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Annexure-I
GENERAL INSTRUCTIONS FOR TENDERERS

All tenderers must carefully observe the following instructions:-
1. Offers / tenders not strictly in accordance with these instructions shall be liable to
rejection.
2. Tenders must be completed in all respects.
3. Telegraphic tenders / offers will not be accepted.
4. Tenders should be submitted in triplicate by Registered post or by hand. All pages
of each copy should be duly signed & stamped. All copies should be separately
tagged & clearly marked as ORIGINAL, DUPLICATE and TRIPLICATE.
5. Offers / tenders should positively reach before last date prescribed for their receipt.
Those received late will not be considered irrespective of whether the same was
sent by registered post or otherwise.
6. Tenders / offers of the firms who have not purchased or who are not issued tender
documents / specifications from HPGCL shall not be accepted.
7. Tenders / offers received without earnest money shall be straight way rejected.
8. The offers / tenders should be typed or written in ink. Anything written in pencil in
the offer / tender shall be ignored. All cancellations, overwriting and insertions shall
be duly attested by the tenderer.
9. In case, the date of submission / opening of tenders happens to be a holiday or a
holiday is subsequently declared on that day, the tenders will be received / opened
on the next working day following the holiday at the same time & place.
10. Since the contractor will be handling sophisticated equipments, he must have
proper skilled staff that has already worked on similar jobs.
11. The firm should either be registered with the Labour Commissioner, Haryana or
should get himself registered immediately after the award of the work. The payment
can be withheld for the want of the registration certificate.

12. STUDY OF TENDER DOCUMENTS.
Before quoting, the tenderer shall carefully study all the clauses and specifications of
the tender documents. If tenderer has any doubt for the meaning of any portion of the
tender specifications or find discrepancies or omissions in the drawings or the tender
documents issued are incomplete or need clarification in technical aspects, scope of
work etc., he shall at once contact the authority inviting the tender for clarification
before submission of the tender. No arguments on this account whatsoever, shall be
entertained after the last date & time of submission of tenders.

13. INSPECTION OF SITE OF WORK
Before submission of tender, the tenderer is advised to inspect the site of work, the
environment & get himself acquainted with the actual work & other prevalent
conditions, facilities available. No claim will be entertained later, on the ground of lack
of knowledge.

14. EARNEST MONEY.
a) The tenderer shall be required to deposit earnest money of Rs.1,30,000/- only in one
of the following forms: -
i) Demand draft drawn on the State Bank of Patiala payable at Hisar in favor of Sr.
A.O. RGTPP, Khedar, Hisar
ii) Cash at counter of RGTPP, Khedar, Hisar in the form of BA-16.
Note:- Earnest money in the name of any officer other than mentioned above and in any
other form will not be accepted.
b) The earnest money of successful tenderer will be treated by the HPGCL as part of the
security deposit for faithful execution of the contract.
c) The Bank charges, if any, will be to the account of tenderer.
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d) No claim shall be entertained against the HPGCL in respect of interest on earnest
money deposit.
e) The failure on the part of tenderer to honour his commitment given in the tender will
constitute a default and in that event, his earnest money will stand forfeited by
HPGCL.
f) EMD shall also be forfeited in case the tenderer withdraws his tender at any stage
during the currency of his validity period.
g) The earnest money should be submitted in a separate envelope along with
Part-I, which should bear the words Earnest money amount Rs._ _ _ _ _
enclosed. The envelope should be properly sealed & signed by the tenderer.
Tender Enquiry No. _ _ _ _ _ _ __ _ _ _ due date _ _ _ _ should also be
mentioned on the Envelope.

15. SUBMISSION OF TENDER
a) Tenders should be submitted in two parts, addressed to Executive Engineer / TGM-II,
RGTPP, Khedar, Hisar-125122. Part-I shall comprise of technical bid containing the
scope of work, General / Technical terms & conditions & deviations, if any, along with
the earnest money (Annexure-I, Annexure-III , Annexure-IV and Annexure-V of tender
document). Part-II shall comprise of price bid only (Annexure-II). Both Part-I & Part-II
are required to be submitted in separate sealed covers, each super-scribed with
Tender Enquiry No. quoted for. Both these covers be enclosed in another envelope
duly sealed & super-scribed with Tender Enquiry No. and the fact that Earnest
money amount of Rs. _ ___ is enclosed with Part-I tender. Part-I shall be opened on
due date & time and Part-II shall be opened on subsequent date which shall be
intimated to those tenderers whose Part-I is accepted.
b) The tenders will be received in the office of Executive Engineer / TGM-II, RGTPP,
Khedar, Hisar up to 1300 hours on the date of submission and will be opened on the
same date at 1530 hours in the presence of the tenderer or his / their representatives
who may like to be present.

