BCC BR 107 127
BCC BR 107 127
BCC BR 107 127
Date: 17.03.2015
MASTER CIRCULAR
ON CLOSING ACTIVITIES
31st March 2015
TO
ALL THE BRANCHES / OFFICES IN
INDIA AND ABROAD
=========================================================================================
Corporate Accounts & Taxation Department, 2 nd Floor, Baroda Corporate Centre, BKC
Bandra (E), MUMBAI 400 051 Tel : 022 66985288, 66985280, Fax (022) 26526890
email id : [email protected]
INDEX
Master circular on Closing Activities 31 st March 2015.
Sr. no.
1
2
3
4
5
6
7
8
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
1
2
3
4
5
6
7
8
9
10
11
12
13
14(a)
& (b)
15 (a)
& (b)
16
17
Particulars
Preliminary
Closing Returns
Important accounting/ closing guidelines
Compliance to auditors observations
Certificates
Taxation related guidelines
Statutory Branch Audit
Mailing instructions / Time schedule
Annexures
Particulars
Check List before closing of books
Variance Analysis sheet
New GL/ PL codes given during the year
Guide lines regarding ASCROM system
Guide lines for branches under Audit
Reporting of Inter Branch Forex Transactions Note-4 A
Significant Accounting Policies
Time Schedule for Audit
List of Items for which branches are not required to make provision.
Guidelines regarding ALM Statement
Changes in current year as compared to previous year closing.
Guidelines for calculation of sacrifice on restructured accounts
12(a) Illustration for calculation of interest sacrifice in restructured accounts
Specific Guidelines regarding Finacle
Processes Automated
Guidelines on Unhedged Foreign Currency Exposure.
Certificates
Certificate on remittance to DICGCI
Discontinued
Statement of Cash & Bank Balance as on 12 odd dates
Certificate on exposure to Sensitive sectors
Certificate on Ghosh Committee recommendations
Certificate on Jilani Committee recommendations
Movement Chart of Gross NPA
Certificate on restructured accounts
Certificate on subvention claim for interest relief 2014-15
Certificate on subvention claim for interest relief 2013-14
Certificate on subvention claim in respect of Rupee export credit
Certificate on incentive for timely repayment of short term crop loan
Discontinued
Scheme of 1% Interest Subvention to Housing Loans. (For amount of
subvention received during the FY 2014-15)
Certificate by Auditors in respect of Education Loan Interest subsidy Scheme
-(ELIS) (For claims submitted during the FY 2014-15)
Discontinued
Discontinued
Page no.
3
4-12
12-31
31-32
32-34
35-37
37-38
38-40
Annex.no
I
II
III
IV
V
VI
VII
VIII
IX
X
XI
XII
XIII
XIV
XV
Certi no.
1
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Corporate Accounts & Taxation Department, 2 nd Floor, Baroda Corporate Centre, BKC
Bandra (E), MUMBAI 400 102 Tel : 022 66985288, 66985280, Fax (022) 26526890
email id : [email protected]
3
4
5
6
7
8
9
10
12
14
15
18
19
20
21
Claim for Interest Subvention for lending to Women SHGs for the credit upto
3 Lacs (for the year 2014-15)
Claim for Additional Interest Subvention for the prompt payment for eligible
WSHG from 01.04.2014 to 31.03.2015
Certificate under the Credit Linked Capital Subsidy Scheme (CLCSS) for the
year 2014-15
Certificate of remittance of recoveries made under CGTMSE Claim settled
accounts
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
18
19
20
21
Date: 17.03.2015
Dear Sir,
Re: Annual Closing of Accounts and Statutory Audit for the financial year ending 31st
March 2015.
Preliminary:
ANNUAL CLOSING of accounts for the year ending 31st March 2015 is approaching fast. Branches /
Administrative Offices are requested to gear up for carrying out Closing activities, as the
publication of Financial Results is based on the quality touch given to Closing work at the level of
Branches as well as Administrative Offices.
The annual audited Financial Statements of our Bank are read and analyzed by cross section of
public including Shareholders, Regulators, Depositors, Financial Managers, Credit Rating Agencies
and overseas regulators / Investors etc. It also displays our Banks compliance to various norms /
directives, guidelines issued by Reserve Bank of India, SEBI and the Accounting Standards issued
by ICAI.
We would, time & again, like to emphasise that closing activities are required to be carried out at
every level with utmost care and due diligence within a given time schedule so that
regulatory requirement and expectations of top management are met. We, therefore, request you
to ensure that all the closing activities are carried out very meticulously with accuracy.
Corporate Accounts & Taxation Department is issuing Master Circular for Closing since 2008-09
covering detailed guidelines on different areas and the circular has been bifurcated in different
sections viz. closing returns, statutory branch audit and certificates etc. to make it further easy to
understand. Branches should keep this Master Circular handy for reference purposes.
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
CLOSING RETURNS:General:
Branches are aware that we have introduced centralized mapping for generating Closing
return I & II from FINACLE and have freezed the manual intervention / option in generating
the closing returns. The wrong accounting may result in to
Verify the codes showing negative balances and rectify before closing the books.
Ensure that all the accrued income and expenses are booked with due accuracy to avoid
any MOC.
Under new system, Data ware house will calculate amount of FTP and provide branch wise
FTP amount to data centre.
Data centre will pass the entry based on the calculation given by Data Ware House.
First time HO interest was applied for three months i.e. March, April & May-2014 for June
quarter. Thereafter it was applied for the months of June, July and August-14 for
September -14 quarter and so on.
Data Centre will credit / debit profit & Loss account of respective SOLs by crediting /
debiting HO (SOL 1087.)
Branches are required to calculate eligible subsidies and pass entry for claiming
subsidy for the quarter on last working day of the quarter.
Code no.42801001
Code no.26691001
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Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
The Break up of the balance should be correctly filled up in Closing Return No. 3. (Item B
and C), as per G/L Head. The Branches have to exercise due care to fill in the data in
respect of bills received from / sent to our own Offices in the statement after due scrutiny
of the G/L Account. This will avoid inflated figure of Bills for Collection for bills sent to our
own Offices.
In Return No. 3, only the Authorised Branches (B Category branches) will report figures
against item C in column Total Amount and column Payable in India, in respect of bills
(payable out side India) received by them from Non-authorised Branches. Further, the
figures in the column Payable outside India will be reported only by B; category
Branches.
Since all the branches are now under finacle, the extant guidelines for lodgement and
collection are as under:
CHEQUES :
Lodging branch
Lodgement of out station cheques will be done from any CBS Branches through menu
option OBC for instruments drawn on any other bank and sent to our branches.
Note: No contra entry will be passed at the branch level after lodgement; it will
be passed at the centralised branch i.e ( SIR P M Road branch, Mumbai )
Collecting Branch
After receiving the forwarding letter along with the instruments from the sending Branch,
Collecting branch will open a clearing zone for acknowledging the instrument as per the
zones specified. On acknowledgement, contra entries will be reversed at the
centralised branch. (SIR P M ROAD BRANCH, MUMBAI)
Contra voucher for lodgment /acknowledgement of Outstation cheques will be passed in
centralized branch only through batch job.
Documentary bills :
1. All the outward inland bills will be lodged through the menu FBM under the register OBC
and sub registers OBCS and OBCU (sight, usance).The necessary contra entries at the
time of Lodgement and realisation will be passed at the branch level.
2. All the inland inward bills are lodged through FBM menu under the register IBC and sub
registers IBCS and IBCU (sight, usance). The necessary contra entries at the time of
Lodgement and realisation will be passed at the branch level.
3. At the B category branches, the foreign bills for collection are lodged through the menu
FBM under the register FBC and sub registers FBCS and FBCU for the instruments
received from their customers as well as other C category branches reporting to them.
The necessary contra entries at the time of Lodgement and realisation will be passed at
the branch level ( B category )
4. All the bills received from abroad are lodged through menu FBM under register FIBC and
sub registers FIBCS and FIBCU.
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Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
Closing Return no.4 Claims Against the Bank not Acknowledged as Debts.
1. It is observed that Branches/ Zones are not furnishing the full details of the claims in
particulars column and also there is inconsistency in reporting the amount of claims lodged
and amount considered by the auditors. Therefore policy guidelines were framed and the
same were advised to branches also vide our master circular no.BCC:BR:103/249 dated
05.09.2011, branches are advised to follow guidelines scrupulously.
2. Branches are advised to ensure that entry in their books has been passed for all claims
against the Bank not acknowledged as debt and reversal of entry has been passed on
settlement / deletion of a claim. Branches must ensure that amount reported against code
6125 is tallying with amount reported in Column 5 of Return no. 4.
Please also note that at branch level no entry is required to be passed for the amount of
provision considered and reported in Column 6 of this Return.
3. Vide our Master circular no. BCC:BR:102:66 dated 02.03.2010 and BCC:BR:103/249
dated. 05.09.2011 branches were advised the guidelines relating to maintenance of
records and reporting relating to Claims. We trust that proper record is being maintained
by the branches. Please note to keep the same updated.
4. As regards provision the following are the applicable guidelines :
i.
ii. Other non-suit filed cases of Rs.10 Lacs & above may be referred to Dy. General
Manager (Legal), BCC, Mumbai through your Regional /Zonal office as a committee will
be taking the decision about provisioning in such cases. The Branches should give
following details:a. Name of the Petitioner/ Plaintiff/ Complainant.
b. Case Number _____pending before ________Court/ Tribunal/ NCDRC & State
CDRL.
c. Amount Involved.
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Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
All Entries related to Purchase /Sale /Transfer etc. of Assets are passed in FASSET before
closure of FASSET menu in Finacle (which is done normally in the last Week of the
Quarter)
Entries for sale/purchase transactions are passed in the system under correct head and
through correct menu.
Now branches are not required to work out and pass any entry for depreciation, as the
same is done through the system.
Branches should generate Return no.6A & 6B through finacle and punch the data in CLORETS
system.
This may also be noted that Bank has implemented provisions of companies Act 2013 for
calculation of depreciation, based on residual useful life of fixed assets. Records of fixed assets
are kept on centralized system and depreciation is also applied centrally by Data Centre.
Closing Return no. 7
This closing return is bifurcated in three parts, the details of which are as under:
Part A: Sensitive Accounts.
In this part of the closing return, all the accounts which branches were reporting hitherto will
continue to report. There is no change in the guidelines. However, branches are advised to
exercise due care while reporting the amount outstanding for 3- years and above. It should
also be ensured that data reported in this closing return are tallying with statement of agewise
breakup of sensitive accounts submitted to higher authorities/ IBO deptt. BCC, Mumbai.
Part B: Nostro accounts
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Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
In this part of the closing return only specialized integrated treasury branch (SITB) Mumbai and
erstwhile PMOs are required to report outstanding debit entries both in mirror and NOSTRO
accounts which are outstanding for 2- years and above. Other branches will report- NILunder this part.
Part C: Local Branch Office /Local Main office/ Service branch account.
In this part of the closing return the branches should report the balance of the account with
LMO/LBO/Service branch against code 2600/4490/2620/4510. Further against the outstanding
balance if some amount is outstanding for more than 6- months the same should be reported
with net balance i.e debit minus credit or Credit minus Debit. For example if the outstanding
against code 2600 is Rs.50,55,000/- and outstanding balance of Debit entries outstanding for
more than -6- months is Rs.1,50,000/- and credit entries is Rs.1,10,000/- the net balance
Rs.40000/- should be reported in the column for reporting for 6- months and above. As the
same is required to be provided at corporate level.
Under this part LBOs will report un-reconciled entries of more than -6- months as under:
1
2
3
4
code
Amount outstanding
2600
4490
2620
4510
Out of which amount outstanding of unreconciled entries for -6- month and
above
Dr. entries originated by the branch (LBO)
Cr. entries originated by the branch (LBO)
Dr. entries originated by the LMO/Ser.Br.
Cr. entries originated by LMO/Ser.Br.
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
is ensured that the amount reported, outstanding for 3- years and above, -2- years and
above and 6- months and above respectively in part A, B & C of the return.
Closing Return no. 8 Break up of outstanding entries in GL Suspense A/c
Branches are advised to carefully note the following guidelines: 1. Advances outstanding in GL Suspense General if any advance is of doubtful nature the
provision against the same is required to be made to the debit of relevant Profit & Loss
account by crediting GL adjusting account - code 4870 at branch level.
2. All the legal expenses are now debited directly to PL- law charges. If any branch is having
outstanding balance in GL law charges account , please ensure that the same has been
made NIL to the debit of PL law charges before 31.03.2015.
The amounts in respect of frauds, forgeries, embezzlements, fraudulent or wrong payment etc.
are now required to be reported separately in GL code 2802 i.e. Suspense A/c Frauds.
Closing Return no. 9 Additional Information/ Certificate
This return relates to confirmation regarding verification of cash & Foreign currency notes,
security forms, reconciliation of Bank A/cs and confirmation of Compliance with SAP as issued
vide HO Circular No. HO: BR: 94/106 dated 23.08.2002. The branches should send the same
to Region and Region to consolidate and send to Zonal Office, who should submit the same to
Corporate Accounts & Taxation Department, BCC, Mumbai for Zone as a whole. Since there
are no data for compilation, reporting will be made only if there is any adverse reporting by any
branch. This statement is not to be audited by Auditors.
10
11
The nature of both MOC-14 & 14D are given below which should be prepared in actual rupees
only.
Sr.No
.
II
Return No.
14 D
14
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Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
12
iii)
iv) All interest income on NPA accounts should be passed through PL code no.5250 (finacle
code 41401012) only.
v) Computer software charges (PL-1651): Finacle code-54521007. This account is meant for
debiting software expenses. Since, no software is purchased at branch level ideally there
should not be any balance in this account. Please scrutinize the account and ensure NIL
balance as on 31.03.2015.
vi) Bills payable account (GL-4390): finacle code 15101001- branches are required to scan
this account and if any amount is outstanding in this account it should be transferred to
appropriate account. Please ensure NIL Balance in Bills Payable account on 31.03.2015.
vii) BOB Card Limited payment account (Cloret code 2911, Finacle code 26671009) and BOB
Card Limited cheque payable account (Cloret code 4925, Finacle code 15181024). These
codes are meant only for Colaba branch and therefore there should not be any
outstanding balance against these codes at branches other than Colaba branch. Please
scrutinize, monitor and ensure NIL balance on 31st March 2015 against these codes.
viii) PL inspection charges (Cloret code 1670, Finacle code 54501008 and 3269, Finacle code
42701014): It has been observed that branches are using one code only both for
Inspection charges recovered and the cost incurred on inspection resulting which negative
balance is reported against the above codes. Please note that cost of inspection
should be debited to PL code 1670 and the recovery of inspection charges from
Constituents should be credited to PL code 3269.
ix) PL Postage code 1550 (Finacle code 54201001) and PL Postage Telegram Telex expenses
recovered code 3243 (Finacle code 42701005): It has been observed that branches are
not accounting for the postage cost and recovery of postage charges through these
accounts. Please ensure that both the codes are used and wrong accounting entries are
rectified before 31st March 2015.
x) GL suspense Law charges code 2800 (Finacle code 26501006): Branches are aware that
all the legal cost is directly debited to P&L account and a shadow record of the same is
maintained. Please ensure that outstanding balance if any against code 2800 is made NIL
to the debit of PL Law charges code 1540 (Finacle code 54571001).
xi) PL Commission Earned:- The Statutory Central Auditors have pointed out that branches
are not identifying the sub-heads of commission earned and accounting the income under
Commission Earned-Others. As a result, the commission earned on Banks various
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
13
products is not ascertained and the basic purpose of bifurcation is defeated. Branches are
therefore advised to ensure correct accounting of commission earned in respective subheads.
xii) As per RBI guidelines the Margin against LC and Guarantee should be reported in other
liabilities, branches are therefore advised to transfer the same in other liabilities (Cloret
code 4920) if it is reported under Deposits. For transfer the same from Deposit to Other
liabilities branches will have to modify the GL Sub head Code using MENU option
TACBSH.
xiii)
Demat Earning: It has been observed that many identified branches for Demat
business do not account for the Demat earning in correct PL head, due to which it
becomes difficult to reconcile the Demat earning with PL and DEBOS (Depository
application). We therefore advise to credit the same correctly as under:
Sr. No.
1
2
3
4
5
6
7
8
9
xiv)
FINACLE Code
42102001
42102002
42102003
42102004
42102005
42102006
42102007
42102008
42102009
Description
Depository
Depository
Depository
Depository
Depository
Depository
Depository
Depository
Depository
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Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
14
2. Specific Finacle guidelines : Specific finacle guidelines are attached as Annexure-13 to this circular.
3. Certificate 1 of sharing of the recoveries with DICGCI in claim paid account
The branches are advised to ensure that if they have remitted any amount of share under
SL(SSI)1981 to DICGC directly and /or share under SLGS 1971 to nodal branch, they must
include this amount in the certificate no 1 and get the same Audited. This certificate
should be submitted to respective Regional office with complete break up of the
remittances.
The Audited Certificate no 1 should be in agreement with the total amount received by the
DICGCI during 01.04.2014 to 31.03.2015.
The Regional office must ensure that the amount received by nodal branch have been
remitted to DICGCI. They should compile the complete details of remittances made to
DICGC directly and through nodal branches and consolidate the information in certificate 1
and submit to Zonal office.
The Zone are advised to consolidate the certificate no. 1 with complete break up of
remittance to DICGC which should tally with the amount remitted through nodal branches
and directly by the branches in the Zone for the period 2014-15 and submit to our office.
All care should be taken to ensure correctness of the certificate.
4. Interest relief receivable for providing short term credit to farmers for KHARIF
and RABI.
i. Union Budget 2013-14 - Audit & Submission of Additional Claims for Interest
2 % Interest Subvention for crop loans disbursed during the current fiscal
Branches should submit 2.00% interest subvention claims for the whole year duly
audited, for the loans disbursed during 01.04.2014 to 31.03.2015.
Clorets code 2895 GL Suspense -2014-15 Kharif Rabi 2.00% interest Subvention to
farmers (Finacle code XXXX0026501085).
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
15
6. Certificate no-10
7. Certificate no-12
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Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
16
Branches are required to get the Audit Certificate from the Statutory Auditor during the
Annual Audit for March, 2015 in prescribed format enclosed (Certificate no. 14(a) & 14(b))
for the claims received under the Scheme of 1% Interest Subvention to Housing Loans
during the current Financial Year 2014-2015.
The certificates should be obtained separately for Earlier eligibility Criteria (Housing Loans
sanctioned between 01.10.2009 to 31.03.2011 provided the Sanctioned Loan amount is
upto Rs.10 Lacs and cost of house does not exceeds Rs.20 Lacs) and Revised Eligibility
Criteria (Housing Loans sanctioned on or after 01.04.2011 upto 31.03.2013 provided the
Sanctioned Loan amount is upto Rs.15 Lacs and cost of House does not exceed Rs. 25
Lacs).
At Regional Office level Branch wise/ year wise consolidated statement for Region should be
got signed from auditors along with Certificate. Similarly the Zonal claim should also be got
certified, a certificate should be obtained along with Region wise details and the same
should be submitted to Corporate Office, Mumbai.
9. Certificate by Auditors in respect of Education Loan Interest subsidy Scheme (ELIS) (For claims submitted during the FY 2014-15)(Certificate-15 a & 15 b)
We refer to the Master circular on Education Loan BCC:BR:106/384 dated 01.09.2014
where in detailed updated guidelines in respect of Education Loan Interest Subsidy Scheme
(ELIS) have been given.
Branches are required to get the Audit Certificate from the Statutory Auditor during the
Annual Audit for March, 2015 in prescribed format enclosed [Certificate No- 15(a)] for
claims submitted during the financial year 2014-15 (i.e., claims of Financial Year 2013-14,
including primary & supplementary claims) under Education Loan Interest Subsidy Scheme
(ELIS).
Reports of the claims lodged can be generated through ELISRPT menu option in Finacle
live server by giving half year (year) as 032015.
At Regional Office level Branch wise/ year wise consolidated statement for Region should
be got signed from auditors along with Certificate. Similarly the Zonal claim should also be
got certified, a certificate should be obtained along with Region wise details and the same
should be submitted to Corporate Office, Mumbai.
- Certificate by Auditors in respect of New CSIS Scheme - Relief on Interest for
Education Loans sanctioned/availed upto 31.03.2009 and outstanding as on
31.12.2013 - Claims submitted during the FY 2014-15. (Certificate- 15 b)
We refer to the Circular No.BCC:BR:106/72 dated 01.03.2014 where in guidelines in respect
of New CSIS scheme to provide interest relief to students who were sanctioned/disbursed
Education Loans upto 31.03.2009 and outstanding as on 31.12.2013 to the extent of
outstanding interest component, have been given. Subsequent clarification on income
certification has been conveyed vide Circular No.BCC:BR:106/175 dated 13.05.2014.
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
17
Branches are required to get the Audit Certificate from the Statutory Auditor during the
Annual Audit for March, 2015 in prescribed format enclosed [Certificate No- 15(b)] for
claims submitted during the financial year 2014-15 under the captioned scheme.
At Regional Office level Branch wise/ year wise consolidated statement for Region should
be got signed from auditors along with Certificate. Similarly the Zonal claim should also be
got certified, a certificate should be obtained along with Region wise details and the same
should be submitted to Corporate Office, Mumbai.
10. National Rural Livelihoods Mission (NRLM) Aajeevika ; Interest
Subvention Scheme for SHGs for the period 01/04/2014 to 31/3/2015:
o
Union Budget 2014-15 - Audit & Submission of interest subvention (Maximum upto 3.50%
i.e. the difference between 7% and the actual interest charged/ applied) of the identified
eligible women SHGs.
Union Budget 2014-15 - Audit & Submission of Additional Claims for Interest Subvention @
3% to Women Self Help Groups on prompt repayment.
The Rural & Agri Banking Dept. BCC, Mumbai has already issued the detailed guidelines for
providing interest subvention & Additional Subvention for providing credit to Women Self
Help Groups vide circular No BCC:BR:106:2106 dated 12/12/2014
Certificate no-18 Interest subvention NRLM Claims:
The branches should submit interest subvention claims at the rate of the difference
between 7% and the actual interest charged/applied (i.e. maximum upto 3.50%) duly
audited, for the loans outstanding during 01.04.2014 to 31.03.2015.
The Region and Zone should submit the consolidated audited claim directly to Rural &
Agri. Banking Dept. BCC, Mumbai.
As advised earlier the branches will use the Clorets Code 2997 & Finacle code
xxxx0026501082 (where xxxx refers to Sol ID) meant for 2013-14/ 2014-15.
It should be ensured that the amount of the certificate tallies with the balance
outstanding in this Finacle/Cloret code.
Certificate No -19
3% Incentive for Prompt Repayment to Women Self Help Groups.
The Branches /Regions should prepare the full consolidated claims of three percent
incentive paid to the eligible Women Self Help Groups, for the loans outstanding during
01.04.2014 - 31.03.2015.
Such claim for the period 01.04.2014 to 31.03.2015 duly audited should be submitted to
Rural & Agri. Banking Dept BCC, Mumbai directly.
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
18
As advised earlier the branches will use the Clorets Code 2998 & Finacle code
xxxx0026501083 (where xxxx refers to Sol ID) meant for 2013-14/ 2014-15.
It should be ensured that the amount of the certificate tallies with the balance
outstanding in this Finacle/Cloret code.
