TABLE OF CONTENTS

S.NO.

CONTENT

CERTIFICATE

DECLARATION

ACKNOWLEDGMENT

PREFACE

INTRODUCTION

PROJECT OBJECTIVE

SYSTEM REQUIRMENT SPECIFICATION

INTRODUCTION TO VISUAL BASIC

ABOUT MS-ACCESS

10

GRAPHICAL USER INTERFACE

11

SYSTEM ANALYSIS AND DESIGN

12

DATA FLOW DIAGRAM

13

TABLE STRUCTURE

14

FORM

15

CODING

16

TESTING

17

IMPLEMENTATION

18

CONCLUSION

19

BIBLOGRAPHY

20

GLOSSARY

CERTIFICATE

This is to certify that this project report INSTITUTE MANAGEMENT

SYSTEM is developed by the student of MCA 3rd Semester {BHILAI
INSTITUTE O TECHNOLOGY, Durg (C.G.)}.

Ms. KADAMBINI DEWANGAN.

Mr. IMTIYAZ KHAN

This Project Report has not been submitted any where for any other
course.
We wish them for better future.

(Sign of HOD)

Mrs. SUNITA SONI

H.O.D. (MCA Dept.)

SELF CERTIFICATE

This is to certify that this Project Report Institute

Management System is developed by us for the award of MCA {Bhilai
Institute Of Technology,Durg (C.G.)} conducted by Chhattisgarh Swami
Vivekanand technical University, Durg (C.G.).

This Project Report has not been submitted anywhere for any
other course.
Thanks

Ms. KADAMBINI DEWANGAN

_________________________
Mr.
IMTIYAZ
KHAN
_________________________

5012105002
5012105022

CERTIFICATE

This is to certify that this project report INSTITUTE MANAGEMENT

SYSTEM is developed by the student of MCA 3rd Semester {BHILAI
INSTITUTE O TECHNOLOGY, Durg (C.G.)}.

Ms. KADAMBINI DEWANGAN.

Mr. IMTIYAZ KHAN.

This Project Report has not been submitted any where for any
other course.
We wish them for better future.

(Sign of Project Incharge)

Mrs. Any Thomus

Faculty (MCA Dept.)

DECLARATION
We hereby declare that our group accomplished the project entitled INSTITUE
MANAGEMENT SYSTEM. This work has been done genuinely by our group
and does not involve any piracy and external sources of efforts.

Within the duration 01st July 2008 to 10th November 2008 at Bhilai Institute of
Technology, Computer Application Department. We should be very thankful to
Mrs. Sunita Soni (H.O.D computer application department) for permitted
ourselves to do this project. This project is Submitted to Chattisgarh Swami
Vivekanand Technical University, Bhilai (C.G) for the partial Fulfillment of the
requirement for the certificate of MCA- Sem- IIIrd .

DECLARED BY : 1. Imtiyaz khan.

2. Kadambini Dewangan.

ACKNOWLEDGEMENT

The Project report entitled INSTITUTE MANAGEMENT SYSTEM

submitted for (Computer Application Department, Bhilai Institute of
Technology) improved environment extensive endeavor and obviously allnecessary support by our respected Mrs. Sunita Soni (Respected HOD) who
permitted ourselves to do this project.
And we didnt expect that we would meet such as
brilliant, full of potential and encouraging personality as Mrs. Any Thomus
(Project incharge) as our project guide. Due to their unpardonable efforts,
the work was completed within the stipulated time. Their efforts made the
solution for all possible unforeseen difficulties, their inspiration is a nutshell,
and everything was unforgettable.
The work, which we have done, may be
accomplished in much better way, as we believe To err is human, we
should also like to thank all the faculties and HOD of Bhilai Institute of
technology MCA department for their invaluable support and guidance.
At the initial stage, the
entire project seemed to be impossible but the Far came near and
compelled me to realize the age-old fact that the dream of yesterday is the
hope of today and the reality of tomorrow.

Who will benefit to it :

This project will be helpful for the institute to keep
track and record of their students and teachers who are part of the institute.

PREFACE
A practical training needed to be compulsory in each and every field in
todays scenario. This report deals with the communication between an
organization and a computer professional. It also describes about the
services provided by the software-professionals to their customers.
The key objective of this report is to get practical exposure over
the hardware and software being used now in an organization. Hence all the
suggestions for its improvement will be appreciated.
Attempt has been made to present the subject in lucid manner.
Every important section is supplemented with worked out examples. We
have freely consulted the available material of well-known professionals in
this field. We acknowledge, gratefully the help we derived from
professionals and faculties like Mrs. Any Thomus [READER- MCA
department, Bhilai institute of technology, Durg {C.G}]. We are indebted to
principals and Heads of the MCA department for providing us library
facilities.
We hope that the present information will also be
useful to our juniors and other disciplines.
Finally we wish to express our sincere thanks and appreciation to
Mrs. Sunita Soni {respected H.O.D} who have been a constant source of
encouragement and assistance.

