Knowledge Solutions

by Olivier Serrat Rationale

Action learning is a structured method that enables small groups to work regularly and collectively on complicated problems, take action, and learn as individuals and as a team while doing so.

November 2008 | 19

Action Learning
Conventional approaches to learning hinge on the presentation of knowledge and skills. Then again, knowledge is revealed through methods of questioning amid risk, confusion, and opportunity. Reginald Revans, the originator of action learning, recommended that one should keep away from experts with prefabricated answers.1 Rather, people should become aware of their lack of knowledge and be prepared to explore their ignorance with suitable questions and help from others: finding the right questions rather than the right answers is important, and it is ones perception of a problem, ones evaluation of what is to be gained by solving it, and ones estimation of the resources available to solve it that supply the springs of human action.2 Figure 1 depicts the cycle of learning. Figure 1: Learning from Experience
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Source: Adapted from David Kolb. 1984. Experiential Learning: Experience as the Source of Learning and Development. Prentice Hall.

Revans distinguished cleverness, i.e., knowledge, and wisdom. He described the formula L = P + Q where L is learning; P is programmed, i.e., taught or read, knowledge; and Q is questioning to create insight. Q uses four major questions: where? who? when? what?; and three minor questions: why? how many? how much? From this, he demonstrated that powerful learning comes from people learning with and from others. High-level questions theorize, reflect, and hypothesize. Low-level questions seek factual answers and tend to converge in that they have correct answers. High-level questions require people to make connections and to engage in application, analysis, interpretation, or evaluation of ideas. Examples include: Are you in agreement with the groups answer? What do you think would happen if ? What is the difference between and ? How are and similar? Why do you believe these differences or similarities occur? Low-level questions require people to recall information that has been presented or to retrieve information from memory.

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Knowledge Solutions
Definition

Action learning is an educational process by which a person studies his or her own actions and experience to improve performance. Put simply, it is about solving problems and getting things done. In action learning, a small group of 58 persons (called action learning set) meets regularly for a day or half a day over at least 6 months and works collectively on a problem faced in ongoing practice.3 The action learning set helps a presenter work on a problem through supportive but challenging questioning. It encourages a deeper understanding of the issues involved, a reflective reassessment of the problem, and an exploration of ways forward. (Action learning requires that actions be agreed at the end of each meeting.) By so doing, it provides a structured way of working that provide the discipline we often need to learn from what we do and improve practice as a result.

applications

The most common applications of action learning are in professional and managerial learning and development, namely A work-based project or program in which set members are involved and for which they have a level of responsibility and are therefore able to realistically influence by their actions. An issue that concerns how set members operate in their work context, and one that they wish to improve and that could benefit from the support and challenge of the other members. Action learning is not useful if the task that a set member is working on is a technical puzzle with a limited number of correct solutions. In such instances, it is better to tackle that the issue through consultation with experts, research, or training.

Action learning sets have been used by civil and nongovernment organizations. They Increase awareness and enable individuals to identify personal development challenges. Develop self-confidence and readiness to take responsibility and initiative. Help people relate to and communicate and network with others more effectively. Provide structured peer support. Enable more disciplined ways of working in powerful teams. Enable individuals and teams to learn while working.4 Build leadership competencies. Develop systems thinking, creativity, flexibility, and problem-solving skills. Foster the emergence of corporate cultures that can handle change and learn. Support innovation. Still, for organizations to really feel the benefits of action learning there must be will to support participation in sets and respect for their outcomes. The disciplines and behaviors that encourage action learning are those of a learning organization. Peter Senge catalogues the attributes of learning organizations as personal mastery, shared vision, mental models, team learning, and systems thinking (the fifth discipline that integrates the other four).

Benefits

Revans believed that those best able to help in developing the self are those comrades in adversity who also struggle to understand themselves. Learning can take place at several levels. They include learning about the wider organization of which the set members are a part, learning about group processes, learning about the issue being presented, learning about oneself, the way one works and interacts with issues and people, and learning how to learn.

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Key Principles of action Learning

The key principles of action learning are that Learning begins with not knowing. Individuals and groups who assume responsibility stand the best chance of taking actions that will make a difference. Learning involves both programmed knowledge and questioning insight. Learning should be greater than the rate of change.

Process

Action learning brings together small groups of participants with the following intentions. Figure 2 depicts the action learning process as cyclical: it begins at the top of the diagram and moves round systematically, giving each set member the opportunity to present a problem and comment on others. Figure 2: The action Learning Process
Present your challenge, problem, issue, or question.

