SAP New GL Configuration Documents

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 Presented By

Author : sapebooks.com
Doc Code : SEBK100300
Description : SAP New GL Configuration Documents
Subject : SAP Concept and Configuration
Book For : SAP FI CO Consultants
Language : English
SAP Version: ECC 5.0 / ECC 6.0

Version History

Version : Release

V 1.0 : 10th Feb 2009

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 Table of Content

Benefit of New GL................................................................. 6

Configuration Steps for New GL............................................ 7
Activation of New GL................................................................. 7
Define Ledgers for General Ledger Accounting.............................10
Define Currencies of Leading Ledger .......................................12
Define and Activate Non-Leading Ledgers ................................14
Assign Scenarios and Customer Fields to Ledgers .....................16
Activate Cost of Sales Accounting ...........................................19
Define Ledger Group .............................................................22
Define Accounting Principles...................................................26
Assign Accounting Principle to Ledger Groups ...........................27
Document Splitting ..................................................................28
Concept of Document Splitting ...............................................28
How system split documents ..................................................29
Configuration Steps for Document Splitting ..............................30
Extended Document Splitting .................................................30
Extended Document Splitting ....................................................51
Important Tips for New GL Accounting............................... 63
Segment ............................................................................. 65
Derivation of Segment...........................................................66
Document View in New GL Accounting ............................... 68
Entry View ..............................................................................68
GL View..................................................................................68
T Code Used in New GL Ledger Specific posting.................. 72

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 New GL Configuration Documents

Benefit of New GL

The new General Ledger in mySAP ERP 2004 has the following advantages over the
classic General Ledger in R/3 Enterprise:

a) In the new General Ledger, you can display the parallel accounting using parallel
accounts (as in R/3) or using parallel ledgers. The FI standard functions and reports
are available for all parallel ledgers.

b) The 'Segment' entity and the relevant reporting that are required for segment
reporting according to IAS and U.S. GAAP are available in the new General Ledger.

c) In addition, you can enhance the new General Ledger flexibly, that is, you can
enter user-defined fields and update the relevant totals. Many standard reports can
evaluate the information from the user-defined fields.

d) When you use the new 'Document Splitting' function (online split), you can create
financial statements at company code level and, if required, for entities, such as the
segment. For each document, the system then creates a zero balance for the
relevant entity, for example, for the segment.

e) As a result, you no longer have to carry out time-consuming reconciliation tasks

between FI and CO for the end of period since cross-entity processes are transferred
in real-time to the new General Ledger in Controlling. Furthermore, you can, for
example, navigate from the financial statements report results or the profit and loss
statement report results to the relevant CO report.

f) The new General Ledger uses the same interfaces as the General Ledger in R/3. As
a result, users do not require any additional training.

g) Due to the new 'multi-dimensional' aspect in the General Ledger, all data that is
relevant for the General Ledger is stored in one environment. As a result,
reconciliation tasks, for example, between the general ledger and Profit Center
Accounting or the consolidation staging ledger, and processing steps that have to be
carried out repeatedly in the individual applications (for example, balance
carryforward) are no longer required. When you use the new General Ledger, you
may not have to use the special ledger anymore.

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Configuration Steps for New GL
Followings Steps are involved for the configuration of New GL

1. Activation of New GL
2. Ledger Configuration
3. Document Splitting

Activation of New GL

Description: Activation of New GL

Transaction Code: FAGL_ACTIVATION
Menu Path: IMG > Financial Accounting > Financial Accounting
Global Settings > Activate New GL Accounting

Note:

This is the first activity which you need to do for configuration of new GL accounting.
In the case of existing customer this should be last transaction after completion of
new GL migration project.

This activation indicator has been set at client level. Activating new GL results in
wide changes to customization path and table structures.

The path for New General Ledger Accounting is added to the existing customization
path.

Classic GL accounting path will also be there at this time.

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You need to run the program RFAGL_SWAP_IMG_OLD to hide classic GL
configuration path.

Go to SE38 and run program “RFAGL_SWAP_IMG_OLD”

Now New GL configuration path will be as below,

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Now you can start configuration for Ledger and other New GL related configuration

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Define Ledgers for General Ledger Accounting

Use

In this IMG activity, you define the ledgers that you use in General Ledger
Accounting. The ledgers are based on a totals table. SAP recommends using the
delivered standard totals table FAGLFLEXT.

The following types of ledgers are available:

Leading Ledger

The leading ledger is based on the same accounting principle as that of the
consolidated financial statement. It is integrated with all subsidiary ledgers and is
updated in all company codes. You must designate one ledger as the leading ledger.
In each company code, the leading ledger automatically receives the settings that
apply to that company code: the currencies, the fiscal year variant, and the variant
of the posting periods.

