Introduction:

When it's time to move on from our job we want to leave behind the best impression of our self and we can do that by writing a good resignation letter. When memories of our employee behavior begin to fade, the solid presence of our professionalism will remain on file, serving as a cue for a good recommendation should a prospective future employer request a reference. If we have never had to write a letter of resignation, we may be wondering exactly what information should be covered. The following sections will help we put together a top-notch letter, so we can leave our job in style, no matter what our feelings and situation were during the time of our employment. So we have distribute whole writing of resignation letter process in to five step

Step 1: Tone and Purpose

The most important aspect to consider when we sit down to write our resignation letter is the tone we want to set. 1. Keep our tone professional and our purpose in sight at all times, even if we are thinking of all the places we can tell our boss to shove that job in this letter. 2. Leaving behind a negative impression means we sacrifice being able to use both our boss and our former co-workers as references on our resume. When the dust clears we want to still see the bridge standing between us and our old employer.

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Step 2: When and Why

The overall purpose of our resignation letter is not to criticize, but to announce our departure from the company. The two most important details we need to include are: 1. The fact that we are leaving 2. our date of departure

It is important that we look over our contractual agreement and any employee guides to determine how much notice we need to give before resigning. Most employers require that we give them at least two weeks notice prior to leaving, so they have time to find a replacement.

Do We Have to Tell Them Why?

It is more important to tell them when we are leaving than it is to tell them why, but we are welcome to offer details in a professional manner. For example:

1. New Opportunities: If we are leaving because we have obtained a new job or are returning to school, simply mention that we have new opportunities to explore. o Refrain from mentioning whether we were offered more money, or a better position. 2. Personal Reasons: Whether it's an illness or a family relocation, quickly explain that we cannot continue in the job, without going into extraneous detail. 3. We should not talk about any negative experiences we encountered, whether it was a coworker who made coming to work each day miserable, or a bad boss. Say nothing more than that we will be moving on. o If we are leaving because we were mistreated on the job, we may want to consult a lawyer before submitting our letter. An Attitude of Gratitude

Telling them why we are leaving isn't important at all compared to maintaining the proper attitude.

1. Even if it means biting our tongue, thank them for the experience. 2. Mention a few things we are grateful to have learned or experienced while working for the company.

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Step 3: The Layout and Structure

There is no official layout for a resignation letter, but to maintain professional appearance, we will want to use business letter format.

Step by Step Layout

1. Start out by typing the date in the upper left-hand corner. 2. Return twice and add our supervisor's name. 3. On the next line add our supervisor's title. 4. Hit return and type the company address. 5. Return twice and begin with a formal salutation followed by a colon. 6. Begin by stating that we are resigning and emphasize the date it will go into effect. 7. If we wish to disclose a reason, do so next. 8. Be sure to thank them for employing us. 9. List any skills we obtained during our employment with them. 10. Offer our services to make the transition period smooth for the company. 11. Express our best wishes to the company. 12. End with a formal farewell followed by a comma. 13. Return four times and type your name.

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Sample Letter:
Resignation letter from HR head Manoj parekh to the general manager of Sahajanand pharmaceutical and private ltd. Mr. Hemant shah.

Manoj parekh, 39,shivam colony, Navrangpura, Ahmedabad-380006

21th November 2011 Hemant shah, 50, Radhe Estate, Chand Kheda, Ahmedabad-380002 Dear Hemant shah, This is to inform you that I have accepted a position of HR head with Dishman pharmaceutical and chemical ltd. I want to express my gratitude for a rewarding professional association during my employment with Sahajanand pharmaceutical and private ltd. This decision was not an easy one and involved many hours of thoughtful consideration, particularly with respect to my own plans for my future. I am confident, however, that this new position represents a positive move toward fulfilling my career goals. I hope you will respect my position in this matter. My main thoughts now are to work as hard as possible to wrap up my projects here and turn over my responsibilities as smoothly as possible. However, I would like to join Dishman pharmaceutical and chemical ltd. as soon as possible. Therefore, if convenient, I would like to request that you waive my termination notice.

Yours sincerely,

Manoj parekh

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Resignation letter from Junior Teller Shivam Ghori to the Branch manager of central bank of India Mr. Rushil Dave.

Shivam ghori 08, Green park, Gulbai Tekra, Baroda-385004 21th November, 2011 Mr. Rushil Dave Central bank of India, Station Road, Baroda-385007

Dear Mr. Dave

After much thinking and deliberation, I have determined to follow a career change and enter the State bank of India in order to advance my career. I am excited after obtaining an attractive job offer and start a brand new career. For that reason, compliant with my employment contract, I hereby give you my four week notice of my purpose to leave my position as Junior Teller at Central bank of India. Thursday 17th November will be my last day of work. I would like to say again my contentment at having worked at Central Bank of India. The learning and rising opportunities I received at this clinic are precious to me and I will remember my experience here for the rest my life. I wish you continuing accomplishments and thank you for providing me with the chance to work for you.