16. RATES / PRICE QUOTIING METHOD
i) The tenderer shall quote the prices in English Language and international numerals.
ii) The rates quoted by the firm should be firm and inclusive of all levies, duties or any
other tax levied by State / Central Govt. during the period of the contract if not
specified.
iii) All the taxes considered while submitting the offer must be defined. The applicable
rate of service tax shall be indicated. If there is any variation i.e. increase / decrease
in these taxes, during the contract period, the same will be to the account of HPGCL.

17. ACCEPTANCE / DEVIATION
The Tenderers should record acceptance of all instructions and terms & conditions.
Any deviation in the terms & conditions of tender document should specially be
brought out in tender under the head Schedule of deviations- Annexure-V, with
reference to sections and clause numbers in the tender specification, failing which, it
shall be presumed that all the terms & conditions as laid down in tender documents
are acceptable to the contractors.

18. RATE QUOTING SHEET (PRICE-BID)
The tenderer will quote his rates STRICTLY AS PER THE RATE QUOTING SHEET
AT ANNEXUREII (Part-A & B).

19. At any time before dead line for submission of tender, HPGCL may modify the tender
document by issuing an addendum and extend the date of receipt and opening of
tender.

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20. The authority inviting tenders reserves the right to accept or reject any or all tenders,
without assigning any reasons and will not be responsible to pay for any expenses or
losses that may be incurred by the tenderers in preparation of the tenders.

21. VALIDITY
The validity of tenders should at least be for a period of 90 days from the date of
opening of Part-II of tender.

22. The contract shall be awarded to the tenderer whose total overall rates (Fixed
rates for Part-A & Unit rates for Part-B combined) are lowest.




Executive Engineer / TGM-II,
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.








































