitted at the time of registration,
bidding and during first inspection.
4.
As per CVC Circular No.03/01/12 dated 13.1.2012,

(a) In a tender, either the Indian agent on behalf of the Principal/OEM or
Principal/OEM itself can bid but both cannot bid simultaneously for the
same item/product in the same tender.
(b) If an agent submits bid on behalf of the Principal/OEM, the same agent
shall not submit a bid on behalf of another Principal/OEM in the same
tender for the same item/product.
5.
Multiple agents of same manufacturer (Indian or foreign) cannot participate

in bid for the same item/product.
6.
Firms registered with DGS&D or seeking registration/capacity assessment

in the category of :
(a) Indian agent of Indian Manufacturer : the registration and inspection
shall be carried out at Indian Manufacturers works.
(b) Supplier or Imported Stores (i.e. Indian Agent of Foreign Manufacturer):
the registration and inspection shall be carried out at Indian AGENT's
(Supplier of Imported Stores) premises/works.
7.
(a)
(b)
Firms must submit their application to concerned QA Office for fresh

or renewal of registration/capacity assessment/special capacity assessment
PRIOR to at least 30 days before the scheduled date of tender opening,
failing which application may NOT be possible to be processed before
tender opening date and only tenderers will be responsible for the same.
Tenderers shall be registered with DGS&D or NSIC (based on capacity report
of DGS&D) as per the current T/E to become eligible to quote against the
same.
8. Registration for all scheduled items excluding add on spares are required on
the date of tender opening. It means all the items/models quoted against all
schedules by tenderer have to be registered on the date of tender opening.
9.
In respect of items to be supplied / supplied by the Green Channel firms, the

inspection may be carried out by the DGS&D in cases where such inspection in
insisted by indentors.
10. However, where DGS&D inspection is not involved. The indentor and consignee has
to ensure that the quality of stores delivered is as per R/C specification and
the supplier is in possession of all the relevant documents as specified in the
R/C. In respect of the imported stores it shall be ensured that the stores
being
delivered has reached the country through legal channel and the supplier is in
possession of all the import documents in their name.
Colour Copier (Size A-3)

Colour Laser /LED Copier suitable for colour copying & printing
(resolution 600 x 600 dpi from A3 size original to A3 size image. The machine
shall be completewith features of electronic sorting, networking, automatic
reversible document feeder without necessity of manual intervention) and inbuilt
duplexing unit for back-to-back printing and copying. The machine shall be
supplied with 2 trays of 500 sheets capacity or 2 Trays of each capacity 250
Page 20 of 22
sheets(as Specified) for blank papers and a 50 sheets bye pass tray. The machine
will have facility for 25 % to 200% zoom and shall give 256 grey scales in colour.
The specified capacity in cpm will correspond to A4 size paper.
Digital Copier with Printer (Size A-3)
Digital Laser Copier with printer, copying and printing resolution
600 X 600dpi (minimum), copier engine based, with specified zoom ratio increment
of 1%suitable for operation on single phase AC 230 +/-10% Volts, 50 Hz, preset
enlargement and reduction steps, 250 sheet tray capable of multiple copying up
to 99 copies.The specified capacity in cpm will correspond to A4 size paper.
Digital Multifunctional Copier Machines (Size A-3)
Digital Laser Multifunctional Copier machines (without fax) with duplex
copying and printing, scanner and networking duly trolley mounted, copying and
printing resolution 600 x 600 dpi (minimum), copier engine based, with specified
zoom ratio increment of 1% suitable for operation on single phase AC 230 +/-10%
Volts,50 Hz, pre set enlargement and reduction steps, 250 sheet tray capable of
multiple copying up to 99 copies.The specified capacity in cpm will correspond to
A4 size paper.
Basic Digital Copier (Size A-3)
Digital Laser Copier, resolution 600 X 600 dpi (minimum), copier engine
based, with specified zoom ratio increment of 1% suitable for operation on single
phase AC 230 +/-10% Volts, 50 Hz, preset enlargement and reduction steps, 250
sheet
tray capable of multiple copying up to 99 copies.The specified capacity in cpm
will correspond to A4 size paper.
Page 21 of 22
LIST OF ALL AMENDMENTS

For RC No. DCMOM-EB/IT-3/RC-D10Q0000/0614/83/02589/2020
Sr No. Amendment No.
Amendment Effective
Date
From
Amendment In
DCMOM-EB/IT-3/RC-D10Q0000/0614/83/02589/2020/52804
20-NOV-14
20-NOV-14
Amendment in RC
Validity
DCMOM-EB/IT-3/RC-D10Q0000/0614/83/02589/2020/52241
16-SEP-14
17-FEB-14
Amendment in Rate
DCMOM-EB/IT-3/RC-D10Q0000/0614/83/02589/2020/52130
04-SEP-14
25-AUG-14
Amendment in
Annexure & Clauses
DCMOM-EB/IT-3/RC-D10Q0000/0614/83/02589/2020/52098
03-SEP-14
25-AUG-14
Amendment in Rate
DCMOM-EB/IT-3/RC-D10Q0000/0614/83/02589/2020/49349
24-OCT-13
21-OCT-13
Amendment in RC
Validity
Page 22 of 22

DGS&D Canon

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Rate Contract

Download Date: 18-DEC-14

Download Date: 18-DEC-14

Download Date: 18-DEC-14

1.Rate Contract No.:-DCMOM-EB/IT-3/RC-D10Q0000/0614/83/02589/2020

(c) Brand: Canon

Download Date: 18-DEC-14

Lead Time(in days):- 80

Min.Order Qty(in unit):- 1

Lead Time(in days):- 80

Min.Order Qty(in unit):- 1

Digital Copier with

Minimum copying speed (cpm): 15/15,Paper

Digital Copier with

Min.Order Qty(in unit):- 1

Minimum copying speed (cpm): 15/15,Paper

Download Date: 18-DEC-14

Digital Copier with

Lead Time(in days):- 80

Min.Order Qty(in unit):- 1

Digital Copier with

Digital Copier with

Digital Copier with

Minimum copying speed (cpm): 20/20,Paper

Min.Order Qty(in unit):- 1

Minimum copying speed (cpm): 20/20,Paper

Min.Order Qty(in unit):- 1

Minimum copying speed (cpm): 15/15,Paper

Minimum copying speed (cpm): 20/20,Paper

Download Date: 18-DEC-14

Min.Order Qty(in unit):- 1

Min.Order Qty(in unit):- 1

Min.Order Qty(in unit):- 1

Lead Time(in days):- 80

Min.Order Qty(in unit):- 1

Colour Copier (Size A-3) Minimum copying speed (cpm): 20

Colour Copier (Size A-3) Minimum copying speed (cpm): 20

Lead Time(in days):- 80

Download Date: 18-DEC-14

Colour Copier (Size A-3) Minimum copying speed (cpm): 25

Free delivery at consignee's site including installation /

Excise Duty Not Applicable at present and will be charged if it

CST / VAT Extra @ 5%.

(b)-Monetary Limit(In Rs.):

Without Any Limit

50% payment will be allowed against provisional receipt

12-Slab Discount Clause:

15-Minimum Quantity in Single Supply Order:

Not applicable since the firm is holding

20-Quality Assurance Officer/Inspecting officer:

Download Date: 18-DEC-14

21-Place where the Stores are to be Tendered

Not Applicable being Green Channel Firm

22-R/C is DDOs Operated:

Download Date: 18-DEC-14

Download Date: 18-DEC-14

Download Date: 18-DEC-14

Download Date: 18-DEC-14