Draw conclusions and mark learnings. Integrate the new knowledge into the practice.

Set members question you constructively to challenge views and understanding, perceptions, and assumptions.

Bring results back to set. What worked? What did not? Why?

Insight? New understanding or ideas on taking actions?

Test actions in the workplace.

Source: Adapted from National Primary and Care Trust Development Programme. 2008. Welcome to Action Learning. Available: www.natpact. nhs.uk/cms.php?pid=274

A typical set meeting might run like this:5 Before the meeting, each set member thinks about the work-based issues he or she wishes to bring to the set. Set members agree to set aside the necessary time for the meeting. It should be held where they will be free from distraction. The facilitator might remind set members of the ground rules established during the formation of the set and may recap the key principles of the methodology.

This section draws from BOND Guidance Note No. 5. 2004. Action Learning Sets. Available: www.bond.org.uk/data/files/als.pdf.

Knowledge Solutions
The set members check-in and those who had an opportunity to explore their issue in the previous set report to the others on actions taken since the last meeting. One of the set members is given airtime for about one hour. This begins with the member taking 510 uninterrupted minutes to outline the work-based issue that he or she is bringing to the set members. Then, the other members ask questions of clarification, move into reflective and analytical questions, and towards the end question future action. During this process, the facilitator may sometimes stop the set to raise awareness on matters of process, for example if set members are giving advice packaged as questions. At the end of the airtime, the set member presenting the issue provides feedback on how he or she experienced the process and what learning took place. Set members also offer observations and learnings on both process and content. The process of airtime is repeated for as many set members as possible in the time available. (This is normally two members in a half-day or four in a full day meeting). The meeting may conclude with the completion of an action review sheet that aims to capture key learnings and action plans from the meeting. The logistics of the next meeting are also agreed.

Facilitation

A significant aspect of action learning is the unlearning of all-too-common habits of jumping from problem to solution and offering advice. For this, it is necessary to adhere to a disciplined methodology of good listening and questioning. A skilled and experienced facilitator can help to achieve this. Specifically, a facilitator would help create safe space for honest discussion, remind set members of the methodology, model helpful questioning, ensure that the questioning moves around the action learning cycle at an appropriate pace, draw attention to issues of process, and act as timekeeper.

Tips

Action learning is most effective when the commitment is voluntary. It should also focus on real-life, practicerelated problems that are open-ended in nature and do not have a right or wrong answer. Importantly, action learning sets should be clear about the objective; engage the support of management; decide on selection criteria for set members; commit regular time; set dates for meetings and workshops; make sure there is some energy; be honest with themselves and others; respect others and their viewpoint; learn to listen; ask helpful questions;6 refrain from giving advice; follow the action learning cycle; give individual airtime to others; take responsibility for their actions; and decide early on how the program will be evaluated, who will be involved, and how the results and future actions will be communicated more widely.

Further Reading

World Institute for Action Learning. 2008. Available: www.wial.org For further information
Contact Olivier Serrat, Head of the Knowledge Management Center, Regional and Sustainable Development Department, Asian Development Bank ([email protected]).

Examples include: What other questions does this question raise for us? What is it that we do not understand about this situation? What would someone who had a very different set of beliefs than we do say about this situation? Why did you draw those conclusions? How does x affect y? In your opinion, which is best, x or y? And why? What are the strengths and weakness of ?

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Asian Development Bank ADB, based in Manila, is dedicated to reducing poverty in the Asia and Pacific region through inclusive economic growth, environmentally sustainable growth, and regional integration. Established in 1966, it is owned by 67 members48 from the region. In 2007, it approved $10.1 billion of loans, $673 million of grant projects, and technical assistance amounting to $243 million. Knowledge Solutions are handy, quick reference guides to tools, methods, and approaches that propel development forward and enhance its effects. They are offered as resources to ADB staff. They may also appeal to the development community and people having interest in knowledge and learning. The views expressed in this publication are those of the author and do not necessarily reflect the views and policies of the Asian Development Bank (ADB) or its Board of Governors or the governments they represent. ADB encourages printing or copying information exclusively for personal and noncommercial use with proper acknowledgment of ADB. Users are restricted from reselling, redistributing, or creating derivative works for commercial purposes without the express, written consent of ADB.

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