TOR of Airport Sample

Consulting Service
For
Detail Engineering design and Cost Estimation of Ramechhap
Airport.
Terms of Reference
1.
Introduction
Nepal is landlocked and mountainous country. Because of its geography and geo-political
boundaries, surface transportation is very difficult and also inaccessible in some parts of Nepal.
Despite of advantages of surface transportation, it has its own disadvantages. Air transportation
is considered to be advantageous in many aspects like travel time, safety, continuous
connectivity over land and water, relief and rescue operations and many more. Furthermore, Air
transportation is considered very supportive to boost tourism industry as we are well known of
the fact that Nepal has high potential of Tourism Industry. Many people from the world are willing
to visit to observe the natural beauty, highest peak of the world (Mt. Everest), flora and fauna,
mountaineering, trekking, rafting, pilgrimage visit and many more. To facilitate the accessibility to
local people as well as tourist, a safe and quick mode of transportation is necessary which can
be fulfilled only by the Air Transportation. So, the Air Transportation is very important mode of
transportation for the development of nation.
At the current situation, there are a lot of demands for the construction of small (STOL) airports
within the country. Some new demands of airports are also registered for tourist destinations and
commercial areas. Civil Aviation Authority of Nepal (CAAN) has allocated budget for the survey
and detail design of new small (STOL) airports. So, for the construction of new small airports, a
detail survey covering all the required parameters, a set of adequate technical manpower is
necessary. Due to the lack of adequate technical manpower in the Civil Aviation Authority of
Nepal (CAAN)/ Aerodrome Engineering Department (AED), CAAN/AED intends to hire a
competitive consulting firm for the Survey and design of new small airports in the country where
necessary.
2.
Background
Civil Aviation Authority of Nepal (CAAN)/ Aerodrome Engineering Department (AED), CAAN/AED
(hereinafter referred as CAAN) intends to hire a competitive consulting firm for utilizing their
service experiences in the fields of designing and planning of Airport Projects. Improvement of
airport is necessary for increasing the capacity of airport in terms of aircraft and passengers. So
to facilitate the general people with better airport infrastructures, Ramechhap Airport at Manthali,
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Ramechhap District is to be improved and designed to meet the requirements set by CAAN and
ICAO.
3.
Objectives
The main objective of the consulting services is to conduct a detail engineering design of the
Ramechhap Airport, prepare detail design of drainage system and cost estimate for the
construction. The consultant is required to perform the following jobs.
Conduct soil investigation and evaluation of Airport Area,
Study of material availability survey,
Structural design of Runway, Taxiway and Apron and river training works,
Land-use planning for property within the airport boundary,
Environmental and Social Impact Assessment due to improvement of the Airport,
Preparation of Master plan indicating Drainage System
Economic and Financial Analysis
Preparation and Documentation of all required Drawings, cost estimates, technical

specifications and Reports
4.
Scope of Work
The consultant shall carry out the necessary field works of the airport. The
consultant shall be responsible for accuracy, interpretation, analysis of all data
received and shall give conclusions and recommendations based on their study in
their report. The scope of work to be carried out by the consultant includes but not
limited to the following:
4.1 Topography survey
Traverse survey shall be done from two known survey monuments and close to next two known
points. All permanent ground monuments including supplementary survey control points shall be
surveyed for traverse survey. Survey procedure shall follow the standard practices and principles
with errors within tolerable limits.
Establishment of Survey monuments / Bench mark
Close Traverse survey for airport periphery
Topographical survey of the Airport and detailed topographical map shall be prepared in
1:1000 scale.
4.2 Soil Investigation and Evaluation:
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Soil survey shall be done to determine the arrangement of different layers of soil in relation to the
subgrade to determine the physical properties of soil and to indicate the ground water table.
Slope stability analysis of the site shall be carried out and the finding and recommendation shall
be given with the location of debris flow and other possible obstruction to the proposed site.
Laboratory investigation of soils shall include Atterberg's limit test, CBR, Grain Size analysis,
Specific gravity and moisture content etc. The Soil survey for borrow material and pavement
materials shall also be conducted.
Area
Runways and Taxiways
Spacing
Random across pavement at
Depth
Cut areas-10ft (3.5m) below
68m intervals
finished grade
Fill areas - 10ft (3.5m) below
Other areas of pavement
One boring per (1000 m2) of
existing ground
Cut areas-10ft (3.5m) below
area
finished grade
Fill areas - 10ft (3.5m) below
Borrow areas
Sufficient
tests
to
clearly
existing ground
To depth of borrow excavation
define the borrow material

