Create and Edit A PDF Portfolio

Create and Edit a PDF Portfolio
A PDF portfolio can contain a variety of fles assembled into a PDF Portfolio. Te fles can be in diferent for-
mats and created in diferent applications. If you have a project (for example a presentation) and you want to
assemble all the fles you will need in one place, use a PDF Portfolio. Each component fle retains its individual
identity, and a user can open, read, edit, and format each component fle independently of the other fles in the
PDF Portfolio. Use the Acrobat 9 Professional or Acrobat 9 Extended program to create and edit the layout of the
PDF Portfolio. PDF portfolios support PDF, JPG, TIFF, GIFF, BMP, PNG, and Text fles (WIN and MAC).
Create a PDF Portfolio
1. Start Adobe Acrobat 9 Pro.
2. Choose File, then Create PDF
Portfolio. Te Edit PDF Port-
folio palette appears on the right
side of the window. Te PDF Portfolio toolbar appears below the menu bar (at the top of the screen), which
appears whenever you open a PDF Portfolio. See a picture of the Menu Bar and Toolbar above.
3. Click Add Files at the bottom of the
Window. See picture at right.
4. To select multiple fles, Control-click
(Windows) or Command-Click (Macintosh), select the fles,
and then click Open. In this exercise, there are two fles to
open.
Note: If you need to browse and add your fles one at a time,
just click the one fle, then click Open, then click Add Files
again, and repeat these steps.
5. Choose File, then Save Portfolio As. Name the fle and
indicate where you want it saved. See the picture of the top
portion of the File menu and the Save Portfolio As com-
mand at right.
Add descriptions to component fles
1. You will see on the screen the two fles included in the PDF
Portfolio. Look at the pic-
ture at right.
2. Click beneath the name of
each fle and add a descrip-
tion of the contents of the
fle.
3. Each page (representing one
fle each) contains (beneath
a picture of the fle) its
name, and beneath that the
description that you typed.
Edit PDF Portfolio
Te right side of the PDF
Portfolio window is occupied
by the Edit PDF Portfolio pane
which, with its subpanes, let
you specify the appearance and
behavior of the portfolio.
Page 1
When you click on the title bar of a subpane, you will see displayed,
the subpanes contents.
Choose a Layout
1. Click Choose a Layout on the Edit PDF Portfolio palette.
2. Select Sliding Row.
3. Click Add Welcome and Header.
4. Ten click Header.
5. Click Simple Text.
6. Type the Header. Te Header will appear at the top of each page.
7. Do not bother to create a welcome page.
Select a Color Scheme
You can select which colors to use for text, backgrounds, and the cards
that display component data.
Te command for choosing a color schemeSelect a Color
Schemeis located at the bottom of the Edit PDF Portfolio
palette.
1. Click Select a Color Scheme.
2. Try the various color schemes and then select the one you prefer.
3. If you wish, you can customize your color scheme.
4. When you are satisfed with your choices, choose File and then
Save.
5. Te Portfolio is saved with the fle name and at the location
you have previously chosen (using the Save Portfolio As com-
mand). It is a good idea to save your fle whenever you edit it.
6. If you want to save your PDF Portfolio fle in a diferent loca-
tion and/or with a diferent fle name, use the Save Portfolio
As command on the File menu. Otherwise (if you have already
named your fle and specifed its save location), use the Save command on
the File menu.
Edit a Portfolio
If you have a current portfolio that you want to edit, start Acrobat 9 Pro or Ac-
robat 9 Extended, then choose File>Open and locate the PDF Portfolio fle. To
make more modifcations to your portfolio fle, click the Modify button at the
top of the window and choose Modify>Edit Portfolio from the drop-down
menu to access the Edit PDF Portfolio panel options.
Add Files to the Portfolio
Tere are three options to start adding more fles to your portfolio. Look at the three buttons at the bottom lef
corner of the window: Add Files, Add Existing Folder, or Create New Folder.
If you click on Add Files, the Add Files menu opens where you can then navigate to your fles. Continue to add
more fles by clicking on the buttons to fll your portfolio. Once you have added the fles you want, use the Edit
PDF Portfolio panel on the right side of your screen.
Edit your Layout
You may need to edit your layout. For example, if your initial portfolio had only a few fles and you have now
added many more fles, you may need to choose a diferent layout. You may want to use the Basic Grid layout.
