KFC GOLD STANDARD CODE OF PRACTICE

JANUARY 2012

Page 1 of 17
Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

PREFACE The Kenya Flower Council Code of Practice is for the use by members to promote environmental and social awareness and leadership in the Kenya floriculture industry. Every effort has been made to ensure the accuracy of the information presented herein. However, the Kenya Flower Council makes no warranties express or implied as to the recommendations; in this Code of Practice and assumes no liability for loss, damage, injury or civil action incurred by those who use it. Any reference to products or companies are neither an endorsement nor a warranty of those products or companies. Whilst every effort will be made to update and amend this Code of Practice no obligation is assumed for updating or amending this Code of Practice for any reason including new or contrary information or changes in laws, regulations or jurisdictions. Reproduction in any form of any part of this Code of Practice requires the written permission of the Kenya Flower Council. Such permission will not be withheld without good reason. TRADE NAMES appearing in the text are acknowledged as belonging to the Company holding the registration. Please address all communications to: Kenya Flower Council P. O. Box 56325 00200 Nairobi Kenya. Phone / FAX: (254) (020) 3876597 Telephone: (254) (020) 3860612 Mobile: (254) 0720 692477 (254) 0733 639523 (254) 0733 639524 E-mail: [email protected] Website: www.kenyaflowercouncil.org

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Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

TABLE OF CONTENTS PREFACE........................................................................................................................... 2 GLOSSARY. .................................................................................................................... 4 ACKNOWLEDGEMENTS ............................................................................................... 4 A-OBJECTIVE................................................................................................................... 4 B-ELIGIBILITY................................................................................................................. 5 C-AUDITING..................................................................................................................... 5 D-INTRODUCTION TO THE GOLD STANDARD ....................................................... 5 E-IMPLEMENTATION..................................................................................................... 6 F-REQUIREMENTS ......................................................................................................... 6 G-RISK ASSESSMENT PROCEDURE............................................................................ 7 H-PROCEDURES.............................................................................................................. 8 I-PESTICIDES.................................................................................................................... 8 J-FERTILISERS..................................................................................................................9 K-WATER USAGE.......................................................................................................... 10 L- ENVIRONMENT........................................................................................................ 11 M-HEALTH AND SAFETY............................................................................................ 11 N-CORPORATE SOCIAL RESPONSIBILTY............................................................... 12 G1 - CORPORATE SOCIAL RESPONSIBILITY CHECKLIST................................... 13 G2 APPLICATION LEVELS OF PESTICIDES AND FERTILISERS....................... 17 G3 INTEGRATED PEST MANAGEMENT STRATEGY.......................................... 19

GLOSSARY 1. GAP-Good Agricultural Practice 2. KFC -Kenya Flower Council 3. COGAP -Code of Good Agricultural Practices from the Ministry of Forestry & Fisheries UK. www.maff.gov.uk 4. WHO Class - WHO classification of toxicity of individual pesticides 5. WHO -World Health Organization. www.who.int

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Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

ACKNOWLEDGEMENTS The following source material was used in the preparation of this Code of Practice: 1. Code of Good Agricultural Practice for the Protection of Soil MAFF (UK) 2. Farm Chemicals Handbook 2000 - Meister Publishing Co. USA 3. Guidelines for emergency measures in cases of pesticide poisoning GIFAP / GCPF. 4. Guidelines for personal protection when using pesticides in hot climates GIFAP GCPF. 5. Guidelines for the avoidance, limitation and disposal of pesticide waste on the farm GIFAP / GCPF. 6. Integrated Crop Management ATB / Land base (UK) 7. Pesticide Manual - A World Compendium BCPC 8. World Health Organisation (W.H.O.) - Toxicology Ratings 9. Social Accountability International (Council on Economic Priorities Accreditation Agency CEPPA) 10. International Code of Conduct 11. The Agrochemical Association of Kenya (AAK) 12. Foodplus GmbH, Spichernstr.55, 50672 Cologne, Germany, (GLOBALG.A.P).

