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    Folder Structure

    Uploaded by

    Santhosh Krishnan
    This document outlines a proposed folder structure for organizing documents within the WHO. It includes 6 main level 1 folders (Finance, Human Resources, Meetings and Events, Payroll, Procurement and Assets Management, Programme Management). Under each of these are various level 2, 3, 4 and sometimes 5 folders to further categorize the information by subject, region, year, staff name etc. The detailed folder structure is intended to facilitate organized filing and retrieval of documents.

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    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    Folder Structure

    Uploaded by

    Santhosh Krishnan
    444 views12 pages
    This document outlines a proposed folder structure for organizing documents within the WHO. It includes 6 main level 1 folders (Finance, Human Resources, Meetings and Events, Payroll, Procurement and Assets Management, Programme Management). Under each of these are various level 2, 3, 4 and sometimes 5 folders to further categorize the information by subject, region, year, staff name etc. The detailed folder structure is intended to facilitate organized filing and retrieval of documents.

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    This document outlines a proposed folder structure for organizing documents within the WHO. It includes 6 main level 1 folders (Finance, Human Resources, Meetings and Events, Payroll, Procurement and Assets Management, Programme Management). Under each of these are various level 2, 3, 4 and sometimes 5 folders to further categorize the information by subject, region, year, staff name etc. The detailed folder structure is intended to facilitate organized filing and retrieval of documents.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    444 views12 pages

    Folder Structure

    Uploaded by

    Santhosh Krishnan
    This document outlines a proposed folder structure for organizing documents within the WHO. It includes 6 main level 1 folders (Finance, Human Resources, Meetings and Events, Payroll, Procurement and Assets Management, Programme Management). Under each of these are various level 2, 3, 4 and sometimes 5 folders to further categorize the information by subject, region, year, staff name etc. The detailed folder structure is intended to facilitate organized filing and retrieval of documents.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 12

    Annex 1.

