Otm Project 3
Otm Project 3
Otm Project 3
BY
OKEME ABDULKERIM U.
FPI/HND/OTM/08/017
OCTOBER , 2010.
APPROVAL PAGE
________________________ ____________________
M.E. EZE Date
Supervisor
_____________________ ____________________
M.E. EZE Date
Head of Department
_____________________ _____________________
External Examinar Date
3
DEDICATION
ACKNOWLEDGEMENTS
from the beginning till the completion of this work and throughout the
My special thanks goes to my supervisor, Mr. M.E. Eze and Mr. M.O.
Ugwuanyi the project coordinator and all the lecturers in the department for
supervisor who despite his academic work read through the project and
programme.
and the non teaching staff especially, Secretary to the department Mr.
to my one and only Miss Esther Ann Adegbe and her entire family
especially Fidelia, Jacinta, and Mama Victor who all sat by my side and
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Almighty God shall continue to strengthen you more and more in Jesus
ABSTRACT
TABLE OF CONTENT
Title page - - - - - - - - i
Approval Page - - - - - - - ii
Dedication - - - - - - - - iii
Acknowledgement - - - - - - - iv
Table of Contents - - - - - - - vi
Abstract - - - - - - - - viil
CHAPTER I
INTRODUCTION - - - - - - 1
Research Question - - - - - - - 3
CHAPTER II
LITERATURE REVIEW - - - - - 5
8
The role of ICT in the teaching and learning of word processing skill - 14
(MIS) skill - - - - - - - - - - 19
The role of ICT in the teaching and learning of Data processing skill - - 21
CHAPTER III
RESEARCH METHODOLOGY - - - - - - 24
Introduction - - - - - - - - - 24
CHAPTER IV
Research Question 1 - - - - - - - - 25
Research Question 2 - - - - - - - - 28
Research Question 3 - - - - - - - - 30
Research Question 4 - - - - - - - - 32
Discussion of Findings - - - - - - - - 35
CHAPTER V
Summary - - - - - - - - - - 37
Conclusion - - - - - - - - - - 38
Recommendations - - - - - - - - - 38
References - - - - - - - - - - 40
Appendix
10
LIST OF TABLES
Internet skills - - - - - - 29
CHAPTER I
INTRODUCTION
Background of the Study
The world is undergoing drastic changes everyday due to
technological innovations. The change in technology especially in
information and communication technology (ICT) has a great impact on
secretarial profession and in the performance of their duties as a secretary as
well as their training. Information and communication technology of today
has made the work of a secretary to be carried out with a lesser fatique, it has
also served as a motivating factor for secretaries. The application of
information and communication technology tools in the teaching and
learning of secretarial skills, has made it very easy and less tasking in
becoming a professional secretary. Today, there are pools of information
resource site in the internet through the World Wide Web (www).
Information and communication technology equipments used in the
teaching and learning of secretarial skills in polytechnics have brought about
great revolution in the secretarial field, secretaries can now transmit
message, prepare itinerary for their boss no matter the distance within the
shortest period of time through the use of internet. ICT has globalised the
world. Ayeni (2005), said that ICT has reduced the world to a global village
turning all parts of the world to everybody’s neighborhood. Thus, events in
one part of the world are felt by the people and societies far away and vice-
versa.
The roles of secretaries have changed form the old fashioned
secretaries. Gone are those days where the job of secretaries depends only on
the use of manual typewriters, computers have succeeded in taking the place
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skills in Polytechnics
3 To determine the place of ICT in the teaching and
learning of Management information system (MIS) skills in
polytechnics.
4 To determine the place of ICT in the teaching and learning of ICT in
the teaching and learning of data processing skills in polytechnics.
CHAPTER II
Review of related literature
This chapter deals with the literature reviewed in connection with the
place of information and communication technology in the teaching and
learning of secretarial skills in the polytechnic. The review of related
literature would be discussed under the following headings
1. Conceptual framework
2. Roles of ICT in the teaching and learning of word processing skills
3. Roles of ICT in the teaching and learning of internet skills
4. Roles of ICT in the teaching and learning of Management
information system (MIS) skills
5. Roles of ICT in the teaching and learning of data processing
skills
6. Summary of literature review.
Conceptual Framework
Teaching, according to Overbaugh (2003), is said to be the science
and art of assisting a person to learn. To him, the science in teaching entails
the use of acquired knowledge from natural and behavioural sciences in
order to help appreciate the circumstances and personality of the learner
while the art aspect of teaching involves the use of creative and
demonstrative skills in aiding the delivery of instruction.