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Annexure-IV
TECHNICAL TERMS & CONDITIONS
1. Consumables like oxygen and acetylene gas, cloth/cotton waste, emery paper,
holdite, Kerosene oil, diesel, rustoline, petrol, hexablades, grinding wheel and all
small items required for handling & maintenance jobs will be arranged / provided by
the firm. In case contractor fails to bring sufficient consumables to site without which
HPGCL work is suffering, HPGCL shall be procuring the same from the market and
recover the cost from the contractor's bill @1.5 times the purchase price of the item.
However, all types of electrodes for MS/CS/SS/CI/alloy steel for repairs will be
provided by HPGCL free of cost. Good quality MS electrode for construction of steel
structure as per Sr. No. Q (4) has to be arranged by the firm himself.
2. Contractor has to make his own arrangement for welding set and welding leads,
wire brush, welding torch, gloves, hand lamps, wires and holders for temporary
lighting etc. at work place.
3. All tools and tackles like spanners, chain pulley block, hydraulic jack, portable
grinding machine, hoisting arrangement, hand operated bending machine and
drilling machine, gasket cutter and personal protective equipments for the safety of
workers, safety belt, scaffolding material etc. shall have to be arranged by the
contractor. However available T&P like EOT Cranes etc. installed at site, will be
available to the contractor free of charge and contractor will be responsible for
upkeep of the electric hoist etc. However, if EOT hoist is not available due to any
reason, the contractor shall make his own arrangement for completion of the work.
4. The entire work shall be completed by the contractor within the time given by
Engineer-in-Charge and to achieve this, contractor has to work round the clock.
However, in case of any delay in the supply of spare parts in time or any job
involving machining etc., the time extension shall be given accordingly by the
HPGCL.
5. All spares, bolts, nuts, grease, lubricants, gaskets, seals, O rings , electricity
supply for welding set / lighting, water and air etc. as required for the job will be
issued free of charge by HPGCL.
6. The description of works has been given in the scope of work in Part-A & B of
Annexure-II of the tender document. However, in case of any new job, the rate
shall be decided by HPGCL on the representation of the contractor. It will be
obligatory on the part of the contractor to carry out left over jobs relating to the
system.
7. The work shall be started immediately after getting written/verbal instructions from
the authorized representative of the Engineer-in-Charge.
8. Any temporary Platform / scaffolding etc. required to execute any work shall be in
the scope of contractor.
9. The electricity for carrying out the welding / cutting / other site works & for site office
at nearest point will be provided free of cost. The contractor will be responsible to
use the same judiciously.
10. The transportation of material from site to workshop & vice versa will be in the
scope of contractor. The contractor will assist the loading / unloading of spares, if
the same are to be got repaired from any private workshop.
11. The transportation of spares & other material from O&M store to site store or place
of work & transportation of scrap to store yard will be in the scope of contractor.
12. After attending the job, the area will have to be got cleaned / cleared and scrap etc.
to be removed from site. In case Engineer-in-Charge feels that the area has not
been cleaned / cleared properly, HPGCL has the right to get the above work done
from other agency at the risk and cost of the contractor.
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13. If required, the space for office and store can be provided if available by HPGCL.
The site office should be well painted and constructed in such a way that it should
give a good look.
14. The chemicals for carrying out DP test wherever required will also be arranged by
the contractor.
15. The removal of insulation, G. I. sheet / Al Sheet up to two meter square or so to
carry out any job & re-fixing the same after completing the job will be in the scope of
contractor.
16. In case spares are not available at site or in store and same are required to be
removed from other equipments, the contractor is bound to do same without any
extra cost.
17. The dismantled/new spares, kept at site for emergency use should be properly
stacked, cleaned and covered properly in safe custody.
18. If the grating of platform / stairs, railings, etc. gets damaged while carrying out the
repair work, same shall be rectified / repaired by the contractor without any extra
charges.
19. Contractor will arrange all measuring instruments like micrometers, vernier calipers,
scales, dial gauge, hydraulic testing pumps for coolers etc.
20. Additional manpower will be required to be mobilized during overhauling of any unit
and the contractor will ensure adequacy of manpower so that overhauling works are
completed in time.
21. The contractor shall make an arrangement so that his authorized representative is
available round the clock at specified location to take maintenance job on all days
including Sundays / Holidays. The Supervisor / Foreman deputed by the contractor
should be technically sound and should have full know-how of the TG & its
auxiliaries.
22. The contractor will ensure the presence of their representative i.e. supervisor /
contractor himself at the time of cancellation of PTW / running of equipment after
completion of work.



Executive Engineer / TGM-II
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.
















