EMS Audit

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004 EMS AUDIT CHECKLIST - ISO 14001:2004
Note: This audit checklist will be used for an initial review (Gap Analysis) to determine conformity to requirements; annually in order to ensure requirements are adhered and any time a change is proposed within the Company to ensure the environmental requirements are taken into consideration and remain adhered. This checklist shall not be used to conduct the Company's required 'Process Audits'. Date Audit Conducted:
Auditor(s):
ISO14001 REQUIREMENT/ELEMENT
Doc. Reference Policy # PR / WI # Document
Result: C - Conforming NC - Nonconforming OI - Opportunity for Improvement N/A - Not Applicable For Auditor use only On site Result
Not Available Y/N/NA
4.1 GENERAL REQUIREMENTS Has the organization established, documented, and implemented an EMS in accordance with the requirements of ISO 14001:2004? Is the EMS maintained and continually improved? Has the organization determined how it will fulfill these requirements? Has the scope (boundaries) of the EMS been determined, defined and documented? Are all activities, products and services defined within the environmental scope included in the environmental management system? Has the organization: a) established an environmental policy that is appropriate to the nature, scale and environmental impacts of the activities, products and services? b) identified the environmental aspects arising from its past, existing or planned activities, products and services, in order to determine the environmental impacts of significance? c) identified applicable 'legal requirements' and 'other requirements' to which it subscribes?
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ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

Doc. Reference Policy # PR / WI # Document On site Not Available Y/N/NA For Auditor use only Result
d) identified priorities and set appropriate environmental objectives and targets? e) established a structure and program(s) to implement the policy and achieve objectives and meet targets?
f) facilitated planning, control, monitoring preventive and corrective actions, auditing and review activities to ensure both that the policy is complied with and that the EMS remains appropriate? g) is capable of adapting to changes in circumstances?
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4.2 ENVIRONMENTAL POLICY Has the organization's top management defined the organization's environmental policy to ensure this policy: a) is appropriate to the nature, scale and environmental impacts of its activities, products or services? b) includes a commitment to continual improvement and prevention of pollution? c) includes a commitment to comply with relevant environmental legislation and regulations, and with other requirements to which the organization subscribes?
d) provides the framework for setting and reviewing environmental objectives and targets?
e) is documented, implemented and maintained and communicated to all employees? f) is available to the public?
Is the environmental policy defined and approved by the organization's top management?
Is the environmental policy sufficiently clear to be capable of being understood by internal and external interested parties? Page 3 of 62

Has the environmental policy been periodically reviewed and revised to reflect changing conditions and information? Is the area of application clearly identifiable?
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4.3 PLANNING 4.3.1 Environmental Aspects Has the organization established and maintained a procedure(s) to:
a) identify the "environmental aspects" of its activities, products, or services within the defined scope of the EMS that it can control and those that it can influence, taking into account planned or new developments, or new or modified activities, products and services?
b) determine those aspects that have or can have significant impact(s) on the environment (i.e., significant environmental aspects).
Has the organization documented this information and kept it up to date? Has the organization ensured that the significant environmental aspects are taken into account in establishing, implementing and maintaining its EMS?
Does the organization consider such environmental aspects as: Page 5 of 62