11. Utilization Certificate under the Credit Linked Capital Subsidy Scheme (CLCSS)
for the year 2014-15 (Certificate- 20)
The branches are advised to ensure that the subsidy amount received under the captioned
scheme during the Year 2014-15 is to be retained in TDR for Three years as per the circular
No.BCC:BR:104/98 dated 19.03.2012. The branches must include details of units in respect
of whom the subsidy amount is received under CLCSS SCHEME in the above certificate and
get the same Audited by the Statutory Auditor of the Branch. This Audited certificate should
be submitted to respective Regional authorities for consolidation.
The Regions are advised to compile the details of all certificates received from the branches
and ensure that the consolidated subsidy amount is tallied with the subsidy amount received
from the Zone during the year 2014-15. The Regions should submit the consolidated
information in the above certificate duly audited to the Zonal office.
The Zones are advised to compile the details of all certificates received from the Regions
and ensure that the consolidated subsidy amount is tallied with the subsidy amount received
from the MSME Banking Department, BCC during the year 2014-15. Similarly the Zones
should also get the certificate audited and the same should be submitted to Corporate
office, Mumbai All care should be taken to ensure correctness of the certificate.
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
19
The Zones are advised to compile the details of all certificates received from the
Regions and get the certificate audited with Account wise details and the
same should be submitted to Corporate office, Mumbai. All care should be taken
to ensure correctness of the certificate. Please refer to circular
No.BCC:BR:106:195 dated 30.5.2014 on the Maintenance of GL CGTMSE claim
received account.
Branches should DELETE all limits under CC/OD & BP/BD facilities from ASCROM/
transaction system, which are not in force and effect. In respect of accounts with
interchangeability clause, total limit should not exceed the borrowers sanctioned
limit in the ASCROM system. The un-availed credit limit under line of credit should
be reported under Cash Credit limit. Any consolidated limit maintained by
International Business Branch for other branches, limit should reflect only
outstanding amount so as to avoid computation of RWA on the difference between
limit and outstanding balance.
ii) The latest sanctioned/ reviewed credit limit should be updated in the ASCROM
system in respect of all advance accounts. Further, branches should tally the
sanctioned limits in the branch transaction system with that in the ASCROM.
iii) In all Term Loan accounts where disbursement is to be done in stages, branches
should enter disbursement schedule as per terms of sanction or expected schedule
of disbursement. Branches should update the field Principal Amount with every
disbursement of term loan. Wherever further disbursement is not to be permitted,
the Term Loan Limit and Principal Amount should be made EQUAL. The
accuracy of this data is essential for computation of risk-weighted assets on
undrawn commitment in Term Loan accounts.
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
20
iv) Complete details of Credit Risk Mitigants (CRM) securities should be entered and
updated correctly through the relevant menu in ASCROM. Gold, as security, should
be treated as CRM security and Equity Shares, as security, are not to be treated as
CRM security.
v) Institutional Guarantee includes, ECGC, CGTSI, State/Central Govt. Guarantee,
Guarantee of Banks and Guarantee of other Corporates with external credit rating
of not less than AA. Such guarantees are to be treated as CRM. In cases where
CGTMSE coverage is available, branches should take care to ensure that G/L code is
2166/ 2176/ 2255/ 2355 and Special Category code 75 for such accounts branch
need not to feed the coverage amount manually in the Ascrom system as the
system has been upgraded for automatic calculation of exposure amount covered
under CGTMSE guarantee and thus calculation of risk weight. For account where
ECGC coverage is available to the Bank, branch has to update certain information at
the customer level and at account level in the Ascrom based on which the system
will calculate the coverage amount available in an account and will risk weight the
exposure accordingly.
vi) Wherever the account is externally rated, the External Credit Rating should
invariably be entered in the ASCROM. In India the instances of Issuer rating widely
known as Borrower rating is very few and most of the ratings awarded by rating
agencies are Issue rating i.e. rating of a particular facility.
The branch should review the data on external rating and ensure that applicable
external credit rating data is captured in Ascrom. The procedure for entering the
external credit rating data in the ASCROM system is as under:
A. Issuer rating (Borrower Rating) data can be entered through menu:-Basel II>cust/Guar rating->select branch by entering branch code->select customer
name->add rating.
B. Issue Rating (Facility Rating) data in the ASCROM system can be entered through
menu:-Basel II ->Account short/Long term rating ->enter branch code->enter
account id->add rating.
For removing an existing data related to external rating, the following procedure
may be followed:
1. Issuer rating (Borrower Rating):-Follow the menu->Basel II->Cust/Guar rating>select your branch by entering branch code->select customer name->Edit
rating, then click to delete button and press complete button and Exit.
2. Issue Rating (Facility Rating):-Follow the menu->Basel II ->Account short/Long
term rating ->enter your branch code->enter account id-> Edit rating, then click
to delete button and press complete button and Exit.
vii) Branches should update the value and date of valuation of collateral security in the
ASCROM. The residential and commercial property securities should be entered
appropriately against the respective accounts.
viii) Branches to enter the turn over data for all the accounts scrupulously as the wrong
feeding of data would change the asset classification under Basel II in the Ascrom
system and corresponding risk weight thereon.
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
21
ix) Branches to reconcile the amount of Commercial Real Estate exposure mentioned in
Certificate 4 with the same mentioned in Master Summary of Risk Weighted Assets
(With Undrawn).
The above points briefly cover the instructions regarding Basel-II data updation in
ASCROM. Branches should scrupulously follow the guidelines conveyed vide above
Circulars.
Apart from the above Basel-II related inputs, branches are requested to update the
data in respect of latest applicable interest rate, internal credit rating and activity code
in all advance accounts. This data is required by Risk Management Department for
generation of various MIS reports and analysis. Therefore the integrity of this data
should be ensured by the branches.
Branches are requested to follow the maker-checker concept in finalization of data
populated in the ASCROM system. Branches should ensure that the Basel II data is
invariably checked by another official before its submission to Regional Office.
Risk Officer/ Credit Officer at Regional office will validate data in the ASCROM system
for all exposures of more than Rs. 10 crores.. At CFS branches, the ASCROM data for
exposure of more than Rs. 10 crores should be verified by an independent officer at the
branch.
Before audit and submission of ASCROM data RO and ZO should take a print out of
Risk Weighted Asset (RWA) work sheet for the current quarter and compare the same
with that of the previous quarter to detect any undue variation. Any wide variation in a
particular risk asset category should be satisfied with. The branch can generate this
report through the path, Basel-II Basel-II worksheet Branch code Select Basel
category & Risk Weight Report.
Latest External rating information is to be invariably updated in the Ascrom system.
Branches should note that the External ratings, assigned by the RBI approved agencies
are valid for 15 months from the date of its issuance.
Branches should ensure that the external ratings assigned to various facilities/Issues of
the borrower/Issuer are to be entered at the account level only and not in menu meant
for Borrower/Issuer rating. (Refer to Circular no.BCC: BR: 104:433 dated 05th
December, 2012.)
After finalizing the Basel II data (after making it error free), following statements are to
be generated / printed by the branch and got audited by the Statutory Branch Auditors.
22
Basel
III
guidelines:
Please
refer
to
the
RBI
circular
DBOD.No.BP.BC.98/21.06.201/2013-14 dated 1st July2013 on Basel III Capital
Regulations. As per the circular our bank is required to compute Capital Adequacy Ratio
(CRAR) as per the Basel III guidelines by the close of business as on 31st March 2015.
As a part of the assessment of regulatory adjustments and deductions to Capital Funds, the
following items are required to be complied in respect of domestic Treasury operations/ overseas
operations as on 31.03.2015 : Specialized Integrated Treasury Branch, Mumbai:
Sr.
Item
Data Required
Para
Investment in capital of
banking,
financial
and
insurance entities.
Annex 2, Para 1,
Annex 2, Para 2
Capital
Charge
for
Counterparty Credit Risk
Annex 2, Para 5
Para of the
Circular
Section C,
4.3, Page 26
Overseas Branches:
Sr.
Item
Cash
Flow
Reserve,
to
derecognized.
Data Required
Hedge
be
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
23
Section
C,
4.9.2.1, Page 33
Annex 2, Para 1,
Annex 2, Para 2
Annex 2, Para 5
Para
Derecognition of increase
Amount of realized or unrealized
in equity capital from a
gains at the inception of the
securitization transaction.
securitization transaction
associated with expected
future margin income.
Derecognition
of
Amount of gain or losses due to
unrealized
gains
and
change in fair value of liabilities.
losses
resulting from
change in fair value of
liabilities due to change in
Banks own credit risk.
Investments in own Investment
in
mutual
shares (Treasury stock)
funds/Securities which have long
position in Bank of Baroda
shares/AT1/T2 Capital instruments
data as per template.
Investment in capital of Data on Banks investment in
banking, financial and capital funds of Banking, Financial
insurance entities.
and insurance entities as per
template.
Reciprocal
Cross- Amount of investment by any
holdings in the capital of banking financial and insurance
Banking, Financial and entities in the MTN issue capital
Insurance entities.
instrument of Bank of Baroda.
Capital Charge for Credit The Banking Book Capital Charge
Risk
calculation has been amended in
certain paragraphs.
Capital
Charge
for The implementation of Capital
Counterparty Credit Risk Charge for CVA risk in domestic
/overseas derivative operations
Capital
Charge
for The Trading Book Capital Charge
Market Risk
calculation has been amended in
certain paragraphs.
Hence Specialized Integrated Treasury Branch, Mumbai and Overseas territories are
requested to prepare the required returns on 31 st March 2015 and every quarter end
thereafter and get the same verified by Auditors.
The steps for compilation of Basel III statements are as follows:
1. The data in the desired format (as sent earlier) will have to be submitted to the Risk
Management Department latest by 5th of the following quarters first month.
2. Risk Management Department will carry out an analysis as to which are the exposures
which should be risk weighted and which are the ones that should be deducted from
capital. Risk Management Department will advise the same within 3 days of the receipt of
returns from Treasury/International division.
3. After inclusion of these accounts for Risk Weighting and using the Basel III guidelines for
those portfolios where risk weighting and capital charge treatment has been revised in
comparison to Basel II guidelines, the Basel III returns will have to be submitted to the
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
24
Risk Management Department for compilation. The returns will have to be submitted along
with Basel I/II returns latest by 15th of the following month.
14. Segment Reporting
As per RBIs guidelines Segment Reporting is forming part to the Notes on Accounts. For
the current year ending 31.03.2015 segments will consist of following: (a) Treasury Operations
(b) Wholesale Banking
(d) Other Banking Operations.
25
c) A borrower may have more than one account. As such diminution in fair value as per above
should be calculated in respect of accounts restructured only. However, for the purpose of
disclosure outstanding in all the facilities also to be furnished in Certificate -8 & annexures.
18. Data on Unhedged Foreign Currency Exposure (UFCE)
Branches are required to collect the information from all its borrowers (with exposure of
over Rs 25 crores) seeking information on Unhedged foreign currency exposure and
EBID of the borrower. Necessary guidelines/ format as per annexure-XV is enclosed to
this circular. Guidelines in this regard was issued by DFB department vide circular
no.BCC:BR:106:365 dated 17.09.14 and BCC:BR:DFB:106/90 dated 27.11.14.
(Annexure-XV)
19. Income Recognition/ Asset Classification (IRAC): i) Income recognition, Asset Classification, Provisioning etc.
The Branches are requested to be guided by the circulars/instructions issued in this
regard, from time to time, by our Recovery Department, Baroda Corporate Centre,
Mumbai.
ii) Appropriation of recoveries in NPA accounts.
We reproduce below the guidelines regarding appropriation of recoveries in NPA
Accounts as contained in Domestic Recovery Policy 2014.
In respect of existing NPAs, where suit is not filed, recoveries effected in the account
(including recovery under Public Money Recovery Act) from time to time should be
appropriated in the following manner:
a) Towards reduction in Book dues
b) Recovery of Expenses
c) Towards unapplied interest
Recovery in suit filed/ decreed accounts should be appropriated first towards legal
charges/ Expenses awarded by the court, thereafter interest due and finally principal
amount.
iii)
Recovery Agents charges: Branches should note that payment made to recovery
agent is debited to respective advance account and net balance is written off / written
back. Please note that Recovery agent charges should not be paid to the debit of PL
Sundry Charges.
iv)
Branches to ensure to carry out stock audit for NPA accounts having working capital
exposure of Rs.50 Crores and above and updation in ASCROM System.
v)
Branches to update the value of Securities in ASCROM system as per latest (not older
than three years) valuation. (branches to ensure without fail)
vi)
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Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
26
working capital of Rs. 5 Crores and above within last 12 months) should be
incorporated in ASCROM. (branches to ensure strict compliance)
vii) Classification of all facilities sanctioned to one borrower should be uniform by ensuring
same customer ID in all the facilities including Advance Bills and Bills past due.
(branches to ensure strict compliance)
20.
As per extant guidelines Branches are making Provision for additional lease rent where
renewal of lease deed is overdue and such Provision is carried forward continuously in
books till the Finalisation/Execution of fresh Lease Deed. But TDS on such provision is not
deposited/deducted and therefore, Income Tax Department disallows such expense. The
issue has been examined and it has been decided that the Branches/Administrative Offices
should debit Rent to Profit & Loss Account at the rate at which the rent is presently being
paid, pending execution/ renewal of Lease deed. On finalisation and execution of fresh
lease deed with the revised/increased rent, the difference in the rent as worked out from its
effective date should be booked / charged to Profit & Loss A/c. in the year in which the
deed is finalized and rent is paid to the Land Lord. Provision amount if any, lying in GL
Adjusting Account should also be reversed.
21. Analysis of some important financial data:
We would like to inform that while presenting the Financial Results to ACB/Board, we are
required to submit Trend Analysis and reasons for major variances. This exercise is done
only after finalizing the results and we are left with no time to get the issues clarified from
the zones, resulting in unnecessary pressure at every level to obtain information from
various sources for proper presentation to ACB / Board. With a view to overcome, we are
enclosing herewith Annexure-II named as Variance Analysis Sheet.
Zones are
requested to analyze the figures of few items mentioned therein and submit the same with
comments on major variances, if any by 06.04.2015
22. Reconciliation of ASCROM and Balance Sheet figures:
Branches must ensure that amount of outstanding advances and sub heads as reported in
closing return No.1 (Form No. 154) tallies with figures reported by the Branches in GL Error
Report before submission to next higher authority. However, in case there is a difference
(e.g. due to non transferring the credit balances to deposit a/c), a reconciliation statement
should be prepared by the branch and submitted to Regional Office as per format given
here below:(Amt. In Rupees)
Br. Name Code
Balance as per
Balance
as
per
Difference Remarks
No.
F.No.154
ASCROM
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
27
Regional Office should consolidate Ascrom data and verify the same with RO GL Advances.
The statement of difference in Ascrom and GL balances should be prepared and submitted
to Zonal Office. Regional Office should also send the Reconciliation Statement to Ascrom
Cell along with the Ascrom data. Zonal Office in turn, should prepare Consolidated
Reconciliation Statement and send the same to Corporate A/cs Department, BCC, Bandra
(E), Mumbai with a copy to Ascrom Cell, BCC, Mumbai.
23. Others:
The Branches should ensure reversal of entries pertaining to Expired Guarantees as per
procedure, and as per extant guidelines. However, they should satisfy that no claim is
pending against those Guarantees. Non-adherence to this results in showing inflated
figures of outstanding in Alive Guarantees portfolio, resulting in adverse impact on
Capital Adequacy Ratio.
The Branches are advised to follow the latest guidelines issued by Recovery Department
in respect of accounting of Interest and application of interest in Substandard NPA
A/cs, carefully.
The Branches are submitting quarterly statements for Sensitive A/Cs. e.g. Suspense
A/c., Special Debit A/c, etc. It is observed by the Statutory Central Auditors that
balances of these A/Cs, as per this statement, do not tally with the balances reported in
the Balance Sheet/Closing Returns. Branches are, therefore, advised to ensure that
balances shown in respective heads in this statement match with figures shown in their
Closing Returns.
Debit Card Pool Account:All the branches are required to ensure that all schedules pending to be generated with
transfer of balance to pool account to Colaba (Base Branch), are generated and that the
balance in G/L Debit Card Pool Account (XXXX0031101055) / Cash in BNA
Pool Account (XXXX0031101154) as on closing date contain the balance of only
last working days transactions and all pending I schedules for cash unloading in ATM /
BNA / Cash Recyclers are prepared and sent to Bobcards. Nodal / Cash replenishing
branches are to ensure that:
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
28
ATM cash loading prior to 2nd March 2015 Z schedule is prepared & sent to
Bobcards and entry of same has been made in Bobcards package of online Z
schedule system for reconciliation.
ATM cash loading effective from 2nd March 2015 The details of cash loading has
been entered through new menu option HATMCASH as advised vide circular no
BCC:BR:107 / 84 dated 23rd February 2015.
BNA / Cash Recycler cash loading - Z schedule is prepared & sent to Bobcards and
entry of same has been made in Bobcards package of online Z schedule system for
reconciliation.
Cash unloading from ATM / BNA / Cash Recyclers I Schedule is prepared / sent
to Bobcards for reconciliation.
All Z schedules for cash loading are prepared and sent before closing of books.
Physical cash in ATM is to be verified during the month of March 2015 and
certificate in this regard is to be sent to respective Regional Office.
The cash with the Agency Account must tally with the balance available in books of
Nodal branch under G/L head of Cash with ATM Agency."
IBTA (BITTA)
On implementation of Global treasury in India, FEXTA account has been discontinued
and BITTA account is introduced (The methodology adopted in handling BITTA
accounts warrants zeroisation of the account at the branch level on daily basis). For this
a control is built in Finacle to check whether the account is Zero before proceeding to
End of day.
We understand from Specialized Integrated Treasury Branch that some of the branches
resort to parking of the funds in some accounts to facilitate End of Day operation, in
case BITTA account is not zero. So in order to track such entries regional offices are
instructed to monitor and advise on monthly basis any such entries to SITB.
Branches are advised not to resort to parking of fund in any other account which would
be viewed seriously and would also defeat the objective of online reconciliation.
PL Code No. 3221, 3259 and 3260 in respect of Rent received on property:
Branches are advised to note following guidelines:
a. Code No. 3221 Misc. Income Rent Received from Premises Leased for
Commercial Purpose: The code is for crediting rental income of the Banks
Premises let out for commercial purpose only. Please ensure that service tax
is recovered from tenants.
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
29
b. Code No. 3259 Misc. Income Rent Received from Tenants of Banks own
Property: The Code should be used for crediting rental income from letting out the
premises for residential purpose.
c. Code No. 3260 Misc. Income Rent Received from Banks own
properties: The Code is meant only for foreign branches of the Bank.
Therefore Indian branches should not use this Code. If there is any balance in this
Code, the same should be transferred to either Code No. 3221 or Code No. 3259
depending on the nature of the income.
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
30
Important changes made during the current year has been summarized in Annexure XI
for ready reference.
Prior to closure of books, branches should follow the guidelines given in the Circular and
also the guidelines issued from various departments relating to their functional areas so
that there is no adverse comment besides compliance of corporate instructions. We also
enclose check list as Annexure I. Branches are advised to go through the check list
thoroughly before closure of the books to eliminate the possibility of mistakes.
Reconciliation Guidelines on borrowing placement of Foreign Currency Funds
(Applicable to erstwhile PMOs, SITB Mumbai and International Division):
At present International Division and Treasury branch are submitting Note 2A and 2B
relating to borrowing and placements of funds. Whereas erstwhile PMOs i.e. Ashram
Road Ahmedabad, IBB Delhi, IBB Kolkata, IBB Chennai and Mumbai Main Office are
submitting the same separately. In view of large variances observed we advise the
guidelines as under:
1. International Division should ensure that there is no wide gap between borrowing and
placement and other liabilities and other assets in inter territory accounts of Overseas
Branches.
2. SITB reports the net NOSTRO balances against GL Code 2685/4560 whereas Overseas
Territories are reporting the balance against Code 4561 and 2686 SITB should ensure
that these accounts are reconciled and there is no major variance / float of pipeline
transactions.
3. Erstwhile PMOs are also maintaining accounts with Overseas Branches for FCNR(B)
Funds and the same is reported against GL Code 2683 and Overseas Branches are
reporting the same against GL Code 4561 / 2686. The funds placed with SITB by PMOs
are reported against GL Code 2680 and 2682 and borrowing against Code 4576 and
4578. These borrowings and placements are reported by SITB as placements and
borrowings against liability Code 4576 / 4578 and assets Code 2680 and 2682. in case of
wide gap PMO should ensure that these accounts are reconciled and there is no major
variance / float of pipeline transactions.
C.
Sr.No
1
Observation
Deficiency in updation of ASCROM data
Like category code, value of security
Suggested Action
Branches are advised to ensure that
Category code in sector codes are
checked properly and value of
security is updated correctly in the
system.
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
31
Credit Monitoring
Substantial amount of expired Bank
Guarantees is shown as live by the
branches, which has a corresponding
effect on Capital adequacy and other
disclosure in reporting requirements.
D. Certificates to be obtained:
For certain specific purposes, the Auditors certificate are required to be submitted to Reserve
Bank of India / DICGCI / other authorities, and for making Additional Disclosures in the Final
Accounts. Therefore, the Certificates, as detailed below, should be obtained duly signed by the
Branch Auditors. In cases where the Branch is not covered under audit, the Certificates, in the
same format, should be signed by the Branch Manager and submitted to the respective
Regional Offices.
i. Cer. 1 of sharing of the recoveries with DICGCI in claim paid account
The branches are advised to ensure that if they have remitted any amount of share under
SL(SSI)1981 to DICGC directly and /or share under SLGS 1971 to nodal branch, they must
include this amount in the certificate no 1 and get the same Audited. This certificate should be
submitted to respective regional office with complete break up of the remittances.
The Audited Certificate no.1 should be in agreement with the total amount received by the
DICGCI during 01.04.2014 to 31.03.2015.
ii.
Cer. 2 Discontinued
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Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
32
iii.
iv.
v.
viii
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Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
33
ix
Cer.9 Subvention claim for Interest Relief for providing short term credit to
farmers @7% for Kharif and Rabi (Certificate-9).
Information in respect of above should be certified by Branch Auditor and /or ZIC Inspectors
as per Certificate- 9. The guidelines issued by Rural & Agriculture Department at BCC should
be complied with.
x.
Cer.10 - Subvention claim for Interest Relief for providing short term credit to
farmers @7% for crop loan.
The branches should submit 2.00 % interest subvention claims duly audited, for the loans
disbursed during 01.04.2013 to 31.03.2014 but continued beyond 31.03.2014 upto due date
or 12 months from the date of disbursement which ever is earlier. Please note that these
claims are to be submitted for such period beyond 31.03.2014 only.
Information in respect of Certificate No.10 should be certified by Branch Auditors/ ZIC
Inspector.
xi
Cer.11 - Claim relating to interest Subvention in respect of rupee export credit by Indian
Branches - Discontinued.
xii Cer.12 Claim for additional 3.00% Incentive for timely payment of short-term
crop loan to farmers disbursed in 2013-14 and loan repaid on or before due date.