    WHO Folder structure


    Level 1 Folders Level 2 Folders Level 3 Folders Level 4 Folders Level 5 Folders
    Finance
    [Biennium]
    Accounts payable
    [month]
    [day]
    Accounts receivable
    Back-charging
    [Region]
    Biennium closing
    Adjustments
    Period Close
    Management
    Biennium opening
    Reports and supporting
    docs
    Cost allocation
    [Region]
    Cash management
    Approved bank
    reconciliations
    Customer receipts
    ta!! recoveries
    "elegation o! approval
    authority
    [Region]
    #$penditure
    management
    %ournals
    Reports
    Adjustments
    Period close
    management
    Level 1 Folders Level 2 Folders Level 3 Folders Level 4 Folders Level 5 Folders
    Human Resources
    ta!! member !iles
    administration
    [ta!! member !ile
    number range]
    [ta!! member name
    and number]
    Appointment & Change
    in tatus & eparation
    #ducation and 'raining
    #ntitlements
    (ealth Medical ervices
    )nsurance
    *eave and Absence
    Administration
    Payroll
    Pension
    Per!ormance #valuation
    tatutory 'ravel
    Privileged )n!ormation
    'ravel +ploads
    ,eri!ications
    pecial service
    agreement !iles
    administration
    [A !ile number range]
    [A name and number]
    Applicants !iles
    administration
    [Applicant !ile number
    range]
    [Applicant name and
    number]
    Position Management
    Level 1 Folders Level 2 Folders Level 3 Folders Level 4 Folders Level 5 Folders
    Meetings and events
    management
    [Region]
    [-ear]
    [#vent]
    #vent documents
    Registration
    management
    )nvitation letters
    Ac.uittance Roll Report
    Level 1 Folders Level 2 Folders Level 3 Folders Level 4 Folders Level 5 Folders
    a!roll
    )nstructions
    [Month-year]
    Re!erence
    "irectives
    /lobal
    (0
    A1R2
    #+R2
    #MR2
    #AR2
    3PR2
    #$ternal
    Agreements 4ith other
    agencies
    alary scales
    [Countries]
    P-ta!!
    Policy documents
    + )ncome ta$es
    Level 1 Folders Level 2 Folders Level 3 Folders Level 4 Folders Level 5 Folders
    rocurement and
    assets management
    Catalogue management
    (0
    [5ame o! agreement]
    A1R2
    [5ame o! agreement]
    #MR2
    [5ame o! agreement]
    #+R2
    [5ame o! agreement]
    #AR
    [5ame o! agreement]
    3PR2
    [5ame o! agreement]
    /oods procurement
    [-ear]
    [Registration no6 range]
    [Registration numbers]
    /eneral
    Background documents
    Re.uests !or price
    estimate
    [P2 numbers]
    Correspondence and
    .uotations
    Certi!icates and shipping
    Receipts and claims
    Management o! !i$ed
    assets
    (AC
    [region]
    ervices procurement
    [region]
    AP3
    [Registry !ile numbers]
    Consultant
    [Registry !ile numbers]
    "1C
    [Registry !ile numbers]
    1ello4ships
    [Registry !ile numbers]
    2ther 'ypes
    [Registry !ile numbers]
    tock management
    (AC
    [region]
    Level 1 Folders Level 2 Folders Level 3 Folders Level 4 Folders Level 5 Folders
    rogramme
    Management
    /lobal 1rame4ork
    /eneral Programme o!
    3ork -#leventh 7/P38
    /P3 processes and
    documents
    /P3 revie4s
    Millennium
    "evelopment /oals
    7M"/s8
    trategic Planning
    M'P 79::;-9:<=8
    M'P "evelopment
    M'P ,ersions and 1inal
    document
    M'P Revie4s
    CC
    CC 2rgani>ation-4ide
    [Region ]
    Level 1 Folders Level 2 Folders Level 3 Folders Level 4 Folders Level 5 Folders
    rogramme
    Management
    Region 7<8 CC
    guidance
    Region 7<8 CC
    analysis
    Region 7<8
    Country 7<8
    Region 7<8
    Country 798
    #tc6
    2ther strategic plans
    7Clusters& Regions&
    Programmes8
    Regions trategic Plans
    Region <
    #tc6
    Clusters trategic Plans
    Cluster <
    #tc6
    Programmes trategic
    Plans
    [Programme]
    Level 1 Folders Level 2 Folders Level 3 Folders Level 4 Folders Level 5 Folders
    rogramme
    Management
    Programme Budget
    development and
    management 7PB8
    PB ?Biennium 9:@@-
    9:@@A
    PB "evelopment
    PB ,ersions
    A/1R
    PB Analysis
    PB Ceilings Management
    Level 1 Folders Level 2 Folders Level 3 Folders Level 4 Folders Level 5 Folders Level " Folders
    R#$O%R&#
    MO'(L()A*(O+ ,
    &O+*R('%*(O+
    A-R##M#+*$
    "252R /#5#RA*
    "252R 3)'(2+'
    C()*"R#5 A/#5C)#
    [e.g. BILL AND
    MELINDA GATES
    FOUNDATION]
    /#5#RA*
    Level 1 Folders Level 2 Folders Level 3 Folders Level 4 Folders Level 5 Folders Level " Folders
    AWARD N# FOR ####
    A3AR" "2C+M#5'
    A3AR" 1)5A5C)A*
    A"M)5)'RA')25
    "252R 3)'(
    C()*"R#5 A/#5C)#
    [e.g GOVERNMENT
    OFXXXX] See table
    theea!te
    A3AR" 1R2M A/#5C-
    [<]
    /#5#RA*
    C2R# C25'R)B+')25
    ')M# P#R)2" <
    [to be customi>ed
    depending on the
    "252R]
    A3AR"
    "2C+M#5'
    A3AR"
    1)5A5C)A*
    A"M)5)'RA')25
    #tc6
    AWARD N# FOR ####
    AWARD
    DO"UMENTS
    AWARD
    FINAN"IAL
    Level 1 Folders Level 2 Folders Level 3 Folders Level 4 Folders Level 5 Folders Level " Folders
    ADMINISTRATIO
    N

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