INTRODUCTION TO THE GOLD STANDARD 1. The Gold Standard is a code of practice whose objectives are to assess both the positive and negative impacts of the daily operations of the farm on the environment, and in particular, the effects of pesticides and fertilizers on workers, spray operators, the consumer, wildlife, aquatic life, water, soils and other natural resources. 2. The management of any farm that has been awarded the Gold Standard must demonstrate that, as a key management policy, strategies have been adopted which minimize health and safety and negative environmental risks. 3. The development of the Gold Standard is in line with the ISO 14001, Environmental Management Systems framework and other similar Environmental Management Systems. 4. The Gold Standard requires the producer to formulate and implement company policies and procedures towards the Environment, Health & Safety, Corporate Social Responsibility (CSR) and Good Agricultural Practices (GAP). 5. These policies and procedures must include but not limited to the following chapters: i. Defined overall responsibilities, with clear reporting lines. ii. Pesticide and IPM application management iii. Fertilizer use management iv. Soil / substrate management v. Water management vi. Flora and Fauna management vii. Waste management viii. Energy management ix. Machinery and vehicle maintenance management. x. Health and Safety management xi. Corporate Social Responsibility (CSR) management. Page 4 of 17

Ref: Gold standard code of practice.

Approved by: Board of Directors in October 2007

Revised January 2012 by TC

January 2012

IMPLEMENTATION 1. As many producers vary in their location, mode of operation and crops grown, the Gold standard has specified a series of rules, which are generic and therefore applicable to all situations. 2. The producer is expected to build around these generic regulations in their policies and procedures to embrace their local situations. 3. The individual company has to adopt these regulations in order to minimize any negative impact on the local community and environment. 4. Evidence of implementation is in form of documented Quality Manual, procedures, work instructions, and risk assessment reports.

OBJECTIVES

The objective of the Gold Standard is to award KFC members with the highest accreditation for implementing Environmental Conservation, Health and Safety; Good Agricultural Practices; and Corporate Social Responsibility; management systems. In order to achieve this, the producer must demonstrate: 1. Compliance with relevant Kenyan government environmental legislation, regulations and other international standards to which the company subscribes. 2. Continual improvement and prevention of pollution. 3. That all policies and procedures are documented, implemented, maintained and are communicated to all relevant levels of employees within the organization. 4. That the Policies are available to the public. D ELIGIBILITY 1. A producer who has achieved and maintained the primary requirements of the Silver Standard may apply for certification to the Gold Standard. 2. Those obtaining the Gold Standard are required to maintain the Silver Standards at all times. E AUDITING PROCESS

The auditing process is as outlined below: 1. The Kenya Flower Council conducts a pre-audit to determine whether the producer is ready for the Gold standard audit. 2. The Gold standard pre-audit is conducted after the company has submitted to the KFC its Environmental, Health and Safety and Corporate Social Responsibility Management policy manual documents. 3. The above documents are reviewed for compliance by KFC prior to the audit. 4. A pre-audit report is given to the producer by KFC. 5. After the producer has closed out the Pre-audit corrective actions a certification audit is carried out by CB accredited to ISO / Guide 65. 6. The certification audit report is forwarded to the Certification Committee for consideration of the Gold Standard award. 7. On approval by the Certification Committee, the producer is awarded the Gold status certificate. Page 5 of 17
Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

8. A re-certification audit is carried out annually. 9. The audit monitors seven major operational activities. These are: a. Pesticides b. Fertilizers c. Water d. Environment e. Health and Safety f. Corporate Social Responsibility F REQUIREMENTS