The Branches /Regions should prepare their full consolidated claims of 3.00% Incentive
paid to farmers, for the loans disbursed during 01.04.2013 to 31.03.2014 and the loans
repaid on or before due dates. However total claim period should not exceed 12 months
for any account from its disbursement date.
xiii
Cer.13 Discontinued
xiv
Cer.14 (a) & (b)- Scheme of 1% Interest Subvention to Housing Loans. (For amount of
subvention received during the FY 2014-15)
xv
Cer. 15- Certificate by Auditors in respect of Education Loan Interest subsidy Scheme (ELIS)
(For claims submitted during the FY 2014-15) (15 A & 15 B)
Cer. 18 - Claim for Interest Subvention for lending to Women SHGs for the credit upto 3 Lacs
(for the year 2014-15)
xix
Cer. 19 - Claim for Additional Interest Subvention for prompt payment to eligible WSHG from
01.04.2014 to 31.03.2015
xx
Cer. 20 - Certificate under the Credit Linked Capital Subsidy Scheme (CLCSS) for the year
2014-15
xxi
Cer. 21 - Certificate of remittance of recoveries made under CGTMSE Claim settled accounts
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
34
We reiterate that all the certificates should be prepared with due accuracy and kept
ready along with background papers so that it does not delay the audit of the branch.
Branches are advised to ensure that guidelines in this regard issued from time to time are
followed scrupulously. In past, numerous irregularities have been observed in Tax Audit
Report. It has also been experienced that there are many wrong reporting in Tax Audit
Report. Please note carefully that primarily it is the responsibility of the branches to ensure
the accuracy in finalisation of Tax Audit Report. We give here below some of the important
guidelines/observation in this regard:
1.
Annexure 1 Payments to Clubs: - Club means as per Income Tax Act are where the
facilities of entertainment are available and persons can visit as and when they wish to visit
the same. Hence, Branches have to ensure that the clubs like Lions Club, Rotary Club,
Giants Club, Jaycees Club, Bankers Club etc. where no entertainment is done but only the
activities for the common public are conducted, the subscription to such clubs will be
allowed as deductions in income tax and therefore need not be reported in this statement.
Annexure 2A:- In this annexure, only the incremental Provision made for taxes/duties
payable by branches itself to Municipal Corporation / Central /State Government pertaining
to FY 14-15 should be reported. Branch should not report tax outstanding towards service
tax, TDS etc. in this annexure Branches who have made provisions for taxes / duties which
are under litigation and accounted in the branch books prior to 1 April 2014 and carried
forward in the books should not be disclosed in this annexure. Similarly, provisions made in
the earlier year which have been reversed at the beginning of FY 14-15 and re-provided in
March 2015 should not be reported in this annexure.
Annexure 2B:- Interest payable to Public Financial Institutions such as NABARD, SIDBI,
IFCI, IDBI, LIC and UTI or a State Financial Corporation or State Industrial Investment
Corporation provided and remaining unpaid on 31.03.2015 should only be reported. The
provisions are allowed as expenditure if the same is paid. Please send a copy of proof of
payment made after 31.03.2015.
Annexure 3(1):- Branches / Offices should ensure that full TDS as applicable is
deducted and deposited well in time. For this purpose immediately refer our circular no.
BCC:BR:106/405 dated 08/10/2014 on TDS Other than Salary and verify
whether any compliance is pending for the months from April 2014 to till date. If there are
non compliance, immediately deduct and deposit the same.
Annexure- 3(2)- Cases where TDS has been deducted by the Branches but not deposited
has to be reported in this Annexure. Until FY 2013-14 such cases were reported in
Annexure 3(4). Branches should deposit TDS promptly as non deposit of TDS attracts
penalty and interest. In case of TDS which has been deducted on payment of expenses
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
35
(other than salary) during the month of March 2015, the due date for depositing TDS is 30 th
April 2015. Therefore, branches need not report such cases in this annexure.
Annexure 3(3) :- The Income Tax Department has introduced new format. In this
annexure branch has to submit the detail of section wise Tax deducted and deposited on
various payments made by them during the year. The Branches should keep the same
ready for three quarters and figures of the last quarter can be added to submit the correct
information.
Annexure 3(4):- Detail of delay in filing of quarterly e-tds return during the year ended
31-03-2015 has to be reported in this annexure. Branch has to ensure that quarterly e-tds
return is filed on time as per schedule mentioned in circular no.BCC:BR:106/405 dated
08-10-2014. If there is delay in submission for any quarter, report the same in this
annexure.
Annexure 3(5):- Interest is being levied by Income Tax Department for non
deduction/short deduction and delay in deposit of TDS. They raise a demand for the same
after processing the quarterly e-tds return filed by the Branch and issue demand notice for
the same. Branches has to submit the details of interest paid under Sec 201(1A) i.e interest
on non deduction/short deduction of TDS and delay in deposit of TDS in this annexure.
Annexure 4 As per the revised tax audit format, our Bank is required to provide the
details of demand raised and refunds received in case of tax, other than Income Tax and
Service Tax such as Value Added Tax (VAT) and Municipal Taxes paid by the
branches/offices in your Zone.
It was observed that in a number of cases a substantial amount of tax deducted was not
deposited to the governments account which was a matter of concern.
Please note carefully that, late deposit i.e. tax deducted but not deposited in prescribed time
as per guidelines / circulars should not be reported at all in any of the Annexure 3 (i) to 3(v)
and annexure 4. In other words, such late deposits should not be reported in the annexure.
Branches may note that if subsequent payments of TDS (pertaining to FY 2014-15) made are
not reported in above annexure 3 (i) to 3(iv), the same cannot be claimed by us in income
tax return which is a loss to the Bank. Please therefore ensure that particulars of all payments
made after 31.03.2015 are mentioned in said annexure.
In spite of our clear guidelines many branches are reporting matters that are not required to
be reported at all. Please go through the guidelines carefully and report only transactions
that need to be reported in the Tax Audit Report.
Consolidation of Tax Audit Report at Regional/ Zonal Level :Regional Office will consolidate Annexures 1; 2A; 2B, 3(i), 3(ii), 3(iii), 3(iv) of the Tax Audit
Report of the units in MS - Excel software as per the format provided with circular
No.BCC:BR:107/96 dated 28-02-2015.(Soft copy of the annexures has already been emailed
to Zonal/Regional Offices). Printed / hard copy of the consolidated return along-with
consolidated Annexures should be got audited from Statutory Central Auditors as usual. Soft
copy (email) as well as the hard copy should be sent to the respective Zonal Office. Zonal
Office in turn will consolidate the Tax Audit Return and add its Annexures received from
Regional Offices and consolidated Tax Audit Return along-with all its Annexures duly audited
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
36
by their Statutory Central Auditors should be submitted to Corporate Accounts & Taxation
Deptt., BCC, Mumbai along-with soft copy of return.
At Regional / Zonal level all the Annexures should be scrutinized thoroughly and if there is
discrepancy in the statement submitted by the branches, it may be rectified in consultation
with SCAs and seeking clarification.
2. Service Tax:
As per Finance Bill 2012, there have been some important amendments in the Service Tax
guidelines. The scope of payment of service tax under reverse charge mechanism has been
enhanced substantially. In Reverse Charge Mechanism service tax is to be paid by the
recipients of the service to the Government as against normal method, where the Service Tax
is paid by the Service Provider to Government. The Master Circular BCC:BR: 104/296
dt.17.08.2012 has been issued, giving details of the revised/amended guidelines.
During the Financial Year 2013-14, the following circulars with revised guidelines were issued:
1. BCC:BR:105/2013-14/147 dt.08.04.2013 on Service Tax on Services from Government,
Commission earned in Foreign currency on Guarantees/LCs.
2. BCC:BR:105/2013-14/248 dt.19.06.2013 Change in Accounting Procedure of payment
of SERVICE TAX and Excise Duty/Countervailing Duty on purchase of Computer Hardware
and Software and ATMs.
3. BCC:BR:2013-14/105/315 dt.29.07.2013 Revised Accounting Guidelines of Service
Tax (Accounting 50% of Service Tax to the Profit & Loss A/c in the Books of
Branches/Administrative Offices).
All Branches/Offices are requested to be guided by the above Circulars and ensure strict
compliance and correctness of data fed into the SERPAY Menu and the accounting entries
posted in Finacle System.
F. Statutory Branch Audit
1. Pre-Audit: All Branches/Offices in India and abroad are requested to commence necessary advance
preparations for closure of books for the year ending on 31st March 2015, well in advance.
The Branches, which are under audit for the year 2014-2015, will be advised by the
respective Zonal/Regional Offices to be in readiness for Annual Audit and to make all
advance preparations for audit at their end. You are requested to ensure that all the
information, explanation to the queries of Auditors is promptly attended to by you and that
there is no cause of complaint or delay in finalizing the Branch Audit. Brief Guidelines for
branches under Audit are as per Annexure-V attached.
2. Completion of Audit: Even at the cost of repetition we would like to state that branch audit must be completed
by the given due date and this can be achieved easily provided our records are handy and
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
37
updated and due co-operation is extended to auditors. In our opinion, the following records
are essentially be kept ready.
G.
a.
b.
c.
Closing returns of the previous year ended 31.3.2014 with name of previous
auditors, L.F.A.R., Audit Report etc. along-with compliance thereof.
d.
e.
f.
h.
Stock audit report, stock inspection report, Advance value register, insurance register
and latest review notes.
Category
Returns
of
the Closing
Return
No.
Relating to Balance
1
Sheet
3
4
6A & 6B
Contents
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
38
8
13
-
(ii)
Relating to
Profit/Loss
(All Profit & Loss
Returns should be
Prepared for the full
year)
(iii)
Advances
statements
(iv)
Memorandum
changes
(v)
(vi)
Annex-VI
related
15
16
17
18
19
20
of
14
Additional Disclosure
in Balance Sheet
Miscellaneous
Returns
2
11
14D
22
Additional Information/Certificate
(Not to be certified by Auditors)
Statement of outstanding Total Deposits &
Advances at Rural Branches
21
-----
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
39
(b) Certificates: -
Certific
ate No.
Particulars
Discontinued
8 & 8(A)
10
11
Discontinued
12
13
Discontinued
14(a) &
(b)
15 (a) &
(b)
16 & 17
18
19
20
21
All the Closing Returns and Certificates should be got certified from the Branch Auditors, except
the Closing return No. 9 and Annexure-VI (Break up of Forex items in P& L Account).
(c) TIME SCHEDULE
The branches should strictly observe the time schedule mentioned in ANNEXURE-VIII of this
circular.
In view of the globalization of economy, era of information technology, implementation of
various accounting standards by ICAI, which are required to be adopted by Bank, and SEBI
guidelines on Listing of our shares, the audit of annual accounts and publishing thereof well in
time, have assumed greater importance. Each one of us is, therefore, required to adopt
professional approach in completion of this time bound exercise, without compromising the
quality.
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
40
We request you to keep important Circulars on Closing properly secured and easily retrievable,
to implement all Closing guidelines and procedures, and to clarify doubts relating thereto, as
and when required. Branches are further advised that contents of this circular be brought to the
knowledge of each staff member so as to get desired work done from him/her in the ensuing
closing. The Branch Managers are requested to pay personal attention to the annual Closing
work supported by his/her full team.
We request you to strictly adhere to the time Schedule for submission of all returns/certificates.
For any clarification in this regard, you may refer to Corporate Accounts & Taxation Department
at BCC, Bandra (E), Mumbai through your Regional / Zonal Authority.
Yours faithfully,
(U C Singhvi)
General Manager
(Corp. A/cs, Taxation ) and CFO
Encl.: 1. Annexure I to XV
2. Certificates 1 to 21
===============================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985280, 66985288, Fax (022) 26526890
email id : [email protected]
41
Annexure-I
Important Check Points for closing of books on 31 March 2015.
st
1.
2.
3.
4.
PWO collection account finacle code no.63001001 and PWO receivable account finacle
code no.73001001 are tallied.
5.
Return no.4 has been prepared in advance and ensure that amount reported under Ret.
No.4 is tallying with finacle code 61001001 and 71001001.
6.
Provision for all the expenses due but not paid has been made and all the accrued income
has been booked specially entry for prepaid expenses has been passed.
7.
Special debit account is scrutinized and there is no out standing entry of high value amount.
8.
9.
10.
11.
In all sensitive accounts, which are reported in return no.7, the outstanding amount above
3 years, 2years (NOSTRO accounts) and 6 months (LMO/LBO accounts) has been worked
out correctly.
12.
Ensure that MOC 14 has also been prepared for the un serviced interest, if any account is
degraded during the course of audit and reported in 14 D.
13.
Branches to mark 87 in special category code in ASCROM against all fraud related
advance accounts.
14.
All the certificates have been prepared and relevant details / information is available for
verification by auditors.
15.
16.
All the important records viz. last inspection report, insurance register, valuation report,
last years audited closing returns, sanction files, security documents, mortgage register
etc. are readily available.
17.
Branches which are opened on last working day of the financial year i.e. 31 st March also
incurs some expenses, ensure that these expenses are also booked in current financial
year in branch books.
=================================================================================
Corporate Accounts & Taxation Department, 2nd Floor, Baroda Corporate Centre, C-26, G Block Bandra Kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
email id : [email protected]
ANNEXURE - II
(Rs. in lacs)
Sr.
Discription
No.
Dec.14
Mar.15
1 Total Advances
2 Total Deposit
3 CASA Deposit
4 Bulk Deposit
5 Yield on Advances
6 Cost of Deposit
7 Incidental Charges
8 Recovery in Bad & Doubtful debts
9 Other Misc. income
10 Rent, Taxes & lighting
11 Printing & Stationary
12 Advertisement & Publicity
13 Sundry charges
14 Postage, telegram & Telephone
15 Repairs & Maintainance
16 Other expenditure
17 Other items, if any
( Amount of quarter only should be reported.)
Comments on major variances :-
Date :
1
2
3
Please note to provide G/L figures as on 31.12.14 and 31.03.15 and Profit & Loss figures
for the quarter ended 31.12.14 & 31.03.15
ANNEXURE III
New G/L and P/L Codes given during year ended March 2015
Assets Side
Code
No.
Head
Finacle
Code
For use at
2541
25101037
ALL BRANCHES
2790
26501084
ALL BRANCHES
2895
26501085
ALL BRANCHES
2896
26501086
ALL BRANCHES
2790
26501087
BKC BRANCH
2790
26501088
BKC BRANCH
2010
21101036
COLABA BRANCH
2897
26551060
COLABA BRANCH
2897
26551061
COLABA BRANCH
2897
26551062
COLABA BRANCH
2898
26551063
BKC BRANCH
Code
No.
Head
Finacle
Code
For use at
1640
54511069
ALL BRANCHES
1736
54531035
ALL BRANCHES
1738
54541021
TREASURY
1685
54531036
BCC
1640
54511070
ALL BRANCHES
1640
54511071
ALL BRANCHES
1640
54511072
ALL BRANCHES
1610
54531037
ALL BRANCHES
1736
54531038
ALL BRANCHES
1720
54531039
ALL BRANCHES
1736
54531040
ALL BRANCHES
Expenditure Side
1693
Loss of cash.
54531041
ALL BRANCHES
1199
52451026
ALL BRANCHES
1060
52201007
ALL BRANCHES
1029
12106001
INTERNATIONAL
OPERATIONS
1640
54511073
ALL BRANCHES
Liabilities Side
Code
No.
Head
Finacle
Code
For use at
4120
4869
4584
4966
4966
4915
4900
4916
4966
4917
4970
4970
4590
31101155 FORTAP
4590
31101156 FORTAP
4590
31101157 FORTAP
4590
31101158 FORTAP
4590
31101159 FORTAP
4590
31101160 FORTAP
4590
31101161 FORTAP
4321
14201013 HOCORP
Income Side
Code
No.
Head
Finacle
Code
For use at
3261
42701066 BCC
ANNEXURE IV
ASCROM System
ASCROM system is being used for asset classification as per comprehensive guidelines of RBI on
Prudential Norms on Income Recognition and Asset Classification for advances, calculation of
capital charge on credit risk as per BASEL II requirements, submission of CIBIL data and
generation of various reports for financial reporting and regulatory compliance.
As in the past several years, Closing Returns of Advances (Closing Returns 15 to 20) generated
from ASCROM system are subjected to Audit at Branch / RO / ZO / BCC.
BASEL II returns i.e. Master Summary of Risk Weighted Assets and BASEL I Returns ( in place of
earlier Closing Return No: 13) i.e., Risk Weight Assets Exposure- Section A and Risk Weight
Exposure Section B are subject to Audit.
Our Bank at all levels has been relying heavily on ASCROM data, for various Policy decisions /
MIS requirements. This data is being furnished to RBI for Risk Based Supervision / DSB / RAQ
returns etc., as part of Regulatory requirements. Any deviation / error in ASCROM data shall have
serious implications, inclusive of attracting penal provisions by Regulators.
Instances of variation in Finacle and ASCROM data specifically the repayment schedule etc has
been observed by the Statutory Auditors and in Risk Based Supervision Audit carried out by RBI.
Process of migration of the existing ASCROM to CENTRALIZED ASCROM System, is in
advanced stage and the same shall be implemented in all the Branches / Regions / Zones and
BCC, during the quarter April June 2015. It is envisaged the entire data for ASCROM updation,
is proposed to be extracted from FINACLE directly, without any manual intervention, in the
proposed Centralized ASCROM System. Asset classification, Provisioning, Basel II RWA
computations as per RBI guidelines shall be carried out in the Centralized ASCROM System and
the Advances Closing Returns, other Report shall be generated at all the levels, for Audit.
In view of the above crucial factors, Branches / Regional / Zonal authorities have to take utmost
care with regard to the accuracy in updation of ASCROM data, so as to ensure accuracy in Asset
Classification & Provision, computation of Capital Charge on Credit Risk, submission of 100%
records of CIBIL data and also all other data relating to Credit / NPA / Priority Sector, for the
Annual Audit as on 31.03.2015.
GUIDELINES FOR UPDATION OF DATA THROUGH ASCROM SYSTEM:
The following are the broad guidelines for accurate data updation by Branches so as to ensure
correct and accurate data submission to RO / ZO / BCC. Branches have to exercise utmost care in
updating the relevant fields in ASCROM data. Key parameters to be carefully verified are as
under:
FORMAT A Customer Details:
1. PARENT BRANCH ALPHA CODE & Customer Id in respect of Parked advances.
Parent Branches should invariably furnish the details of Customer Id, Proportionate
Realisable Value of Security allocated, Last Date of Review & Next Date of Review, Asset
Classification, Proportionate Drawing power allocated, Investment in Plant &
Machinery/Equipment, Average Sales Turnover of last/next 3 years, Date of
Commencement of Business, Date of Valuation of Fixed Assets, External Rating if any, to
the PARKED BRANCH.
only
the
Branches are advised, to assign the applicable code as above, to Advances accounts, where in
Restructuring is approved by the Competent Authority, along with Date of Restructuring / Date of
Reference / Approval in case of CDR accounts and other Category of Restructuring.
There has been wide variance in the data of Restructured Accounts, submitted by branches
through Quarterly Certificate on Restructured Accounts, to RO / ZO / Credit Monitoring
Department BCC and Accounts with Restructured Accounts code in ASCROM. This has been
adversely commented by RBI and Statutory Auditors.
In case of Accounts which have been re-phased / rescheduled, as per the request of the
Borrowers also, Branches have to assign Rephasement code ( No: 15), Date of rephasement in
Account Details, including WCTL accounts and incorporate Restructuring Code ( No: 72/ 74/ 92),
Date of Restructuring in Customer Details, which is mandatory.
Regions should verify at their level that the branches have given this code to all the accounts
restructured under Restructuring including CDR, before sending the data to ASCROM Cell BCC.
Aggregate Amount of Interest Sacrifice, in all Restructured accounts (both CDR & Non CDR),
computed upto 31.03.2015, as per the extant guidelines, and should be incorporated correctly in
the field of Sacrifice Amount.
AUDITORS, in order to certify the Data on RESTRUCTURED ACCOUNTS ALONGWITH
DETAILS OF PROVISION FOR INTEREST SACRIFICE shall verify this information generated
through ASCROM system.
4. PROJECTS UNDER IMPLEMENTATION: Branches have to assign SPECIAL CATEGORY
CODES 46 /47 /48 /49 to only such Borrowal Accounts which are treated as PROJECTS
UNDER IMPLEMENTATION strictly as per RBI norms. The norms relating to Projects under
Implementation as advised by RBI are summarised as under:
Category I: Projects where financial closure has been achieved and formally documented
(Special Category code 46)
Category II: Projects sanctioned before 1997 with original Project cost of Rs.100 Crore or
more where financial closure was not formally documented (Special Category Code 47)
Category III: Projects sanctioned before 1997 with original Project Cost of less than
Rs.100 Crore, where financial closure was not formally documented. (Special Category
Code 48)
Category IV: New Projects under implementation. (Special Category Code 49)
In all the above categories, completion date has to be incorporated since, Asset Classification in
these accounts are governed by the date of completion of project.
Branches are advised to incorporate Special Category Codes carefully in view of the specific
norms as stated above.
Branches are advised to incorporate applicable code of Restructuring ( 72/74/92) in the field of
Special Category, in Customer details, wherein there has been an extension of COD Date.
This shall have to be verified by Regional Office, before submission to the Statutory Central
Auditors.
5. CREDIT RATING: Branches / RO / ZO are advised to carefully ensure compliance of
instructions on incorporating Credit Rating details in ASCROM data for March 2015 updation as
under:
All Accounts (Except Staff, LABOD & Exclusive Retail Loans) with aggregate Limits (Fund
Based and Non-Fund Based Limits) of Rs. 25 Lac and above, should be provided with
CRISIL Rating Details.
Accordingly Branches have to incorporate the Details of CRISIL Rating like Reference No.,
Model, Industry & assigned Rating of the above category Borrowers in CRISIL Rating Data,
Data Entry Screens provided in Quarterly Updation>Quarterly Data Updation>Customer
Details>Format A>Customer ID Profile.
In respect of the Borrowers whose Credit Rating is not finalized/Validated as per the
CRISIL Rating Models, Branches are advised to Select N.R. in CRISIL Rating Data and
then give Credit Rating Score as per existing old Rating Module.
Branches are advised to incorporate the Credit Score of the remaining category of Advances, as
per the applicable Rating model, in Borrower Profile as in the past.
EXTERNAL RATING UPDATION IN ASCROM:
Branches are advised to update the External Rating details in respect of eligible Borrowal
Accounts as on 31.03.2015, as per the guidelines advised by our Risk Management Department
per Circular No: BCC: BR: 104: 433 dt: 05.12.2012.
Branches have been advised detailed procedure for updating External Rating details in Customer /
Account details in ASCROM Data, vide the Circular cited above.
Following Validations through Critical Errors are enabled in ASCROM System, relating to expiry
and updating of External Rating details as well as CRISIL Rating details :
Critical
Error No
34
Nature of Error
Error Rectification
75
31
The above Critical Errors have to be rectified by Branches mandatorily, before Data processing.
Branches having Advance Accounts, wherein Annual External Rating is mandatory, have to
update in ASCROM Data, the External Rating details as on 31.03.2015 at Account level only as
per the Rating Certificate downloaded from the Rating Agency website preferably or submitted by
the Borrower.
Further Branches have to update the Latest CRISIL Rating Details, in Customer profile, of
ASCROM Data, as on 31.03.2015, through uploading of the latest Zonewise Text files of CRISIL
Rating data available in our Banks Intranet.
Any incorrect data updation by branches in this regards, shall be viewed seriously by our
Higher Authorities.