a) emissions to air
b) releases to water
c) releases to land
d) use of raw materials and natural resources
e) use of energy
f)
energy emitted e.g. heat, radiation, vibrations,
g) waste and by-products h) physical attributes, e.g. size, shape, color, appearance
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4.3.2 Legal and Other Requirements
Is a procedure(s) established, documented, implemented and maintained to:
a) identify and have access to the applicable legal requirements and other requirements to which the organization subscribes related to its environmental aspects?
b) determine how these legal and other requirements apply to its environmental aspects?
Has the organization ensured that these applicable legal requirements and other requirements to which it subscribes are taken into account in establishing, implementing and maintaining its EMS?
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Has the organization identified the legal requirements that are applicable to its environmental aspects, including:
a) national and international requirements?
b) state/provincial legal requirements?
c) local government legal requirements.
Has the organization identified the other requirements that are applicable to its environmental aspects, such as:
a) agreements with public authorities?
b) agreements with customers, including codes of practice, codes of conduct, etc.?
c) Corporate requirements?
During Contract Review, has the customer's environmental requirements been established? Are the customer's environmental requirements communicated to the other functions and levels within the Organization?
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4.3.3 Objectives, Targets and Programs
Has the organization established, implemented and maintained documented environmental objectives and targets at relevant functions and levels within the organization?
Are objectives and targets measurable, where practical, and consistent with the environmental policy? Does the environmental policy include commitments to prevention of pollution, compliance with applicable legal requirements and other requirements to which the organization subscribes, and continual improvement?
Has the organization taken into account the legal requirements and other requirements to which it subscribes and its significant environmental aspects? Has it also considered its technological options, its financial, operational and business requirements, and the views of interested parties?
Has the organization established, implemented and maintained a program(s) for achieving its objectives and targets within the organization and company including: a) designation of responsibility for achieving objectives and targets at relevant functions and levels of the organization?
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b) the means and time-frame by which they are to be achieved?
Are objectives and targets specific and measurable where practical? Do they cover short and long term issues? Does the program(s) include consideration at different levels and stages within the organization?
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4.4 IMPLEMENTATION & OPERATION 4.4.1 Resources, Roles, Responsibility and Authority Has the organization ensured the availability of resources essential to establish, document, implement, maintain and improve the EMS? Does the resources include human resources and specialized skills, organizational infrastructure, technology and financial resources?
Are roles, responsibilities and authorities defined within the organization, documented and communicated in order to facilitate effective environmental management?
Has the organizations top management appointed a specific management representative who irrespective of other responsibilities shall have defined roles, responsibilities and authority for:
a) ensuring that EMS is established, documented, implemented and maintained in accordance with the requirements of ISO 14001:2004?
b) reporting to top management on the performance of the EMS for review, including recommendations for improvement?
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4.4.2 Competence, Training and Awareness Has the organization ensured that any person(s) performing tasks for or on its behalf with the potential to cause a significant environmental impact(s) identified by the organization is (are) competent on the basis of appropriate education, training or experience? Are records of this training retained as evidence?
Has the organization identified training needs, associated with its environmental aspects and its EMS? Has it provided training or taken other actions to meet these needs? Are the associated records retained as evidence?
Has the organization established, documented, implemented and maintained a procedure(s) to make persons working for it or on its behalf aware of:
a) the importance of conformity with the environmental policy and procedures and with the requirements of the EMS?
b) the significant environmental aspects and related actual or potential impacts associated with their work, and the environmental benefits of improved personal performance? c) their roles and responsibilities in achieving conformity with the requirements of the EMS?
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d) the potential consequences of departure from specified procedures?
Are employees aware of their roles and responsibilities in achieving conformance with the environmental policy and procedures and with the requirements of the EMS including emergency preparedness and response requirements?
Are employees aware of the potential consequences of departure from specified operating procedures?
Are those persons whose work could cause significant environmental impact(s) as identified by the organization competent to perform the tasks to which they are assigned?
Are training needs identified and actions taken to ensure the provision of training?
Are all persons aware of the organization's environmental policy and EMS and the environmental aspects of the organization's activities, products and services that could be affected by their work?
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4.4.3 Communication
With regard to its environmental aspects and EMS, has the organization established, implemented and maintained a procedure(s) for:
a) internal communication among the various levels and functions of the organization?
b) receiving, documenting and responding to relevant communication from external interested parties?
Has the organization decided whether to communicate externally about its significant environmental aspects, and has the decision been documented? If the decision is to communicate, has the organization established and implemented a method(s) for this external communication?
Has the organization implemented a procedure for receiving, documenting and responding to relevant communications from interested parties?
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When considering external communication about environmental aspects, has the organization taken into consideration the views and information needs of all interested parties? If the organization decides to communicate externally on its environmental aspects, the organization may establish a procedure to do so. What is the organization's decision?
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4.4.4 Documentation Does the EMS documentation include:
a) the environmental policy, objectives and targets?
b) description of the scope of the EMS (e.g. statement of scope)?
c) description of the main elements of the EMS and their interaction and reference to related documents?
d) documents, including records, required by this International Standard?
e) documents, including records, determined by the organization to be necessary to ensure the effective planning, operation and control of processes that relate to its significant environmental aspects?
Is the level and detail of the documentation sufficient to describe the EMS and how its parts work together? Does the documentation provide direction on where to obtain more detailed information on the operation of specific parts of the EMS?
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4.4.5 Control of Documents Are documents required by the EMS and by this International Standard documented and controlled? Has the organization established, implemented and maintained a procedure(s) to: a) approve documents for adequacy prior to issue? b) review and update as necessary and reapprove documents? c) ensure that changes and the current revision status of documents are identified?
d) ensure that relevant versions of applicable documents are available at points of use?
e) ensure that documents remain legible and readily identifiable?
f) ensure that documents of external origin determined by the organization to be necessary for the planning and operation of the EMS are identified and their distribution controlled? g) prevent the unintended use of obsolete documents and apply suitable identification to them if they are retained for any purpose?