INTRODUCTION
We are making a project for ABACUS Institute entitled as INSTITUTE
MANAGEMENT SYSTEM. This project is prepared as instruction given by the
honor of Abacus institute.
EXISTING PROBLEMS:
The following are the problems with the existing manual system which
leads us to develop this software:
1) Problem with present methodology : The present system of maintaining
the records ( without using any Computerised system ) is totally manual
which creates human error.
2) Lack of efficiency : Due to the manual work done.
3) Complexity: Handling of a large data is complex.
To overcome these difficulties of the manual system , we now create
a Computerized Information System is totally digitized and it is used for
maintaining the records, that records should contain Name of the
students/staff , Purpose of staying in this system, Personal information and other
interrelated information that is related to any member of the institute. We
hope that these features are seems to be helpful for any user.

PROJECT OBJECTIVE

1. Keeping the records of the students.

2. Give the staff information.
3. Security.

SYSTEM REQUIRMENT SPECIFICATION

Specific Requirement:

We are using window xp/98 as operating system. For

running the program we need VB 6.0 as front end and Microsoft
access as back end.

Hardware Requirement:
Monitor :- 800x600 resolution at 256 colors minimum.
Memory :- Approximately 1GB of on board memory.
I/ O
MHz

:- One or two button mouse and standered 105 key keyboard.

:-

At least 166 MHz should be on the computer.

VB 6.0 for windows requires 486 processor and the minimum of

16 MB of RAM. A complete installation of the most powerful
version of VB 6.0 requires more then 250 MB of hard disk space.

INTRODUCTION TO VISUAL BACIC

Microsoft Visual Basic is the fastest and easiest way to create
applications for Microsoft Windows. Visual Basic provides us with a
complete set of tool to simplify rapid application development.
The visual part refers to the methods used to create
the graphical user interface (GUI) Rather than writing numerous lines of
code to describe the appearance and location of interface elements we
simply add pre-built objects into place on screen.
The basic part refers to the BASIC(Beginners All-purpose
Symbolic Instruction Code) language is a language, which is in use
to program by more programmers than other language. In the history of
computing Visual Basic has evolved from the original BASIC language
and now contains several hundred statements, functions and keywords,
many of which related directly to the windows GUI.
The Visual Basic programming language is not unique to Visual
Basic. The Visual Basic programming system Application Edition
included in Microsoft Excel, Microsoft Access and many other Windows
application used in the same language.
Data access features allow us to create databases, Front-end
application, and scalable server-side components for most popular
database formats. Including Microsoft SQL server and other enterpriselevel databases.
Active XTM technologies allows us to use the
functionality provided by other application, such as Microsoft Word
processor, Microsoft Excel spreadsheet, and other Windows application.
We can even automate application and object created using the
professional or enterprise editions of Visual Basic.

IDE :
VB provides the IDE( Integrated Development Environment).
The IDE is where you do programming in VB-just as the same name
suggests. You develop the IDE. It is called integrated because we can access
virtually all of the development tools that we need from one screen called as
an interface.
Over the year the IDE become more powerful and with that power has
overcome from the complexity. The IDE used to be more or less invisible to
the programmer but now that there are ActivX controls to add version
resource object to study. The IDE is also commonly referred as the dsign
environment or the program.
The visual basic IDE has three different states.
o Design
o Run
o Debug
The IDE composed these components.

The Menu Bar

The Tool Bar
The Project Explorer
The Properties Window
The Form Layout Window
The Tool Box

Project usually contains three type of items.

Global item
Forms
Module

Global Items
Global items are accessible to all modules and form in a
project and you declare them with the public key word. However Microsoft
recommends that you keep the number of global items to an absolute
minimum and, infect suggest their use only when you need to communicate
between forms. One reason to avoid global variables is their accessibility
from anywhere in the program; while you are working with the global
variable in one part of a program, another part of the program might be busy
changing that variable, giving you unpredictable results.

Forms
Forms are familiar to all VB programmers, of course they are
the templates you base windows on. Besides standard forms, VB also
support Multiple Document Interface(MDI) forms, as well as whole number
of predefined forms.

Modules
Modules are collection of code and data that function
something like object in object-oriented programming (OOP), but without
defining OOP characteristics like interface, polymorphism and so on. The
point behind the program. Well discuss the importance of doing this later in
this project when we cover VB programming techniques and style; breaking
a large program into smaller, self-contained modules can be invaluable for
creating and maintaining code.