Technically, Overbaugh (2003) also views teaching as assisting the
learner to develop insight into a problem or to form as association between a
response and a stimulus. In the words of Overbaugh (2003), Ogwo and
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Ensure the suitability of curriculum content selected for the subject matter in
order to achieve its intended outcome;
united kingdom can now be read and learned through internet and satellite
and be applied in Nigeria. Educators and students now update their
knowledge and methodology through ICT.
.
Information and communication technology also helps in controlling
problems arising from enrolment of more students in to secretarial education
in our schools and colleges. With the increase in enrolment of more students
into secretarial departments, teachers have problem in teaching these
students with very limited equipments and traditional method of teaching.
However, ICT has orientated teachers to use audio and video equipments to
teach a very large number of students at a time (Ajoma, 2009).
ICT helps in training students in distance areas through the use of internet,
satellite dish, radio, television and many others. ICT is seen here as an
instrument of localization where teachers now teach without real contact
with the learners and learners now learn in their houses or work places.
Though ICT, the menace of space, time and distance has been broken. With
this, secretarial education can be taught and learned through distance
learning programmes to help participants update their educational
qualification (Aboho, Andurai and Aboho, 2006).
ICT increases motivation in both teachers and students and retain student’s
interest to learn, through engaging learners in productive work, increasing
their perception of what they are doing and what they need to do. Learners
are motivated to learn with greater interest when they see the reality of what
they are doing. This is, why Cogburn (2006), postulates that before now,
students had no much interest and motivation in the teaching and learning
process, but now, the use of telecommunications through ICT has aroused
and sustain their interest and motivation to work, while the teacher only
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guides and assists them on what to do and what not to do. ICT has now
saved teachers time to achieve learning objectives within a teaching period.
where teachers now teach with out real contact with the learners and learners
now learn in their houses or work places. Through ICT, the menace of space,
time and distance has been broken. With this, business education (secretarial
skills) can be taught and learned through distance learning programmes to
help participants update their educational qualifications (Aboho, Andural
and Aboho, 2006).
Provide teachers with current teaching aids: it provides teachers with
current teaching aids used in teaching and learning process. Okoro (1993),
recommended any equipment used for instruction and learning secretarial
skills must as much as possible, be a replication of actual equipment used in
industry. Such equipment include; computers, multimedia, internets, video
conferencing systems e.t.c
ICT aids teaching large number: information and communication
technology also helps in controlling problems arising from enrolment of
more students into office technology and management department.
According to Ajoma (2009), he viewed that, with the increase in enrolment
of more students into the department of office technology and management
(OTM), teachers have problems in teaching these students with very limited
equipments and traditional method of teaching. However, ICT has orientated
teachers to use audio and video equipments to teach a very large number of
students at a time.
Changing the methodology of teaching and learning: ICT has changed
the methodology of teaching and learning of secretarial skills in schools.
Teaching and learning has been changed from traditional chalkboard to
electronic learning requiring ICT skills for teachers. Nyahute (2006),
observes that teachers can now talk less, do less and achieve more. He also
added that teaching and learning have shifted from teachers centered to
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material centered, where the teachers only guides students to use the
available materials to achieve learning objectives.
After records have been in existence for a long time by retention schedule,
they should be considered ready for destruction.
Osuala and Okeke (2006), stated that stored records that are no longer
of value shall be destroyed without delay. Elendu (2000), opined that
destruction of records is a matter of policies. It is the responsibility of every
business organization to draw up regulations governing disposal of its
records, the date of disposal should be determined when records, the date of
disposal should be determined when records are put into storage and this
should be properly noted.
Teaching and learning Protection of Records: the 1984 Data Protection
Act was intended to regulate the use of automatically processed information
relating to individuals and the provision of services in respect of such
information. The Act defines a number of terms including, data about
individuals which held for processing must have been obtained fairly for a
specific lawful purpose. The data must only be used for the specific purpose
and may only be disclosed in accordance with the specific purpose. The data
must not be excessive for the purpose but merely adequate and relevant. The
data must be accurate, up to date and kept no longer than necessary and the
data must be protected and hold securely against unauthorized access or less
but must be accessible to data on request (Effy, 2002).
The Role of ICT in the Teaching and Learning of Data Processing Skills
In practice, most data processing nowadays involves the use of some
electronic aid such as calculators and computers which increases in
sophistication year by year. Olowo (2003), defined computer and data
processing as the process of producing meaningful information by collecting
32
all items of data together and performing operations on them to extract the
required information from them using computer system.
According to Idoko and Zubairu (2002), data processing is the
procedure or process involved in the conversion of data into information,
whether manual, mechanical or electronic. Viewing it more as subsystem of
information processing. Osuswa (2002), said that electronic data processing
is the process of processing data by a computer which carries out
mathematical and other logical manipulations. According to Talabi (2005),
data processing may be divided into five separate but related steps. They are:
a. Origination
b. Input
c. Manipulation
d. Output
e. Storage
CHAPTER III
RESEARCH METHODOLOGY
This chapter focuses on the method and procedure employed by the
researcher in the course of the study. The method comprises of the
following headings: Design of the study, area of the study, population of
the study, instrument for the data collection, validation of instrument for
data collection, method of data analysis, method of data collection.