Yours Sincerely,

Shivam Ghori Junior Teller

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Resignation letter from Dinesh Maheta to the manager of Powerful recruiter ltd.

Dinesh maheta 21th November, 2011 Mrs. Disha shah, manager Powerful Recruiters Ltd, Bavala Road, New Delhi-370201 Dear Mrs. Disha shah:

Please accept this letter as resignation of my position as Recruiter, effective December 6, 2011. I am offering two weeks notice this will give you an opportunity to find a suitable replacement. If you would like, I am more than willing to provide training and orientation to the newcomer. My decision to resign was finalized after long and careful consideration of all factors. I regret leaving friends here; however, I feel the change will be beneficial to my long-term career goals and objectives. I assure you that I will complete any outstanding projects and business affairs before my departure the transaction will be handled professionally to ensure no internal or external problems. Again, it has been a pleasurable learning experience working as part your team and I wish nothing but success for Powerful Recruiter Ltd.

Yours Sincerely,

Dinesh maheta

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Resignation letter from Nilkesh Shukla to the director Rati Chavda.

21, Lal bungalow, Rajeshri road,444008 November 21, 2011 Rati Chavda Director, Marketing Liza Text International Inc, 151 Nath Dwara complex, Nagpur-440001 Dear Alfred: This is to advise you that I have accepted the position of Marketing Manager, with Chirayu Networks Inc., based in Nagpur. Accordingly, please regard this as my official letter of resignation. My last day of work here will be December 14, 2011. This will give me three full weeks from next Monday to complete the current marketing program design that I have recently been putting the finishing touches on. In addition, during this period I will be able to bring both you, and my deputy Prakash raj, up-to-speed on all of the operations and outstanding issues in my department. I am very much looking forward to the professional challenge being offered to me by Chirayu, which as you know, is the market leader in its field. Incidentally, during the recruiting process, the Chirayu people were very impressed with the experience and knowledge that I had gained here at Liza Text International over the past five years. In closing, I would like to express my sincere appreciation to you as my supervisor, as well as to my many friends and colleagues at Liza Text. I have truly enjoyed my years working with all of you, and am grateful for the many learning and growth opportunities I was given over the years. I wish all of you at Liza Text International continued success. Sincerely,

Nilkesh shukla

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Resignation letter from Kuashik Desai to Dr.jill Pratap Director of pharmaceutical sales.

7, Raman park, Maninagar road, Ahmedabad-380009 November 25, 2011 Dr. Jill Pratap Director of Pharmaceutical Sales Merico pharmaceuticals ltd, Vatva GIDC Ahmedabad-380014 Dear Jill, I am writing to you today to officially tender my resignation from Merico effective Friday, November 31. I never thought I would ever leave such a great company as Merico, but when the opportunity arose to own and operate my own vineyard in Napa, which as you know has always been a lifelong dream for me; I simply had to take advantage of it. I cannot say enough wonderful things about Merico, about all the people Ive encountered in my years of service with the company, and especially about you and all the others on the sales team. Your leadership has taken us all to new levels, and I have appreciated all your personal and professional advice over the years. It's my hope that we will stay in touch as I begin this new chapter in my life. If you have any questions, please ask. Thanks again for everything. Sincerely,

Kaushik Desai

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Step 4: Things Not to Disclose

Keep in mind that anything we say in our resignation letter could come back to haunt us later. While some of these cautions might seem obvious as we read over them, we should be surprised the types of things we consider when leaving a job.

1. In some situations, such as a move to a direct competitor, it may be wise not to disclose where we will be employed next. 2. Avoid mentioning our future salary. 3. Don't name our future boss. 4. Don't apologize for things not working out. 5. Never ask our boss to give us a reference in our resignation letter. 6. Leave out any emotional feelings about the company, our co-workers and our boss. 7. Check that we are not complaining about our treatment or job duties. 8. Don't give our opinions about how things could have been different, or how they could run the company better.

Step 5: Delivery

As soon as we finish writing our letter, we will want to seal it in an envelope and deliver it promptly and personally.

TIP: Never send a resignation letter via email!! 1. Hand our supervisor our letter, explaining what it's for. 2. Our boss may want to discuss our resignation. 3. Just like our letter, keep our talk professional. We want to leave our boss and the rest of the company with a good impression. o We never know when another position in the company might open up that we would like to apply for. NOTE: We may be asked to leave immediately after handing in our resignation, instead of working for a final two weeks. Just in case, be prepared to go before we deliver our letter.

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Conclusion:

Even if the employment experience wasn't the best, the only thing we really want to leave behind when we go is a good impression. If we have taken the time to craft a professional resignation letter without any drama or emotion, our employer is going to be more likely to give us an unbiased recommendation if asked for a reference. Besides which, we also never know what the future holds. We may want to apply for another position in the company, or even ask for our old job back if things don't work out. Leaving on a positive and professional note is the only way to go!

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