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4.4.6 Operational Control
Has the organization identified and planned those operations that are associated with the identified significant environmental aspects consistent with its environmental policy, objectives and targets, in order to ensure that they are carried out under specified conditions, by:
a) establishing, implementing and maintaining documented procedures to control situations where their absence could lead to deviation from the environmental policy, objectives and targets?
b) stipulating the operating criteria in the procedure(s)? c) establishing, implementing and maintaining procedures related to the identified significant environmental aspects of goods and services used by the organization? Have the procedures and requirements applicable to suppliers, contractors been provided to them?
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Has the organization evaluated those of its operations that are associated with its identified significant environmental aspects and ensure that they are conducted in a way that will control or reduce the adverse impacts associated with them, in order to fulfill the requirements of its environmental policy and meet its objectives and targets? Has the organization included all processes including but not limited to sales, marketing, R&D, design and development, engineering, purchasing, manufacturing, maintenance, laboratory analysis, product storage, delivery of products and services, etc.?
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4.4.7 Emergency Preparedness and Response Has the organization established, documented, implemented and maintained a procedure(s) to identify potential emergency situations and potential accidents that can have an impact(s) on the environment and how it will respond to them? Has the organization responded to actual emergency situations and accidents and prevented or mitigated associated adverse environmental impacts? Has the organization periodically reviewed and, where necessary, revised its emergency preparedness and response procedures, in particular, after the occurrence of accidents or emergency situations? Has the organization tested such procedures where practicable?
In developing its procedure(s), has the organization considered:
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a) the nature of on-site hazards, e.g.,flammable liquids, storage tanks and compressed gases, and measures to be taken in the event of spillages or accidental releases? b) the most likely type and scale of an emergency situation or accident?
c) the most appropriate method(s) for responding to an accident or emergency situation?
d) internal and external communication plans? e) the action(s) required to minimize environmental damage?
f) mitigation and response action(s) to be taken for different types of accident or emergency situation? g) the need for a process(es) for post-accident evaluation to establish and implement corrective and preventive actions? h) periodic testing of emergency response procedure(s)? i) training of emergency response personnel? j) a list of key personnel and aid agencies, including contact details (e.g. fire department, spillage clean-up services, etc.)? k) evacuation routes and assembly points?
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I) the potential for an emergency situation(s) or accident(s) at a nearby facility (e.g. plant, road, railway line)? m) the possibility of mutual assistance from neighboring organizations?
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4.5.1 Monitoring and Measuring
Has the organization established,documented, implemented and maintained a procedure(s} to monitor and measure, on a regular basis, the key characteristics of its operations that can have a significant environmental impact.
Does the procedure(s} include the documenting of information to monitor performance, applicable operational controls and conformity with the organization's environmental objectives and targets?
Has the organization ensured that calibrated or verified monitoring and measurement equipment is used and maintained? Are associated records retained?
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When necessary to ensure valid results, is measuring equipment calibrated or verified to measurement standards traceable to international or national measurement standards? Where no such standards exist, is the basis used for calibration recorded?
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4.5.2 Evaluation of Compliance
4.5.2.1 Consistent with its commitment to compliance, has the organization established, documented, implemented and maintained a procedure(s) for periodically evaluating compliance with applicable legal requirements?
4.5.2.2 Has the organization evaluated compliance with other requirements to which it subscribes? The organization may wish to combine this evaluation with the evaluation of legal compliance referred to in 4.5.2.1 or to establish a separate procedure(s).
Has the organization kept records of the results of the periodic evaluations?
Has the organization demonstrated that it has evaluated compliance with the legal requirements identified, including applicable permits, licenses, etc.?
Has the organization demonstrated that it has evaluated compliance with the other identified requirements to which it subscribes?
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4.5.3 Nonconformity, Corrective Action and Preventive Action Has the organization established, documented, implemented and maintained a procedure(s) for dealing with actual and potential nonconformity(ies) and for taking corrective action and preventive action? Does the procedure(s) define requirements for: a) identifying and correcting nonconformity(ies) and taking action(s) to mitigate their environmental impacts?
b) investigating nonconformity(ies), determining their cause(s) and taking actions in order to avoid their recurrence?
c) evaluating the need for action(s) to prevent nonconformity(ies) and implementing appropriate actions designed to avoid their occurrence?
d) recording the results of corrective action(s) and preventive action(s) taken?
e) reviewing the effectiveness of corrective action(s) and preventive action(s) taken?
Are actions taken appropriate to the magnitude of the problems and the environmental impacts encountered?
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Does the organization ensure that necessary changes are made to EMS documentation?
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4.5.4 Control of Records
Has the organization established and maintained records as necessary to demonstrate conformity to the requirements of its EMS and of this International Standard, and the results achieved?
Has the organization established, documented, implemented and maintained a procedure(s) for the identification, storage, protection, retrieval, retention and disposal of records?
Are records legible, identifiable and traceable?
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4.5.5 Internal Audit Has the organization ensured that internal audits of the EMS are conducted at planned intervals to: a) determine whether the EMS conforms to planned arrangements for environmental management including the requirements of this International Standard, and has been properly implemented and is maintained? b) provide information on the results of audits to management? Has an audit program been planned, established, implemented and maintained by the organization? Does the audit program take into consideration the environmental importance of the operation(s) concerned and the results of previous audits? Has an audit procedure been established, documented, implemented and maintained that address:
a) the responsibilities and requirements for planning and conducting audits, reporting results and retaining associated records?
b) the determination of audit criteria, scope, frequency and methods?
Has the selection of auditors and conduct of audits ensured objectivity and the impartiality of the audit process?
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4.6 Management Review Has top management reviewed the organization's EMS at planned intervals to ensure its continuing suitability, adequacy and effectiveness? Have reviews included assessing opportunities for improvement and the need for changes to the EMS, including the environmental policy and environmental objectives and targets? Have records of the management reviews been retained? Does input to management reviews include: a) results of internal audits and evaluations of compliance with legal requirements and with the 'other' requirements to which the organization subscribes? b) communication(s) from external interested parties, including complaints? c) the environmental performance of the organization? d) the extent to which objectives and targets have been met? e) status of corrective and preventive actions? f) follow-up actions from previous management reviews? g) changing circumstances, including developments in legal and other requirements related to its environmental aspects? Page 30 of 62

