DRAFT

NORM

EN 16646
Edition: 2013-10-01

Maintenance Maintenance within physical asset

management

Instandhaltung Instandhaltung im Rahmen des Asset-Managements

Maintenance Maintenance dans le cadre de la gestion des actifs physiques

Note:
Because of possible comments, the final version of this NORM can
differ from the present Draft.
Please send your comments (in writing) by 2013-11-15 to Austrian
Standards Institute.

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ICS
Identical (IDT) with

responsible

03.100.01
prEN 16646:2013-08

Committee 195
Maintenance and safety analyses of plants,
machinery and app

DRAFT NORM EN 16646:2013

Explanations concerning Draft

The present Draft European Standard EN 16646 has been submitted to CEN members for voting. In case of a
positive result of the voting as required by CEN/CENELEC regulations, this Draft will be published as EN.
Like all member organizations of CEN, Austrian Standards Institute is basically obliged to implement European Standards in Austria and to withdraw conflicting standards.
Austrian Standards Institute herewith submits this Draft of a European Standard as Draft NORM to
public enquiry and information.

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EUROPEAN STANDARD
NORME EUROPENNE

DRAFT
prEN 16646

EUROPISCHE NORM
August 2013
ICS 03.100.01

English Version

Maintenance - Maintenance within physical asset management

Maintenance - Maintenance dans le cadre de la gestion des
actifs physiques

Instandhaltung - Instandhaltung im Rahmen des AssetManagements

This draft European Standard is submitted to CEN members for enquiry. It has been drawn up by the Technical Committee CEN/TC 319.
If this draft becomes a European Standard, CEN members are bound to comply with the CEN/CENELEC Internal Regulations which
stipulate the conditions for giving this European Standard the status of a national standard without any alteration.
This draft European Standard was established by CEN in three official versions (English, French, German). A version in any other language
made by translation under the responsibility of a CEN member into its own language and notified to the CEN-CENELEC Management
Centre has the same status as the official versions.
CEN members are the national standards bodies of Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia,
Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania,
Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United
Kingdom.
Recipients of this draft are invited to submit, with their comments, notification of any relevant patent rights of which they are aware and to
provide supporting documentation.

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Warning : This document is not a European Standard. It is distributed for review and comments. It is subject to change without notice and
shall not be referred to as a European Standard.

EUROPEAN COMMITTEE FOR STANDARDIZATION

COMIT EUROPEN DE NORMALISATION
EUROPISCHES KOMITEE FR NORMUNG

CEN-CENELEC Management Centre: Avenue Marnix 17, B-1000 Brussels

2013 CEN

All rights of exploitation in any form and by any means reserved

worldwide for CEN national Members.

Ref. No. prEN 16646:2013: E

prEN 16646:2013 (E)

NORM DRAFT

Contents
Page
Foreword ..............................................................................................................................................................3

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Introduction .........................................................................................................................................................4
1

Scope ......................................................................................................................................................6

Normative references ............................................................................................................................6

Terms and definitions ...........................................................................................................................6

4
4.1
4.2
4.3

Overview of physical asset management ...........................................................................................8

What is physical asset management ...................................................................................................8
Hierarchy of physical assets: asset portfolio, asset systems and individual assets .....................8
Asset life and life cycle of physical assets .........................................................................................9

5
5.1
5.2
5.3
5.4
5.5
5.6

Physical asset management system ................................................................................................ 10

Purpose of asset management system ............................................................................................ 10
Interaction between organizational context, physical asset management and maintenance
management ........................................................................................................................................ 10
The influence of organizational context at the different levels of physical assets ..................... 15
Maintenance management system ................................................................................................... 15
Maintenance management responsibilities ..................................................................................... 16
Information management ................................................................................................................... 16

6
6.1
6.2
6.2.1
6.2.2
6.2.3
6.3
6.3.1
6.3.2
6.3.3
6.3.4
6.3.5
6.3.6

Physical asset management processes ........................................................................................... 16

Physical asset management processes and life cycle stages ....................................................... 16
Life cycle, asset and maintenance management processes ......................................................... 18
Asset management process and maintenance management process at the portfolio level ...... 18
Asset, maintenance and life cycle management process at the asset system level ................... 19
Asset management process, life cycle and maintenance management at the asset level ......... 22
Interrelationship between maintenance and other processes at asset and asset system level 24
Interrelationships between maintenance and acquisition/creation process ............................... 24
Interrelationships between maintenance and operation ................................................................ 27
Interrelationships between maintenance and modernization ........................................................ 28
Interrelationships between maintenance and disposal .................................................................. 30
Interrelationships between maintenance and asset management supports ............................... 30
Interrelationships between maintenance and management of assets.......................................... 32

