USER GUIDE

FOR
PREMIUM
COLLECTION
BY EMPOWERED
AGENTS
Ver. 2.1.3
03rd August 2009

Prepared by
Central Office, Information Technology Department,
Mumbai

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REF: CO/IT/EPS/PCBA-1 Date: 18-05-2009

GUIDELINES FOR AGENTS AND BRANCH FOR PREMIUM COLLECTION

BY AGENTS (CHEQUE AND CASH).

1. To enter the web-site for premium collection by Agents , the user has to key-in
http://www.licindia.in/merchant/

This will lead to the screen shown below.

2. The Empowered Agents can login using their Merchant-ID and the password
emailed by Central Office IT Department.

Very important: - This application is doing actual financial transactions. It is

must that secrecy of the password is to be maintained by the Empowered
Agent.

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 After successful login, the Empowered Agents will be having the following
options available on the screen:-

When the empowered agent logs in for the first time, he has to create / add
new Cashier through the option “Add New Cashier” (available under Tools: -
Manage Cashiers) giving them the Cashier-ID:-

3. The premium collections are to be done by the cashiers using the option
“Cashier Login” under “Merchant Tools”. For this the Agent has to enter his
login and password , as shown below:

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 E.g. Of the cashier will key-in his user-id and password.

4. The successful login by a cashier will lead to the screen below where cashier is
having the following options (under Cashier Tools):-

a. Premium Collection
b. ULIP Premium Collection
c. Generate Premium Collection Invoice
d. Proposal Deposit Collection
e. Generate Proposal Deposit Invoice
f. View Proposal Deposit Receipts

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5. Premium Collection: - Selecting the Premium Collection option by a Cashier
will show the following screen. Here the Cashier will be prompted to select the
Number of policies for which he wants to collect the premium (i.e. policies of
the same policy-holder) from a drop-down box. A Cashier can collect, at a
time, premium for 20 policies ONLY.

6. On selecting the number of policies for which premium is to be collected and

clicking the “Proceed” button (displayed above), the Cashier will get the
following page on the screen.

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7. The cashier has been provided 2 options as “mode of payment”, namely
a. Cash only
b. Cheque and Cash
Accordingly, the cashier has to select the appropriate option from the drop-
box (as shown in the picture below).
Select the mode of payment:

For e.g. If the premium (alongwith late fee, if any) is paid partly by cheque and
partly by cash then the Cashier has to select the “Cheque and Cash” option.
Depending on the choice of the Cashier he is forwarded to the screens for
collecting “Cash only” or “Cheque & Cash”. After selecting the appropriate
option and keying the policy number/s (and cheque details in case of cheque
payment) the Cashier has to click on “Get Premium Details” button to get the
details.

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 The cheque MICR No. is a mandatory field. If the MICR no. is not available
the cashier has to enter zeros. If the total premium amount is paid ONLY by
cheque then “Zero” amount has to be entered in Cash amount column.

VERY IMPORTANT: In case of cheque collections, the Invoice can be

deposited ONLY at LIC Branch Office i.e. Invoices for collections made by
cheque cannot be deposited at Axis Bank. Agents are therefore requested to
select LIC Branch only at the time of Invoice Generation involving even a
single cheque.
Also note that if the total cash amount in a single invoice is greater than
Rs.50000/- kindly select LIC B.O. ONLY for depositing the collected amount.
Please don’t select AXIS bank for cash transactions (in a single invoice)
greater than Rs.50000/- .

8. On clicking the “Get Premium Details” button the screen will display the
details of policy/ies where premium is / are due. Also it will allow the Cashier
to select and change the number of installments under the displayed
policy/policies for which he wants to collect the premium.

On selecting the number of installments under all the displayed policies the
Cashier has to click on “Submit” button.