The producer has: 1. Identified and documented the environmental as well as the health and safety aspects of its activities, products or services that it can control and over which it has influence. It has determined those which have or could have a significant impact on the environment or affect the health and safety of the employees and the community in general. 2. Ensured that the significant aspects are captured when formulating the policy objectives. 3. Ensured that the aspects and impacts information is regularly up dated and made available to the auditors. 4. Ensured that the personnel responsible for this program are trained on risk assessment ISO 14001 course or equivalent. 5. Prepared an action plan (recorded in quantifiable and measurable terms providing time parameters and names of responsible persons). 6. Monitored the whole implementation process to ensure targets are being achieved, or to enable the revision of the action plan in the light of changing circumstances and to identify new risks which may need further actions. 7. Taken corrective measures on the significant impacts and aspects and documented this process. 8. A system to ensure that the policies and procedures are regularly reviewed and if necessary updated. 9. A mechanism for tracking the documents. The whole implementation process is clearly documented to allow for an independent external audit and ensure that these records are legible, dated, identifiable, and transparent (trace-able). 10. Provided human and financial resources plus the skills required to implement the programme. 11. Appointed a qualified responsible person to ensure that the Gold standard requirements are implemented, regularly updated and monitored. The appointed person shall ensure the implementation to international standards, regularly review the programme and report performance to the senior management. 12. Determined Staff Training Needs at all levels to ensure that they can implement all the policies and procedures appropriately. Staff in-charge of tasks which have significant environmental and health and safety impacts have appropriate education, training and experience. 13. Ensured that it has in place procedures, facilities and personnel for effective emergency preparedness and response. 14. Reviewed the policies for suitability, adequacy, and effectiveness. The producer has reviewed the policy objectives to ensure continual improvement. 15. Considered its technological options and its financial business requirements respecting the views of the interested parties when creating new work plans and expanding its operations. The Page 6 of 17
Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

producer has utilized the most efficient technology available to the company considering all options available within the budget. 16. Informed the suppliers and contractors of any significant impacts which relate to their services which are identified by the company in the annual risk assessment. Evidence can be in form of environmental audit report done by producer or contractor. G RISK ASSESSMENT PROCEDURE

The risk assessment report carried out by the producer on the environment, hygiene, health and safety, water, crop protection, fertilizer use, energy, equipment and machinery, corporate social responsibility, and risks associated with contractors has considered and included but not limited to following aspects: 1. The activity. 2. Origin or section where the activity takes place. 3. Aspects (elements of an organizations activities, products or services that can interact with the environment). 4. Impacts (any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organizations activities, products or services for existing and new or modified projects). 5. Evaluation of the risks using a specified recognized procedure, (adopted from risk assessment training). 6. Priority ranking of the risks e.g.by time frame (those requiring immediate corrective action) or by their weight (high, medium and low). 7. An action plan for implementation that indicates the target dates plus the responsible persons at all management levels with job descriptions.

PROCEDURES

The company has established and implemented but not restricted to the following procedures: 1. For identifying all the environment and health and safety aspects and impacts. 2. For identifying and accessing all legal and other requirements the company subscribes to applicable to its environmental aspects, activities, products or services including suppliers and contractors. 3. For internal communication including the organization structure for various levels of the company. 4. For communicating, receiving, documenting and responding to all external parties or organizations. 5. For controlling all documents to ensure they can be located, reviewed, revised, and approved by authorized persons. This procedure is ensuring that the documents are adequate, obsolete documents are rescinded, and that the relevant versions of the documents are available at the correct departmental sections. 6. For monitoring performance against the set objectives and targets. I PESTICIDES

A major objective of the Gold Standards is ensuring the efficient and economical use of pesticides. To meet this objective the producer has ensured that: 1. Usage of WHO CLASS ONE pesticides has not taking place in a Gold standard certified producer. The use of WHO class one plant protection products has ceased one month before the audit in the producer farm aspiring to be awarded the Gold standard status. Page 7 of 17
Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