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Annexure-V
GENERAL TERMS & CONDITIONS
1. PRICES
The rates shall be firm inclusive of taxes & statutory duties (except service tax at
the applicable rate) during the period of contract.
2. PERIOD OF CONTRACT
The period of contract shall be for one year from the date of commencement of
work. A notice of seven days shall be given for starting the job, but the contractor
should be able to mobilize his resources within 24 hours, if necessity arises. The
period of contract may be extended up to three months at the same rates &
terms and conditions at the discretion of HPGCL.
3. PENALTY / DEDUCTIONS
a) i) If the quality of work is not upto the satisfaction of Engineer-in-Charge or
there is delay in attending of jobs of Part-A, a penalty @ 1/2% of the monthly
lump sum charges shall be levied on the contractor for each default.
a. ii) If the contractor does not provide minimum sufficient labour i.e. 1 Technician
& 1 Helper per shift per unit and 1 Supervisor + 2 Foreman + 2 Technician + 2
Helpers in both units in general duty and 2 crane operators (one for day and one
for night shift), (Crane Operator should have required qualification or experience
of operating EOT cranes) for carrying out activities under Part-A of scope of
work then a penalty of Rs. 250/- per person shall be levied.
a. iii) If cleaning of equipment is not maintained properly then a penalty of
Rs. 500/- per unit per day will be deducted from monthly lumpsum charges
under Part-A.
b. For the works covered under Part-B, a penalty @1% per hour (if completion time
is in hours) or @ 1% per day (if completion period is in days) shall be levied,
subject to max. 10% of total rate of that particular item. The completion time as
mutually decided will be indicated in the indent.
c. If any unit is put under shut down for overhauling, then the period of
overhauling i.e. date of box up of unit to date of light up of boiler will be treated
as total time for completion of any or all items of works. If the time taken for the
completion of any or all items of works exceeds the shutdown period of the unit,
penalty @ 1% per day per unit shall be levied on the total charges to be paid to
the contractor for the activities scheduled to be carried out during shutdown
period.
d. In case, HPGCL is unable to supply the spares in time to the contractor after
opening of any equipment and the contractor is unable to complete the job in
absence of these spares, then the contractor will be allowed the extension in
scheduled time for completion of that delayed activity for the period for which
contractor has not been provided the spares. This extension will be granted
with the approval of concerned SE / O&M., RGTPP, HPGCL, Khedar, Hisar.
In case any spares of the equipment under outage are to be repaired &
machined in the HPGCL / Private workshop and the job gets delayed, the
extension in completion time will also be considered accordingly with the approval
of concerned SE / O&M., RGTPP, HPGCL, Khedar, Hisar. However, nothing
extra will be paid for idling time etc.
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4. FORCE MAJEURE
Contractor shall not be liable for any delay for reasons arising out of compliance
with regulations, orders or instructions of Central / State Govt., acts of the God,
acts of civil and Military authorities, fires, floods, strikes, lockout, freight
embargoes, war-risk, riots, civil commotion, epidemics and accidental. If the
contractor wants to extend the completion period under this clause, he will
request for such extension of the completion period along with all necessary
evidence, before the expiry of the schedule date of completion. In no case, the
completion period shall be extended under this clause, in case the request is
received after the due date of completion. Extension in the completion period
may be granted only for the period for which the completion of the work is
proved by the contractor to have been delayed for circumstances mentioned
in the clause.
5. NEGLIGENCE
If the contractor neglects to execute the work with due diligence and expedition
or refuses to do the work, then HPGCL may serve 15 days notice, in writing to
the contractor to make good the failure within the stipulated time otherwise
HPGCL shall be at liberty to take the work wholly or partially at the risk and
cost of the contractor at a reasonable price. It shall be lawful for the HPGCL to
retain any balance which may otherwise be due to the contractor on any
account, if dues of the contract are not sufficient to cover the amount thus
recoverable from the contractor and to recover the whole of the balance of the
amount from the contractor by action at law or otherwise. The remedy under this
clause will be in addition to and without prejudice to rights available to the HPGCL
under other clauses of the terms and conditions.
6. SUBLETTING NOT ALLOWED
Contractor shall neither sublet the contract nor suspend the work at any time
during the period of contract without any lawful excuse and without the earlier
permission of the project authorities.
7. SECURITY DEPOSIT AND EMD
10% of the monthly running bill will be retained as security deposit from each
running / monthly bill of the contractor. However, the earnest money deposited
by the contractor shall be adjusted into the security deposit. Security Deposit &
EMD shall be returned to the contractor after the
faithful execution and satisfactory completion of contract including guarantee /
warranty period and completion of all pending documentary formalities. No claim
for interest on security amount shall be acceptable. If the contractor fails or
neglects to observe or perform any of his obligations under the contract, it shall
be lawful for the HPGCL to forfeit either in whole or in part at its absolute
discretion, the security deposit furnished by the contractor. The forfeiture of
security deposit shall be without prejudice to the right of the HPGCL to recover
any further amount of any liquidated or other damages, under payments or over
payments made to the contractor under this contract or any other contract.
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8. PERIOD OF LIABILITY
The contractor shall give guarantee for the work done for a period of 45 days from
the date of successful commissioning of equipment repaired. During the liability
period, if any defect is observed in the equipment, which is attributed to poor
workmanship, the same shall be attended by the contractor at his own cost.
9. DOCUMENTATION / BILLING
All measurements shall be in metric system. All the works completed will be
measured by the representative of the Engineer-in-Charge. The contractor will
submit the bill in triplicate on approved Performa to the Engineer-in-Charge.
The bill for works covered under category A i.e. works for General / Routine /
preventive maintenance will be raised in two parts, half for each Unit -I&II
respectively. For works covered under category "B" i.e. the works for which
unit rates are applicable, the bill will be raised separately for Unit-I&II as per the
actual works carried out for each unit.
10. ENGAGEMENT OF ADEQUATE LABOUR
The contractor would station adequate working persons of the category like
FM/ supervisor / high pressure welder, technician / fitter, helper, welder cum
gas cutter, riggers skilled / unskilled, electrician etc. and would deploy them in
