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    Manpower Planning

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    niits
    Planning involves predetermining a course of action through forecasting, developing objectives and strategies, tasking, scheduling, budgeting, developing policies, procedures, and processes. The key steps are determining critical factors, selecting forecasting methods, stating assumptions, evaluating alternatives, specifying accountability, considering critical time aspects, allocating necessary resources, defining issues, gathering relevant information, and reviewing outcomes. The overall goal is to effectively and efficiently achieve organizational goals and objectives.

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    Manpower Planning

    Uploaded by

    niits
    1K views5 pages
    Planning involves predetermining a course of action through forecasting, developing objectives and strategies, tasking, scheduling, budgeting, developing policies, procedures, and processes. The key steps are determining critical factors, selecting forecasting methods, stating assumptions, evaluating alternatives, specifying accountability, considering critical time aspects, allocating necessary resources, defining issues, gathering relevant information, and reviewing outcomes. The overall goal is to effectively and efficiently achieve organizational goals and objectives.

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    Planning involves predetermining a course of action through forecasting, developing objectives and strategies, tasking, scheduling, budgeting, developing policies, procedures, and processes. The key steps are determining critical factors, selecting forecasting methods, stating assumptions, evaluating alternatives, specifying accountability, considering critical time aspects, allocating necessary resources, defining issues, gathering relevant information, and reviewing outcomes. The overall goal is to effectively and efficiently achieve organizational goals and objectives.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    1K views5 pages

    Manpower Planning

    Uploaded by

    niits
    Planning involves predetermining a course of action through forecasting, developing objectives and strategies, tasking, scheduling, budgeting, developing policies, procedures, and processes. The key steps are determining critical factors, selecting forecasting methods, stating assumptions, evaluating alternatives, specifying accountability, considering critical time aspects, allocating necessary resources, defining issues, gathering relevant information, and reviewing outcomes. The overall goal is to effectively and efficiently achieve organizational goals and objectives.

    Copyright:

    Attribution Non-Commercial (BY-NC)
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    Download as doc, pdf, or txt
    of 5

    Planning: To predetermine a course of action.

    (Manpower Planning-2009)

    Forecastin
    g Develop
    Developing ing
    Procedures/ Objectiv
    Processes es
    Activities Develo
    Develo ping
    ping of Strate
    Policie Planning gies
    s
    Budge Taski
    ting Sched ng
    uling
    Forecasting: Estimating and predicting future conditions & Events
    and the needs & opportunities associated with them.

    Techniques for Forecasting


    Step 1 Determine forecasting period. (First of all, we need to specify period which
    may be 1 year or more)

    Step 2 Determine critical factors to be forecasted. (Than we need to identify


    critical Factors in the environment internal & external factors like industry trend, market condition,
    & internal growth plans & requirement of manpower, these factors will affect our Manpower
    Planning)

    Step 3 Select Forecasting methods. (Than after we will select a forecasting method For
    ex. Managerial Judgement, Trend analysis, and ratio analysis.)

    Step 4 Gather information about the predicted environment. (Study the


    history & current situation of the factor selected, like no of audits & present stregnth of the firm, data
    should be reliable information can be collected through survey)

    Step 5 State assumptions and develop scenarios. (Develop worst case, best case
    or most likely case,)
    Step 6 Complete Performance (SWOT) analysis. (Estimate how the
    environment will affect our Manpower planning, positively or negatively.analyse commitment made
    for use of resources: purpose, product/services, value, client/customer, summarize stregnth, weakness,
    opportunity & threat for each commitment & maximize strength eliminate weaknesses, optimize
    opportunities & neutralize threat.)

    Step 7 Validate or develop a new mission. (Get the understanding & acceptance of
    your peer customers/client; your direct report group & approval of your manager.)

    Developing Specific Objectives: What Measurable results


    will satisfy the identified need or issue? Results are stated which are
    measurable and time-limited.

    Techniques for Developing Specific


    Objectives
    Step 1 Use a title that summarizes the work to be done. (Increase of 20% Manpower
    of firm’s present strength)

    Step 2 State both the work to be done. (State what & why both, what is stated above &
    why: To fulfill Firm’s Manpower Requirement)

    Step 3 State the results to be achieved. (To fulfill firm’s timely manpower requirement
    so that we can recruit right no of employee in the firm with in specified time of 1 year.)