9. The following screens are shown for the collection for “Cheque & Cash”
wherein after keying in the policy number/s Cashier is shown the particulars
of the entered policy Number/s and is prompted to enter various details like
Cash-Cheque details, particulars of Bank Branch (whether it is a Home
Branch etc. to be informed by the LIC Branch Office) :-

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 Bank Type: Branch Office generally has four codes for the Bank Type.
Branch would guide Agents in providing valid values for this field.

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10. After keying in all the details related to payment mode (Cash / Cheque) and
Bank details the Cashier has to click on the “Validate Amount” button
(displayed above) for validation of the amount entered. In respect of cheque
payment, short remittance upto Re. 1/- is allowed.

After successful validation, the Cashier is prompted to confirm payment by

clicking on “Confirm Payment” button.

11. On confirmation the following screen will be displayed, showing the details of
the transaction.

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 If the details displayed are correct the Cashier has to click on “Print Receipt”
button shown above. Once the “Print Receipt” button is clicked the
transaction is successful and cannot be reverted back under any
circumstances. Hence it is advised to exercise due diligence before clicking on
“Print Receipt” button. After clicking the “Print Receipt” button the screen
will display the following screen and will prompt the Cashier to click on ‘”
OK” button (displayed below the message “Kindly wait for the transaction to
be processed. Please do not click on Refresh or Back button in the browser”).

12.On clicking the “OK” button, a premium receipt is generated in a separate

window. Cashier has to print this receipt on his / her local laser printer.

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 No Revenue Stamp is required to be affixed, since Consolidated Stamp duty is
paid by CRM, Central Office and appropriate Mudrank No. is printed on the
receipt.

13.ULIP Renewal Premium Collection: - Selecting the ULIP Premium Collection

option by a Cashier will show the following screen. Here the Cashier will be
prompted to select the mode of payment.

14.According to the mode of payment selected further details has to be keyed in

like cheque number / date /MICR code. The cashier will also be asked to key
in the policy number for which he wants to collect the premium. For ULIP
collection a Cashier can collect, at a time, premium for ONLY one policy. He
will also be required to select whether the amount collected is for renewal
premium or additional premium (TOP-UP).

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15. On completing all the details on the screen and selecting the appropriate
option, the Cashier has to click on “Get Premium Details” button. On clicking
the “Get Premium Details” button, the next screen will display details of the
customer, policy details, units under the policy, fund type, etc if the policy is
due for payment / satisfies TOP-UP conditions. Cashier should confirm the
details before proceeding further. This will help in avoiding wrong collections.

The Cashier after confirming the details has to key in various details like Cash
amount or Cheque details, particulars of Bank Branch and click on “Proceed”
button (displayed below).

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 IT IS IMPORTANT to note here that the transaction of ULIP will either be in
Cash or in Cheque ONLY. The collection of ULIP premium (renewal or TOP-
UP) should NOT be accepted part in Cash and part in Cheque. Similarly the
Merchant / Cashier should ensure that the cheque collected for ULIP is a
LOCAL CHEQUE ONLY. Under no circumstances the cheque collected
should be an OUTSTATION cheque.

16.On clicking the “Proceed” button the screen will display a screen where the
Cashier will be prompted to click on ‘” OK” button (displayed below the
message “Kindly wait for the transaction to be processed. Please do not click
on Refresh or Back button in the browser”). Once the “OK” button is clicked
the transaction is successful and cannot be reverted back under any
circumstances. Hence it is advised to exercise due diligence before clicking on
“OK” button.

After clicking “OK” button the following screen will be displayed giving
details of the successful transaction. A link “Click here to Print / View your
Premium payment receipt” (as displayed below) will also be provided just
below the details of successful transaction, to view and print the premium
receipt.

17.On clicking the link button, a premium receipt is generated in a separate

window. Cashier has to print this receipt on his / her local laser printer.
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PCBA_User_Guide_CLIA Page 15 of 35
18.ULIP additional Premium Collection (TOP-UP): - If the Cashier has to collect
amount for additional premium (TOP-UP), the Cashier will have to select the
appropriate mode of payment (Cash or Cheque) as already described above
under point no. 13, the radio button for “Additional Premium” (as shown
below) and enter the policy number. On keying in the details the Cashier has
to click on “Get Premium Details” button.