7
7.1
7.2

Performance monitoring .................................................................................................................... 33

General KPIs of asset management.................................................................................................. 33
Specific performance indicators ....................................................................................................... 34

8
8.1
8.2
8.2.1
8.2.2
8.2.3

Organization and people enablers: organizational competences ................................................. 35

Structure and procedures .................................................................................................................. 35
Competences ...................................................................................................................................... 35
Asset portfolio level ........................................................................................................................... 35
Asset system level .............................................................................................................................. 36
Asset level ........................................................................................................................................... 37

Bibliography ..................................................................................................................................................... 38

NORM DRAFT

prEN 16646:2013 (E)

Foreword
This document (prEN 16646:2013) has been prepared by Technical Committee CEN/TC 319 Maintenance,
the secretariat of which is held by UNI.

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This document is currently submitted to the CEN Enquiry.

prEN 16646:2013 (E)

NORM DRAFT

Introduction
Why do we need physical asset management today more than before? There are some very good reasons to
develop asset management in all its aspects. Some of the reasons why asset management has become a
more essential part of the organizations activities during the last decades are for example:

globalization and increasing competition;

growing financial risks;

radical change in business philosophy long term vs. short term;

attitudes towards assets have changed nowadays it is more common that the length of ownership is
not the same as the length of a whole life;

growth of capital intensity in some areas of industry;

growing turbulence in the market;

pressure for higher profitability and return on assets;

aging of asset systems;

increased pressure to prove added value of maintenance;

more complicated and uncertain decision environment;

increased requirements from the safety and environmental point of view.

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In addition to the above mentioned trends in the market behaviour and technological development, there are
many benefits which can be achieved with asset management activities:

economically more efficient and effective use of capital: turnover of capital;

more profitable business: return on assets;

more sustainable use of capital;

more accurate long term life cycle decisions;

direction to maintenance strategies and operations;

integrated investment and maintenance planning;

influence of maintenance function on asset creation development (design and engineering);

integrated approach for production function (assets, operation and maintenance);

improved position for the maintenance function among the other company functions;

increased assessment of performance and control;

NORM DRAFT

prEN 16646:2013 (E)

enhanced reputation.

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Further and maybe even greater benefits are now being found through improved credibility in the eyes of
customers, regulators and other stakeholders. Asset Management also results in much greater engagement
and motivation of the workforce, and in more sustainable, continual improvement business processes.

prEN 16646:2013 (E)

NORM DRAFT

Scope

This European standard introduces the general approach for physical asset management. It also introduces
the relationship between organizational strategic plan and maintenance management system and describes
the interrelations between maintenance process and all the other asset management processes. It addresses
the role and importance of maintenance within physical asset management system during whole lifecycle of
an item.
This European standard is best applicable to production organizations of all sizes.
This European standard consists of guidance and recommendations and is not intended to be used for
certification, regulatory, or contractual use.

Normative references

The following documents, in whole or in part, are normatively referenced in this document and are
indispensable for its application. For dated references, only the edition cited applies. For undated references,
the latest edition of the referenced document (including any amendments) applies.
EN 13306, Maintenance Maintenance terminology
ISO/DIS 55000:2012, Asset management Overview, principles and terminology
ISO/DIS 55001:2012, Asset management Management systems Requirements
ISO/DIS 55002:2012, Asset management Management systems Guidelines for the application of ISO
55001
IEC 60300-3-3, Dependability management Part 3-3: Application guide - Life cycle costing

Terms and definitions

For the purposes of this document, the terms and definitions given in EN 13306, ISO/DIS 55000:2012,
IEC 60300-3-3 and the following apply.
3.1
asset solution
the result of concept definition

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3.2
business environment
all the external factors within the market and community influencing on the decision making of the organization
Note 1 to entry:

Often used technology can be also included to business environment.

Note 2 to entry:

A term business and technological environment can also be used.

3.3
creation of physical asset
acquisition process, which can include concept definition, design, manufacturing, installation, commissioning
3.4
key success factor
a factor required for an organization to ensure the success of an organization