    Step 4 Verify real problem will be solved if objective is achieved. (To beat timely
    insufficiency of Human Resource)

    Step 5 Verify only one result contained in the objective. (If not, revise as necessary)

    Developing Strategies: A General approach to follow in


    achieving a mission or objective.

    Techniques for Developing Strategies

    Step 1 Validate or develop a new mission. (Assure it is still relevant to the needs of
    key Peer Group, external customer, i.e.applicants.)

    Step 2 Determine type of strategy you need. (Customer/Client Strategy i.e. we will
    maintain the policies, programe, selection, retention practices that assure strong employee relation.)
    Step 3 Identify alternative strategies. (Purpose, Customer/client, Product/service,
    People Strategy.)

    Step 4 Evaluate Alternatives.

    Step 5 Select the best strategy.

    Tasking: Establishing the sequence of work steps to be followed to


    achieve the objectives.

    Techniques for Tasking

    Step 1 Identify action steps. (List separately each step you can think of, without trying to
    define the sequence in which the steps must be accomplished.)

    Step 2 Specify what is to be done. (Specify what is needed to be done in each action step.)
    Step 3 Arrange the steps in Sequence. (Make sure that whether any step is
    prerequisite to other or not, whether the completion of one step overlap with the completion of another
    or not, will any steps be completed simultaneously or not.)

    Step 4 Specify accountability for each step. (Indicate accountability for each action
    step in order to make delegation easier & to eliminate misunderstanding about individual work.)

    Scheduling: Establishing a time sequence for action steps.

    Techniques for Scheduling

    Step 1 Consider the principle of the Critical Few. (The small no of causative factors in a
    Situation which give rise to the largest part of the results. For example, some 20% of customers usually
    account for about 80% of the sales of a product or service.)

    Step 2 Use the Minimax Scheduling technique.

    a) Determine how long similar projects have taken in the past.


    b) Calculate the minimum time.
    c) Calculate the maximum time.
    d) Estimate the most likely time.
    f) Make trade offs as required.

    Budgeting: Allocating the Resources necessary to


    achieve the objective.
    Techniques for Budgeting
    Step 1 Select the needed Resources.
    (Select the needed resources like Man, Machine, Money, Material, and Information. Although normally
    these resources are converted into the equivalent amount of money. In case of manpower planning, we need
    to select resources required to complete the Manpower planning. People (Work force), time, relevant
    information, and finance.)

    Step 1 Allocate the Resources necessary to complete the work and Objective.
    Allot no of people, amount of time, relevant information, and finance to complete the work.

    -How much time is required to complete the manpower planning project?


    -How many people are required to complete the manpower planning project?
    -What information is required to complete the manpower planning project?
    -How much finance is required to complete the manpower planning project?

    Developing Policies: Establishing standing decisions that


    apply to recurring questions and problems of concern to the
    enterprise, or a component thereof, in achieving its objectives.

    Techniques for Developing Policies


    Step 1 Define the issue or problem.
    (In case of Manpower planning, first we need to define problem that what is the
    problem,why we want to do manpower planning & i.e. Timely unavailability of Manpower)

    Step 2 Gather necessary information on the issue.


    (Once we define the problem, we need to gather information to develop the policy Exp: No
    of employee, No of audit assignment handled previous year(s), No of new audit
    assignments in the coming year, No of employee required per audit.etc.)

    Step 3 Secure recommendations from seniors.


    (Seniors & Departmental head would provide the suggestions & inputs for developing
    policy)

    Step 4 Draft Policy (Develop the policy on the basis of inputs & information)
    Step 5 Make revision (Review the policy)
    Step 6 Adopt policy (Implement the policy after final approval)
    Step 7 Oversee Policy Implementation (supervise/observe after implementation
    effects.)
    Step 8 Policy Evaluation and Revision or Modification (Evaluate, review & modify
    the policy, if any need arises.)
    Developing Procedures: A standardized & continuing method of
    performing repetitive work.

    Developing Processes: A series of work steps formed by taking


    input, adding value to it, and providing an output that meets the
    needs of internal or external customers.

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