4.3 Hydrological and Metrological Study
Climatic study: General climatic study of the area shall be carried out and all
relevant meteorological (Rainfall and Temperature) data and recommendation
shall be presented.
Study of the river morphology: The river system of the area shall be studied and
presented in the report with necessary recommendations.
Analysis of precipitation data of nearest Hydrological centre and wind flow
Information necessary for the design of the side drains and protection works as well
as preliminary design of cross drainage structure if needed
4.4 Air Traffic Forecast Study, take off path and obstacles
At each stage of the Forecasting, different comparisons shall be done by using any
available data and statistics published by similar growing airports, to check if the forecast
gives sensible results. The first-year growth is compared with known airline plans; the first
two years are compared to the short-term forecast. However, such comparisons remain
more a matter of judgment than a precise numerical correlation.
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4.5 Design and Drawings

The scope of work to be carried out by the consultant and activities covered by design and
reporting work shall include but may not be limited to the following:
4.5.1
Design:
Design of Runway, taxiway, Apron as per CAAN and ICAO recommendations with balancing
earthwork as far as possible.
Structural design of pavement of runway, taxiways and apron.
Design of retaining structures and river training structures if necessary.
Design of a proper drainage system.

4.5.2
Drawings:
Topographic map at scale 1:1000
Longitudinal profile at 1:100 vertical and 1:1000 horizontal
Cross-sections at 1:200 both vertical and horizontal.
Complete drainage system drawings with a drainage masterplan.
Location of airport markings, lighting and signage
4.6 Land-Use Planning:

Consultant shall produce proper land-use plan for property within the airport boundary with
existing conditions and improvement recommendations.
4.7 Environmental Impact Assessment:
While designing the airport structures, the consultant shall assess the potential damage to the
environment and shall attempt to mitigate or minimize such damage and shall suggest
appropriate measure in design.
4.8 Economic and Financial Analysis:
The consultant shall perform economic and financial analysis of proposed project and give
recommendations accordingly.
5.
Composition of the Study Team
The study team for the specified job to be completed shall consist of the professionals with
specialization and other staffs as cited below:
Professionals
1
Airport Planner ( Civil Engineer),Team leader

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Civil Engineer/Pavement Engineer
Geo-technician/
Surveyor/Quantity Surveyor.
Supporting Staffs
1
Laboratory Technician
Computer Operator
Office Assistant and others as per need.
6.
General Requirement of Consultants Services
The consultant will perform the service to the satisfaction of CAAN and will provide all the requisite
staff, equipment, supplies and logistic supports for the performance of the work. During the service
the consultant will cooperate fully with CAAN and also work in close coordination and consultation
with Civil Aviation Office and other stakeholders. The Consultant shall act at all times to protect the
interest of the client and shall carry out the services with due diligence and efficiency.
7.
Report Preparation
The draft report and final report shall be prepared and submitted according to the followings.
Inception report shall be submitted within 15 days of signing of the contract document.
8.
i. Inception report
Two copies
ii. Draft report
Two copies
iii. Final report
Five copies
Mode of Payment
The interim payments for the consultancy services shall be made in the following manner.
9.
i.
Submission of the Draft Report
60% of the Contract Amount
ii.
Submission of the Final Report
30% of the Contract Amount
DURATION
The tentative duration for the work describe in the scope of work is 60 days from the date of
agreement with the Consulting Firm.
10. Contact Address
Civil Aviation Authority of Nepal
Aviation Engineering Department
Babarmahal, Kathmandu
Page 5 of 5

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Consulting Service

Conduct soil investigation and evaluation of Airport Area,

Study of material availability survey,

Land-use planning for property within the airport boundary,

Environmental and Social Impact Assessment due to improvement of the Airport,

Preparation of Master plan indicating Drainage System

Economic and Financial Analysis

Preparation and Documentation of all required Drawings, cost estimates, technical

Establishment of Survey monuments / Bench mark

Close Traverse survey for airport periphery

Other areas of pavement

One boring per (1000 m2) of

define the borrow material

Analysis of precipitation data of nearest Hydrological centre and wind flow

4.5 Design and Drawings

Structural design of pavement of runway, taxiways and apron.

Design of retaining structures and river training structures if necessary.

Design of a proper drainage system.

Topographic map at scale 1:1000

Longitudinal profile at 1:100 vertical and 1:1000 horizontal

Cross-sections at 1:200 both vertical and horizontal.

Complete drainage system drawings with a drainage masterplan.

Location of airport markings, lighting and signage

4.6 Land-Use Planning:

Composition of the Study Team

Airport Planner ( Civil Engineer),Team leader

Civil Engineer/Pavement Engineer

Office Assistant and others as per need.

General Requirement of Consultants Services

ii. Draft report

iii. Final report

Submission of the Draft Report

60% of the Contract Amount

Submission of the Final Report

30% of the Contract Amount

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