9. INVESTMENT IN PLANT & MACHINERY: This field should be updated with the original
Investment in Plant & Machinery (gross block as per Balance sheet) in respect of all
manufacturing units.
10. INVESTMENT IN EQUIPMENTS: This field should be updated with the original Investment
in equipments in respect of all Service Industry Accounts.
11. TURNOVER : Sales turnover as per the Basel II requirement i.e. annual turnover of the
last three years for existing entities; projected turnover in the case of new entities; and both
actual and projected turnover for entities which are yet to complete three years is to be
furnished in this field for all business concerns. In the fourth box the projected sales
turnover accepted for assessing the credit limit is to be fed.
12. TAKE OVER ACCOUNTS:
In ASCROM System, Take over accounts are to be assigned Special Category Code :28/18, in
CUSTOMER DETAILS CUSTOMER ID PROFILE.
In respect of Takeover Accounts, after incorporating Special Category Code 28, as stated above,
Branches have to furnish the following additional details in Customer Account Details B/C/D
Format, as per the facility, which has been taken over from the other Bank/ Other Financial
Institution
Branches have to update the above details, in respective fields, through Quarterly Data Updation >
Customer Accounts > Format B / Format C / Format D as applicable.
Through F5 option, Name of the Bank is to be selected and Bank Code shall be populated in the
field. Date of Takeover should incorporated in the field.
UPDATING OF ACCOUNTS:
DATA LIFTING OF NEW ACCOUNTS INCLUDING REPAYMENT SCHEDULE :
From
01.09.2013, data of all new sanctions/ disbursements, are uploaded directly from CBS, covering 44- additional fields.
To enable this, a new option named Opening New Accounts from Transaction Data is provided
under Monthly Updation>Data Lifting.
The detailed procedure for Data lifting of New accounts from CBS/ FINACLE to ASCROM
follows:
is as
Run the option of Opening New Accounts From Transaction Data under Monthly
Updation>Data Lifting (select the folder where you have copied these -3- files and these
files though present will not be seen in the folder)
All available data from FINACLE will be updated in Inward / Sanction / Disbursement tables
for all new accounts opened during the current month.
If some accounts are opened manually, and updated to main database, then such
accounts - where map key is same will be excluded.
In case branches, have not updated to main data base, all accounts opened will be
deleted and replaced with the inward file and all corrections will have to be done again.
Gap Data viz., Special category, Sanctioning Authority, Credit rating score, Repayment
Mode (in case of some accounts), Security etc., has to be updated manually.
For BKCC accounts no repayment schedule is available in FINACLE, since these accounts
are opened as CC accounts. Hence ASCROM system, will update mode of repayment=5
(Bullet repayment); No of installments=1 and installment amount=principal amount and
principal amount=disbursed amount.
In Disbursement first date of installment to be fed by the branch.
Sector, Activity, Scheme, Constitution, Religion, Caste codes of ASCROM are mapped
with relevant codes of FINACLE, to the maximum possible extent. However there might be
few Critical errors in INWARD relating to these codes, which branches have to rectify the
same, before updating to main data-base.
CIBIL Data viz., Name, Address, PAN No, Phone number etc shall be updated in case of
all individual accounts, but in case of non individuals same is not available from FINACLE.
Data in respect of Joint borrowers or guarantors is not available in finacle hence same has
to be updated manually by branches.
Branches having PC/PCFC have to update the data only through uploading of
INWARD.txt and STDSTU.enc files, generated from FINACLE. Manual updation of
PC/PCFC accounts is not permitted in ASCROM System from the data updation of
February 2014.
Branches should ensure that DP is computed accurately in case of Credit facilities against
Stocks & Book-Debts and is updated in CBS system accurately. This data is uploaded in
ASCROM System, from CBS through the Data file. along with other information of CC /
OD accounts.
Excess Date is uploaded from CBS directly. This parameter is essential for proper ASSET
CLASSIFICATION. Please note that while arriving at continuos excess date amount
outstanding in ABs along with fund-based facility should be taken into consideration.
Date of Stock / Book-Debts Statement & Value of Stocks / Book Debts to be incorporated
accurately in CBS, since this date along with Value of Stocks / Book debts is uploaded in
ASCROM from CBS directly.
In case of NPA accounts drawing limit should be made ZERO, in CBS, except for those
accounts where drawings are permitted with prior sanction of appropriate authority.
In case of Demand Loans and Term Loans, Repayment Schedule details viz., Principal
Amount, mode of repayment (monthly/quarterly/half yearly/Annual/EMI etc.,) No. of
Instalments, First Instalment Date should strictly as per the Sanction and the same should
match with details in FINACLE in existing as well as new accounts.
From September 2013, repayment schedule details of all Loan accounts are uploaded
directly from CBS, through uploading of data files.
In case of general Demand / Term Loans, Balance as on 31.12.2014 is meant for Asset
Classification and Balance as on 31.03.2015 is meant for POTENTIAL NPA.
In case of all Direct Agricultural accounts (excluding Agril. Allied activities) Balance as on
31.03.2014, is meant for Asset Classification and Balance as on 30.06.2014, for Potential
NPA.
Recoveries for Quarters I, II, III, IV are applicable for AGRICULTURE ADVANCES and
Recoveries for Quarter IV is applicable for ALL OTHER ACCOUNTS.
DATA OF LAD / LATEST DOCUMENT details have to be updated in CBS from time to
time, so that these dates are uploaded from CBS directly in ASCROM.
Field Interest Capitalization is available for FITL accounts (GL Code 2356) in
Format D->DL details screen. This field is to be updated by branches in all FITL
accounts, as per the balances generated from FINACLE, by the branches.
GL Code for Interest Capitalization is 4795 and the GL Figure of this code will be
picked up from Clorets file.
Data processing will not be allowed unless GL is tallied for GL code 4795. (Sundry
Liabilities -Interest Capitalization). The outstanding balance in FITL 2356 and GL
4795 in each FITL account, should be same.
Branches have to incorporate FITL balance in the field of Sundry Liabilities Interest
Capitalization GL Code 4795 in FITL account details in ASCROM Data.
Bills Past Due Accounts Payments made under Bank Guarantees, are opened as loan type
in Finacle. Hence in ASCROM also, Bills Past Due Guarantee Invoked accounts, have to be
opened under loan format only.
For this purpose -2- new Sub-GL codes are created in ASCROM GL Code master as under, which
are in Loan Format only :
Branches have to select any one of the above -2- GL Sub-codes as per the account, in Inward,
Sanction details, for new accounts opened during the month. Details of Balance, Limit and
recovery during the month shall be uploaded through Data lifting through mapkey. (mapkey as per
loan accounts 06)
In case of existing outstanding Bills Past Due accounts, which are in Bills format, should be
transferred to these sub GL codes ie.,
so that balance outstanding will be updated through data lifting. In Finacle separate account is
opened for each payment made under Bank Guarantees.
Hence in ASCROM System also separate account is required to be opened for each payment and
map key / CBS account number is to be incorporated in each account for updating the details
through Data lifting.
VALIDATIONS FOR BASEL-II
1) Claims on Domestic Sovereigns
Central Government guaranteed claims would attract a zero risk weight. Identified by
Special Category Code 22 or 23. New fields have been provided to feed the amount
guaranteed and the expiry date.
Outstanding covered by DICGC /CGTMSE will attract 20% risk weight. - Identified by
Amount entered as DICGC/ CGTMSE Cover available.
Identified by Constitution code 59 and as per the Rating of County and /or International
Rating of Customer RW is assigned. Higher of RW assigned to Country and/or
International Rating of Customer is considered.
Country and /or International rating of Customer is entered through Basel II / Foreign
Exposure Menu Option.
Claims denominated in domestic currency of the foreign sovereign met out of the resources
in the same currency raised in the jurisdiction of that sovereign will, however, attract a risk
weight of zero percent. Identified though A/c wise information entered through Basel II /
Foreign Exposure Menu Option.
Domestic public sector entities will be Risk weighted as per Corporate. Identified by
Constitution Code 11 / 13 / 52
Foreign public sector entities will be identified by Constitution code 91 and as per the
Rating of County and /or International Rating of Customer, RW is assigned. Higher of RW
assigned to Country and/or International Rating of Customer is considered.
County and /or International rating of Customer is entered through Basel II / Foreign
Exposure Menu Option.
4) Claims on Banks
The claims on Banks incorporated in India and Foreign Bank branches in India will be risk
weighted as per their status as Scheduled Banks/ Non scheduled Banks and their CRAR.
Identified by Activity Code 9001 / 9002 / 9003 / 9004 / 9005 / 9006. Banks status as
Scheduled Banks/ Non scheduled Banks and their CRAR will be as per the Bank Master
and Name of Customer should be as per Bank master.
All claims on scheduled banks, which comply with the minimum CRAR prescribed by the
Reserve Bank of India, will be assigned a risk weight, including RRBs, at 20%.
All claims on Non-scheduled banks, which comply with the minimum CRAR prescribed by
the Reserve Bank of India, will be assigned a risk weight, at 100%.
All claims on scheduled and non scheduled banks will be assigned a risk weight as
applicable to the counterparty banks capital adequacy position as on the date of last full
audit as indicated in Table.
CRAR%
Over 9%
6 to <9
3 to <6
0 to < 3
Negative
Scheduled
Banks
20%
50%
100%
150%
625%
Other
Banks
100%
150%
250%
350%
625%
Foreign Banks will be identified by Constitution code 60 and as per the Rating of County
and /or International Rating of Customer RW is assigned. Higher of RW assigned to
Country and/or International Rating of Customer is considered.
County and /or International rating of Customer is entered through Basel II / Foreign
Exposure Menu Option.
10
5 Corporate
The system identifies exposure to Corporate on following criteria:
Total average annual turnover is more than or equal to Rs. 50 crores. (Branches should be
particular in filling in the sales turnover as per Basel II definition.)
The maximum aggregated exposure of the customer is more than Rs. 5 crores.
All eligible Corporate along with Special Category Code 31 will be considered as Nonresident Corporate. As per the Rating of County and /or International Rating of Customer,
RW will be assigned.
County and /or International rating of Customer is entered through Basel II / Foreign
Exposure Menu Option.
These will be identified by Activity Code 3401 3499, Constitution Code 41,42,43,44 and
Security Code 13. Branches have to be very particular about these codes and activities.
These should be filled in correctly and accurately.
As per the revised guidelines, the Risk Weights on Individual Housing Loans ( under claims on
residential property) are as under, in ASCROM System :
LTV Ratio
= or <90%
= or <80%
= or <75%
Amount of Loan
Upto Rs.20 Lacs
Above Rs.20 Lacs and <Rs.75 Lacs
Above Rs.75 Lacs
Risk Weight %
50.00
75.00
75.00
The Risk-weight for Commercial Real Estate Exposure (CRE) and Commercial Real Estate Residential Housing exposure (CRE-RH), as per the revised guidelines are as under,
in
ASCROM System :
Exposure in CRE Sector
Commercial Real Estate ( CRE)
Commercial Real Estate Residential
Housing (CRE-RH)
NA
75.00
11
9) Specified Categories
Consumer credit, including personal loans (Activity Code 9301, 9302, 9303, 9304, 9351,
9361, 9399) and credit card receivables (Activity Code 9535) will attract a higher risk
weight of 125%.
Capital market exposures (Activity Code 9069, 9070, 9071, 9521, 9522, 9523, 9513, 9514,
9515, 9516, 9517, 9518, 9519, 9520, 9524) and claims on Non-deposit taking systemically
important non-banking financial companies (identified by Special Category Code 33), will
attract a higher risk weight of 125%
Loans and advances to staff will be identified with special category code 10,11,12,17 and
GL Codes relating to Staff Loans.
Systematically Important NBFCs will be identified with Special Category Code 33,
Infrastructure Finance Company will be identified with Special Category Code 38 and
Asset Finance Company will be identified with Special Category Code 39
For BP/BD, CC & OD difference between Sanction Limit (Draw Limit for CC and OD) and
outstanding will be considered as undrawn balance and attract a CCF of 20%.
It has been noticed that some branches, without realising the consequences, have filled in
limits in FINACLE, which run in thousands of crores and the same is picked up in
ASCROM system. Therefore, branches have to be very particular about filling the
sanctioned limit in FINACLE
and ensure that limit filled is the same as the last
sanctioned/reviewed limit, since this data is uploaded from FINACLE to ASCROM System
directly.
Branches to verify the credit limits for CC, OD, BP/BD accounts entered in the transaction
system with the latest sanction/review. Branches to tally the limits entered in the ASCROM
system with the transaction system and latest sanction\review
For Term loan /Demand Loan not disbursed fully, the stage wise completion will be verified
vis a vis current Principal Amount. As per the current stage reached, If it is scheduled to be
completed within one year, the CCF will be 20% and if it is more than one year then the
applicable CCF will be 50%. CCF will be applied on undrawn Balance.
Branches have to complete the stage wise disbursement schedule for pending future
disbursement through - Quarterly Data Updation Customer Accounts Format D
TL -DL detailsAdd Stage Calender.
As per the instructions of Risk Management Department, BCC, the following modification is
carried out in ASCROM System, from September 2014 , relating to computation of Risk
Weight Assets (RWA) on Undrawn commitment covering funded facilities only:
RWA computation shall be done in ASCROM System, covering Fundbased outstanding,
Non-Fundbased outstanding and Undrawn portion of Fundbased facilities only.
Accordingly, the above computations shall be reflected in RWA Master Summary of BASEL
II, generated from ASCROM System.
12
ECGC/ CGTMSE Claim Received amounts; Margin Money details should be updated.
UPDATION OF DATA:
In order to ensure accuracy of Data relating to Advance accounts and preventing manual updation
of ASCROM Data, uploading of the Account level data, Data of sanctions/ disbursements including
repayment details made during the month, directly from Finacle, to ASCROM, through text /
encrypted files, is in place. This process is followed by all the branches in the monthly ASCROM
Data updation invariably.
Updation of Data is a time bound exercise and any delay even by one branch will affect the whole
process at Bank level. It is of utmost importance that all branches stick to the time schedule, for
commencement of the task and completing the same as per the schedule.
Our SCAs have adversely commented on the instances of changing data, inclusive of improper
updation of critical fields relating to Restructuring, Interest Sacrifice, Projects Under
Implementation, and Adversely commented Accounts, NPA Status codes especially relating to
BIFR, Compromise accounts, Change of GL codes from FITL to Term Loan accounts.
Branches are once again advised to update data through uploading of the relevant files from
FINACLE, to ASCROM system and once processing is completed, data is submitted to RO, they
should not change the data. If the Branches need to change the details of RV of security,
recovery details etc., they should seek concurrence of RO furnishing full details.
VALIDATION OF DATA:
ASCROM SYSTEM has been provided with VALIDATION MENU generating validation reports for
correction/validation of specific discrepancy viz.
13
14
Further it was also pointed out that cross tallying of various column totals in the Master Summary
19 with GL figures was not done accurately by Branches / RO/ZO.
In order to facilitate branches / RO / ZO, to reconcile / tally the columns in Master Summary of
Advances 19, NET AMOUNT VERIFICATION REPORT, is provided in ASCROM system. This
Report is a mandatory report and has to be generated before generation of Closing Returns.
NET AMOUNT VERIFICATION REPORT furnishes the following information of a branch:
List of NPA accounts where the aggregate amount of deductions are in excess of Balance
outstanding, to enable branches / RO /ZO to prepare reconciliation for tallying the column
wise totals of Master Summary 19, as required by HO
In view of the above, Branches have to invariably generate NET AMOUNT VERIFICATION
REPORT, before generation of Closing Returns, and verify the accounts, carry out the
rectifications wherever necessary. This exercise has to be carried out every quarter without fail.
PROVISION CALCULATION WORK SHEETS:
To facilitate Auditors to verify provision calculation, Provision Calculation work sheet for any
Account / Range of balance / Borrower, can be generated from ASCROM system through the
following menu option:
Reports Reports Audit / Accounts Worksheet for Provisions.
Branches should ensure that Provision Calculation Worksheets for all NPA accounts of balance
outstanding more than Rs.1.00 Lakh, are generated along with Closing Returns and made
available to the Auditors for verifications.
DISCLOSURES TO BALANCE SHEET COMPILATION AS OF 31.03.2015:
The following Disclosures to Balance Sheet, as on 31.03.2015, are compiled based on ASCROM
Data and to be certified by Statutory Auditors at Branch / Region/ Zone / BCC :
1. Certificate 7 - MOVEMENT CHART OF GROSS NPAs
2. Maturity Pattern of Assets Residual Maturity of Advances (Closing Return No: 22)
3. Certificate 4 - Exposure to Sensitive Sector (Break up of Advances to Capital Market
and Real Estate Sector)
4. Certificate 8 Restructured Advances
The following are the guidelines for compilation of these Disclosures, based on ASCROM System
generated Reports, for Annual Closing as of 31.03.2015 and certification by Statutory Auditors:
1. Certificate 7- : MOVEMENT CHART OF NPAs
Branches/Region/Zone should prepare the Movement Chart NPA, based on the data of ASCROM
generated NPA Movement Report and figures of -2- PL codes as per Closing Return No: 2, as
detailed below:
15
Particulars
Gross NPAS as on 1st April, 2014 (Opening Balance)
Additions
New NPAs during the year
Increase in Existing NPAs
Intt/ Charges etc debited and recovered in Existing NPA (as
per PL 5250 Return No: 2)
Sub Total (A)
Amt in Rs 000
Less
Upgradations
Recoveries (excluding recoveries made from upgraded
accounts)
Write offs ( as per PL 1720 Return NO;2)
Sub-total (B)
Gross NPAs as on 31st March 2015(closing Balance) (A-B)
The figures for opening balance of NPA as on 01.04.2014, New NPAs, Increase in Existing
NPAs, Up gradation and Closing Balance of Gross NPAs as on 31.03.2015, shall be
available in Supplementary D1 report.
Amount of interest/ charges etc charged in NPA accounts and recovered shall be as per PL
Code 5250 Return No 2.
Branches should generate NPA Movement Report from ASCROM System, after the Data
processing for March 2015 is completed through the menu option
Reports ->Reports -> Recovery -> Supplementary NPA Movement -> D1 Report ->
Select Yearly option.
On the basis of the above D1 Report and figures of PL 5250, PL 1720 as per Closing Return
No: 2, Branches have to complete the NPA Movement Chart, as per the format, advised by
HO in its Closing Circular, for certification.
Branches are also advised have to generate D1 Detailed Report, for verification of list of NPA
accounts as per opening Balance, Degraded during the year, upgraded during the year, where
there is increase in existing NPA and Closing Balance in NPA accounts.
Regions/ Zones have to generate D1 Summary and D1 Detailed report through the above menu
option, after incorporating MOC 14-D, of Branches / Regions respectively and carrying out
MOC Processing.
On the basis of the D1 Report, figures of PL 5250, PL 1720 of Closing Return No;2 of
Region/Zone, Regions / Zones have to complete the NPA Movement Chart, as per the format,
advised by HO in its Closing Circular, for verification by Auditors and Certification.
2. ALM SUPPLEMENTARY REPORT:
This Report should be generated by Branches / Regions / Zones for verification of Auditors
regarding the Maturity pattern of Assets and Liabilities from ASCROM System, through the menu
option:
16
Since these figures are subject to audit, during Annual Audit, branches have to be very particular
about data feeding related to sensitive sectors covered under this report to have correct output.
The information generated from this report should be used to prepare the Exposure to Sensitive
Sector in prescribed format.
Identification of Commercial Real Estate Accounts in ASCROM System, is done on the basis of
the following :
Indirect exposure (NHB & Housing Finance Companies (HFCs) will be identified by activity
code 3450 to 3499.
Advances against share to individuals shall be identified by activity code 9513 to 9525.
Similarly secured and unsecured advances to stockbrokers will be identified by activity
code 9070and 9071.
Any other advance against security of share will be identified by activity code 9069 and
security code from 40 to 43.
Finance extended for margin trading will be identified by activity code 9069.
17
In order to have accurate data on Sensitive Sectors of Domestic Advances, it has been decided by
our Higher Authorities, to compile and generate the Return on Exposure to Sensitive Sectors from
ASCROM Data of March 2015
Accordingly Regions / Zones are requested to carry out the following :
To generate Report on Sensitive Sectors and List of Accounts, as per the menu options
mentioned above as on 31.03.2015.
Reports -> Reports -> Credit Monitoring I -> 21) Restructured Accounts -> Other
Restructured Accounts & CDR Accounts - separately.
BASEL II RETURN
BASEL I RETURN
These returns are being introduced this time replacing the Return no 13. Branches have to
generate the following returns and get these audited. These Reports are available in BASEL II
menu.
1. Risk Weight Assets Exposure - Section A.
2. Risk Weight Assets Exposure Section B.
18
Return No
14 D
14
Branches / Regions/ Zones , should ensure that where MOC 14-D, for divergence in Asset
Classification, is finalized during the Limited Review as on 31.03.2015, MOC 14 should also be
prepared towards reversal of unrealized interest.
MOC 14 format, wherein ADVANCES related changes are suggested, should contain the following
Advance Account details :
*****
19
Closing Return
No
BASEL I
Return
(Old Closing
Return No: 13)
15
16
17
18
Substandard Advances
Advances Closing Returns Doubtful
Advances
Advances Closing Returns Loss
Advances
19 (Master
Summary)
Master Summary
(Facility wise)
20 (Master
Summary)
BASEL II:
RWA Master
Summary (as
per Basel II )
of
Advances Reports
->
>Audit/Accounts
Summary 19
Reports
1) Master
Dt: 12.03.2015
*****
20
ANNEXURE V
ST
MARCH 2015
The name and the address of the auditors of your branch will be intimated to you by your
Zonal Office.
On intimation from your Zone, you should give a courtesy call to your Branch Auditors and
exchange your telephone numbers, names of persons identified for audit etc. A rapport should
be established with the auditors which will facilitate better understanding and smoothening of
audit. The Branches have to ensure that audit is commenced & completed as early as
possible.
As far as possible, the Branches are advised to identify a particular Officer/Officers depending
upon the size of the Branch and availability of Officers, to attend the requirements of the
Auditors, during the course of Audit. The identified Officer/s is/are to act under the directions
of the Branch Head. This arrangement may facilitate conduct and completion of Audit in a
smooth and timely manner.
When the Auditors visit the Branch, they should be attended by a senior officer in the Branch
and proper care for their seating arrangements etc. should be ensured. It is our experience
that the Branch Auditors, in some cases, find a cause of complaint to our Higher Authorities
for non-co-operation, non-submission of explanation/information etc. A proper care,
understanding and coordination should be established to avoid unpleasantness. Apart from
your Branch Audit, the Auditors have to conduct audit of other Branches also. Please,
therefore, provide all necessary assistance and ensure that audit of your Branch is smoothly
completed in time. The Branches should ensure that audit is completed in one visit, as far as
possible.
It is observed that sometimes, the Branch Auditors have to go back before completion of audit
as Closing Returns are not ready for audit at the concerned Branch. This not only delays the
process of audit but also increases the cost of travel and other expenses to the Bank and
wastage of precious time of the Branch Auditors and all concerned. Please ensure that such
type of situation does not arise at the Branch.
It, sometimes, happens that the Branch Auditors take more than reasonable time for
completion of audit, which again delays the Zonal Consolidation and audit process and pose
problems for the Zonal Office to settle the audit bills/ claims made by the Auditors for audit.
