No ICPS-5/ 8041/2015

Directorate of Social Justice

Thiruvananthapuram,
Dated:19-02-15

Circular
Sub: - Social Justice Department -ICPS- DCPUs - Job responsibilities
the Staff- reg-

of

The order distributing work and responsibilities of staff of District Child Protection
Units is enclosed. All DCPOs will to assign the work the staff as per the work order with
immediate effect. The progress of implementation will be reviewed after one month of
implementing this order and changes or modifications required,
any, will be
incorDorated on the basis ofthe review.

if

The receipt of this circular may be acknowledged.

VY

l,

Director of So{ial Justice

To

All Dist ct Child Protection OfficeN

Copy to i
The Principal Magistrates, JJB (with CL)
The Chsirman ,CWC (With C L ),
All Regional Asst. Director ofSocial Justice,
All District Social Justice Officers

Suprinterdents of J J Institutions
All Sections in th ICPS Olfic
SF /oc

Page | 1

WORK ORDER FOR THE STAFF OF DISTRICT CHILD PROTETION UNITS

for canying out all day to day

The DCPO shall function as the head ofthe DCPU and shall be responsible
of the ICPS and all
functions of the unit, and be required to coordinate and supervise implementation
other child related protection activities at the District level
clear understanding
He/She should be an Officer with palpable enthusiasm for the rights of children'
in difficult
about their needs, proven tract record of efficiency, known willingness to take charge
different stake holders
situations and interpersonal skills ofa high order, to be able to co ordimte with
Services
He/She shall coordinate with the Distict Collector, the Judiciary and the Distdct Legal
Child
Authority, the Government officers at the District level, the Local Bodies, Juvenile Justice Board'
etc
welfare Committee, Childline and other voluntary Agencies, Educational institutions, the Media

The DCPO shall carry out the following responsibilities:-

1.

2.

Administer the office of the DCPU

Modtoring and supewision of all institutions/agencies/projcts/programs'Ncos involved in care
and protection of children

3.Undertakeresearchprograrnmesarldmaintainuptodatedatabaseonchi|dreninthedistrictand
make such information available to the stale holders

4.
5.

Coordinating development ofan Annual District Child Protection Plan

Conducting periodic resource mapping and maintaining the up-to-date directory of child related
selaices in the district

6.
7.
8.

proper maintenance ofthe Child Tracking System and coordinating initjatives to hack the children
who are found missing
Coordinating all functions related to Adoption, Foster carc, sponsolship etc and monitori[g the
functions ofthe agencies involved
Supervise the enquiries and prepare objective reports about children who are in conflict with law
or those needing care and protection, under the consideration of the respeative competent

authority
9. To act as the Functional Head ofthe Home Management committee ofchild care InstitutioN in
the District, conduct periodic reviews of their functioning and make mid-course corrections and
recommend suitable institutions for release of gant from the SCPS
10. To conduct a fortnight review meeting ofthe staffto plan and evaluate the work ofDCPU
I I . Organize quarterly stakeholders meting in the district
l2.To function as the head of Foster care and Sponsorship Committee and District Adoption
Placement Committee
13. To supervise and monitor the activities ofthe ORC in the Dist ct
14. To organize DCPC meetings
15. To send periodical reports to the higher authorities
16.To discharge such other duties assigned by the Directoi of Social Justice or other higher
authorities
The District Child Protection unit will have the following staffto carry out the many functions it has ber
made responsible for. Given below are the designations of the staff attached to the DCPU alrd
responsibilities envisaged:

Page | 2

II.

PROTECTION OFFICER ONSTITUTIONAL CARE)

Responsible

for the ,Effective implementation of programmes and policies relating to protection of

children in need ofcarc and protection at the district and local levels'. Specific duties are as below

L
2.

To identify the rulnerable families and take preventive measurcs to ensure that the children do not
become destitute and ifthey do, to provide them safe shelter in safe institutions
To negotiate with family members who remain estranged and facilitate their reunion in the best

3.
4.

interest ofthe child

To cary out periodic resource mapping and develop the Child Protection Plan for the district
To set up and maintain the child Tracking System in the district to ensure that all chil&en fbund

5.

6.
7.
8.
9.

missing are traced and restorcd to families without any loss of time.
To arrange for the transfer ofchildren from one institution to other, one district to other and from
oru state to othe6 ifneeded with or without support from the Police
To identiry training needs of care givers in the Govemment and Non Govemment run JJ
institutions and organize in service training progBmmes for them at regular intervals
To organize camps on holidays and vocations for the benefit ofthe children in the dishict
To carry out any other responsibility entmsted by the DCPO from time to time
To attend the CWC as and when required

10.To conduct enquiries and submissions of reports regarding the functioning of child care
institutions as per the orders of agencies like Cwc/Director of Social Justice/District
Collector/KeCPCR and the complaints ftom social Workers, Outreach workers, Community
volunteers etc in regards to the order ofDCPO.
11. Monitor th functioning and registntion of the child care institutions which are registered under
the JJ act in the district, both from the govemment and non-govemment sectors. And if such
institutions are not available, make necessary steps to identiry such institution and integrate their

Iinctions.
12. To enquire and submit report to the DCPO/JJB/CWC concemed authority homes, specially details

regarding family, educational previous institutionalization neighbors etc and prepare case history

ofthe concemed child.