ABOUT MS-ACCESS
Access is such a rich and powerful database access tool that most people are
most familiar and finds it very convenient to use while manipulating
databases. Access makes it easy for users even beginners to work with
databases you can create table, edit data and use queries to find the data you
want with very little effort, and wizards that can do work of designing data
entry forms, reports and mailing labels for you.
Access has become the best selling database
management programs because of its combinations of power and easy use. It
is powerful enough that developers can use it to create entire applications.
Yet it is easy enough to use that in short times. An access database consists
of tables that hold the data and the entire related object such as queries,
forms and reports that are used to manage data.
Access also makes it easy for developers to
create applications. It includes an entire programming language, visual basic
for applications, and its interface is so powerful that developers can create
much custom application without programming .Access queries reports and
macros are powerful to do most of the work required in the programming.

GRAPHICAL USER INTERFACE

The Human computer interfaces for most system involve extensive graphics,
regardless of application. Typically, generally systems now consists of
mouse and pop down and pop up menus, icons and pointing devices, such as
mouse or space ball, for position the screen courser. In graphics packages,
specialized interactive dialogs are design for individual application such as
engg. Design, architectural design, data visualization, drafting, business
graphs and paint brush program.
Windows and Icons
A window system provides a window manager interface for the user
and function for handling the display and manipulation of the windows.
Common function of the windows are opening and closing window,
repositioning windows, resizing windows, display routines that provide an
interior clipping and other graphics function.
Consistency
An important design consideration is an interface consistency.
For ex. A particular icon shape should always have a single meaning, rather
then serving to represent different action or objects depending on the
context. Some other example of consistency is always placing menus in the
same relative position so that a user does not have to hunt a particular
combination of keyboard key for some action.
Minimizing Memorization
Operation in interface should also be structured so that they are
easy to understand and to remember. For example one key or button use for
all delete operations is easy to remember that a number of keys for delete
operations. Icon and windows aid in minimizing memorization. We can

simple retain the multiple informations on the screen in different windows

and switched back and fourth between window areas.

SYSTEM ANALYSIS & DESIGN

Feasibility Analysis
Three key consideration are involve in the feasibility analysis :
Economic
Technical
Behavioral
Economic Feasibility
Economic feasibility is used to determine
weather the system can be developed within the cost restriction defined by
management.
Technical Feasibility
Technical feasibility decides if the hardware
and software component are available or can be developed if necessary to
complete the system and will be acceptable to the user.
Analysis
Analysis is the process that gives the system
analyst a complete and thorough understanding of a system that is necessary
prerequisite before proceeding.
The first step in analysis is the process of data gathering. Following source
may be used for the collection.

Observing Existing Procedure

Questionnaires
Interviews
Data Collection

SYSTEM ANALYSIS AND DESIGN

System analysis and design are the application of the system

approach to problem solving, generally using computer. To reconstruct a
system the analyst must consider its elements, outputs and inputs,
processors, controls, feedback and environment.

After identification of problem and testing its feasibility, we have

analyzed the project closely and gathered the related data from concerned
people. We contacted authorized people to collect the student data, subject
details of course and teachers assigned for

TESTING
System testing is designed to uncover the weakness, which were not found
in earlier tests. The system testing will be possible when all the modules are
integrated and implemented by its user in its operational environment. This
includes the forced system failure and validation of the total system. The
total system is also tested for recovery and fallback after various major
failures to ensure that no data are lost during the recover.
Unit Testing
Unit Testing is done by debugging each and every
commands of the software
Features To Be Tested
The features to be tested are:1).Data should not be redundant.
2).Deletion is occurring correctly.
3).Updating of data
Approach For Testing
A very simple and straight forward approach is used for testing which
involves the debugging of each and every feature of the INSTITUTE.
1). Stored data.
2). Deletion and updating of data.

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IMPLEMENTATION
A system should always be tested thoroughly before implementing it, as
regards its individual program and the systems a whole. This is because
implementing a major job, which requires a lot of man hours and other
resources, so invent of an error being detected after implementation may
cost a lot. Effective testing early in a process translates directly into long
term cost savings reducing a number of errors. This is also necessary
because in some cases, a small error before installation may explode into
much larger problems. After a thorough testing of different aspects of the
system as described above, the system is implemented. When it is
implemented , it comes across the real world manifestation of processing
functions and information structures.

CONCLUSION
1.

This project is very much useful to maintain the daily Information of

user investigation.

2.

It is user friendly so it is very easy to handle by the user .

3.

It saves the time.

4.

The project also provides the security and validation.

5.

The insertion, updating, deletion anomalies are also easy to handle.

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BIBLIOGRAPHY

The project entitled INSTITUTE MANAGEMENT SYSTEM is prepared by using

reference to the following books and materials:

Using Search engine WWW. GOOGLE. COM

System Analysis And Design
1. Elias M Awad
2. Sen

Visual Basic
1. VB 6 Programming Black Book by Steven Holzner .
2. Mastering visual basic by Evangelos Petroutsos.

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GLOSSARY

Visual Basic
Programming.

: - It is a language, which is used for event-driven

Microsoft Access

:- It is used for creating databases.

Institute Management System:- It is the name of the project.

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ADDMISSION TABEL

COUNCELLING TABEL

FEES TABEL

STAFF TABEL