In case, the time taken by the Auditors, in completing the audit, is exceeding the reasonable
time, you should bring the same to the notice of competent authorities at your Regional/ Zonal
Office.
Full set of all Closing Returns complete in all respect duly signed by the Branch head.
The Balance Sheet file with the Audit Report and Long Form Audit Report of your Branch
for the previous year audit/last audit.
==========================================================================================
nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre,
C-26, G Block Bandra Kurla Complex, bandra (E) , MUMBAI 400 051 Tel : 022 66985288, 66985280
Fax (022) 26526890, email id : [email protected]
Internal Inspection Report/Concurrent Audit Report (if the branch is under concurrent
audit).
Print out of General Ledger and Profit and Loss account for full year
The Branch Auditors may request for verification of Cash balance held by the Branch. In that
case, they may be allowed to verify opening / closing balance of Cash in hand on any day
during the course of audit (other than the balance of Cash held in Currency Chest).
The Branches under Concurrent Audit are advised to keep Concurrent Audit Reports, for the
relevant period, ready for perusal by the Branch auditors, if desired by them. The Branch
should also ensure that the Concurrent Auditors observations (up to Feb. 2015 Concurrent
Audit Report) are attended to and resolved satisfactorily.
The Stock / Book Debts Statements submitted by the borrowers in advance accounts may be
kept handy for perusal by the Branch Auditors.
The Branches are advised to ensure that Long Form Audit Report prepared by Statutory
Branch Auditors in the format only, as prescribed by the Reserve Bank of India. The Branches
are also advised to go through the revised LFAR format so as to keep all the information ready
(including details in repect of advances of Rs.2 crores and above, as per the prescribed
proforma) at the time of Audit and furnish the same to the Branch Auditors to enable them to
finalise the LFAR without any delay.
The following type of specialised branches are require to furnish certain additional information
for which a quetionnaire is prescribed by RBI. Branches should ensure to keep the relavent
informmation ready.
10
11
One officer may be entrusted with the work of co-ordination with the auditors. Though the
auditors may discuss various matters with the branch in-charge during the audit, please
impress upon the auditors to discuss the draft audit report and long form audit report
immediately on completion of the audit and before submitting their final report.
12
==========================================================================================
nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre,
C-26, G Block Bandra Kurla Complex, bandra (E) , MUMBAI 400 051 Tel : 022 66985288, 66985280
Fax (022) 26526890, email id : [email protected]
The Balance Sheet, Profit & Loss A/c etc. will be submitted by Branches to their
Regional Office immediately on closure of books on 01.04.2015 itself. Any changes
required to be made afterwards or during the course of audit, should be reported
through Memorandum of Changes (MOCs) i.e. Closing Returns Nos.14- meant for
accounts other than advances.
Account wise Amount of Rs.50,000/- & above only are to be reported in MOC
statements. However if the amount is less than Rs. 50000/- the rectification entry
should be passed during course of audit itself. Please also note that no MOC is to be
given for the provisions mentioned in Annexure IX which will be taken care at
Corporate level.
General :
In case, you differ with the views of the Auditors or you are unable to convince the
Auditors on some major issues, wherein policy or large amount is involved, you should
immediately contact your Regional Office over phone / fax / e-mail during the course of
audit itself, and sort out such issues finally, without leaving them pending for further
discussion at Regional Office / Zonal Office / Corporate level.
13
On completion of audit, you should ensure that all Closing Returns are stamped, dated,
signed and delivered by the Auditors to you. The Audit Report and L.F.A.R. should also be
simultaneously obtained. All the required Certificates (listed at Sr.No.G.(b) Certificates)
should be obtained from the Auditors. Branch Auditors be requested to send Soft Copy of
LFAR along with Hard Copy to the concerned Zonal SCAs directly.
14
Please inform your regional authority promptly about completion of audit and the MOC, if
any given.
==========================================================================================
nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre,
C-26, G Block Bandra Kurla Complex, bandra (E) , MUMBAI 400 051 Tel : 022 66985288, 66985280
Fax (022) 26526890, email id : [email protected]
Annexure VI
BANK OF BARODA
Reporting of Inter Branch Forex Transactions for the Full Year ended 31st March 2015
Name of PMO_______________
NOTE NO. 4(A) INTEREST PAID/RECEIVED ON
BORROWINGS/PLACEMENTS TO/FROM PMOs IN INDIA
(a)
(b)
(c)
(d)
(e)
(f)
INTEREST PAID
* Code 1021
Amount
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
(n)
(o)
(p)
(q)
(r)
INTEREST PAID
* Code - 1022
Amount
INTEREST RECEIVED
* Code -3079
Amount
U.K.
New York
Nassau
Brussels
Fiji
Mauritius
Sultanate of Oman
U.A.E.
Seychelles
OBU Mauritius
South Africa
OBU Mumbai
OBU, Singapore
Hongkong
Bahrain
Guangzhou, China
Australia
DIFC,Dubai
TOTAL *
==========================================================================================
nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre,
C-26, G Block Bandra Kurla Complex, bandra (E) , MUMBAI 400 051 Tel : 022 66985288, 66985280
Fax (022) 26526890, email id : [email protected]
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
INTEREST PAID
* Code - 1017
Amount
INTEREST RECEIVED
* Code -3061
Amount
KENYA
UGANDA
GUYANA
BOTSWANA
TANZANIA
BOB UK Ltd
TRINIDAD & TOBAGO
GHANA
Newzealand
TOTAL *
*Total should tally with the figures under the respective codes reported in Closing Return No. 2
NOTE:
The details of Interest Earned from / paid to PMO in India (Code - 3077/1021) & Interest Earned from
/ paid to our Foreign Branches (Code - 3079/1022) & Interest Paid/Received onBorrowings/Placements
(Overseas Subsidiaries) (Code - 1017/3061) have to be reported here. This will be applicable to PMO in
India & Foreign Branches through the International Division.
Place: ______________
Date: _______________
==========================================================================================
nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre,
C-26, G Block Bandra Kurla Complex, bandra (E) , MUMBAI 400 051 Tel : 022 66985288, 66985280
Fax (022) 26526890, email id : [email protected]
Annexure-VII
SIGNIFICANT ACCOUNTING POLICIES FOR THE YEAR ENDED MARCH 31, 2015
BASIS OF PREPARATION
The financial statements have been prepared under the historical cost convention unless
otherwise stated. They conform to Generally Accepted Accounting Principles (GAAP) in India,
which comprises statutory provisions, regulatory/ Reserve Bank of India (RBI) guidelines,
Accounting Standards/ guidance notes issued by the Institute of Chartered Accountants of India
(ICAI) and the practices prevalent in the banking industry in India. In respect of foreign offices,
statutory provisions and practices prevailing in respective foreign countries are complied with.
USE OF ESTIMATES
The preparation of financial statements requires the management to make estimates and
assumptions considered in the reported amount of assets and liabilites (including contingent
liabilites) as of date of the financial statements and the reported income and expenses for the
reporting period. Management believes that the estimates used in the preparation of the financial
statements are prudent and reasonable. Future results could differ from these estimates. Any
revision to the accounting estimates is recognised prospectively in the current and future
periods unless otherwise stated.
INVESTMENTS
3.1
Classification
The Investment portfolio of the Bank is classified, in accordance with the RBI guidelines,
into:
3.2
Held for Trading (HFT) comprising Investments acquired with the intention to trade.
Available for Sale (AFS) comprising Investments not covered by (a) and (b) above
i.e. those which are acquired neither for trading purposes nor for being held till
maturity.
Acquisition Cost
Basis of Valuation
Investments classified as HTM are carried at weighted average acquisition cost unless it is
more than the face value, in which case the premium is amortized over the period remaining to
maturity.
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nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre, C-26, G Block, Bandra Kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
email id : [email protected]
Investments classified as HTM includes debentures / bonds which are deemed to be in the
nature of / treated as advances (for which provision is made by applying the RBI prudential
norms of assets classification and provisioning applicable to Advances).
Investments in Regional Rural Banks, Treasury Bills, Commercial Papers and Certificates of
Deposit which have been valued at carrying cost.
Investments in subsidiaries and joint ventures (both in India and abroad) are valued at
acquisition cost less diminution, other than temporary in nature.
Banks investments in units of VCFs made after 23.08.2006 are classified under HTM category
for initial period of three years and are valued at cost. After period of three years from date of
disbursement, it will be shifted to AFS and marked-to-market as per RBI guidelines.
Investments classified as HFT and AFS are marked to market scrip-wise and the resultant net
depreciation if any, in each category disclosed in the Balance Sheet is recognized in the Profit
and Loss Account, while the net appreciation, if any, is ignored.
Investments made by the Bank as Primary Dealer in Treasury Bills under HFT category have
been valued at carrying cost.
For the purpose of valuation of quoted investments in Held for Trading and Available for
Sale categories, the market rates / quotes on the Stock Exchanges, the rates declared by
Primary Dealers Association of India (PDAI) / Fixed Income Money Market and Derivatives
Association (FIMMDA) / Foreign Exchange Dealers Association of India (FEDAI) are
used.
Investments for which such rates / quotes are not available are valued as per norms laid
down by RBI, which are as under:
a
Government
/ Approved securities
Equity
Shares, PSU and Trustee
shares
Preference Shares
PSU Bonds
Units of
Funds
Venture Capital
Mutual
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Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre, C-26, G Block, Bandra Kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
email id : [email protected]
3.4
Disposal of Investments
Profit/ loss on sale of Investments classified as HTM is recognized in the Profit and Loss
Account based on the weighted average cost / book value of the related Investments and
an amount equivalent of profit on sale of Investments in HTM classification is appropriated
to Capital Reserve Account.
Profit/ loss on sale of Investment in AFS/ HFT category is recognized in Profit and Loss
Account.
3.5
3.6
3.7
The transfer of a security between these categories is accounted for at the acquisition cost /
book value / market value on the date of transfer, whichever is the least, and the
depreciation, if any, on such transfer is fully provided for.
3.8 In respect of non-performing securities, income is not recognised, and provision is made for
depreciation in the value of such securities as per RBI guidelines.
3.9
3.10 Derivatives
The Bank presently deals in interest rate and currency derivatives. The interest rate
derivatives dealt with by the Bank are Rupee Interest Rate Swaps, Foreign Currency Interest
Rate Swaps and forward rate agreements. Currency Derivatives dealt with by the Bank are
Options and Currency swaps.
Based on RBI guidelines, Derivatives are valued as under:
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Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre, C-26, G Block, Bandra Kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
email id : [email protected]
ADVANCES
4.1
Advances in India are classified as Standard, Sub-standard, Doubtful or Loss assets and
provision for advances are made as per the Prudential Norms of the RBI. In respect of
Advances made in overseas branches, Advances are classified in accordance with
Prudential Norms prescribed by the RBI or local laws of the host country in which advances
are made, whichever is more stringent.
4.2
Advances are net of specific loan loss provisions, interest suspense, amount received and
held in suit-filed Sundry Deposits and Claims Received.
4.3
4.4
FIXED ASSETS
5.1 Premises and other Fixed Assets are stated at historical cost except revalued premises which
are stated at revalued amount. The appreciation on revaluation is credited to Capital Reserve
and the depreciation provided thereon is deducted therefrom.
5.2 Premises include land and building under construction.
6
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nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre, C-26, G Block, Bandra Kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
email id : [email protected]
Revenue and other Reserves include Statutory Reserves created by foreign branches as per
applicable local laws of the respective countries.
7
REVENUE RECOGNITION
7.1
Income (other than item referred in Paragraph 7.2)/ expenditure is generally recognised on
accrual basis. In case of foreign offices, income/ expenditure is recognised as per the local
laws of the country in which the respective foreign office is located.
7.2 Income by way of Fees, Commission other than on Government business, Commission on
Guarantees, Letter of Credits, Exchange, Brokerage and Interest on Advance Bills are
accounted for on realisation basis. Dividend on shares in Subsidiaries, joint ventures and
associates is accounted on realisation basis.
7.3 In view of uncertainty of collection of income in cases of Non-performing Assets/Investments,
such income is accounted for only on realisation in terms of the RBI guidelines.
7.4 Lease payments including cost escalation for assets taken on operating lease are recognised
in the Profit and Loss Account over the lease term in accordance with the AS 19 (Leases)
issued by ICAI.
8
EMPLOYEE BENEFITS
Accumulating compensated absences such as Privilege Leave and Sick Leave are provided
for based on actuarial valuation.
8.5 OTHER EMPLOYEE BENEFITS
Other Employee benefits such as Leave Encashment, Leave Fare Concession and Additional
Retirement Benefit on Retirement are provided for based on actuarial valuation.
In respect of overseas branches and offices, the benefits in respect of employees other than
those on deputation are valued and accounted for as per laws prevailing in the respective
territories.
9
9 .1
DEPRECIATION
Depreciation on Fixed Assets in India [other than those referred in Paragraph 9.3 and 9.4]
is provided on the written down value method in accordance with Schedule II to the
Companies Act, 2013, except in case of revalued assets, in respect of which higher
depreciation is provided on the basis of estimated useful life of these revalued assets.
.2
Depreciation on Fixed Assets outside India [other than those referred to in Para 9.3 below]
is provided as per local laws or prevailing practices of the respective territories.
Depreciation on ATMs is provided on Straight Line Method at the rate of 20% p.a.
Depreciation on additions is provided for full year and no depreciation is provided in the
year of sale / disposal.
Cost of leasehold land and leasehold improvements are amortised over the period of lease.
10 IMPAIRMENT OF ASSETS
Impairment losses (if any) on Fixed Assets (including revalued assets) are recognised in
accordance with AS 28 (Impairment of Assets) issued by the ICAI and charged off to Profit
and Loss Account.
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nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre, C-26, G Block, Bandra Kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
email id : [email protected]
11.2
As stipulated in AS 11, the foreign currency operations of the Bank are classified as
a) Integral Operations and b) Non Integral Operations. All Overseas Branches, Offshore
Banking Units, Overseas Subsidiaries are treated as Non Integral Operations and
domestic operations in foreign exchange and Representative Offices are treated as
Integral Operations.
11.3
The transactions are initially recorded on weekly average rate as advised by FEDAI.
Foreign Currency Assets and Liabilities (including contingent liabilities) are translated at
the closing spot rates notified by FEDAI at the end of each quarter.
The resulting exchange differences are recognized as income or expenses and are
accounted through Profit and Loss Account. Any reversals / payment of foreign
currency assets and liabilities is done at the weekly average closing rate of the preceding
week and the difference between the outstanding figure and the amount for which
reversal / payment is made, is reflected in Profit and Loss Account.
Foreign exchange spot and forward contracts outstanding as at the balance sheet date
and held for trading, are revalued at the closing spot and forward rates respectively
notified by FEDAI and at interpolated rates for contracts of interim maturities. The
resulting forward valuation profit or loss is included in the Profit and Loss Account.
Assets and Liabilities are translated at the closing spot rates notified by FEDAI at the
end of each quarter.
Foreign Exchange Spot and Forwards contingent liabilities outstanding as at the balance
sheet date are translated at the closing spot and forward rates respectively notified by
FEDAI and at interpolated rates for contracts of interim maturities.
Income and Expense are translated at quarterly average rate notified by FEDAI at the
end of each quarter.
The resulting exchange differences are not recognized as income or expense for the
period but accumulated in a separate account Foreign Currency Translation Reserve
till the disposal of the net investment.
12 TAXES ON INCOME
This comprise of provision for Income tax and deferred tax charge or credit (reflecting the tax
effects of timing differences between accounting income and taxable income for the period)
as determined in accordance with AS 22 (Accounting for taxes on Income) issued by ICAI.
Deferred tax is recognised subject to consideration of prudence in respect of items of
income and expenses those arise at one point of time and are capable of reversal in one or
more subsequent periods. Deferred tax assets and liabilities are measured using enacted tax
rates expected to apply to taxable income in the years in which the timing differences are
expected to be reversed. The effect on deferred tax assets and liabilities of a change in tax
rates is recognised in the income statement in the period of enactment of the change
13 EARNINGS PER SHARE
The bank reports basic and diluted earnings per equity share in accordance with the AS 20
(Earnings Per Share) issued by the ICAI. Basic earnings per equity share has been
computed by dividing net income by the weighted average number of equity shares
outstanding for the period. Diluted earnings per equity share has been computed using the
weighted average number of equity shares and dilutive potential equity shares outstanding
during the period.
14 PROVISIONS, CONTINGENT LIABILITIES AND CONTINGENT ASSETS
As per AS 29 (Provisions, Contingent Liabilities and Contingent Assets) issued by the ICAI,
the Bank recognises provisions only when it has a present obligation as a result of a past
event, it is probable that an outflow of resources embodying economic benefits will be
required to settle the obligation and when a reliable estimate of the amount of the obligation
can be made.
Contingent liability is disclosed unless the possibility of an outflow of resouces embodying
economic benefit is remote.
Contingent Assets are not recognised in the financial statements since this may result in the
recognition of income that may never be realised.
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nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre, C-26, G Block, Bandra Kurla Complex
Bandra (E), MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
email id : [email protected]
ANNEXURE - VIII
TIME SCHEDULE FOR AUDIT AND FINALISATION OF ACCOUNTS & LFAR UPTO
ZONAL OFFICE LEVEL FOR THE YEAR ENDING 31st MARCH 2015.
Returns to be kept
ready / submitted
1.
BRANCH AUDIT *
(Including Auditors Reports & LFAR of the Branch)
*All the branches including Top 20 Branches,
overseas branches and other branches audited
by SCAs/ Statutory Branch Auditors
All Returns including ASCROM Returns
2.
Audit to be completed by
9th April 2015
3)
a)
Completion of audit
b)
c)
d)
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nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre, C-26 G Block, Bandra Kurla
Complex, Bandra (E), MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
email id : [email protected]
ANNEXURE IX
ANNUAL CLOSING FOR THE YEAR ENDED 31
ST
MARCH 2015
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nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre, C-26, G Block, Bandra Kurla Complex
Bandra (E) MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
email id : [email protected]
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nd
Corporate Accounts & Taxation Department, 2 Floor, Baroda Corporate Centre, C-26, G Block, Bandra Kurla Complex
Bandra (E) MUMBAI 400 051 Tel : 022 66985288, 66985280 Fax (022) 26526890
email id : [email protected]
ANNEXURE X
We once again reiterate that accuracy and consistency of data should be accorded top most priority
and data submitted should tally with G/L balance as on closing date to enable us to get the final
statement audited at BCC level.
Branches are requested to tally all the statements prepared in prescribed proforma (as given on last page) and
get these audited by the statutory auditors before submission to the respective Regional Office.
STANDARD ACCOUNTS
1. BP / BD Accounts (GL Codes 2160 to 2243): The outstanding balances of these accounts shall be classified
as per the BP / BD Due Date incorporated by Branches in ASCROM data during the data updation, into
respective Time buckets by ASCROM system.
(i)
Bills
Purchased
&
Discounted
(as
in
Return
22):
GL
Codes
2160,2165,2170,2175,2200,2220,2221,2222,2230,2231,2240,2241)
(ii)
Foreign Currency Bills Purchased : GL Codes 2215 & 2225
(iii)
Foreign Currency Bills Discounted : GL Code 2235
(iv)
Post Shipment Credit Foreign Currency: GL Code 2243.
2. (a) CC / OD Accounts (GL Codes 2250, 2255, 2260,2265, 2270,2271,2272,2273,2275,2280,2290 &
2291): In respect of Cash Credit and Overdraft Accounts, the balance outstanding is bifurcated into Core
and Volatile portions as per thumb-rule basis of 80 % & 20 % respectively (i.e. 20 % of the Outstanding
balance in CC / OD accounts shall be classified as volatile portion, into time bucket of 1 day and 80 % of
the outstanding balance shall be classified as Core portion, into time bucket of 1-2 years). The bottom of
the Supplementary Report for Credit ALM (Return 22) of ASCROM system has the remarks to the above
effect.
(i) Cash Credit / Overdraft: GL Codes 2250, 2255, 2260, 2265, 2270,2271,2272,2273,2275,2280,2290
(ii) Packing Credit in Foreign Currency: GL Code 2291
(b) DL Accounts (GL Codes 2285, 2295 to 2344): In respect of Demand Loan Accounts, the balance
outstanding shall be classified into various time buckets, as per the Repayment Schedule details
incorporated by branches in Account details of ASCROM data.
(i) Demand Loan: GL Codes 2295 to 2344
(ii) Foreign Currency Demand Loan: GL Code 2285 & 2341.
3. ALL OTHER LOAN ACCOUNTS-TERM LOANS (GL Code 2350 to 2410): The balance outstanding in respect
of all term loan accounts shall be classified into various time buckets, as per the Repayment Schedule
details incorporated by branches in Account details of ASCROM data.
(i)
Term Loan: GL Codes all term Loan codes except 2385
(ii)
Foreign Currency Term Loan: GL Code 2385.
As regards NPA accounts, the details of classification into respective time buckets are advised in point D.
C. Standard Advances (Part A) is reclassified into Bills group (Part I GL Code 2245), CC/OD / DL group (Part II
GL Code 2345) and Term Loans Group (Part III GL Code 2445). The grouping of Standard Advances is as
per our Closing Return No: 1, retaining the same GL Codes for verification by Auditors.
D. Gross NPA (Part B) is classified into 2- time buckets, as per RBI guidelines. The gross balance outstanding in
all substandard category NPAs is classified into 3-5 years time bucket and gross balance outstanding in all
Doubtful and Loss category NPAs is classified into over 5 years time bucket.
E. Total Advances (Part A + Part B = GL Code 3040) of the ALM statement should tally with Master Summary 19
generated from ASCROM and also with Closing Return NO: 1.
The following are the main reasons for the differences between the Total Advances of Supplementary ALM Report
and Master Summary of Advances 19, both generated from ASCROM:
Minor differences occur due to rounding-off effect in installment amounts, in respect of Demand Loan /
Term Loan accounts, with high repayment periods, principal amounts and in branches having substantial
number of Demand Loan / Term Loan accounts.
Irregular / abnormal repayment schedule details fed in ASCROM data viz., Repayment mode / no. of
Installments / Principal amounts / Amount of installment in case of EMI Loans & Date of first installment
Credit Balances in Loan accounts, not transferred on the Closing Date and incorporated in ASCROM data
as negative balances, so as to tally the balances.
Non-updation or incorrect updation of repayment schedule in case of Ballooning (cash flow based)
repayment.
Branches / Regions / Zones are advised to generate the Validation Reports on ALM from Validation menu of
ASCROM, for locating the errors and tallying the differences.
The details of Validation Reports on ALM made available in ASCROM system are furnished below
Scan the list and note the Customer Number, GL sub-code & Ac-id for records where correction is
required
Carry out the corrections through menu Quarterly Updation->Quarterly Data Updation->branch
selection->Customer Accounts>Format B>Bill Details(second Tab)
On selection the following SCREEN appears, where user can select the error record by using <Search>
option and giving the AC-ID for the account in which correction/change is required.
On entering the AC-ID, the details pertaining to the account is displayed on the screen. On this screen the details
like Bill Purchase Date, Bill Due Date can be corrected.
In case of DL/TL Accounts, Disbursement Date, Principal Amount, Mode of Repayment,
Number of Installment, Amount of Installment (in case of EMI) and first installment
due date should be verified.