such a way that the maintenance work is carried out effectively and without any
delay round the clock. However, contractor shall make his arrangement to
deploy sufficient No. of Foreman / Fitter / Technician, Welder & Helpers at
any time to attend the works as per Part-B of the Annexure-III. No extra
payment on this account will be made. The work shall have to be started
immediately as per the instructions of Engineer-in-Charge or his representative.
The contractor should be able to mobilize the working force as per the quantum of
work and should be capable of executing maintenance work simultaneously at all
the fronts depending upon the site requirements. If more persons are required for
completion of work in the time schedule as per emergency defined by Engineer-
in-Charge, the same shall be arranged by the contractor without any extra
payment to complete the work. It is also made clear that the deployment of the
workers of contractors will be subject to approval of Engineer- in-Charge of the
works.
The contractor would be responsible for the following:-
a. All the labour / workmen deployed during the execution of the contract shall be
adequately got insured by the contractor at his own cost.
b. Any mishappening / accident to any workmen at site of work &
compensation payable to workmen on this account, all liabilities arising out of
any provision of Labour Act / Workman's Compensation Act shall be the
responsibility of the contractor. Any expenditure incurred by HPGCL arising
out of the negligence of the contractor would be recovered from his bills /
pending dues.
c. The good conduct of all the workmen at work site.
d. The loss / damage caused to the property of HPGCL or any other agency of the
contractor or any of his workman / employee.
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e. The contractor may employ such employees, as he may think fit to ensure the
execution of the work to the entire satisfaction of Engineer-in-Charge. The
employees would not be deemed to be in the employment of HPGCL for any
purpose whatsoever. The contractor shall abide by the rules, laws and
regulations that may be enforced from time to time regarding the employment
conditions of service of his employees.
f. Under no circumstances whatsoever, HPGCL would be held responsible to the
labour of the contractor. HPGCL shall have the right to pass on the
responsibility on the contractor for any expense incurred by HPGCL as a result
of certain dues on the part of employees of the contractor. HPGCL shall be
entitled to recover / claim dues / compensation from the contractor in that
event.
g. The labour / employees engaged by the contractor shall not be below the age
of 18 years and above 60 years.
h. Further, the contractor would furnish an undertaking on non judicial stamp
paper of appropriate value by each and every worker employed by him, that
the worker will not claim any lien as a worker of HPGCL for the services, he is
rendering to the contractor.
i. The contractor shall also indemnify HPGCL against any liability towards its
labour for non-compliance of laws etc.
11. TERMS OF PAYMENT
Subject to any deduction which the HPGCL may be authorized to make under
this contract, the payment shall be made as follows
90% payment shall be made against the running bill or monthly bills
for the work done & balance 10% shall be kept as security which shall be
released after the satisfactory completion of the contract including the period
of guarantee / warranty. No interest shall be paid by HPGCL on the security
amount.
In case any unit i.e. Unit I or II remains under shutdown for more than 30
days due to capital / annual overhauling or due to any other reason, the payment
under lumpsum fixed charges will be made 70% of the monthly charges i.e.
against part A (Fixed Charges). An advance notice of 3 days in this regard
will be given to the contractor. However, for the days during the months in
which the unit was running, payment will be made on prorata basis.
12. CONTRACTOR TO REMOVE UNSUITABLE LABOUR
On instruction of the Engineer-in-Charge, the contractor would immediately
remove any person employed on the work, who misbehaves or causes any
nuisance or otherwise in the opinion of the Engineer-in-Charge is not fit to be
deployed on the work, such person shall not be re-employed or allowed on the
work without the prior written permission of the Engineer-in-Charge.
13. MODE OF PAYMENT
The payment shall be made through account payee cheque/RTGS in favour of
contracting firm by the Sr. Accounts Officer, RGTPP, HPGCL, Khedar, Hisar. No
Bank charges etc. of any kind shall be paid by HPGCL.
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14. INCOME AND OTHER TAXES DEDUCTIONS
The income tax plus surcharges and any other statutory levies required to be
deducted by the HPGCL will be deducted at source at the rate applicable from
time to time.
15. SERVICE TAX
No service tax will be paid extra until and unless it is liable on the services
provided by the contractor and specifically demanded for the same in his offer.
However, non-claiming of service tax from the HPGCL by the contractor cannot
help the contractor in escaping from his liability to the Govt. against the taxable
service. In case, the service tax is to be paid by the HPGCL, the contractor
will have to submit the proof of submission of service tax claimed from HPGCL
to the relevant authority.
16. TAXES AND DUTIES
No taxes or duties will be paid extra until and unless the same has been
demanded by the firm in its offer specifically. In case the same is to be paid by
the HPGCL, an undertaking is to be submitted by the firm in this regard stating
that the taxes or duties as claimed from the HPGCL have been deposited with
the relevant authority.
17. EPF REGISTRATION
The contractor / firm should be registered with the Regional Employees Provident
Fund Commissioner, Govt. of India and should possess valid EPF Registration
number. Contractor shall ensure the deposit of monthly EPF contribution, as
per rule, of his workers engaged on said works with EPF Department in the
accounts of the workers. Documentary evidence in respect of the amount
deposited for the previous month must be submitted before submitting the bill
for the following month by the contractor. Annual EPF inspection from the
respective inspector is also required to be submitted by the contractor before
closing of the contract.
18. INSURANCE
Immediately before the commencement of the work, a group insurance policy of
appropriate value valid for the term of the contract in respect of all the workers
deployed on work under Workman Compensation Act 1923 shall be obtained by the
contractor to cover up the risk of injury / death /fatal / non-fatal accident. The
documentary proof of the same shall have to be furnished with the first running bill.
The contractor shall be fully and wholly responsible for any mishappening, injury,
fatal / non-fatal accident sustained by him / his employees / workers at site during
performance of the work under the contract and HPGCL shall not entertain any
claim of this account. However, if HPGCL is forced to pay any compensation to any
workman employed / engaged by the contractor, the amount so paid shall be
recovered from the contractor from his pending dues against this contract or any
other contract with the HPGCL.