19. On clicking the “Get Premium Details” button the next screen will display
details of the customer, policy details, units under the policy, fund type, etc; if
the policy is satisfies TOP-UP conditions. Cashier should confirm the details
before proceeding further. This will help in avoiding wrong collections.

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 The Cashier after confirming the details has to key in various details like Cash
amount or Cheque details, particulars of Bank Branch and click on “Proceed”
button (displayed above).

20.On clicking the “Proceed” button the screen will display a screen where the
Cashier will be prompted to click on ‘” OK” button (displayed below the
message “Kindly wait for the transaction to be processed. Please do not click
on Refresh or Back button in the browser”). Once the “OK” button is clicked
the transaction is successful and cannot be reverted back under any
circumstances. Hence it is advised to exercise due diligence before clicking on
“OK” button.

After clicking “OK” button the following screen will be displayed giving
details of the successful transaction. A link “Click here to Print / View your
Premium payment receipt” (as displayed below) will also be provided just
below the details of successful transaction, to view and print the premium
receipt.

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21.On clicking the link button, a premium receipt is generated in a separate
window. Cashier has to print this receipt on his / her local laser printer.

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PCBA_User_Guide_CLIA Page 19 of 35
22.After collecting premium for all the policies the Agent is required to generate
an Invoice (collection summary of payment/s received) from the “Generate
Premium Collection Invoice” option available under “Cashier Tools”
(Cashier’s login page) as well as “Merchant Tools” (Merchant’s login page).
The following screen will be displayed: -

Here the agent has to opt the destination (LIC Branch or Axis Bank) where he
intends to deposit the amount and click on the “Submit” button. The agent
can even deposit the amount at LIC Satellite Sampark Office. However while
choosing the branch code at the time of Invoice generation the parent branch
code has to be entered. Agents should ensure that the money is deposited at
the selected Office within 48 hours of the Date & time of the invoice
generation.

After clicking on the “Submit” button (as shown below), the screen will
display the details of the Office selected for depositing of Invoice amount and
will ask for confirmation. The Merchant / Cashier should confirm whether the
displayed details are correct. Only if it is correct the Cashier / Merchant
should click on “Generate Invoice” button.

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 On clicking the “Generate Invoice” button following screen will be displayed.

Please note that the Agent should not generate invoice for each and every
transaction. Minimum one invoice should be generated for a single day’s
collection/s. An invoice can also be generated for depositing of amount, where
the cash limit of Rs. 1,00,000/- (or applicable as per club membership) is
getting exhausted. In such situation, there can be more than one invoice for a
single day. A single invoice will contain maximum 20 transactions.

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 If there is even a Single Cheque collection involved, Invoice can only be
deposited at LIC Branch. (Very Important). Axis Bank currently does not
accept cheque.

Also note that if the total cash amount in a single invoice is greater than
Rs.50000/- kindly select LIC B.O. ONLY for depositing the collected amount.
Please don’t select AXIS bank for cash transactions (in a single invoice)
greater than Rs.50000/- .

On clicking the “Print Invoice” button the follwing screen will be displayed.
Kindly click on “Print” button to print the invoice on local printer.

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 Sample Invoice

Kindly deposit the money within 48 hours of the 1st Transaction Date & time
of the invoice generated.

23. Proposal Deposit Collection: - Selecting the Proposal Deposit Collection

option by the Cashier will show the following screen. The last 3 successful
transactions done by the Merchant / Cashier will be displayed at the top.

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 Here the Cashier will be prompted to select the mode of payment (Cash or
Cheque). Here too the transaction can either be in Cash ONLY or in Cheque
ONLY. The Cashier has to enter the name of the Proposer, deposit amount
and the plan number.

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 The deposit type can either be “Individual” or “Block”.

After keying all the details the Cashier has to click on “Submit” button.