To verify these details choose Validation->Expert Validation Wizard->select Branch->give range as
from 500000 to (blank)
Carry out the corrections through menu Quarterly Updation->Quarterly Data Updation->branch
selection->Customer Accounts>Format D>TL/DL Details(second Tab)
On choosing this option user will get the following screen Mode of Repayment (i.e.
1 for Monthly, 2 for
Qtly etc.)
Total No. Of
Installments.
On this screen Disbursement Date, Principal Amount, Mode of Repayment, Number of Installment, Amount of
Installment (in case of EMI) and first installment due date fields are available for corrections if any.
In case of Changes in Interest Type (Fixed/Floating) and Interest Rate user should choose Monthly Updation>Monthly Data Updation->Branch->Search->AC-ID
The following Screen will appear and corrections regarding Interest Type(Fixed/Floating) and Interest Rates can be
made here.
Interest
Interest rate Type (fixed
rate
or floating)
The verification and corrections in respect of Interest rates should be done for CC/OD accounts as well.
CREDIT RATING:
in case of accounts above 25 lacs-Customer Rating) and for Facility Rating through
Quarterly Updation->Quarterly Data Updation->Branch->Customer Details>Format A>Customer Id
Profile>Crisil Rating Data
Customer
Rating
(A,B,C
Our ASCROM CELL, BCC shall be issuing detailed guidelines in this matter as part of instructions on ASCROM
updation for Annual Closing as of March 2014.
For reporting of break up of domestic foreign currency Assets and Liabilities, Return will be generated
for the Bank as a whole through centralized system at corporate level and the same shall be audited at
the corporate level.
for
G/L CODE
1 DAY
01.04.2014
2 TO 7 DAYS
02.04.2014 TO 07.04.2014
8 TO 14 DAYS
08.04.2014 TO 14.04.2014
15 TO 28 DAYS
15.04.2014 TO 28.04.2014
29 DAYS TO 3 MONTHS
29.04.2014 TO 30.06.2014
> 3 UPTO 6 MONTHS
01.07.2014 TO 30.09.2014
>6 UPTO 12 MONTHS
01.10.2014 TO 31.03.2015
>1 UPTO 2 YEARS
01.04.2015 TO 31.03.2016
>2 UPTO 3 YEARS
01.04.2016 TO 31.03.2017
>3 UPTO 5 YEARS
01.04.2017 TO 31.03.2020
>5 YEARS
01.04.2020 AND ABOVE
TOTAL
Branch/Regional/Zonal Head
Region
Bank of Baroda
Zone
IDBI
4310
SIDBI
4315
EXIM BANK
4330
Chartered accountant
NABARD
4320
REFINANCE
IDBI
5220
SIDBI
5225
OTHERS*
5230
10
(Rs. In Actual)
REDISCOUNTING OF BILLS
Refinance/Rediscounting
maturing
(i.e.
due
repayment) during
11
10
Sr.
No.
Branch
ANNEXURE - XI
ANNUAL CLOSING FOR THE YEAR ENDED 31ST MARCH 2015
BULLET POINTS ON CHANGES AS PERCEIVED IN CURRENT YEAR ENDING
31.03.2015 AS COMPARED TO 31.03.2014
1. The following Certificates are deleted/added which needs to be certified by the
Statutory Branch Auditors also.
required
for
Unhedged
Foreign
Currency
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Annexure -XII
RESTRUCTURING OF ADVANCES ACCOUNTS:
You are aware that banks are required to make provision for future interest sacrifice in respect of
advances restructured on or before 26-08-2008 and also make provision for diminution in the fair
value of advance, for all the advance accounts restructured on or after 27-08-2008 as per the
extant RBI guidelines. At the time of closing of accounts for financial year 2008-09 and 2009-10
detailed guidelines in this regard had been issued by Credit Monitoring Department, BCC Mumbai
vide circular no. BCC: BR: 101:102 dated 01-04-2009 and closing circular no. BCC: BR: 102/66
dated 02-03-2010.
As per RBI guidelines the interest sacrifice/diminution in the fair value may be re-computed on each
balance sheet date till satisfactory completion of all repayment obligations and full repayment of the
outstanding in the account, so as to capture the changes in the fair value on account of changes in
BPLR/Base Rate, term premium and credit category of the borrower. Consequently, Banks may
provide for the shortfall in provision or reverse the amount of excess provision held in the distinct
account.
In view of above we have to:
I. Re-computation of interest sacrifice in the advance accounts restructured on or before 26-082008 (Including re-computation of interest sacrifice in the existing / old restructured accounts
prior to 31.03.2008):
Branches are advised to:
(a) Re-compute the amount of future interest sacrifice as on 31.03.2015 in respect of all the
existing advance accounts restructured on or before 26-08-2008, taking 31.03.2015 as the
notional cut-off date.
(b) Submit the above information on the amount of sacrifice recomputed as per Annexure-I (A).
(c) Ensure that the information i.e. no. of borrowers, amount outstanding and amount of
interest sacrifice as stated in the Annexure I (A) tally with the information given / reported
(Asset classification wise) in the Certificate 8, (part A-I & part A-II) . The certificate as well
as the statement i.e. Annexure I (A) should also to be certified by the branch Statutory
Auditors.
Illustrative examples of typical accounts which were restructured on or before 26-08-2008
where the amount of sacrifice is re-computed as of 31.03.2015 are enclosed (Annexure III A
& III B) for guidance of branches.
II. Re-computation of sacrifice on diminution in the fair value in the advance accounts
restructured on / after 27.08.2008 till 31-03-2015 during FY 2008-09, FY 2009-10, FY 2010-11,
FY 2011-12, FY 2012-13 & FY 2013-14 and during 01-04-2014 to 31-12-2014 and computation
of diminution in fair value in respect of advances restructured during 01-01-2015 to 31-03-2015:
1
1. For this purpose, amount of the sacrifice on account of diminution in the fair value
of the restructured Loan account before and after restructuring should be recomputed/computed as under:
A. Future cash flows of the loan account (including WCTL / FITL) as on 31-03-2015 based on
pre-restructuring terms to be arrived at as under:
Amount of installments of the principal amount due in coming years based on the original
repayment schedule (i.e. repayment schedule before restructuring), plus
The above future cash flow to be discounted by applying the discount rate equivalent to
the BPLR/Base Rate as on 31.03.2015 plus appropriate term and credit risk premium for the
borrower as per credit rating applicable on 31-03-2015, to arrive at the present value.
Minus
B. Future cash flows of the restructured loan account (including WCTL / FITL) as on 31-032015 based on post-restructuring terms to be arrived at as under:
Amount of installments of the principal amount due in coming years after restructuring,
based on the restructured repayment schedule (i.e. revised repayment schedule as per the
restructuring), plus
Interest due in coming years after restructuring at the restructured interest rate.
The above future cash flow to be discounted by applying the discount rate equivalent to
the Base rate BPLR/Base Rate as on 31.03.2015 plus appropriate term and credit risk
premium for the borrower as per credit rating applicable on 31-03-2015, to arrive at the
present value.
C. The difference in the above present values i.e. (A) minus (B) is the diminution in the
fair value of the loan account and is the sacrifice amount for the restructured loan
account.
D. Discounting Factor Table at different Discount Rates has already been provided in our
Corporate office circular No. BCC: BR: 95/59 dated 18.02.2003. A copy of the same is again
furnished at Annexure II for ready reference.
2. Amount of sacrifice on diminution in the fair value of the restructured Working Capital
facilities be computed / arrived at as per following:
The diminution in the fair value of the restructured Cash credit / Overdraft accounts may be
computed as indicated in the above para meant for Loan account, reckoning the higher of the
outstanding amount or the limit sanctioned as on date of restructuring as the principal amount
and taking the repayment tenor of the advance as one year.
Branches are required to compute/re-compute diminution in fair value for arriving at the
sacrifice amount as stated in para 1 & 2 above individually for all advance accounts restructured
on / after 27.08.2008, where total dues to Bank as on date of restructuring is of Rs. 1.00
crore & above
2
To facilitate the branches, illustrative examples (in three different cases) for computation of
diminution in fair value in the advance account with total dues to Bank of Rs. 1 crore & above
restructured on / after 27.08.2008 is given in Annexure IV.
In respect of all the advance accounts restructured on / after 27.08.2008 and where
the total dues to Bank is below Rs. 1.00 crore as on date of restructuring, Branches
are to notionally compute the diminution in fair value and calculate sacrifice amount
for provision at 5% of total exposure in respect of the advance account
restructured.
In view of above, branches are required to re-compute interest sacrifice in respect of advances
restructured on or before 26-08-2008, re-compute diminution in fair value in respect of all
advance accounts restructured on/after 27-08-2008 till 31-12-2014 and to compute diminution
in fair value in respect of all advance accounts restructured during 01-01-2015 to 31-03-2015,
where total dues to bank are Rs.1.00 crore and above. Since accounts restructured till 31-122014 were already identified at the time of Annual closing of accounts for FY 2008-09, FY 200910, FY 2010-11, FY 2011-12, FY 2012-13 & FY 2013-14 and quarterly closing of June 2014,
September 2014 and December 2014 quarters, as such while re-computing the interest
sacrifice/diminution in the fair value please ensure that interest sacrifice/diminution in the fair
value of all these identified restructured accounts have been recomputed unless the accounts
have been fully settled. In case any advance account restructured on or before 31-122014 has been fully settled by 31-03-2015, details of the same be furnished in
respective annexures to Certificate 8.
3.
4. Submission of information Certificate 8 must be duly tallied with the ASCROM Reports
Branches are to furnish the summary of restructured advances in Certificate 8 and along-with
complete details as per following annexure to certificate 8, all duly certified by branch auditors,
to the Regional Authority immediately after audit is over.
Annexure I ( C ) - Statement of advances restructured during the period 27-08-2008 to 3103-2009 where total dues to Bank is Rs.1.00 crore & above and where sacrifice amount is to
be re-computed based on diminution in fair value of advance as on 31-03-2015.
Annexure I (E ) - Statement of advances restructured during the period 01-04-2009 to 3103-2010 where total dues to Bank is Rs.1.00 crore & above and where sacrifice amount is to
be re-computed based on diminution in fair value of advance as on 31-03-2015.
Annexure I (G) - Statement of advances restructured during the period 01-04-2010 to 3103-2011 where total dues to Bank is Rs.1.00 crore & above and where sacrifice amount is to
be re-computed based on diminution in fair value of advance as on 31-03-2015.
Annexure I (I) - Statement of advances restructured during the period 01-04-2011 to 31-032012 where total dues to Bank is Rs.1.00 crore & above and where sacrifice amount is to be
re-computed based on diminution in fair value of advance as on 31-03-2015.
Annexure I (K) - Statement of advances restructured during the period 01-04-2012 to 3103-2013 where total dues to Bank is Rs.1.00 crore & above and where sacrifice amount is to
be re-computed based on diminution in fair value of advance as on 31-03-2015.
Annexure I (M) - Statement of advances restructured during the period 01-04-2013 to 3103-2014 where total dues to Bank is Rs.1.00 crore & above and where sacrifice amount is to
be re-computed based on diminution in fair value of advance as on 31-03-2015.
Annexure I (O): Statement of Advances with total dues to bank is Rs. 1/- crore & above, and
restructured during the period 01-04-2014 to 31-12-2014, and where sacrifice amount is to
be re-computed based on diminution in fair value of advance as on 31-03-2015.
Annexure I (Q): Statement of Advances with total dues to bank is Rs. 1/- crore & above, and
restructured during the period 01-01-2015 to 31-03-2015, and where sacrifice amount is to
be re-computed based on diminution in fair value of advance as on 31-03-2015
5. In order to ensure accuracy in calculation of the sacrifice Regional Heads are requested to
ensure that the required provision for interest sacrifice/diminution in fair value of advance in
all the restructured advance accounts at the branches are properly calculated. Regional
offices will also submit consolidated Certificate 8 along with Annexure I (A) to I
(R) and calculation sheet of interest sacrifice/diminution in fair value of
restructured accounts of Rs.1.00 crore & above duly certified by statutory
auditors to respective Zonal office for onward submission to the concerned
authority at BCC.
6. Zonal offices should get the statements and the certificate -8 along with its annexures
consolidated for the Zone and submit the consolidated Certificate 8 with Annexures [ I (A) to
I (R)] / statements duly certified by the concerned Central Statutory Auditors for the Zone to
Credit Monitoring Department, BCC with a copy to Corporate Accounts & Taxation
Department, BCC, Mumbai.
Zonal office to ensure submission of future interest sacrifice/diminution in fair
value working sheets of each restructured account of Rs.1.00 crore and above to
concerned Functional Authority (Wholesale / SME / Retail / Rural & Agrl.) at
Baroda Corporate Centre for their verification.
Zonal office to ensure that the Certificate 8 along with Annexures /statement of their Zone
reach the authorities at BCC immediately after audit is over, with in prescribed time schedule.
Based on the above information on the recomputed / computed sacrifice amount
for the restructured advance accounts, bank at H.O. level will provide for fresh
provision for the new restructured accounts and for shortfall in provision or
reverse the amount of excess provision held in the distinct existing restructured
advance account, as the case may be.
NOTES:
1. Branches to note that no entry for the provision on account of interest sacrifice / diminution
in the fair value of the restructured accounts will be passed at branch level.
2. If no account is restructured up to 31-03-2015, NIL Certificate-8 is to be
submitted.
3. One borrower may have more than one account. As such diminution in fair value
as per above to be calculated in respect of accounts restructured only. However,
for the purpose of disclosure outstanding in all the facilities also to be furnished
in Certificate -8 & annexure.
5
B. RESTRUCTURING OF ADVANCES ACCOUNTS (DISCLOSURE REQUIREMENT):RBI vide its circular no. RBI/2012-13/409 - BOD.BP.BC.No.80/21.04.132/2012-13 dated
31.01.2013 has advised that banks should henceforth disclose in their published Annual
Balance Sheets, under "Notes on Accounts", information relating to number and amount of
advances restructured, and the amount of diminution in the fair value of the restructured
advances as per the format given in the Annex - I. Detailed instructions relating to the
disclosure are as under:
1. Instructions For the purpose of disclosure in the above Format, the following instructions are
required to be followed:
(i) Advances restructured under CDR Mechanism, SME Debt Restructuring Mechanism and
other categories of restructuring should be shown separately.
(ii) Under each of the above categories, restructured advances under their present asset
classification, i.e. standard, sub- standard, doubtful and loss should be shown separately.
(iii) Under the standard restructured accounts; accounts, which have objective evidence of
no longer having inherent credit weakness, need not be disclosed. For this purpose, an
objective criteria for accounts not having inherent credit weakness is discussed below:
a.
b.
Further, restructured standard unrated corporate exposures and housing loans are also
subjected to an additional risk weight of 25 percentage point with a view to reflect the
higher element of inherent risk which may be latent in such entities (cf. paragraph 5.8.3 of
circular DBOD.No.BP.BC.90/20.06.001/2006-07 dated April 27, 2007 on Prudential
Guidelines on Capital Adequacy and Market Discipline - Implementation of the New
Capital
Adequacy
Framework
DBOD.No.BP.BC.76/21.04.0132/2008-09
and
dated
paragraph
November
3,
of
2008 on
circular
Prudential
classification from
substandard
or
doubtful category as the case may be. These will attract higher provisioning and / or
risk weight during the prescribed period as prescribed from time to time. Movement from
one category into another will be indicated by a (-) and a (+) sign respectively in the relevant
category.
vii. Movement of Restructured standard advances (Sr. No. 4 in the Disclosure Format) out
of the category into normal standard advances will be indicated by a (-) sign in the column
Standard.
viii. Down gradation from one category to another would be indicated by (-) ve and (+) ve sign
in the relevant categories.
ix. Up gradation, down gradation and write-offs are from their existing asset classifications.
x. All disclosures are on the basis of current asset classification and not prerestructuring asset classification.
2. Submission Branches are required to submit the duly audited disclosure to Regional Office
along with other audited closing returns. On consolidation at Regional level and Zonal level, duly
audited Disclosure for the zone is to be submitted to the concerned authority at BCC.
12.50%
11.00%
Contracted Rate of
Interest(CR) linked to BPLR
0.50% above BPLR
BPLR as on 24.02.2007
Please Note : Figures of BPLR, Risk Premium are assumed for the purpose of illustration.
10.50%
BPLR as on 28.01.2005
Amount of Loan
10.00
Amount of Loan
28.01.2006
10% (fixed)
13.00%
14.50%
12.50%
10.00
24.02.2008
(Rs. in crore)
BPLR as on 31.03.2015
10% (fixed)
14.00%
16.50%
14.50%
2.00
31.03.2015
HYPOTHETICAL ILLUSTRATION FOR CALCULATION OF AMOUNT OF INTEREST SACRIFICE IN EXISTING ACCOUNTS RESTRUCTURED PRIOR TO 31.03.2008
CASE - I : Advance Account (with total dues of Rs. 1 crore & above) Restructured prior to 31.03.2008 with Reduction in the Rate of Interest.
3.00
2.00
2.00
0.8547
0.10
0.12
0.8547
0.14
1.00
0.00
2.00
2014-2015
2.00
* PV = Present Value
(c) - (f )
0.03
5.00
4.00
2.00
2013-2014
4.00
7.00
6.00
2.00
2011-12 2012-2013
8.00
6.00
0.09
(e)
8.50
8.00
1.00
2010-11
9.00
(Rs. in crore)
(d)
{c=(a)*(b)}
(b)
9.50
Average Balance
(a)
9.00
Closing Balance
1.00
2009-10
10.00
Repayment of Principal
Opening Balance
0.03
0.09
0.12
TOTAL
15.25%
15.25%
Contracted Rate of
Interest(CR) linked to BPLR
2% above BPLR
Please Note : Figures of BPLR, Risk Premium are assumed for the purpose of illustration.
13.25%
0.10
BPLR as on 28.04.2007
60
6.00
28.04.2007
Amount of Loan
10.25%
14.75%
15.75%
12.75%
0.10
50
5.00
1.00
15.06.2008
(Rs. in crore)
BPLR as on 31.03.2015
11.00%
16.75%
17.75%
14.50%
11
1.10
31.03.2013
HYPOTHETICAL ILLUSTRATION FOR CALCULATION OF INTEREST SACRIFICE IN THE ACCOUNT RESTRUCTURED BETWEEN 01.04.2008 TO 26.08.2008
CASE - II : Advance Account (with total dues of Rs. 1 crore & above) restructured between 01.04.2008 to 26.08.2008 with Reduction in the Rate
of Interest.
(b)
(c) - (d )
{d=(a)*(b)}
(b)
2.00
1.70
2.90
2.30
3.50
Average Balance
Closing Balance
0.60
1.20
1.20
Repayment of Principal
2.30
2.00
4.70
3.50
2.55
Opening Balance
(a)
{c=(a)*(b)}
Interest as per pre-restructral Doc. / contracted rate (16.75%) on a verage bala nce (a)
Average Balance
1.70
1.40
1.10
0.60
1.70
1.40
1.10
0.60
0.40
1.10
2014-15
0.05
0.8493
0.06
0.55
1.10
1.10
0.08
0.8493
0.03
0.20
0.00
2.30
0.60
1.70
2013-14
0.70
3.50
1.20
2.30
2012-13
1.20
Repayment of Principal
3.50
2011-12
4.70
2010-11
(Rs. in crore)
0.03
0.05
0.08
TOTAL
Annexure - IV
Re-computation of interest sacrifice as on 31.03.2015 in an account, restructured on 15.06.2008 (i.e. After 31.03.08 but prior to 27.08.2008)
OP. BAL
5000.00
5000.00
5000.00
5000.00
5000.00
5000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
MONTH
Apr-15
May-15
Jun-15
Jul-15
Aug-15
Sep-15
Oct-15
Nov-15
Dec-15
Jan-16
Feb-16
Mar-16
Apr-16
May-16
Jun-16
Jul-16
Aug-16
Sep-16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
13.75%
500000000
DISCOUNTING
FACTOR in H - 2
57.29
57.29
57.29
57.29
57.29
57.29
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
INT
0.00
0.00
0.00
0.00
0.00
5000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
INSTALL.
57.29
57.29
57.29
57.29
57.29
5057.29
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
TOTAL
5000.00
5000.00
5000.00
5000.00
5000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
CL BAL
ROI - in D - 5
Loan Amt. In
D -4
Before Restructuring
0.99
0.97
0.96
0.95
0.93
0.92
0.91
0.90
0.88
0.87
0.86
0.85
0.84
0.83
0.81
0.80
0.79
0.78
PV
FACTOR
14.25%
56.51
55.75
54.99
54.25
53.51
4659.43
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
NPV
After Restructuring
Apr-15
May-15
Jun-15
Jul-15
Aug-15
Sep-15
Oct-15
Nov-15
Dec-15
Jan-16
Feb-16
Mar-16
Apr-16
May-16
Jun-16
Jul-16
Aug-16
Sep-16
5000.00
5000.00
5000.00
5000.00
5000.00
5000.00
4500.00
4500.00
4500.00
4000.00
4000.00
4000.00
3500.00
3500.00
3500.00
2750.00
2750.00
2750.00
45.83
45.83
45.83
45.83
45.83
45.83
41.25
41.25
41.25
36.67
36.67
36.67
32.08
32.08
32.08
25.21
25.21
25.21
45.83
45.83
45.83
45.83
45.83
45.83
41.25
41.25
41.25
36.67
36.67
36.67
32.08
32.08
32.08
25.21
25.21
25.21
0.00
0.00
0.00
0.00
0.00
500.00
0.00
0.00
500.00
0.00
0.00
500.00
0.00
0.00
750.00
0.00
0.00
750.00
45.83
45.83
45.83
45.83
45.83
545.83
41.25
41.25
541.25
36.67
36.67
536.67
32.08
32.08
782.08
25.21
25.21
775.21
5000.00
5000.00
5000.00
5000.00
5000.00
4500.00
4500.00
4500.00
4000.00
4000.00
4000.00
3500.00
3500.00
3500.00
2750.00
2750.00
2750.00
2000.00
0.99
0.97
0.96
0.95
0.93
0.92
0.91
0.90
0.88
0.87
0.86
0.85
0.84
0.83
0.81
0.80
0.79
0.78
45.21
44.60
43.99
43.40
42.81
502.89
37.49
36.98
478.65
31.99
31.55
455.55
26.86
26.50
637.22
20.26
19.99
606.27
New Repayment
LOAN
500000000
AMT in L
-4
ROI in L
11.00%
-5
REPAYABLE IN PERIOD OF 8 QUARTERLY INSTALMENTS COMMENCING FROM
SEPT.2015
(Rs in Lacs)
MONTH OP. BAL INT
INT
INST.
Amt .