To assist the District Collector and the DCPO in organizing Home Management Committee of the
institution and ensure that all the decisions taken there in are implemented accurately (Rule 68 of
and ICP

13.

the JJ Rules 2014)

To ensue that the Children Committee's are organized & carried out according to Rule 69 ofthe
JJ Rules 2014 and submit repoft to the DCPO.
15. To categorize institutionalized children and maintain their records and submit monthly report to
the DCPO
16. To ensure active participation in Block level and Village level Child Protection Committee and
make sure that the decisions are being carried out properly in the district as per order ofDCPO
17. To submit weekly work diary to the DCPO and upload the monthly progress report thrcugh MIS
18. To discharge such other duties assigned by the DCPO
14.

PaBe | 3

III.
Ensu'e effective implementation of the Non Institutional
components of lcps relating to adoption,
sponsorship, foster care. after care and cradle
baby scheme. He/She will have the following
responsibilities

l. To attend CWC as and when required, mainly in adoption foster care

2 To conduct enquiries and submission or ,.port, ,o ug"n"io-and sponsorship
tit" cwc/sociar Justice
Director/Collector/Court/SARA/KeCpCR und
th"
f."_-Lra,
outreach worker,
"o_pluinis
community volunteer in regad to DCPO order
especially non institutional care.
^ Monitorthe- functiooing and registration
3
ofnon institutionarized services
and of such agencies are
not available in the district make necessary steps
to identiry.u"h ug"n"y ano lntegrate the
servlces.

4.

Make follow-up visits to the children grven

rn adoption Foster care & Sponsorship and submit
report to the concemed authority
5. To ensue that the details regarding missing children
are uploaded in the Child Tracking Web
Portal and make sule that necessary steps
are being taken for the restoration ofthe
children in the
district.
To take note ofvarious directions and
notilications made by
and cARA from time to time
and repo( it to the concemed authorities
and act accordingli. 'ARA
7. To escon the children in need ofcare and protection
as an-d when require(
8. To organize the sponsorship and Foster Car" app.ouut
Cornrnlrt""-ild iiteg.ate tfreir functions at
district lvel
9, To maintain a statistical record and database of Children given
in adoption and Children who are
Iikely to give in adoption and keep a copy
ofthe same in the DCpU and suomrt monthly report
to
the SARA and the CAR { on status ofadoption
p.og.u,nrne in tt Oi.tii
l0 croseiy monitor the functioning
"
tne speiiatleo ao"p,r*-ag"".t",
in the District and
.or
recommend corrective action as and when
reouired
11. Ma-ke sure that the adoption agencies
follow the adoption procedure as raid down in
th JJ act and
that the chil&en are handed over to the adoptive
parents without any
int".f"."n""
l2 To interact with the parents and relatives who are rikely to
""t"-ut
surrender their children and ensure that
the surrender is for genuine reasons.
13. To interact with the prospective
Adoptive parents and assess their fitness to
adopt the child
14. To make detailed enquiry into
the cases of abandoned children and ensure
that such chirdren get
timely care and protection
15 To take quick measures to prevent
chird rrafficking and sare of New bom babies and
to take
urgent remedial measures
16. To negotiate with the Judiciary to
ensure speedy resolution ofadoption petitions
IT To ensure that a'adoptabre children riving r",rr"
adoption stream
"r,'ar*;r i".,i,"lins are urought into the
l8 To ensure that the option of Foster care is made
avairable to children who leed to be
care for in
families for short periods of time, and
closely monitor the care and
f.ot""iion .""",lr"0 fy tfl"rn
19 To carry out resource maping and
contribute to the Distfict crriia' p."t."i,"n pran
in relation to
Non Institutional care services
20. To support CWC in the process ofilqurry
and restoration ofchildren
21. To coordinate with SARA and
s!i,s jor, traili"e ;;;";]';;';"pacities of alt personnel
(
Coverrunent and Non Covernnent)
involved in Nonlnstitutionul .l".uiJ" io
^^ To ensure active panicipation
in district
22
in Brock level and Village r"""irr,iiJ p..,"o."
"frila."n
committee
and
make sure that the decisions are being
cariea out p.op".t'y in tl" aistriiias"per
orAer ofOCPO

Page I 4

23. To submit the weekly work diary to DCPO and upload the monthly progress report thrcugh MIS
24. To discharge such other duties assigned by the DCPO.

IV.

LEGAL CUM PROBATION OFFICER

Under the supervision of the DCPo, the Legal cum probation oflicer shall coordinate and supervise all
the programmes and activities relati[g to Juveniles in conflict with law. He/ She would provide support to
JJB at district levels and will carry out the following responsibilities :-

L
2.
3.

4.

