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    14 Formal Letters

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    Claudita Mosquera
    The document provides tips for writing formal letters, including examples of when a formal letter may be used (e.g. job applications, complaints). It outlines the standard layout for a formal letter, which includes writing your address, the date, the recipient's name and address, a greeting, the content of the letter, a sign off such as "yours sincerely" and your signature. A sample formal letter is also included to demonstrate this layout.

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    14 Formal Letters

    Uploaded by

    Claudita Mosquera
    100 views9 pages
    The document provides tips for writing formal letters, including examples of when a formal letter may be used (e.g. job applications, complaints). It outlines the standard layout for a formal letter, which includes writing your address, the date, the recipient's name and address, a greeting, the content of the letter, a sign off such as "yours sincerely" and your signature. A sample formal letter is also included to demonstrate this layout.

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    The document provides tips for writing formal letters, including examples of when a formal letter may be used (e.g. job applications, complaints). It outlines the standard layout for a formal letter, which includes writing your address, the date, the recipient's name and address, a greeting, the content of the letter, a sign off such as "yours sincerely" and your signature. A sample formal letter is also included to demonstrate this layout.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    100 views9 pages

    14 Formal Letters

    Uploaded by

    Claudita Mosquera
    The document provides tips for writing formal letters, including examples of when a formal letter may be used (e.g. job applications, complaints). It outlines the standard layout for a formal letter, which includes writing your address, the date, the recipient's name and address, a greeting, the content of the letter, a sign off such as "yours sincerely" and your signature. A sample formal letter is also included to demonstrate this layout.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 9

    Formal Letters

    Tips for writing a formal or business letter


    A formal letter is a letter to someone you dont know.
    Some Examples:

    Job Application letter


    Letter of complaint
    Letter to newspaper
    Letter of enquiry
    Letter to Solicitor

    Tip
    It is a good idea to make a copy of an important letter. Most
    libraries have photocopiers you can use.

    Layout of a formal letter


    Make sure you know the layout of a formal letter where everything
    goes. This is almost the same as a personal letter.

    Your Address
    Date
    Name and address of company/organisation/ business etc
    Greeting
    Content (what you are writing about)
    Sign off
    Signature

    Page 1 of 9

    Writing Exercises
    www.literacytools.ie

    Layout of a Formal or Business Letter


    Look at the sample letter on page 80 as you read this.
    Your address is always on the top right of the page.
    Write the date below your address.
    Then write the name and address of company/ business/
    organisation you are writing to.
    Your Greeting is more formal. If you do not know the name of the
    person you are sending the letter to, you could write:

    Dear Sir or Madam


    Dear Sir/Madam
    Dear Editor or Dear Manager
    If you know the full name of the person you could write:

    Dear Mr Smith or Dear Ms Jones


    The main part of your letter is why you are writing
    Keep to the point and say why you are writing:

    I am writing to complain
    Give the information you need.
    Ask for the information you require.
    If you are enclosing something let them know in the letter:

    Please nd enclosed
    Your Sign off should be formal:

    Yours sincerely (usually if you know the name of the person)


    Yours faithfully (usually if you do not know the name of the
    person)
    Signature: Write your rst and last name
    Page 2 of 9

    Writing Exercises
    www.literacytools.ie

    Sample layout of a formal or business letter

    Your Address

    12 Hill Drive
    Navan
    Co. Meath
    Date

    12th June 2005

    Evening Herald
    Middle Abbey Street
    Dublin 1

    Name and address


    of company

    Greeting

    Dear Sir or Madam

    Content

    I would like to place a personal advertisement


    in your newspaper on the 20th June 2005.
    Please find enclosed my advertisement and
    also a cheque covering the cost.
    Please contact me at my above address if
    you have any queries or you can phone me at
    086 1234567.
    Sign off

    Yours faithfully
    Mary Byrne

    Signature

    Page 3 of 9

    Writing Exercises
    www.literacytools.ie

    Fill in some details using the layout guide. You do not have to write a full
    letter. Get to know where everything goes.

    Your Address
    ________________
    ________________
    ________________
    Date
    ________________

    ________________

    Name and address


    of company

    ________________
    ________________
    ________________

    Greeting
    Content

    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    ________________
    ________________

    Sign off
    Signature

    Page 4 of 9

    Writing Exercises
    www.literacytools.ie

    Fill in the letter using your own details. Write to NALA, 76 Lower Gardiner
    Street, Dublin 1 asking them to send you a copy of the Read Write Now
    workbook.
    1. Your address
    2. Date
    3. Their name and address
    4. Greeting

    5. Content
    6. Sign off
    7. Signature

    1. ________________
    ________________
    ________________
    2. ________________

    3. ________________
    ________________
    ________________
    4. ________________
    5. ___________________________________________
    ___________________________________________
    ___________________________________________
    ___________________________________________
    ___________________________________________
    6. ________________
    7. ________________

    Page 5 of 9

    Writing Exercises
    www.literacytools.ie

    Example of Letter asking for an application form

    6 Mountain View
    Limerick Road
    Limerick
    30th September 2005

    The Manager
    Glenview Country House
    Rathkeale
    Limerick

    Dear Sir or Madam


    Please forward me an application form for
    the position of Bar Manager in Glenview
    Country House, as advertised in the Irish
    Independent on 29th September 2005.
    Yours sincerely
    Michael Byrne

    Page 6 of 9

    Writing Exercises
    www.literacytools.ie

    Replying to an advertisement
    Write a letter to The Manager, Glenview Country House, Rathkeale,
    Limerick asking for an application form for the position of Assistant
    Manager. You saw the position advertised in the Evening Herald today.

    ________________
    ________________
    ________________
    ________________

    ________________
    ________________
    ________________
    ________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    ________________
    ________________

    Page 7 of 9

    Writing Exercises
    www.literacytools.ie

    Job application letter


    Write a letter applying for the job of Bar Manager in Glenview Country
    House, Rathkeale, Limerick. Briey let them know your experience and
    let them know your CV and application form are enclosed.

    ________________
    ________________
    ________________
    ________________

    ________________
    ________________
    ________________
    ________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    ________________
    ________________

    Page 8 of 9

    Writing Exercises
    www.literacytools.ie

    Letter of complaint
    You went out to dinner with your family to the Happy Eaters Restaurant,
    Naas, Co. Kildare. You had a bad experience. Examples: you were
    ages waiting to order, waiting for the food, food cold, spilled, overcharged. Write a letter of complaint to the manager.

    ________________
    ________________
    ________________
    ________________

    ________________
    ________________
    ________________
    ________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    _____________________________________________
    ________________
    ________________

    Page 9 of 9

    Writing Exercises
    www.literacytools.ie

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