CL BAL
PV
NPV
PAID
PAID
Paid
Factor
Credit Rating CR
6 WB
CASE - III : Advance Account (with total dues of Rs. 1 crore & above) restructured on or after 27.08.2008
19
20
21
22
23
24
25
26
27
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
343.75
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5343.75
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
PRESENT VALUE
TOTAL
Oct-16
Nov-16
Dec-16
Jan-17
Feb-17
Mar-17
Apr-17
May-17
Jun-17
0.77
0.76
0.75
0.74
0.73
0.72
0.71
0.70
0.69
276.4
4658
Rs. In lacs
4934.4
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4934.44
Oct-16
Nov-16
Dec-16
Jan-17
Feb-17
Mar-17
Apr-17
May-17
Jun-17
2000.00
2000.00
2000.00
1250.00
1250.00
1250.00
500.00
500.00
500.00
18.33
18.33
18.33
11.46
11.46
11.46
4.58
4.58
4.58
783.75
18.33
18.33
18.33
11.46
11.46
11.46
4.58
4.58
4.58
783.75
0.00
0.00
750.00
0.00
0.00
750.00
0.00
0.00
500.00
5000.00
18.33
18.33
768.33
11.46
11.46
761.46
4.58
4.58
504.58
2000.00
2000.00
1250.00
1250.00
1250.00
500.00
500.00
500.00
0.00
0.77
0.76
0.75
0.74
0.73
0.72
0.71
0.70
0.69
14.14
13.95
576.77
8.48
8.37
548.66
3.26
3.21
348.98
4658.04
Annexure-XIII
Specific Finacle Guidelines
Reversal of proxy account transactions:
At present entries in proxy account relating to charges (Minimum Balance, Ledger folio,
Inward/Outward Clearing return, ECS return, Dormant account charges) outstanding
beyond 7 days are reversed periodically by Data Centre and lien marked in the account.
The said reversal will be run by Data Centre.
On the last day of closing all CBS branches are required to ensure that there is NIL
outstanding of entries other than charges in proxy account. (Use menu OSPRO for listing
outstanding entries other than charges in proxy account)
Application of various other charges:
Please note that Data Centre will apply the charges such as Ledger Folio charges, minimum
balance charges, and dormant charges, incidental charges, clearing return charges and
drawing against uncleared effects. However, branches will have to pass / reverse necessary
adjusting entries for other expenses as per extant guidelines
Trading Position accounts:
Outstanding in Trading position Accounts if any, must be zeroised in consultation with Data
Centre as per guidelines issued vide circular no.BCC: BR: 99/14 dated 15.01.2007.
In spite of various communications some branches are yet to correct the trading account
entries. Please ensure correction on or before 23-03-2015.
Bills discounted:
CBS system will take care of amortization of income on Bills discounted. However, branches
will be required to pass necessary transaction in respect of prepaid discount part manually
as accounting of rediscounting of bills is not handled in Finacle.
NPA Accounts:
Under centralized system of processing of NPA accounts under scheme type LAA/ODA/CCA,
the marking of NPA status and reversal of unrealized interest/charges in accounts are being
done by Data Centre from the quarter ending Sept, 2013.
Branches are required to use Menu NPATM for any collection in NPA loan account. This will
facilitate automatic recovery of outstanding interest/charge amount reversed in account
during NPA marking process.
For NPA marking for accounts under scheme type other than LAA/ODA/CCA, Branch
is required to use menu option MEAC. Branches are advised to change the category/sub
category of accounts as performing/non-performing and classify them into standard/substandard/doubtful/loss assets as per status envisaged by them by 27-03-2015. System will
apply interest for all standard accounts only and will not apply interest for NPA accounts.
For upgradation of any NPA account, Branch is required to use menu BOBMEAC
/MEAC.
1
Fields
CCY
FGN CCY
FGN CCY
B Category Branches
B category branches are further advised to arrive at net amount of foreign currencies in
other P &L income/ expenditure heads using Menu Option ACSP as advised above
excluding interest paid on FCNR and corresponding sale / purchase should be reported
to Treasury branch currency wise.
Then go to *Menu option ACSP (Account selection Print), selecting currency and using
value for fields given as under, branches may arrive at outstanding foreign currencies
against different P &L heads
CCY :USD/GBP/EUR/AUD/CAD/JPY as applicable
Menu to be invoked currency wise as above
Scheme code: EXPEN (For all expenditure heads)
INCOM
(For all income heads)
Press F4 to move to second page
Scheme type : OAB
Net out all the balances of various P&L accounts except interest paid on FCNR to arrive at
net position of each currency on account of outstanding in various P&L accounts.
Entries to be passed are as underii) In case the net balance in a particular currency is in positive:
Report purchase of foreign currency.
Dr. BITTA in INR
Cr. Individuals P& L heads in that currency in INR
And
Dr. Individual P & L heads in foreign currency
Cr. BITTA in foreign currency
2. Report to Treasury and convert the same to INR at the rate given by Treasury.
3. Foreign currency outstanding should be nullified by debit or credit to BITTA in foreign
currency. The P&L heads should be credited or debited with equivalent INR amount as
per illustration belowP/L Int. paid account (Other than FCNR)
P/L Int. earned account (PCFC)
Net outstanding is
Annexure XIV
Processes Automated:
Depreciation on furniture & fittings is calculated by the system and entries are
also passed by the data centre, hence branches are not required to calculate and
pass entry for depreciation manually.
Service tax is now automated i.e. service tax calculation, passing of entries and
transfer of balance is done by data centre; hence branches are not required to
prepare any schedule for transfer of service tax.
Annexure XV
UNHEDGED FORIEGN CURRENCY EXPOSURE
Unhedged foreign currency exposures of the borrower entities are an area of concern not only for the
individual entity but also for the entire financial system. Entities who do not hedge their foreign
exchange exposure, subject themselves to risk which can result in significant losses due to exchange
rate movements. These losses reduce the capacity of the borrower to service the loans / borrowers
and thereby affect the health of the Banking system.
In order to mitigate the probability of default in times of high currency volatility, Reserve Bank of India
has introduced incremental capital and provisioning requirement for Bank exposure to unhedged
entities. The details of the capital & provisioning requirement is given in RBI Circular No RBI/201314/448 DBOD.No.BP.BC.85/21.06.200/2013-14 dated January 15, 2014 and RBI/2013-14/620
DBOD.No.BP.BC.116/21.06.200/2013-14 dated June 3, 2014.
It is pertinent to note here that the incremental capital and provisioning requirement is in respect of
unhedged foreign currency exposure of the borrower. The provision required to be made by the Bank
in respect of unhedged foreign currency exposure will be in respect of ALL borrowers of the Bank
(irrespective of whether the borrower has a foreign currency borrowings with the Bank).
Further Foreign currency exposure in currencies other than US$ may be converted into US$ using
the current market rates.
The steps required in making this incremental provision are:
1.
Ascertain the amount of unhedged foreign currency exposure of the borrower entity (UFCE)
2.
3.
The implementation of the above guidelines is dependent on getting accurate data on unhedged
foreign currency exposure and EBID of the borrower. It is therefore advised that information on
UFCE may be obtained from entities on quarterly basis on self certification basis and preferably
should be internally audited by the entity concerned. However at least on annual basis, UFCE
information should be audited and certified by the Statutory Auditor of the entity for its authenticity.
However for this quarter, information may be obtained from the borrower (borrowers having exposure
over Rs 25 crores) entity on self certification basis.
The computation of the incremental provisioning and capital requirement will be an ongoing process.
We are giving below the details of the steps to be taken by the Branches in obtaining information on
UFCE. The information will be required on a quarterly basis. The Branches are advised to send the
information in an excel sheet, to their respective Regional Offices where the information will be
consolidated and the Regions will in turn send the data to Zones (in excel sheet) for further
consolidation. The Zonal data will be submitted to BCC by the Zone.
The steps required to be taken.
1. The branch will write to all its borrowers (with exposure of over Rs 25 crores) seeking
information on Unhedged foreign currency exposure and EBID of the borrower.
2. The information to be sought from the borrower are the following
i.
ii.
Out of the above, what portion of the FCE is hedged and the unhedged portion of FCE
(UFCE).
In computing the UFCE, borrower may exclude items which are effective hedge of each
other. For this purpose, two types of hedges which may be considered are - financial
hedge and natural hedge. Financial hedge is ensured normally through a derivative
contract with a financial institution. Hedging through derivatives may only be considered
where the entity at inception of the derivative contract has documented the purpose and
the strategy for hedging and assessed its effectiveness as a hedging instrument at
periodic intervals. For the purpose of assessing the effectiveness of hedge, guidance may
be taken from the pronouncements of the Institute of Chartered Accountants of India on
the matter.
Natural hedge may be considered when cash flows arising out of the operations of the
company offset the risk arising out of the FCE defined above. For the purpose of
computing UFCE, an exposure may be considered naturally hedged if the offsetting
exposure has the maturity/cash flow within the same accounting year. For instance,
export revenues (booked as receivable) may offset the exchange risk arising out of
repayment obligations of an external commercial borrowing if both the exposures have
cash flows/maturity within the same accounting year.
iii.
The EBID of the borrower for the year ended 31.03.2014. The EBID figure has to be from
the audited balance sheet of the borrower as of 31.03.2014. In case the borrower does
not have the EBID figure for 31.03.2014 the figure as per latest available audited balance
sheet may be taken. {EBID means : Profit after Tax + Depreciation + Interest on Debt}
3. The information is to be given by the borrower in the enclosed format Annex- XV (a). Please
also ensure to get this declaration certified by the Auditors of the Borrower entity.
4. The format in which data will be compiled by the Branch is given in Annexure- XV (b). The
same format Annexure- XV(b) will be used by the Regions and Zone for consolidation at their
end.
Application of UFCE guidelines for Projects under implementation / New projects
The computation of incremental provisioning and capital requirements for projects under
implementation will be based on projected average EBID for the three years from the date of
commencement of commercial operations and incremental capital and provisioning should be
accordingly computed subject to a minimum floor of 20 bps of provisioning requirement. For new
entities also, the same frame work may be applied.
The data called for, is very critical as the same will determine the provision to be made on account of
UFCE by the Bank. Therefore it is very essential that the Branch takes utmost care in getting the data
/ information from the borrower and compiling it and sending it to the Regions / Zone. Branch /
Region / Zone need not pass any accounting entry for the UFCE Provision. The Provision will be
made at Corporate level.
The branches should make preparation for the data / information on EBID and unhedged exposure
before 31.03.2015 for ensuring smooth closing activity and sending complete data to Region / Zone
within the stipulated time.
The above information should be submitted by Branches to the Regions latest by 06.04.2015. The
consolidation at Region and Zone should be carried out and the compiled information should be sent
to BCC by 08.04.2015.
In case any further clarification is required, the branches may contact the Domestic Foreign Business
Cell at Large Corporate Banking, BCC, Mumbai.
ANNEXURE- XV (a)
FORMAT FOR INFORMATION ON UNHEDGED FORIEGN CURRENCY EXPOSURE.
(This is to be obtained from the borrower enjoying credit FB/NFB Limits of over Rs 25 crores
on the borrower / companys letterhead)
NAME OF THE BORROWER :
INFORMATION GIVEN BELOW PERTAINS TO : 31st December 2014.
(Figures - Rs in Lacs)
1
2
3
The EBID may be of 31.03.2014. However the exposure details should be as of at least 31.12.2014.
Signature :
Name of Authorised Signatory:
Designation (Director / CFO)
Date:
Place:
Note:
ANNEXURE XV (b)
NAME OF BRANCH :
REGION
:
ZONE :
(Rs in lacs)
Fund based Outstanding as of 31.03.2015
Standard
NPA
No. Of
Amount
No. Of
Amount
borrowers
borrowers
C
D
E
F
A
1
Total
Amount
(D+F)
G
B
Borrowers with exposure
above Rs 25 crores
2
Borrowers with exposure
at Rs 25 crores and less
TOTAL
Note: Total Fund based outstanding of advances portfolio of the Branch (as per Pre MoC ASCROM) should
tally with the total of column G above.
Name of
Borrower
Branc
h
UFCE
(Rs in
Lacs)
Likely Loss
(12.49% of
Col 3)
(Rs in Lacs)
EBID
(Rs in
lacs)
Likely Loss
/EBID (%)
(45100)
Incremental
Provisioning
Required
(*)
(% or bps terms)
FB O/S
As of
31.03.15
Provisioning
Requirement
(Rs in Lacs)
(Rs in Lacs)
(Col 7 Col 8)
TOTAL
(* Point No 1 of the explanatory notes) Total of column no.8 to tally with I (1)(D) above.
III. Details of calculation of UFCE for Borrowers with exposure of Rs 25 crores and less
(Table B)
Sl
No
A
1
Particulars
Number of
Borrowers
C
B
Borrowers with exposure Rs 25 crores and less and
having Foreign currency exposure
2
Borrower with exposure Rs 25 crores and less and
not having foreign currency exposure
TOTAL
Note: (a) The total of column D should tally with the total of ASCROM/ I (2)(D)above
(b) For borrowers with exposure of Rs 25 crores and less and having foreign currency exposure, the
details as per Table C to be filled up.
Borrowers with exposure of Rs 25 crores and less and having Foreign currency exposure
(Table C)
No
Name of Borrower
Branch
Of which unhedged
Exposure (Rs in lacs)
Provisioning
Requirement
(Rs in Lacs)
5
TOTAL
(Provision @ 10 bps on the fund based outstanding)
____________________________
Signature of Branch Manager
___________________
Signature of Auditor
The above statement will be certified by the Statutory Auditor / Concurrent Auditor / Branch Manager
(where the branch is not under Audit- To be certified by Branch Head).
Explanatory Notes
Figures for the different tables will be as per the Pre MoC Ascrom of the Branch
Table B :1. The incremental provisioning requirement will be as under :
No
1
2
3
4
5
Upto 15%
More than 15% and upto 30%
More than 30% and upto 50%
More than 50% and upto 75%
More than 75%
CERTIFICATE-1
BANK OF BARODA
ANNUAL CLOSING FOR THE YEAR ENDED 31 ST MARCH 2015
Branch : ______________ Region:__________________Zone:_________________
Format of Audit Certificate
Certified that Bank of Baroda, _________________________ branch has remitted/not remitted *
the share of the Deposit Insurance and Credit Guarantee Corporation out of recoveries effected
in Claims Paid accounts regularly on the due date, as prescribed by the Corporation vide its
circulars Nos.10/93-94 and 85 dated 14th February 1994 and 7th July 1995 respectively, and
that no/some * amount is withheld by the branch on this account. This is the true and correct
position as on 31st March 2014, as per the books of accounts of the branch. The branch has
remitted a sum of Rs. ____________ as detailed below.
SLGS.
1971
Rs.
Sate of sharing
recovery with DICGC
after 31.03.2015
Amount Remitted
Amount Remitted
* Branch should maintain account wise details for compliance wherever warranted.
CERTIFICATE - 3
BANK OF BARODA
ANNUAL CLOSING FOR THE YEAR ENDED 31ST MARCH 2015
BRANCH________________REGION____________________ZONE___________________
14.04.2014
MON
20.05.2014
TUE
18.06.2014
WED
24.07.2014
THUR
25.08.2014
MON
09.09.2014
TUE
15.10.2014
WED
20.11.2014
THUR
15.12.2014
MON
10
13.01.2015
TUE
11
18.02.2015
WED
12
12.03.2015
THUR
Cash on
hand
Balance
with
R.B.I.
Balance in
C.A/c with
SBI
Balance in
C.A/c with
notified
banks
Balance in
C.A/c with
nationalised
banks
Balance
with
other
banks
(BH)*
(BI)*
(BJ)*
(BK)*
(BL)*
(BM)*
Place:
Date:
Chartered Accountant
CERTIFICATE-4
BANK OF BARODA
ANNUAL CLOSING FOR THE YEAR ENDED 31ST MARCH 2015
Branch :__________________ Region:_____________ Zone___________
EXPOSURE * TO SENSITIVE SECTORS
OUTSTANDING AMOUNT AS ON 31ST MARCH, 2015
Items
a)
(Rs.in thousands)
Current Year Previous Year
Direct Exposure
(i) Residential Mortgages (Lendings fully secured by mortgages on
residential property that is or will be occupied by
the borrower or that is rented Total Amount
Of which : Individual Housing Loans eligible for
inclusion in Priority Sector
(ii) Commercial Real Estate
Lendings secured by mortgages on commercial
real estates (office buildings, retail space, multi
purpose commercial premises, multi family
residential buildings, multi tenanted commercial
premises, industrial or warehouse space, hotels,
land acquisition, development and construction,
etc.) Exposure includes non-fund based (NFB)
limits
(iii) Investments in Mortgage Backed Securities
(MBS) and other securitised exposures
a. Residential
b. Commercial Real Estate
b)
Indirect Exposure
Fund based and non fund based exposures on
i)
National Housing Bank (NHB)
ii)
Housing Finance Companies (HFCs)
.. 2 .....
: 2 :
Exposure * to Capital Market
(i)
Items
Direct Investments in equity shares, convertible
bonds, convertible debentures and units of equity
oriented mutual funds the corpus of which is not
exclusively invested in corporate debt
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
Current Year
Previous Year
Place:
Date:
Chartered Accountant
CERTIFICATE-7
BANK OF BARODA
ANNUAL CLOSING FOR THE YEAR ENDED 31ST MARCH 2015
Branch :__________________ Region:_____________ Zone___________
Particulars
Gross NPAS as on 1st April, 2014 (Opening Balance)
Additions
New NPAs during the year
Increase in Existing NPAs
Intt/ Charges etc debited and recovered in Existing NPA
Sub Total (A)
Amt in Rs 000
Less
(i) Upgradations
(ii) Recoveries (excluding recoveries made from upgraded
accounts)
(iii) Write offs
Sub-total (B)
st
Gross NPAs as on 31 March 2015 (closing Balance) (A-B)
Place:
Date:
Chartered Accountant
BANK OF BARODA
Region:
Zone:
3.3
5.14
5.9
4.11
4.10
4.9
4.8
4.7
4.6
4.5
4.3
3.5
3.4
Nature of Recommendation
Sr. No.
Page 1
xxx
xxx
xxx
Branch:
CERTIFICATE - 5
9.9
8.18
8.17
8.16
8.15
8.14
8.13
8.12
8.11
8.10
8.8
8.7
8.5
8.6
8.3
Sr. No.
Nature of Recommendation
Page 2
1.7
1.1
1.6
1.8
Nature of Recommendation
1.5
1.4
1.3
1.2
1.1
Group A Part II
11.10
11.9
11.4
11.3
10.3
10.2
10.1
Sr. No.
Page 3
Blank draft and mail transfer forms to be treated as security items and usual
precautions should be taken in respect of their issue and safe custody.
1.21
1.22
1.23
1.26
1.29
1.28
1.19
1.27
Nature of Recommendation
1.18
1.17
1.16
1.15
1.14
1.13
1.11
Sr. No.
Page 4
1.32
2.2
2.3
3.7
3.4
2.15
2.13
2.8 (e)
2.8 (d)
2.8
2.7
1.31
Nature of Recommendation
1.30
Sr. No.
Page 5
1.22
Group-B Part-II
11.10
10.4
8.9
5.5
5.6
5.8
5.9
5.11
5.12
Group-B Part-I
5.4
5.3
5.2
4.4
4.3
4.2
3.9
3.8
Sr. No.
Paper used for cheques/drafts should be such that any use of chemicals
for making material alterations in the instrument should be visible to the
naked eye.
Bank should maintain separate record of large premises deals and should
be undertaken only with the approval of the Board/Management.
Nature of Recommendation
Page 6
Place:
Date:
1.12
Group-D Part - II
11.8
4.8
Group-D Part - I
11.8
9.1
9.6
Group-C Part-I
Sr. No.
Chief Vigilance Officer should directly refer to CVC, cases having vigilance
angle involving CMD.
Fraud cases upto Rs.25000/- having involvement of an insider should not
be reported to Police where recovery is not doubtful.
Banks should introduce a return for staff members to ensure strict
submission of the information of assets and liabilities and proper scrutiny
thereof.
Nature of Recommendation
Page 7
Chartered Accountant
Sr. No.
Nature of Recommendation
Page 8
BANK OF BARODA
Region:
Zone:
15
18
20
21
23
24
25
30
32
39
41
44
10
11
12
13
14
15
Page 1
Inspectors/auditors to get majority of irregularities rectified during their stay at the branches concerned and
guide them as well.
Inspection/audit of any branch should not be continued beyond two months except very large branches for
which three months would be suffice.
All poorly rated branches should be inspected within 12 months and others between 12-18 months from the
date of previous inspection.
Inspection/audit report format should be updated periodically incorporating changes in products, systems,
procedures, etc. check-list of major and serious irregularities in various areas of banking operations to be
provided to inspectors/auditors. An executive summary should be prepared by the inspecting officer for every
inspection for submitting to higher authorities.
Banks should have a system for rating its branches on the basis of inspection reports and the rating system to
be reviewed periodically.
A computerised track record of efficiency ratings over the previous 4-5 inspection to be maintained in the
inspectorate with periodical updations and submissions to the functionaries.
Follow-up on major/serious irregularities detected during concurrent audit to be immediately taken up with the
HO. A time-bound action programme for rectification to be drawn up and closely monitored. Fraudulent
transactions to be reported to vigilance/chief of inspection/audit etc.
Smaller/medium sized branches to rectify irregularities pointed out during inspection/audit within 4 months.
Every bank should have a manual of instructions for its inspectors/auditors and periodically update the same.
Revenue/income audit should be conducted at certain select branches/branches where leakages noticed (but
not in those where concurrent audit has been undertaken).
A copy of booklet/compendium of instructions incorporating RBI norms, circulars, etc. to be supplied to each
inspecting/auditing official by Inspection and Audit Department periodically (preferably yearly).
Sr. Recomm
Nature of Recommendation
No. endation
No.
Co-ordination between inspection and operational wings be ensured for bringing about positive changes in
1
4
Note : If comments on any item is other than Yes or N.A., the branch must give reasons for the same for the same in
'Remarks' column and Regional Offices should follow up to rectify the same
Branch:
Yes
No
N.A. TOTAL
Implementation status at
Branch
Yes
No
N.A.
TOTAL
Implementation status at
RO/ZO/HO
CERTIFICATE-6
BANK OF BARODA
Region:
Zone:
46
49
53
54
56
59
61
71
74
17
18
19
20
21
22
23
24
25
Place:
Date:
45
16
Sr. Recomm
No. endation
No.
Chartered Accountant
Page 2
Various tests to be carried out to ensure that EDP applications have resulted in consistent and reliable system
for inputting, processing and generation of output of data.
While engaging the outside computer agencies, banks should ensure to incorporate the "clause of visitorial
rights" in the contract to have the right to inspect the process of application and ensure the security of the
data/inputs given to outside agencies.
Entire domain of EDP activities be brought under scrutiny of Inspection and Audit including the underlying
financial aspects.
In order to bring about uniformity of software used by various branches/ offices, there should be a formal
method of incorporating change in standard software and it should be approved by senior management. Such
changes to be inspected and monitored continuously.
Banks should complete enquiries expeditiously, and bring to book the delinquent staff to deter others from
perpetuating frauds and malpractices Internet vigilance machinery to be strengthened and its working to be
reviewed by the Board every six months.
Regular checking by inspectors/auditors to verify correctness of information compiled/furnished by branches
regarding income recognition, assets classification, provisioning, and NPA quantification in conformity with
prescribed norms. Discrepancy to be immediately brought to the notice of Branch Manager for rectification on
the spot.
Immediate action to be taken to plug gaps in serious irregularities/revenue leakages, which have surfaced due
to loopholes in existing procedures, abnormal deviations from laid down procedures/norms in consultation with
the departments concerned by issue of fresh guidelines.
There is scope for Audit Committee to broaden its domain and effectiveness through study of additional areas
like frauds, progress in AFI conducted by RBI, inter-branch/inter-bank reconciliation etc. and the frequency of
Committee meetings. Banks should have structured items for discussion by the Audit Committee and decide
the periodicity of the Audit Committee meetings.