Non-Leading Ledger

The non-leading ledgers are parallel ledgers to the leading ledger. They can be based
for example on local accounting principles such as German Commercial Code. You
must activate a non-leading ledger by company code. For each ledger that you
create, a ledger group of the same name is automatically created.

Note:

SAP provides the leading ledger 0L and totals table FAGLFLEXT with the standard
system.

The leading ledger manages the (additional) local currency (currencies) that is (are)
assigned to the company code.

The leading ledger uses the fiscal year variant that is assigned to the company code.

The leading ledger uses the posting period variant that is assigned to the company
code.
The leading ledger gets many of its "control parameters" (as before) from the
company code

There is exactly one leading ledger

Only the values from the leading ledger are posted to CO in the standard system The
non-leading ledgers can then be assigned currencies and/or fiscal year variants that
differ from the leading ledger

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Activities

Create your ledgers for General Ledger Accounting and set the Leading indicator for
one of the ledgers.

Description: Define Ledgers for General Ledger Accounting

Transaction Code: XXXXX
Menu Path: IMG > Financial Accounting (New) > Financial
Accounting Global Settings (New) > Ledgers > Ledger
> Define Ledgers for General Ledger Accounting

FAGLFLEXT

The totals table of New General Ledger Accounting (=> FAGLFLEXT) updates more
entities than was possible in the classic totals table (=> GLT0).

New standard fields include Cost Center, Profit Center, Segment.

Totals table FAGLFLEXT can be extended with additional fields – both predefined SAP
fields and entirely new customer fields. To add customer fields to totals table
FAGLFLEXT, they first have to be added to the account assignment block (=>
Function: Edit Account Assignment Block).

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Define Currencies of Leading Ledger
Use

In this IMG activity, you specify the currencies to be applied in the leading ledger.
You can make the following settings for each company code:

The local currency (as company code currency) is specified in the company code
settings. You can define one or two additional local currencies that you store per
company code parallel to the first local currency. For additional local currencies you
define the following data per company code:

Currency type

The currency type defines the role of the parallel currency. A distinction is made
between the following types of currencies:
Company code currency

Group currency
Hard currency
Index-based currency
Global company currency

Exchange rate type for the translation

The exchange rate type determines the exchange rate, which is stored in the system,
is applied in calculating the additional amount fields. As in the case of the local
currency, you can use exchange rate type M (average rate) or any other exchange
rate type.

Base currency for the translation

The calculation of the amounts in parallel currencies can be determined using the
document currency of the local currency.
Translation date

The rate for translation amounts can be based on the translation date, the document
date, or the posting date.

Caution

You cannot change the currency type for company codes that are already productive.

Activities

1. In addition to the first local currency, define one or two currency types.
2. The group currency must be defined in the client.
3. The group currency has to be defined in the client.

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4. You have to define the global company currency for the internal trading partner
for which the currency is to be valid. Branch into the detail view of the corresponding
company to do this.
5. If you want to use the country-specific currencies hard currency or Index-based
currency as additional currencies, you must enter the currency for the countries for
which the currency is to apply. To do this, branch to the detail screen of the country
in question.
6. Enter the base currency and translation date.
7. You should define a line layout variant for the line item display of the amounts in
the parallel currencies. For more information about line layout variants, see the
documentation on the IMG activity Define Processing Forms.

Description: Define Currencies of Leading Ledger

Transaction Code: XXXXX
Menu Path: IMG > Financial Accounting (New) > Financial
Accounting Global Settings (New) > Ledgers > Ledger
> Define Currencies of Leading Ledger

Double Click on company code to maintain currency

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Define and Activate Non-Leading Ledgers

Use

In this IMG activity, you make the following settings for the non-leading ledgers for
each company code:

You activate the non-leading ledgers in the company code. You can define additional
currencies beyond that of the leading ledger. The first currency of a non-leading
ledger is always the currency of the leading ledger (and hence that of the company
code). For the second and third currencies of a non-leading ledger, you can only use
currency types that you have specified for the leading ledger.

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You can define a fiscal year variant that differs from that of the leading ledger. If you
do not enter a fiscal year variant, the fiscal year variant of the company code is used
automatically.

You can specify a variant of the posting periods.

Description: Define Currencies of Leading Ledger

Transaction Code: XXXXX
Menu Path: IMG > Financial Accounting (New) > Financial
Accounting Global Settings (New) > Ledgers > Ledger
> Define and Activate Non-Leading Ledgers

Note: Here you can define ledger specific fiscal year variant and business transaction
variant.

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