Page 2
It gives you a grid of your doc-
uments and works well when
you have many fles. Te On
an Image Layout allows you
to add a background image.
Revolve gives you a carousel
efect. Sliding Row allows you
to see a few fles in a row, and
is the one used for this lesson.
Edit your Header
You may need to place more
information in your Header
including adding a picture.
Choose Add Welcome &
Header from the Edit PDF
Portfolio panel, and then
select Header. When you have
fnished editing. Click the X
in the top-right corner of the
window to close it.
Home Page Appearance
A portfolios home page is the initial presentation of its component fles. Tis page (see the picture at right) allows
the user to see all of the fles that make up the portfolio. However, you may prefer to present a summary of the
portfolios purpose; or perhaps you would prefer to ofer instructions for how to view the portfolio contents.
In this particular portfolio, the two fles go together as a lesson in how to create an order form. Te fle pictured
on the lef of the Home page is in PDF format, and it contains instructions for using the Word fle pictured on
the right to convert to a PDF fle and then to use that converted fle to create an order form that contains interac-
tive form felds.
Sharing your PDF Portfolio
A PDF Portfolio is a PDF fle so you can share it any way you would
share any other PDF fle. You can save the fle and transfer it to a
recipient by email, on removable media, or on your website.
Macintosh Users Note the following limitations:
Many fles in Mac OS X (certain application executable fles) are
specially-handled folders called packages. Mac OS X recognizes
these folders as special and presents them as single items on the
disk. Many applications, such as Apples Pages word processor, save
their documents as packages.
Because the Acrobat portfolio mechanism knows nothing about OS
X packages; these will appear on the home page as folders. Tere
is no way at present to view the Pages document. At present, any
documents you create with most Apple applications will need to be
exported to PDF before embedding in a Portfolio.
Page 3
Send your portfolio to yourself
1. Click on the Email command in the Publish group.
2. If your default email program is GroupWise, your GroupWise
program starts.
3. Fill out your email address.
4. Notice that the Portfolio is attached to your email.
5. Click Send.
6. Go to your Groupwise mailbox and
open your mail.
7. Look at the picture (top right) and see
the Portfolio fle that is attached to the
Email.
8. See at right a picture of the PDF port-
folio fle that looks like a book. Te
information below indicates that you
should use either Adobe Acrobat 9 or
Adobe Reader 9 to open it.
9. Open the fle.
10. If you do not have Acrobat 9 Reader,
request at the Help Desk that it be
installed on your ofce computer.
For your home computer, you can download Acrobat 9 Reader free of
charge from the Adobe website.
Open the Word fle
1. Open the Portfolio fle.
2. Right-click the Word fle (Control-click in Macintosh) named Order-
Form.doc.
3. Select the command on the context menu, Open File in Native Ap-
plication.
4. Te Word fle opens in Word 2007 if that is the application in which
you created the fle. If you created it using Word 2003 (Win), Word
2004 (Mac), or Word 2008 (Mac) then the Word fle will open in the
application in which it was created if the program is on your computer.
5. Convert the Word fle to PDF. You will use this fle to create an order
form flled with interactive form felds. Save this fle in a location of
your choosing. You may have converted the Word fle on a Macintosh
to a PDF fle before placing it in the Portfolio. If that is the case, then
simply Use the Save File from Portfolio command.
Save the PDF fle from the Portfolio
1. With the Portfolio open, right-click the PDF fle named Acrobat 9 Pro
Forms.pdf.
2. Tis fle contains the instructions for creating the interactive form felds
in the order form which has been converted from a Word fle to a PDF
document.
3. Select from the context menu the command Save file from
Portfolio. See the menu and this command pictured at right.
4. Save this fle in a location of your choosing.
5. You will probably want to print the instructions in the PDF fle for cre-
ating the order form.
Page 4
6. Proceed to create the order form according to the instructions.
The Advantage of locating fles in a Portfolio
Since the Word fle contains the layout for the order form and the PDF fle contains the instructions for using the
order form layout and creating the form felds to make this an interactive order form, you can see the advantage
of keeping these fles together. Tere are probably many situations in which the use of a Portfolio containing
several fles of diferent types would be very helpful.
Notes

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