2. The grower has actively pursued and is using biological controls for all pests and diseases. 3. The Gold standard producer has demonstrated commitment to the development and implementation of integrated pest management (IPM). Clear evidence is available to indicate reduced use of chemicals by IPM programs including biological and cultural controls among others implemented on the ground as per Appendix G3. 4. It has a clear written policy (which can demonstrated is being implemented) on professional development of senior and supervisory staff relating to pest and disease control and minimization of plant protection product usage. 5. Those persons with overall responsibility for the plant protection product programs and those who make decisions on their applications are suitably qualified and trained. Managers of the spray programs are at least BASIS trained or equivalent. 6. It has a supervised spray program which links the plant protection products usage to acceptable threshold levels of pest and disease. 7. It has a scouting program to ensure that the plant protection products are only applied when the predetermined thresholds are exceeded. 8. Spray supervisors are demonstrating a comprehensive and detailed knowledge of the various plant protection products and their toxicity. 9. It adopts system logs for spray operators to prevent individuals from exceeding the operator limit (OEL) of 4 hours per day. 10. Environmental monitoring has been done and used to prepare or determine the spray program for the fungicides. 11. Soil management is applied actively to promote soil microbial levels. 12. Tissue samples from crops are available for analytical examination to determine if pesticides have been misused when required by the Certification Body. 13. Records on pesticide usage are uploaded in the KFC data base every 28 day period in order to monitor the Active Ingredient usage per M2. KFC shall provide a review report annually before the re-certification audit. 14. Re-entry intervals are adhered to by placing warning signs plus barriers across the entrance to the sprayed areas. 15. The overall objective is met by ensuring that the Gold Standard certified producer is maintaining plant protection products usage within the limit per unit area year-on-year; as per appendix G2. 16. If the usage of plant protection products is not maintained as required above; the propducer has justified such usage and has implemented an immediate action plan to remedy the situation within the next annual review. In the event that such remedial action does not occur, the Gold Standard is withdrawn. 17. Producers who are propagators of planting material may be granted derogation of WHO class one plant protection products if there were to meet the requirements in Appendix 4.

FERTILIZERS

It is clearly understood that the use of fertilizers is influenced by many factors including crop nutrient needs, soil type, growing media, water quality, irrigation, and weather conditions. The objective of the Gold standard code is to promote rational use of fertilizers whilst minimizing negative environmental impact and still ensure production of high quality crops. With respect to the use of fertilizers and in order to achieve these objectives, the producer has: Page 8 of 17
Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

1. Used fertilizers and manure inline with the Codes of Good Agricultural Practices (COGAP), available from KFC. 2. Applied fertilizers based on sound principles including the use of soil analysis to provide a guide to the soil nutrients levels and in particulars nitrate, phosphate, potash, and magnesium levels. 3. Kept records and uploaded all fertilizer usage to KFC as per appendix 2. (Nitrates and Phosphates only). 4. Has a clear written policy (which it can demonstrate is being implemented) on professional development of senior and supervisory staff relating to fertilizer use. 5. Ensured that those persons with overall responsibility for fertilizer programmes and decisions on their applications are suitably qualified and trained i.e. has ensured that the managers of fertilizer application are at least FACTS trained or equivalent. 6. Ensured that the application of fertilizers is not made to conservation areas, wildlife corridors or water courses. 7. Taken actions based on the environmental risk analysis, relating to fertilizer use. 8. Adopted a strategy of composting organic waste to maximize nutrient recycling and maintain soil fertility. 9. Recycled overflow irrigation water from crops grown in soil less media or use the overflow in a separate field crop. 10. Ensured that the year on year usage is within the acceptable limit per unit area as per appendix G2. 11. If fertilizer usage is not maintained as required above; the producer has justified such usage and has implemented an immediate action plan to remedy the situation within the next annual review. In the event that such remedial action does not occur, the Gold Standard is withdrawn. K WATER USAGE

The objective of the Gold standard is to ensure efficiency in the use of water through a range of conservation techniques, which minimize the threats to the environment. In order to meet these objectives the producer has ensured that: 1. The recommendations from the annual environmental risk assessment applicable to water use and conservation are implemented. 2. Records of the total water consumption, per crop, in M3/ha/ each 28 day period, is kept in order to verify the water usage per crop. 3. The water management plan has included water usage records plus the usage targets that is up dated annually. 4. The total water usage is within the legal water abstraction permit issued by the Government of Kenya. 5. Water plan has a clear usage reduction strategy including but not limited this, to ensure that there is: Reduction of waste. Reduction of indirect water use. Water is abstracted from sustainable sources. Documentation of all the water harvested by producer. Storage is encouraged 6. The farm has constructed and maintained a wetland. This is mandatory. A wetland is a very efficient and cost effective filtration and decontamination system for waste water. Page 9 of 17
Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

7. The wetland is monitored twice per year by testing the waste water that being pre-treated by laboratory accredited to ISO 17025 for all the elements as required by National Environmental Management Authority, NEMA. 8. The wetland waste water is not discharged into the natural water systems unless the above NEMA quality standards are met satisfactorily. 9. It is recommended some of the farm water use is met by harvesting from the greenhouse rooftops where this is possible. 10. All waste water discharge is recorded and monitored. All efforts are made to recycle the water.