h) recommendations for improvement?
Have the outputs from management reviews included any decisions and actions related to possible changes to environmental policy, objectives, targets and other elements of the EMS, consistent with the commitment to continual improvement? Has the management review covered the scope of the EMS, although not all elements of the EMS need to be reviewed at once and the review process may take place over a period of time (several management reviews)?
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ually in order to ensure requirements are adhered and any time a change is ed.
orming NC - Nonconforming OI - Opportunity for Improvement N/A - Not Applicable For Auditor use only Evidence/Comments
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For Auditor use only Evidence/Comments
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ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004 EMS AUDIT CHECKLIST - ISO 14001:2004

Not Available Y/N/NA

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

Does the organization consider such environmental aspects as: Page 5 of 62

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

d) use of raw materials and natural resources

energy emitted e.g. heat, radiation, vibrations,

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

4.3.2 Legal and Other Requirements

Is a procedure(s) established, documented, implemented and maintained to:

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

a) national and international requirements?

b) state/provincial legal requirements?

c) local government legal requirements.

a) agreements with public authorities?

b) agreements with customers, including codes of practice, codes of conduct, etc.?

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

4.3.3 Objectives, Targets and Programs

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

b) the means and time-frame by which they are to be achieved?

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

d) the potential consequences of departure from specified procedures?

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

4.4.4 Documentation Does the EMS documentation include:

a) the environmental policy, objectives and targets?

b) description of the scope of the EMS (e.g. statement of scope)?

d) documents, including records, required by this International Standard?

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

e) ensure that documents remain legible and readily identifiable?

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

4.4.6 Operational Control

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

In developing its procedure(s), has the organization considered:

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

c) the most appropriate method(s) for responding to an accident or emergency situation?

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

4.5.1 Monitoring and Measuring

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

4.5.2 Evaluation of Compliance

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

d) recording the results of corrective action(s) and preventive action(s) taken?

e) reviewing the effectiveness of corrective action(s) and preventive action(s) taken?

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

4.5.4 Control of Records

Are records legible, identifiable and traceable?

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

b) the determination of audit criteria, scope, frequency and methods?

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AUDIT CHECKLIST - ISO 14001:2004