Page 11 of 16
19. LABOUR LAWS
I. The contractor must get himself registered with the Labour Department, Haryana
under Section-7 of Labour Contract Act 1970.
II. He should also obtain a valid Labour License as applicable under Section 12 of
Act for the work awarded to him immediately after the allotment of work and a
copy of the same must be submitted alongwith the contract Agreement.
III. The contractor shall abide by all labour-laws required to be followed under
Factories Act, 1948, Industrial Dispute Act 1947, Workmen Compensation Act
1923, Employees State Insurance Act 1948, EPF Act 1952, Payment of Wages
Act 1936 & Minimum Wages Act 1948 and other rules & regulations framed by
Central / Haryana Govt. from time to time in this regard.
IV. The contractor shall maintain necessary records viz. Register of wages, Muster
roll / Attendance register, Employment card / Gate Pass, Overtime Register and
other necessary records etc. as required under aforesaid Acts and the same
shall be made available to the Engineer-in-Charge / Project Authorities /,
Govt. of Haryana / Labour welfare Officer/RGTPP for checking inspection
as and when required.
V. The contractor shall indemnify the HPGCL against all the obligations of the
Labour Rules and Regulations under any Statutory Act as mentioned above.
VI. The contractor shall submit an undertaking stating that all risks &
responsibilities towards labour/employee will be owned by him.
VII. The contractor will engage labour/employee after getting the character
antecedents verified from the Police department.
VIII. The workmen engaged by the contractor shall not be treated as
employees of HPGCL. The HPGCL shall have no relation with workers
engaged by the contractor. An affidavit from the labour / workmen shall be
submitted by the contractor that they will not claim themselves as employees of
HPGCL.
IX. The contractor shall deduct labour welfare fund from each worker with
employers share at the permissible rates and deposit the same with the Welfare
Commissioner, Haryana, Chandigarh and present its documentary proof along
with the bill.
X. Proper Uniform with logo of firms must be provided to the labour/employee by
the contractor.
XI. Identity Cards must be provided to each labor/employee by the contractor.
XII. To Enforcement of minimum rates of wages under minimum wages Act, 1948, Mode
of payment to the labour/employees should be through Bank/Account Payee
Cheque, Cash Payment is strictly prohibited and present the documentary proof
along with each monthly bill.
XIII. Monthly payment in respect of labour/employees should be released on or
before 7
th
day of each month by the contractor.