ENVIRONMENT

The overall objective is to minimize negative impact of modern farming practices on the environment. The producer has demonstrated this through: 1. Efficient use of resources including fertilizers, manure, energy and water. 2. Prevention of pollution, conservation of flora & fauna, and the landscape. 3. A demonstrable understanding of mammalian toxicity with respect to these standards. 4. A demonstrable understanding of aquatic environmental toxicity of specific pesticides known as the RED LIST. Awareness and due diligence in the application and disposal of these chemicals is observed, particularly in areas near watercourses and wetlands. 5. A demonstrable understanding of avian toxicity of specific pesticides known as the GREEN LIST. Awareness and due diligence in the application and disposal of these chemicals is observed. 6. The management of non-cropped areas so as to encourage wildlife. Tree planting areas are defined so that unnecessary disturbance is avoided and to enable environmental upgrading. If land is cleared by burning, precautions are observed to confine the fire to a designated area. 7. Wildlife conservation and acknowledgement and respect for the designated environmental sites. Natural game corridors are maintained to allow wild life access to water and to other land areas. 8. An energy management plan that has incorporated an energy audit and use of energy efficient lighting. 9. By providing its environmental risk assessment findings to the Certification Body auditors on an annual basis. The risk assessment report has fully documented all the items identified above is in conformity with NEMA requirements. (It should be noted that the RED LIST and GREEN LIST are exclusive to this code and are not necessarily the same as those issued by other organizations). M HYGIENE, HEALTH AND SAFETY

The objective is to ensure that the care, hygiene, health and safety of all employees and the customers which is of paramount importance are achieved. The producer has demonstrated this by: 1. Undertaking an annual health and safety risk assessment review of all the organizations operations, both crop production and post harvest activities in each Gold standard farm. This assessment review has identified by anticipation or by historical records any risks to employees and customers. This is for example through the use and handling of hazardous chemicals, machinery use, electrical equipment, or failure to comply with protocols, among others. 2. Providing facilities for the safe care of young children belonging to the working mothers / nursing mothers to feed their infants. This objective is achieve-able by providing to nursing mothers three Page 10 of 17
Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

3. 4. 5.

6.

months maternity leave excluding annual leave. No overtime is requested during the lactation period. Providing from the farm health centres education on family planning, first aid, basic health care, hygiene, accident prevention, preventative medicine and HIV / AIDS awareness. Following the FKE Guidelines with regard to HIV / AIDS. Providing a canteen with suitable cooking, sitting and storage facilities for food and drinks, strictly separated from working areas. The Canteen and its personnel are complying with Public Health Act Cap 242 regulations including hygiene, health and safety standards. Providing a report of its health and safety risk assessment to the Certification Body auditors on annual basis. The audit / risk assessment report is fully documented and has all the components identified above in accordance with the Ministry of Labor Legal Notice No. 40 of 28th April, 2004. CORPORATE SOCIAL RESPONSIBILITY

A Gold certified producer is required to practically embrace Corporate Social Responsibility activities. The producer has demonstrated through records and documents to have undertaken the following activities, but not limited to them: 1. Assisting the neighboring community in projects that promote the social well-being of the society and improve the development of the areas they operate in. A record of such projects undertaken is maintained. 2. Creating a culture of openness and transparency. 3. Conducting regular performance assessments of the employees. 4. Establishing a strong policy against harassment, bullying, and domestic violence. 5. Promoting career development. 6. Prohibiting smoking within company premises outside the designated zones. 7. Supporting local events. 8. Creating a culture of reduction, re-use and recycle of resources. 9. Supporting local schools and hospitals. 10. Adoption of a zero tolerance policy to the use of illegal drugs and provision of awareness on the harmful effects of the same. 11. Some guidance for additional CSR activities which the farm is undertaking if it wishes is found in appendix G1.