Inspection findings relating to frauds detected during inspection and matters involving malafides corrupt
practices and gross indiscipline should be submitted as special report to the concerned authorities for initiating
action and not to be included in regular report. These reports should be thoroughly scrutinized by the authorities
concerned and shortcomings/gaps/lacunae that contributed to such events should be removed by policy
decisions.
Appropriate control measures should be devised and documented to prevent the computer system from attacks
of unscrupulous elements. All aspects of security, reliability and accessibility are ensured before introduction
of EDP application in place of manual system by having pilot parallel runs.
Nature of Recommendation
Note : If comments on any item is other than Yes or N.A., the branch must give reasons for the same for the same in
'Remarks' column and Regional Offices should follow up to rectify the same
Branch:
No
N.A. TOTAL
Yes
No
N.A.
TOTAL
Implementation status at
RO/ZO/HO
Yes
Implementation status at
Branch
CERTIFICATE-6
CERTIFICATE- 8
BANK OF BARODA
ANNUAL CLOSING FOR THE YEAR ENDED 31ST MARCH 2015
Branch___________________Region:__________________Zone:________________
Information in respect of Restructuring of Advance Accounts As on 31st March 2015
A-I) Information in respect of Restructuring of Advance Accounts done up to 31.03.2008
(Rs. in 000)
CDR
SME
Mechanism Restructuring
Standard
Advances
Restructured
Others
No. of Borrowers
Amount Outstanding as on 31-03-2015
of borrowers whose accounts
were restructured
In all fund based facilities
In all Non fund based facilities
Amount Outstanding as on 31-032015 in the restructured facility/ies
of above borrowers
Amount of Interest Sacrifice
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured
No. of Borrowers
Amount Outstanding as on 31-03-2015
of borrowers whose accounts
were restructured
In all fund based facilities
In all Non fund based facilities
Amount Outstanding as on 31-032015 in the restructured facility/ies
of above borrowers
Amount of Interest Sacrifice
No. of Borrowers
Amount Outstanding as on 31-03-2015
of borrowers whose accounts
were restructured
In all fund based facilities
In all Non fund based facilities
Amount Outstanding as on 31-032015 in the restructured facility/ies
of above borrowers
Amount of Interest Sacrifice
TOTAL
No. of Borrowers
Amount Outstanding as on 31-03-2015
of borrowers whose accounts
were restructured
In all fund based facilities
In all Non fund based facilities
Amount Outstanding as on 31-032015 in the restructured facility/ies
of above borrowers
Amount of Interest Sacrifice
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured
TOTAL
No. of Borrowers
Amount Outstanding as on 31-03-2015
of borrowers whose accounts
were restructured
In all fund based facilities
In all Non fund based facilities
Amount Outstanding as on 31-032015 in the restructured facility/ies
of above borrowers
Amount of Interest Sacrifice
Doubtful
Advances
Restructured
TOTAL
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured
TOTAL
No. of Borrowers
Amount Outstanding as on 31-032015 of borrowers whose accounts
were restructured
In all fund based facilities
In all Non fund based
facilities
Amount Outstanding as on 3103-2015 in the restructured
facility/ies of above borrowers
Sacrifice (diminution in the
fair value)
No. of Borrowers
Amount Outstanding as on 31-032015 of borrowers whose accounts
were restructured
In all fund based facilities
In all Non fund based
facilities
Amount Outstanding as on 3103-2015 in the restructured
facility/ies of above borrowers
Sacrifice (diminution in the
fair value)
No. of Borrowers
Amount Outstanding as on 31-032015 of borrowers whose accounts
were restructured
In all fund based facilities
In all Non fund based
facilities
Amount Outstanding as on 3103-2015 in the restructured
facility/ies of above borrowers
Sacrifice (diminution in the
fair value)
Doubtful
Advances
Restructured
TOTAL
CDR
Mechanism
Standard
Advances
Restructured
Sub-standard
Advances
Restructured
Doubtful
Advances
Restructured
TOTAL
SME
Restructuring
(Rs in 000 )
Others
No. of Borrowers
Amount Outstanding as on 31-032015 of borrowers whose accounts
were restructured
In all fund based facilities
In all Non fund based
facilities
Amount Outstanding as on 3103-2015 in the restructured
facility/ies of above borrowers
Sacrifice (diminution in the
fair value)
No. of Borrowers
Amount Outstanding as on 3103-2015 of borrowers whose a/cs
were restructured
In all fund based facilities
In all Non fund based
facilities
Amount Outstanding as on 3103-2015 in the restructured
facility/ies of above borrowers
Sacrifice (diminution in the
fair value)
No. of Borrowers
Amount Outstanding as on 3103-2015 of borrowers whose a/cs
were restructured
In all fund based facilities
In all Non fund based
facilities
Amount Outstanding as on 3103-2015 in the restructured
facility/ies of above borrowers
Sacrifice (dim. in the fair value)
No. of Borrowers
Amount Outstanding as on 31-032015 of borrowers whose accounts
were restructured
In all fund based facilities
In all Non fund based
facilities
Amount Outstanding as on 3103-2015 in the restructured
facility/ies of above borrowers
Sacrifice (dim. in the fair value)
Doubtful
Advances
Restructured
TOTAL
Doubtful
Advances
Restructured
TOTAL
Doubtful
Advances
Restructured
TOTAL
Doubtful
Advances
Restructured
TOTAL
10
Doubtful
Advances
Restructured
TOTAL
11
Doubtful
Advances
Restructured
TOTAL
12
Doubtful
Advances
Restructured
TOTAL
13
Doubtful
Advances
Restructured
TOTAL
14
Doubtful
Advances
Restructured
TOTAL
15
Doubtful
Advances
Restructured
TOTAL
16
(i)
(ii)
Items
No. of Accounts
Aggregate value ( net of
provisions) of accounts sold to SC/
RC
(iii)
Aggregate consideration
(iv)
(v)
Current Year
(2014-15)
Previous Year
(2013-14)
Place:
CHARTERED ACCOUNTANT
Date:
Note : The Consolidated certificate of the Zone to be signed by Zonal Head and Zones
Central Statutory Auditors.
17
(WB / SME/
Retail / Agrl.)
FB
NFB
(A) STANDARD
Advances Restructured Upto 31.03.2008
01
02
03
Total (a)
Advances Restructured during the period 01.04.2008 to 26.08.2008
01
02
03
Total (b)
Sub-total (A)
(a+b)
(B) SUB-STANDARD
Advances Restructured Upto 31.03.2008
01
02
Total (a)
Advances Restructured during the period 01.04.2008 to 26.08.2008
01
02
Total (b)
Sub-total (B) (a+b)
(C) DOUBTFULL
Advances Restructured Upto 31.03.2008
01
02
Total (a)
Advances Restructured during the period 01.04.2008 to 26.08.2008
01
02
Sub-total (C)
TOTAL (D)
Total (b)
(a+b)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) should tally with respective figures reported
in Certificate: 8 Part A-I & Part A-II. Please also indicate with the borrower name if it is
under CDR Mechanism.
18
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c)
Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d)
Sacrifice Amount
(diminution in the fair value)
i.e. 5% of the O/S amount
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c)
Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S amount
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
restructured
(b)
In all fund based facilities
In all Non fund based
facilities
(c)
Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
Note: Branch to ensure that the Asset classification wise total should tally with the respective
figures reported in the Certificate- 8 Part B.
Please also mention below the details of the accounts restructured under CDR Mechanism out
of the above borrowers.
19
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
(Rs. in 000)
Amount O/S as on Amt O/S in Sacrifice
31-03-2015 in all Restructured Amount
NFB facilities as (Diminutio
FB
&
faclilities
n in
on
fair value
31.03.2015
of
advance)
FB
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) should tally with the respective figures
reported in the Certificate - 8 - Part-C. Please also indicate with the borrower name if it is
under CDR Mechanism.
20
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
(C) Doubtful Advances Restructured
(a)
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S amount
Note: Branch to ensure that the Asset classification wise total should tally with the respective
figures reported in the Certificate- 8 Part D.
Please also mention below the details of the accounts restructured under CDR Mechanism
out of the above borrowers.
21
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) should tally with the respective figures
reported in the Certificate - 8 - Part-E. Please also indicate with the borrower name if it is
under CDR Mechanism.
22
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d)
Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
(C) Doubtful Advances Restructured
(a)
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
Note: Branch to ensure that the Asset classification wise total should tally with the
respective figures reported in the Certificate- 8 Part F.
Please also mention below the details of the accounts restructured under CDR Mechanism
out of the above borrowers.
23
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
(Rs. in 000)
Amount O/S as Amt O/S in Sacrifice
on 31-03-2015 in Restructured Amount
all FB & NFB facilities as (Diminution
facilities
in
on
fair value
31.03.2015
of
advance)
FB
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
11
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) should tally with the respective figures
reported in the Certificate - 8 - Part-G. Please also indicate with the borrower name if it is
under CDR Mechanism.
24
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
(C) Doubtful Advances Restructured
(a)
(b)
(c)
(d)
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
restructured
In all fund based facilities
In all Non fund based facilities
Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
Note: Branch to ensure that the Asset classification wise total of Annexure I (H) should tally
with the respective figures reported in the Certificate- 8 Part H.
Please also mention below the details of the accounts restructured under CDR Mechanism out
of the above borrowers.
25
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
(Rs. in 000)
Amount O/S as Amt O/S in Sacrifice
on 31-03-2015 in Restructured Amount
all FB & NFB facilities as (Diminutio
facilities
n in
on
fair value
31.03.2015
of
advance)
FB
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
11
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) of annexure I (I) should tally with the
respective figures reported in the Certificate - 8 - Part-I. Please also indicate with the
borrower name if it is under CDR Mechanism.
26
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d)
Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
(C) Doubtful Advances Restructured
(a)
(b)
(c)
(d)
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
restructured
In all fund based facilities
In all Non fund based facilities
Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
Note: Branch to ensure that the Asset classification wise total of Annexure I (J) should
tally with the respective figures reported in the Certificate- 8 Part J.
Please also mention below the details of the accounts restructured under CDR Mechanism
out of the above borrowers.
27
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
(Rs. in 000)
Amount O/S as Amt O/S in Sacrifice
on 31-03-2015 in Restructured Amount
all FB & NFB facilities as (Diminutio
facilities
n in
on
fair value
31.03.2015
of
advance)
FB
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
11
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) of annexure I (K) should tally with the
respective figures reported in the Certificate - 8 - Part-K. Please also indicate with the
borrower name if it is under CDR Mechanism.
28
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
restructured
(b)
In all fund based facilities
In all Non fund based
facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d)
Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
(C) Doubtful Advances Restructured
(a)
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
Note: Branch to ensure that the Asset classification wise total of Annexure I (L) should
tally with the respective figures reported in the Certificate- 8 (Revised) Part L.
Please also mention below the details of the accounts restructured under CDR Mechanism
out of the above borrowers.
29
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
Amount O/S as on Amt O/S in
31-03-2015 in all Restructure
FB & NFB facilities
d facilities
as on
31.03.2015
FB
(Rs. in 000)
Sacrifice
Amount
(Diminution
in
fair value
of advance)
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
11
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) of annexure I (M) should tally with the
respective figures reported in the Certificate - 8 - Part-M.
Please also indicate with the borrower name if it is under CDR Mechanism.
30
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d)
Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
(C) Doubtful Advances Restructured
(a)
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
Note: Branch to ensure that the Asset classification wise total of Annexure I (N) and Annexure
I (P) should tally with the respective figures reported in the Certificate- 8 (Revised) Part N.
Please also mention below the details of the accounts restructured under CDR
Mechanism out of the above borrowers.
31
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
Amount O/S as on Amt O/S in
31-03-2015 in all Restructure
FB & NFB facilities d facilities
as on
31.03.2015
FB
(Rs. in 000)
Sacrifice
Amount
(Diminution
in
fair value
of advance)
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
11
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) of annexure I (O) & annexure I (Q) should
tally with the respective figures reported in the Certificate - 8 - Part-O. Please also indicate
with the borrower name if it is under CDR Mechanism.
32
Region:
Zone:
(Rs. in 000)
Wholesale
Segment
SME
Retail
Agrl.
TOTAL
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d)
Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
(C) Doubtful Advances Restructured
(a)
No. of Borrowers
Amount outstanding as on 31-032015 of borrowers whose a/cs were
(b) restructured
In all fund based facilities
In all Non fund based facilities
(c) Amount Outstanding in
the restructured facilities of above
borrowers as on 31.03.2015
(d) Sacrifice Amount
(diminution in the fair
value) i.e. 5% of the O/S
Amount
Note: Branch to ensure that the Asset classification wise total of Annexure I (P) and Annexure
I (N) should tally with the respective figures reported in the Certificate- 8 (Revised) Part N.
Please also mention below the details of the accounts restructured under CDR Mechanism
out of the above borrowers.
33
Region:
Segment
(WB /
SME/
Retail /
Agrl.)
Zone:
Amount O/S as on Amt O/S in
31-03-2015 in all Restructure
FB & NFB facilities
d facilities
as on
31.03.2015
FB
(Rs. in 000)
Sacrifice
Amount
(Diminution
in
fair value
of advance)
NFB
(A) STANDARD
01
02
03
04
05
06
07
08
09
10
11
Sub-total (A)
(B) SUB-STANDARD
01
02
03
Sub-total (B)
(C) DOUBTFULL
01
02
03
Sub-total (C)
TOTAL (D)
(A+B+C)
Note: The sub-totals (A), (B) & (C) and Total (D) of annexure I (Q) & annexure I (O) should
tally with the respective figures reported in the Certificate - 8 - Part-O. Please also indicate
with the borrower name if it is under CDR Mechanism.
34
Region:
Name of the
borrower
Date of
restructuring
Zone:
Segment
(WB / SME/
Retail / Agrl.)
Amount
Outstanding in
WCTL
as on
31.03.2015
Amount of
special
provision
against un
secured WCTL
(A) STANDARD
01
02
03
04
05
Total A
(B) Sub Standard
01
02
03
Total B
TOTAL(A+B)
35
restructured standard
category during the FY
Up gradations to
Fresh
Amount
outstanding
No. of
borrowers
Provision
thereon
No. of
borrowers
Amount
outstanding
Provision
thereon
borrowers
Amount
outstanding
Accounts as on April 1 of
the FY (opening figures)*
of
No.
Restructured
Details
Asset Classification
Others
Doubtful
Loss
Doubtful
Sub-Standard
Total
Loss
Doubtful
Sub-Standard
Type of Restructuring
Total
Standard
Standard
(Rs. in Crore)
Total
Doubtful
Sl
Loss
Loss
Certificate 8 A
Total
Sub-Standard
Standard
Total
Sub-Standard
Standard
Write-offs of restructured
Down gradations of
restructured accounts
during the FY
Place
Date
Provision
thereon
borrowers
Amountoutstand
ing
Amount
outstand
No. of
Provision
thereon
No. of
borrowers
Amount
outstanding
No. of
borrowers
Provision
thereon
Amount
outstanding
No. of
borrowers
Chartered Accountant
*Excluding the figures of Standard Restructured Advances which do not attract higher provisioning or risk weight (if applicable)
Accounts as on
FY (closing figures*)
Restructured
Restructured
standard
advances which cease to
attract higher provisioning
and / or additional risk
weight at the end
of the FY and hence
be shown
need not
as
restructured
standard
advances at the beginning
of the next FY
Provision
thereon
CERTIFICATE- 9
BANK OF BARODA
ANNUAL CLOSING FOR THE YEAR ENDED 31.03.2015
SUBVENTION CLAIM FOR INTEREST RELIEF FOR PROVIDING SHORT TERM
CREDIT TO FARMERS @7% FOR KHARIF & RABI 2014 -2015
(For loans disbursed during 01.04.2014 to 31.03.2015)
STATEMENT FOR THE FULL YEAR ENDED MARCH 2015
Branch :__________________ Region:_____________ Zone:_______________
(Amount in Rupees)
Short Term Production credit provided @7%
p.a.
No. of Accounts
Amount
Amount of
subvention claimed
@2% as per scheme
We certify having disbursed the above loans at 7% p.a. by way of short term
production credit to the farmers during the year ended March 2015
Subvention : Rs.
Balance outstanding against G/L (Cloret Code 2895 Finacle Code 26501085)
Rs.
Chartered accountant
Date :
Place:
CERTIFICATE- 10
BANK OF BARODA
ANNUAL CLOSING FOR THE YEAR ENDED 31ST MARCH 2015
Amount of
subvention claimed
@2.00% as per
scheme
We certify having disbursed the above loans at 7% p.a. by way of short term
production credit to the farmers during the year ended March 2014
Subvention : Rs.
Balance outstanding against G/L (Cloret Code 2993 Finacle Code 26501078)
Rs.
Please note that whole year subvention claim submitted in March 2014 plus additional
claims now submitted will be equal to balance outstanding in Cloret Code 2993 & Finacle
code 26501078.
Chartered Accountant
Date:
Place:
CERTIFICATE-12
BANK OF BARODA
CLAIM FOR THREE PERCENT INCENTIVE FOR TIMELY REPAYMENT OF
SHORT TERM CROP LOAN TO FARMERS DISBURSED IN 2013 -2014 AND
LOAN REPAID ON OR BEFORE DUE DATE
STATEMENT FOR THE PERIOD 01.04.2013 TO 31.03.2015
Branch.................
Region..................
Zone.................
(Amount in Rupee)
Loans
Rs.50,000/-
No. of
Accts
No. of
Accts
Amount
(Rs.)
Amount of
incentive
@3%claimed
Amount
(Rs.)
upto
We certify that the above loans for which the claim is being made were repaid in time and
the benefit of additional three percent incentive subvention has already been passed on to
the account holders, thereby bring down the interest rate for such farmers to 4% p.a. for
short term production credit upto Rs 3 lacs for these farmers.
Incentive : Rupees
Chartered accountant
Date:
Place:
Bank Of Baroda
Branch__________________
Region __________
Zone______________
2. Appropriate end use of the loan has been ensured / is being ensured through the actual
site visits.
Chartered Accountant
Date:
Place:
Authorised Signatory
Bank Of Baroda
Branch__________________
Region __________
Zone______________
2. Appropriate end use of the loan has been ensured / is being ensured through the actual
site visits.
Chartered Accountant
Date:
Place:
Authorised Signatory
CERTIFICATE 15 (a)
Bank Of Baroda
Branch__________________
Region __________
Zone______________
No. of Accounts
Amount
General Category
Scheduled Caste Category
Scheduled Tribe Category
Total
We certify that the amounts stated above is strictly as per terms of the Scheme and the courses covered
under CSIS Scheme are as per IBAs Model Education Loan Scheme issued from IBA time to time. We also
certify that the above claims as true and correct and declare that the same is as per the records of the books
of the Bank.
Chartered Accountant
Date:
Place:
Authorised Signatory
CERTIFICATE 15 (b)
Bank Of Baroda
Branch__________________
Region __________
Zone______________
NEW CSIS SCHEME - RELIEF ON INTEREST FOR EDUCATION LOANS SANCTIONED/AVAILED UPTO
31.03.2009 AND OUTSTANDING AS ON 31.12.2013
Statement on Interest relief claimed during the period ending March, 2015.
(Financial year from April 1, 2014 to March 31, 2015)
(A/cs & Amt Rs. in Actuals)
Particulars
Claims
No. of Accounts
Amount
General Category
We certify that the amounts stated above is strictly as per terms of the Scheme and the courses covered
under CSIS Scheme are as per IBAs Model Education Loan Scheme issued from IBA time to time. We also
certify that the above claims as true and correct and declare that the same is as per the records of the books
of the Bank.
Chartered Accountant
Date:
Place:
Authorised Signatory
Region
Zone
No of Acs
Amount
Place:
Date :
Charetred Accountant
(Amount in Rs)
Amount of Interest
Subvention
Amount
We hereby certify having above loans as disbursed/ outstanding at 7% p.a., upto the limit of Rs. 3 lakhs to the
women SHGs in the year 2014-15.
Statement for the yearly claims: Loans disbursed/outstanding upto Rs. 3 lakhs
Claim for Interest Subvention for lending to Women SHGs at 7% per annum, for the credit upto Rs 3 Lakhs , for the year 2014-15
For eligible WSHGs during the period 01.04.2014 to 31.03.2015
Branch
Bank of Baroda
Certificate 18
Region
Zone
No of Acs
Amount
Outstanding as at
previous Year
No of Acs
Amount
Total outstanding as at
current Year
Regular / Eligible
Accounts
No of
Amount
Acs
Place:
Date :
Charetred Accountant
Amount
(Amount in Rs)
Amount of
interest
We certify that the above loans were repaid on time and the benefit of additional 3% interest subvention has been passed
on to the SHG's account, reducing the effective rate of interest to 4% for the prompt repayee WSHGs.
Statement for the Yearly claims: Loans disbursed/outstanding upto Rs. 3 lakhs
Claim for Additional Interest Subvention @ 3% on the prompt repayment, for the credit upto Rs 3 Lakhs , for the year 2014-15
For eligible WSHG accounts from 01.04.2014 to 31.03.2015
Branch
Bank of Baroda
Certificate 19
Certificate no.20
Bank of Baroda
Branch_______
Region_________
Zone________
Sr
.no.
Name of Unit
Subsidy
received
Subsidy TDR
No
Amount
(Rs.)
Date
We hereby certify that the Capital Subsidy under the Credit Linked Capital Subsidy
Scheme (CLCSS) received in respect of above units during the year 2014-15 is kept in
the form of TDR for the period of three years as per the CLCSS guidelines of Ministry of
MSME.
Chartered Accountant
Place:
Date:
S.N
o
Name of the
Claim
settled
account
Amount Rs.
(1)
Opening
Balance as
at
31.03.2014
Date
(DD/MM
/Year)
Amount
Rs.
(2)
Details of Claims
Received during the
2014-15
Date
(DD/M
M/Year
)
Amount
Rs.
(3)
Details of Recoveries
in the Claim received
accounts during 201415
Date
(DD/M
M/Yea
r)
Details of
Purpose
Contd.Page 2
Amou
nt Rs.
(4)
Details of adjustment
towards costs incurred for
recovery
2. Opening and closing balance should tally with GL code 4794 and difference , if any, should be supported by MOC.
3. In any of the account CGTMSE claim is settled during the year and recoveries also were made during the year and consequent refunds of claims was also made d
and thus resulting in closing balance as Zero , such accounts also need to be reported in the return.
1. The amount to be reported is exactly upto Rupee. Even if the return is NIL , it need to be certified .
Guidelines:
Region
Bran
ch
Certificate of remittance of recoveries made under CGTMSE Claim settled accounts as at 31st March 2015.
Bank of Baroda
Certificate 21------Page 1
Branch
S.No
Mode by way of
DD/RTGS/NEFT etc.,
Amount Rs.
(5)
Amount Rs.
(6)
Closing Balance
as at 31.3.2015
Observations of SCA
, if any.
Place
Date
Chartered Accountants
Branch Manager
We hereby certify that the above is the list of CGTMSE Claim settled accounts and list of accounts where the recoveries are effected in the CGTMSE Claim settled
accounts and details of remittances made to CGTMSE against such recoveries.
We hereby certify that the total balances reported tallies with GL Code 4794
Region
Certificate of remittance of recoveries made under CGTMSE Claim settled accounts as at 31st March 2015.
Bank of Baroda
Certificate 21------Page 2