Page 12 of 16
20. SAFETY RULES
I. Contractor shall have to comply with all the provisions of safety rules. The
Engineer-in-Charge or The Chief Safety Officer shall impose penalty of
Rs.100/-per day per head if the workers of contractor are found to be working
carelessly or in violation of use of proper protective equipments i.e. safety
helmets, shoes, safety belts, goggles, ear plugs etc. and against violation of
any other clause. A penalty of Rs. 500/- per violation (minimum) shall be levied
in case of repeated violation. Further, if the violation made by the contractor /
labour which may cause any serious accident or direct loss to the corporation or
threatens to cause severe consequences, the higher penalty may be imposed
including suspension / termination of the contract.
II. Following undertaking is also required to be submitted by the contractor:-
"I / We have gone through all the terms & conditions on safety
regulations and undertake to strictly enforce the same during the execution of
this contract including mobilization period, if any. In case of violation of
these terms & conditions, the HPGCL is free to take action as deemed fit.
III. In case of any fatal / non fatal accident or any other violation of Factory Act 1948.
Pb Hr Factory Rules 1952 or under other Industrial or Labour Act are made by /
with the workers of the contractor and if prosecution is launched by Chief
Inspector of Factories, Chandigarh against occupier / Factory Manager or any
other authority of HPGCL, the contractor shall be liable to deposit the amount
of fine / penalty decided by the Court, on the same day. In case of default, the
amount will be recovered from the outstanding dues / liabilities of the
contractor against this contract or any other contract at RGTPP besides other
action as the HPGCL may deem fit like black listing of the firm etc.
IV. The liability of the injured person shall be borne by the contractor, irrespective
of the location at which the accident has occurred.
21. LOSS OF PLANT / HPGCL PROPERTY DURING EXECUTION OF THE
WORK
The contractor shall ensure that no damage or loss is done to HPGCL / Plant
property or any other agency in the jurisdiction of work site. In case, it is found that
there is any loss to the plant equipment, HPGCL property or human being due to
negligence of the labour / worker of the contractor, the same shall be made good
to HPGCL by the contractor at his own cost.
22. BREACH OF CONTRACT
If the contractor fails to adhere to the time schedule or if his services are found to
be unsatisfactory, the HPGCL will be entitled at its option either:-
i. To recover damages as per penalty clause mentioned as above, if the said
delay is not covered under the Force Majeure reasons.
ii. To get the work done from any other agency after serving a notice of three
days to the contractor at his risk and cost and without prejudice to the other
provisions of the work order.
OR
iii. To cancel the contract by giving 15 days notice & forfeit the security.
Page 13 of 16
23. CONTRACT AGREEMENT
The contractor shall execute a contract agreement on specific Performa on Non
judicial Stamp Paper of appropriate value within 7 days of date of issue of LOI /
W.O. Cost of the stamp paper will be borne by the contractor. The person who
has signed the tender papers should have got authority to sign on behalf of the
contractor. If it is discovered at any time that the person so signing has no
authority to do so, the HPGCL without prejudice to any other right or remedy
available to it, may cancel the contract and get the work done from any other
agency at risk and cost of the contractor. The contractor shall mean the
contractor's legal representatives, successors and assigns.
24. ARBITRATION
In all cases of disputes or disagreements between the parties arising out for the
settlement of the differences, the matter shall be finally settled by the Arbitrator
appointed by the Chief Engineer, RGTPP, HPGCL & the dispute will be dealt
in accordance with provision of the Arbitration & Conciliation Act, 1996.
25. JURISDICTION
All legal proceedings in connection with contract shall be subject to the territorial
jurisdiction of local court at Hisar (Haryana).
26. ELECTRICITY / AIR / WATER
Electricity/ Air / Water will be provided free of cost at one point per unit as per
requirement of job. HPGCL may provide suitable space for site store /
temporary workshop free of charges to the contractor. The electricity for site
store / office will be provided by HPGCL free of cost. The contractor will use
electricity / air / water judiciously.
27. ACCOMMODATION
The contractor will be responsible for the accommodation of his employees /
workers deployed for execution of work. However, if the accommodation is
available with HPGCL the same may be allotted on chargeable basis as per