Design of the study
The study adopted a survey design. The study sought the opinion of
the place of ICT in the teaching and learning of secretarial skills in
Federal Polytechnic Idah, Kogi State. Design survey studies people,
beliefs, behaviour and opinions.
Area of the study
The study was carried out in Federal Polytechnic Idah in the North
central geopolitical zone of Nigeria
Population for the study
The population of the study consists of 63 (HND II) graduating
students of OTM department in the Federal Polytechnic Idah
Instrument for Data Collection
Questionnaire was the main instrument used for the study. The
questionnaire was divided into two sections, A and B. Section A was to
collect personal data involving the name of the students and sex (male or
female), section B treated the main questionnaire items and contains a
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35
Decision Rule
36
The mean value of 3.0 was used as the decision rule; the mean value
of 3.0 and above was accepted and those with mean below were rejected. I
arrived at 3.0 adding the scores and divided by the number of occurrences
e.g.
5+4+3+2+1 = 3.0
CHAPTER IV
Research Question 1
What are the roles of ICT in the teaching and learning of word
processing skills?
Questionnaire items numbered 1 – 5 were used to answer the research
questions.
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26
Table 1
The roles of ICT in teaching and learning of word processing skills
S/NO Items 5 4 3 2 1 Total Mean Remarks
SA A UD D SD
1 Teaching 26 7 8 12 7 213 3.55 Accepted
and learning
Creation of
Document
2 Teaching 51 7 1 1 257 4.24 Accepted
and learning
Editing of
Document
3 Teaching 30 16 12 1 1 253 4.22 Accepted
and learning
Formatting
of Document
4 Teaching 26 17 8 8 1 239 3.98 Accepted
and learning
saving of
document
5 Teaching 36 24 276 4.6 Accepted
and learning
Printing of
document
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Table 2
The role of ICT in teaching and learning of internet skills
S/NO Items 5 4 3 2 1 Total Mean Remarks
SA A UD D SD
6 Acquisition 48 8 2 2 278 4.63 Accepted
of new ideas
7 Helps in 35 20 5 270 4.5 Accepted
training
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students in
distance
areas
8 Provides 20 7 17 16 151 2.52 rejected
teachers with
current
teaching aids
9 Aids teaching 33 27 275 4.55 Accepted
large
numbers
10 ICT changes 35 12 2 3 8 243 4.05 Accepted
the
methodology
of teaching
and learning
Grand mean 3.24
Analysis from data in table 2 shows that not all the roles of ICT in the
teaching and learning of internet skills are accepted by OTM graduating
students. Acquisition of new ideas with mean 4.63, helps in training students
in distance areas with 4.5, increases motivation with mean of 2.52 was
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considered rejected with mean less than 3.0 which is the decision rule, aids
teaching large numbers with mean of 4.55, ICT changes the methodology of
teaching and learning with mean of 4.05 were all accepted by the OTM
(HND II) graduating students with grand mean of 3.24.
Research question 3
What are the roles of ICT in the teaching and learning of Management
information system?
Table 3
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document has a mean of 4.73, teaching and learning storage of records with
mean 4.7, teaching and learning retrieval of records with mean 4.77,
teaching and learning records disposal with mean of 4.6, and teaching and
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learning protection of records with mean 4.58 were all accepted with a grand
mean of 4.68
Research question 4
What are the roles of ICT in the teaching and learning of Data
processing skills?
Table 4
The role of ICT in teaching and learning of Data processing skills.
S/NO Items 5 4 3 2 1 Total Mean Remarks
SA A UD D SD
16 Teaching and 30 15 15 255 4.25 Accepted
learning of
43
Calculation
skills
17 Teaching and 28 18 6 8 246 4.1 Accepted
learning
sorting of
data.
18 Teaching and 34 20 6 268 4.47 Accepted
learning
Classification
of data.
19 Teaching and 16 27 12 2 3 231 3.85 Accepted
learning
Recording of
data.
20 Teaching and 33 18 9 264 4.4 Accepted
learning
storing of
data.
Grand mean 4.21
The analysis of the data in table 4 shows that teaching and learning of
calculation skills has a mean of 4.25, teaching and learning sorting of data
has a mean of 4.1, teaching and learning classification of data with mean of
4.47, teaching and learning of recording data with mean 3.85, and teaching
and learning storing of data with mean 4.4 were all accepted by OTM
graduating students (HND II) with the grand mean of 4.21.
with mean 4.7, teaching and learning retrieval of records with mean 4.77,
teaching and learning records disposal with mean of 4.6, and teaching and
learning protection of records with mean 4.58 and a grand mean of 4.68.