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24. On clicking on the “Submit” button (shown above) the Cashier will be
directed to the following screen

where he / she is prompted to enter Bank details (in case of Cheque payment)
like particulars of Bank Branch (whether it is a Home Branch etc. to be
informed by the LIC Branch Office) :-

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25.After completing all the details (as shown below) the Cashier has to click on
the “Confirm” button.

On clicking the “Confirm” button the following screen will be displayed to

the Cashier / merchant giving details of the successful transaction. A link
“Click here to Print / View your Premium payment receipt” (as displayed
below) will also be provided just below the details of successful transaction, to
view and print the premium receipt.

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26.On clicking the link button, a premium receipt is generated in a separate
window. Cashier has to print this receipt on his / her local laser printer.

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PCBA_User_Guide_CLIA Page 29 of 35
27.After completing all the proposal deposit collections, the Merchant / Cashier
is required to generate an Invoice (collection summary of payment/s received)
from the “Generate Proposal Deposit Invoice” option available under
“Cashier Tools” (Cashier’s login page) as well as “Merchant Tools”
(Merchant’s login page). The following screen will be displayed: -

Here the agent has to click on the “Generate Invoice” button. On clicking the
following screen will be displayed.

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28.The Cahier / Merchant has to click either on the “Invoice ID” (to display the
Invoice details) or click on “Print Invoice” button to print the Invoice on local
printer.

Agents should ensure that the money is deposited at the selected Office within
48 hours of the Date & time of the invoice generation.

Invoices pertaining to Proposal Deposit has to be paid ONLY AT LIC Branch.

(Very Important).

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29.After generating the Invoices (either Premium collection Invoice/s or Proposal
Deposit Invoice/s ) and taking print the Invoice/s which is to be taken to the
LIC Branch (Cheque Collections, Proposal Deposit Invoices and Invoices
where Cash transactions of more than Rs.50000/- are involved) or Axis Bank
(ONLY for invoices where CASH transactions are less than Rs.50000/-) as the
case may be, for depositing the amount. (Very Important).

Please ensure to have the following details while going for the payment of
invoice:-
a. Pay-in-slip
b. Invoice Number
c. Invoice Date
d. Validation ID (required in case of depositing at LIC Branch)

30. The option Pending Invoices under Merchant Tools provides the listing and
printing of outstanding Invoices to be deposited at LIC Branch or Axis Bank.
Print-out of the invoice can be taken by clicking on the “Print Invoice” button
against the respective Invoice-id. The detailed invoice with the Cheque details
is to be submitted at the Branch.

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 Sample Invoices

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31. View Proposal Deposit Receipts: - To view Proposal deposit receipts the
Cashier / Merchant has been provided one option under “Cashier Tools”. On
clicking the option “View Proposal Deposit Receipts” the following screen will
be displayed. Here the Cashier / Merchant will be prompted to key in BOC
number and BOC date.

32.After keying the BOC number and BOC date, the Cashier / Merchant has to
click on “Display Details” button. On clicking the following screen will be
displayed.

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33. On clicking on “Display Details” button the following screen will be
displayed.

The Merchant / Cashier has to click on the link “Click” provided below the
column “View Receipt” and take printout of the same.

34.The LIC Branch is having the option No.16 (FEAP Cash module) in the
Normal Cash Collection menu wherein the amount can be collected at LIC
branches by entering the Merchant ID, Invoice number, Invoice date, Invoice
amount and Validation ID.
All the cheque’s being deposited by any Merchant, in LIC Branch Offices
should invariably have the following details written behind the cheque:
a) Policy Number
b) Merchant ID
c) Invoice ID

A Stamp in the following format may be put behind the cheque: -

LIC CASHIER TO COLLECT
USING CASH OPTION 16

For any assistance write to: [email protected], or contact the

following personnel:

Mr. Ketan Purandare (AO) 022-67090501

Mrs S K Kulkarni (AO) 022-67090502

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