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Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

APPENDIX G1 - CORPORATE SOCIAL RESPONSIBILITY CHECKLIST Vision and policy Consult the stakeholders. Have a clear vision statement Integrate the vision. Create a responsible procurement policy. Values and business principles Identify and articulate clear values. Publish a statement of values and business principles. Use values and business principles to resolve dilemmas. Educate employees. Create a culture of openness where issues can be raised. Incorporate social responsibility into performance reviews. Audit and accountability Conduct regular performance assessments. Identify significant issues. Get feedback on your initial findings. General Employment practices Create and distribute an employee hand book. Encourage feedback on new ideas. Value intellectual capital. Diversity Incorporate diversity as core value. Recruit from the widest pool of applicants Provide diversity training. Harassment Establish a strong policy against harassment and bullying. Establish a fair complaint policy. Training, education and professional development Promote career development. Set up a mentoring programme. Promote and reward skills development. Promote and encourage volunteering. Empowerment Encourage individual initiatives. Empower employees to beat broad goals. Rewarding employees Performance related pay. Use shares to create incentives. Redundancy and downsizing Forward planning. Communicate your intentions. Find creative alternatives. Page 12 of 17
Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

 Downsize with dignity. Dont overlook the survivors. Work-life balance Assess employee needs Avoid policies and practices that interfere. Consider flexible arrangements Offer paid time off. Offer a range of options. Educate managers and hold them accountable. Offer assistance for other problems. Encourage healthy baby practices. Support family leave. Support adoption and fostering. Team up with other local companies to offer services. Create a resource directory. Create a resource centre. Health, safety and well-being Promote health and safety well-being. Offer flexible health plans. Provide health screening. Encourage health club membership. Eliminate smoking from company premises. Encourage rehabilitation programmes. Promote health work habits. Maintain good air quality. Dont forget part timers. General community Make community involvement a priority. Invest in communities. Recruit locally. Support low income communities. Support areas with specific needs. Volunteering Provide information and resources. Take on a special project. Allow time off for volunteers. Provide financial support to encourage volunteering. Recognize employees for volunteering. Loan managers or executives. Enlist suppliers or customers. Join hands with other companies. Gifts in cash and kind Make a commitment to charitable organizations. Donate your product and services. Page 13 of 17
Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

 Encourage employee giving. Support local events. Encourage other donations. Safety measures. Waste minimization Create a culture of reduce, re-use and recycle. Reduce paper consumption. Buy sustainable products. Donate surplus furnishings and equipment. Advertise surplus and re-usable waste items through a waste exchange. Avoid wasteful products. Rent equipment that is used only occasionally. Pollution prevention. Reduce use of hazardous products. Promote safe disposal of hazardous products. Useless toxic cleaning material. Review your printing. Energy and water efficiency. Conduct an energy audit. Use energy efficient lighting. Involve employees. Promote other energy efficient technologies. Promote sustainable commuting. Consider telecommuting. Review your transport operations. Stop wasting water. Reduce water use outdoors Design for environment Create a take back system. Use sustainable building techniques. Examine design of products and services. Work with suppliers and customers. Education Support local schools. Donate used or surplus equipment. Partner with local schools. Invite students in. Offer mentoring. Create work experience programmes. Other community projects. Support local traders. Loan the use of your facilities. Market marketing of products and services. Make sure all claims are legal, decent, honest and truthful. Page 14 of 17
Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

 Promote responsible and safe use of your products. Prohibit unethical sales techniques. Provide maximum disclosure. Respect customers privacy. Seek market place opportunities. Advertise positively. Seek marketing opportunities involving worthy causes. Human rights and global manufacturing. Consider human rights. Know where your company products are manufactured. Know which human right issues are relevant. Know which issues are significant. Adopt a supplier code of conduct. Communicate your expectations to your suppliers. Require suppliers to certify their performance. Use all opportunities to monitor compliance. Work collaboratively to promote change.