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CHAPTER V
SUMMARY, CONCLUSION AND RECOMMENDATIONS
This chapter summarizes the findings and conclusion on the research
work and recommendations against the background of the findings made in
the work.
Summary of Findings
47
The roles of ICT in the teaching and learning of internet skills are:
1. acquisition of new ideas
2. ICT helps in training students in distance areas
3. provides teachers with current teaching aids
4. ICT aids teaching large number
5. changes the methodology of teaching and learning
The roles of ICT in the teaching and learning of Management
Information system skills are:
1. teaching and learning creation of records
2. teaching and learning storage of records
Conclusions
Information and Communication Technology has played important
role in the teaching and learning of secretarial skills in polytechnics. These
roles were found to be relevant to the graduate of office technology and
management department and the polytechnics in general, the roles are the
teaching and learning of word processing skills, the teaching and learning of
Internet skills, the teaching and learning of Management Information
Systems and the teaching and learning of Data processing skills were
identified in this study to be so important for the graduates in order to
perform effectively in this era of ICT.
Recommendations
Based on the findings of this study, the following recommendations
were made
a. That teacher’s should update their knowledge to meet up
with the ICT challenges if not; the objectives of teaching
and learning of word processing skills will not be achieved.
b. That government should provide polytechnics with internet
facilities to enable teachers and students carryout more
consultations on the teaching and learning of internet skills.
c. National Board for Technical Education (NBTE) should make the
teaching and learning of Management Information System (MIS)
compulsory in all tertiary institutions especially OTM department
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REFERENCES
Abolio, D. A,; Andural, S.I and Aboho, R.M (2006), Information
Technology for Enhancement of Distance Learning: the way
forward. Benue State University Journal of Education, (BSUJE).
50
Anderson, L.W and Block, J.H (1987), Master learning models. M.J.Dukin
(Ed.). international encyclopedia of Teaching and Teacher Education,
new york pergamon Press.
Ater, I.I., Tiough, D.M and Nevkar, D.A (2006), Information technology
and Challenges of the Teacher. Benue State University Journal of
Education (BSUJE). 7, 9-14.
Eze, T.I (1994), Analysis of the Methods and Strategies for Teaching
Vocational and Technical Education. Nigerian Educational Journal
13, 202-206
Elendu, E.O (2001), The perfect Secretary. Aba, Nigeria: MaeElendu and
Co.
Igbinoba, M.O (2000) The Automated Office and Its Implications for the
Training of the 21st Century Secretary. Business Education Journal,
3(3).
Nyahule, P.M (2006), Impacts of Globalization and the Need for Review
in Vocational and Technical Education in Nigeria. Benue State
University Journal of Education (BSUJE). 7, 162 – 167.
Nwogwugwu,
Ogwo, B.A and Oranu, R.N (2006), Methodology in Formal and Non-
formal Technical/Vocational Education. Enugu: Jejas Printers and
Publishers Co.
APPENDIX 1
Dear Sir/Madam,
54
I am a final year Higher National Diploma (HND) student of the above named
department and institution.
It is on this note that I request you to answer the attached questions. This exercise is
solely for academic purpose. I therefore guarantee that the information supplied will be
treated confidential.
Yours Faithfully,
OKEME ABDULKERIM U.
SECTION A
GENERAL INFORMATION
Questionnaire on the Place of Information and Communication Technology in the
Teaching and Learning of Secretarial Skills in Polytechnic.
.................................................................................................................................
55
3. Level ………………………………………………………………………………
SECTION B
Questionnaires
The instrument below is a Likert Rating Scale Questionnaire. It is designed in a
five point rating scale, viz: Strongly Agreed, Agreed, Undecided, Disagreed and Strongly
Disagreed.
Please tick, as you deem appropriate in the column below.
AgreedStrongly
Agreed
Disagreed
Disagreed
Undecided
S/N THE ROLE OF ICT IN
Strongly
TEACHING AND
LEARNING OF WORD
PROCESSING SKILLS
MANAGEMENT
INFORMATION
SKILLS
11 Teaching and learning
Creation of records
12 Teaching and learning
Storage of records
13 Teaching and learning
Retrieval of records
14 Teaching and learning
Record disposal
15 Teaching and learning
Protection of records
D THE ROLE OF ICT IN
TEACHING AND
LEARNING DATA
PROCESSING SKILLS
16 Teaching and learning
Calculating skills
17 Teaching and learning
Sorting of data
18 Teaching and learning
Classification of data
19 Teaching and learning
Recording of data
20 Teaching and learning
Storing of data