To attend the proceedings ofJJB regularly

To conduct enquiries regarding JCL and submit social Investigation Report to JJB/ commissions/
Other Agencies accordingly

To assist the Social Worker in setting up of Special Juvenite police Unit and ensue that the
monthly meetings are being conducted in the district
To supervise the JCL'S as per section l2(3) ofJJ act and give proper guidance and assistance to
them and submit Social lnvestigation reports, monthly follow up reports and completion reports of

probationeF to JJB
5. To ilteract with JCL'S and make sure that the interventions of the Police/ Agencies are in
accordance with the law
6. To visit and ensure that the children in Police stations are treated in accordance with JJ act as per
the order ofthe DCPO
7. To visit all Jails in the Disrict and see whether any children is accommodated there. Ifsuch case
is found, the matter should be repoted immedi.tely to the JJB and the concemed couft under
intimation to the DCPO
8. To escortjuveniles to a Home/ Fit Institution as and when required
9. To ensure active participation in Block, village child protection committee and make sure thar
the decisions are being carried out properly in the district as per order ofDCpO
10. To provide legal aid services to the JCL'' who are in need and carry out
such activities arong with
DLSA
11. To co-ordinate the activities ofthe ORC at the District Level
12. To submit weekly wolk diary to DCPO and upload the monthly progess report
through MIS
13. To conduct enquiries on JCL who has been apprehended and ensure
that their cases are well
investigated and interact with children who are living in the observation Home
and those in the
Place of Safety and ensure that they are well cared for and are carefully
Drotected
14 Prepare the Individual care plan wilh respect to every such chird and advise
the JJB on care.
protection and rehabilitation ofchildren under consideration ofthe
JJB
15 Arrange for the transfer ofJCL's from one prace to another and one state to another
, as and when
requlred
16. Work with the families of the JCL and ensure that they are prepared
ro receive the child, and are
able to work towards his reform and rehabilitation
17. To discharge such other duties assigned by the DCpO

Page | 5

V.
There

l.
2.

3
4.
5.
6.
7.
8.

COIJNSELLOR

will be one counsellor anached to the DCpU and he/she will carry out the following functions
To present in the CWC/ JJB meeriry on time and provide counselling assistance to the Children
and Parents as per the order of CWC/JJB
To provide counselling services to the children in the homes
The counsellor shall meet each child whose case is under the consideration ofthe cwc/ JJB and
assess his/her emotional state and make recommendations for references to professionals
To provide counselling assistance to the cases repoted by Social Workers as per DCpO's order
To Fotect the best interest of the child , provide counselling help to the parents of the child and
teachers ifrequired
To escort the child on emergency situation as per the order of DCPO
To paxticipate in Block level and village level child protection committee for the effective
implementation ofthe srvices of the DCPU.
To discharge such other duties assigned by the DCpO

VI.

SOCIALWORKER

The social workers attached to the DCPU will be responsible for the field level activities in
connection
with protection for children in the District. The DCPO will divide the district into two blocks and
arranse

the charge as one social worker for each block

They will have the following responsibilitiesi

l.
2.
3.
4.
5.
6.
7.

To ensure the effective functioning of SJPU in their respective blocks

To enquire the details ofthe cases reported by Childline and submit the report to
DCPO
To escort the child as and when required
To conduct arrareness class and campaigns thrcughout the blocks
To participate in Block level and Village level child protection committee
as Der the order of
DCPO
To submit the weekly work diary to DCpO and upload the monthly progress
report through MIS
To discharge such other duties assigned by the DCPO

VII.

DATA ANALYST

l.

To prepare the Annual Child protection plan.

2. To prepare a Resource Directory, comprising all the details available on every institution and
establishment relating to child protection within the district.
3. To call for and organise monttiy review meetilg ofall stake holders, through integration
ofall
such child related institutions.
4. To call for and organise District Child protection Committee.
To prepare and submit reports ofat the DCpu staffs in accordance
with the number oftheir MIS
reports.
6. To take necessary steps for organising a review meeting every fortnightly.
7. To make necessary interventions in organising Block and Village Level bommrttees.
8. To collect and compile all the basic data relating to children within the district.
9. To make all the necessary a(angements for preparing vulnerability mapping and to
coordinate and
prepare rcports on the same.
10. To discharge such other duties assigned by the
DCpO.

Page | 6

VIII.

l.
2.
3.
4.

ACCOUNTANT

To ensue the financial managment of DCPU and maintenance of registerc regarding the same
Assist the DCPU as and when required.
Prepare and submit the reports in each month.

5.

To visit and deal with the account related financial institutions like bank, draft etc. as per the
direction ofthe DCPO.
To visit the sAAs in the District and Open shelters along with the Protection Officers (NIC) and

6.

verify the registeN arld records connected with the gant-in-aid

To discharge such other duties assigned by the DCPO.

IX.

ASSISTANT CUM DATA ENTRY OPERATOR

l.

To cany out the office activities in accordance with the MOP, including maintenance ofthe
registeN. And data enty works are to be done, both in English and Malayalam languages.

2.
3.
4.
5.

Assist the DCPU as and when required.

Monthly reports are to be given in a stringent manner.
To prepare and submit the day to day reports to the concemed authorities within the time period.
To discharge such other duties assigned by the DCPO

\on-

)"

o,,.oo, o, rL.{,

r*,""

Page | 7