APPENDIX G2 APPLICATION LEVELS OF PESTICIDES AND FERTILIZERS

FERTILIZERS

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Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

APPENDIX G3 INTEGRATED PEST MANAGEMENT STRATEGY Producers and / or advisors are able to demonstrate a thorough knowledge of the properties and mode of action of the range of recommended plant protection products available. Recommendations for application of plant protection products and implementation of IPM systems are given by competent, qualified advisers holding a recognized national certificate or similar. Where such advisers are unavailable, growers are able to demonstrate their competence and knowledge. Within the product range used by the producer there is clarity that microbial / beneficial insects are clearly recognized and their roles appreciated in the IPM strategy. Management strategies to keep pest levels below economically damaging thresholds is developed using the most appropriate combination of cultural, physical, mechanical, chemical and biological methods. The presence of pests and disease is inevitable and control is be achieved by implementing an integrated strategy. As part of a responsible approach, a longer term documented strategy for control has been drawn up for each crop. The strategy is demonstrated by records and documents that; the following among others has been taken into account and is on-going: 1. Previous experience of pest incidence, history of infestation and seasonality is understood. 2. Record of previous levels of beneficial infestation indicating when or period and which ones they are is kept. 3. Crop susceptibility or tolerance levels is understood and documented. 4. Weather influence on the pest levels is understood and a record is kept. 5. Regular crop scouting to identify and assess pest and disease levels is carried out. 6. Records are available to demonstrate presence and application of beneficial insects in more than a simple trend format, but based on numerical evidence, clearly showing pest to beneficial ratios. 7. Use of established pest thresholds for scouting. 8. Threshold levels are set and used to make decisions on spot versus full cover sprays. 9. Trapping of pests is done. 10. Employment of field scouts who are competent in such duties by training and evidence records are kept. The evidence is such that the scouts are actually identifying the beneficials as well. 11. Laboratory diagnosis of new pests and diseases is carried out. 12. IPM is practiced such that protection of crops against pests, diseases and weeds is achieved with the appropriate minimum crop protection products input as set out in the code of practice. 13. There is understanding, and implementation of the non-chemical options; including rotations, crop hygiene, resistant varieties, cultural, physical and biological control. 14. There is understanding and implementation of a biological control of pests at least at the initiation stage and there is a clear implementation strategy to cover all the crops within set time frames. 15. Proof that natural enemies are present and a system that encourages their presence exists in the crop protection strategy. 16. There is understanding that establishment of healthy crops reduces the need for spray and that excessive application of nitrogen can render crops more susceptible to disease. 17. A clear chemical active ingredient strategy is in place within a feasible time frame in line with the climatic conditions and prevalence of pest.

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Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012

APPENDIX G4 PARTIAL DEROGATION OF WHO CLASS ONE PLANT PROTECTION PRODUCTS FOR PROPAGATORS 1. Propagators may be exempted from use of WHO class one plant protection products as listed in the KFC list of approved products in case of serious outbreaks of pests and diseases for a specific period of time. 2. For the derogation to be effected by the Certification Body the following criteria have been satisfied: a. Proof of the problem has been sent to the CB Lead Auditor. b. The proof is comprising of the following but not limited to; the name or reference of the affected fields, size of the field, the anticipated time period of application of the WHO class one product, photos of pests or diseases, scouting records, laboratory analysis test reports, affected flower crops, whichever is applicable to the particular situation. c. The producer has provided the threshold or magnitude of the problem in a form that is legible and understandable. d. The producer has sent the evidence by email or hard copy to the KFC office. e. The Lead Auditor has evaluated the request for exemption within a maximum two days and has informed the producer by email. The auditor has filed a copy of the request in the computer folder for the audits of the producer. f. The derogation period approved must never exceed one calendar month of 30 days. g. After approval the producer has provided to the CB Lead Auditor, usage records of the WHO class one PPP and has included but not limited to following in the report: name of PPP, amount purchased, delivery records, amount applied, fields applied, application dates, persons who applied, scouting records showing threshold of disease or pests during the treatment period e.t.c. h. The producer has fully accounted for the total PPP purchased versus the amount used in the farm by verifiable records by mass or weight. i. The rationale is to ensure that, the plant protection products supplied to the producers by propagators are free from pests and diseases; and hence, the propagator has acted diligently and has not abused the derogation clause. j. In case the producer has exceeded the derogation time period granted by the CB Lead auditor, or has used the plant protection products in other crops other than those approved in the derogation statement, a non compliance report is prepared, and KFC F1.0Certification approval, warnings, suspensions, cancellations and resolution of complaints, appeals, and dispute procedure is applied.

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Ref: Gold standard code of practice. Approved by: Board of Directors in October 2007 Revised January 2012 by TC January 2012