HPGCL rules.
28. TRANSPORTATION OF MATERIAL
i. The contractor shall make his own arrangement for transportation of the
material from O&M stores to site of work, from site of work to O&M workshop, if
required and return of scrap back to stores. The contractor shall also assist in
loading / unloading of material being sent for repairs or received after repair to /
from outside of RGTPP.
ii. The contractor shall make his own arrangement for removal of old as well as
unused material from the site to the place as specified by the Engineer-in-
Charge after completion of work.
29. PRESERVATION & STORAGE OF MATERIAL
All the material issued to the contractor by the HPGCL or brought by the
contractor for its bonafied use shall be stored and preserved against any loss,
damage, shrinkages or deterioration in any form. Any damage / loss suffered
on this account shall be considered as loss due to willful negligence on part of
Page 14 of 16
the contractor and shall be liable to compensate
HPGCL for these losses suffered at penal rates to be determined by the
HPGCL. The rates charged for the purpose of recovery shall be final and
binding on the contractor.
30. SUPERVISION OF WORK
i. The Engineer-in-Charge shall have the general supervision of the work.
The work shall have to be started by the contractor as per the instruction
of Engineer-in-Charge or his authorized representative at any time on
working day, on holiday or after office hours, and shall be confirmed by
post dated indent. The indent will indicate the date / time of start of work,
details of work and scheduled time of completion of work as per contract.
The time allowed for a work maintained in the indent will be addition of
time of all the jobs / activities as per contract. The Engineer-in-Charge
may reduce the total cumulative time of various activities, keeping in view
of emergency to bring back the equipment in time. The total time allowed
by the Engineer-in-Charge will be final & binding on the contractor. He has
the authority to stop the work whenever such stoppage is necessary to
ensure the proper execution of the contract. He shall also have authority
to reject all works or part thereof and give necessary direction to carry out
work again to his satisfaction. No claim whatsoever on this account will be
entertained. The work shall be subjected to the inspection by Engineer-in-
Charge all the time
ii. The decision of Engineer-in-Charge shall be final with regards to all
matters relating to his contract.
iii. The decision of Engineer-in-Charge for determining the category of the
work with reference to the items not mentioned in scope of work shall be
final.
iv. The execution of work may entail working at all the sites and weather
conditions and no extra claim will be considered on this account. The
contractor may have to carry out jobs and work round the clock, as per
the requirement to be decided by Engineer-in-Charge. No extra claim /
over time will be paid on this account.
v. In case the contractor fails to do the extra / substituted work, Engineer-in-
Charge will have the option to get the work done through any other agency
at the risk & cost of the contractor.
vi. In case of any dispute, the contractor may represent in writing to the
Engineer-in-Charge.
31. TELEPHONE NUMBER
The contractor shall provide the phone facility to his supervisor to facilitate
HPGCL for easy communication with the contactor. The phone Number shall be
intimated by the contractor immediately after the award of the contract.


Page 15 of 16
32. AUTHORIZED REPERSENTATIVE
The firm will intimate (in writing) the name of authorized representative
at site to whom necessary instructions regarding the works can be imparted and
who will make correspondence regarding contract related issues. The
signatures of the aforesaid authorized representative shall be got attested
from First Class Magistrate or Notary Public.
33. OWNERSHIP DEED
The firm will give ownership deed / partnership deed / proprietorship deed (as
applicable) duly attested by Notary Public for record and reference of his
office.
34. Any other work relating to preventive maintenance of the equipments not
mentioned in Part-A of scope of work but otherwise felt necessary will also be in
the scope of contractor. No extra payment on this account will be made.
35. The frequency of works covered under Part-B can vary depending upon site
condition. But the total value of the work order shall remain fixed for the period
mentioned in the order.



Executive Engineer / TGM-II
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.






























Page 16 of 16
Annexure-VI

SCHEDULE OF DEVIATION











Executive Engineer / TGM-II
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.
Sr. No. Clause No. Description of deviation Justification
1 2 3 4