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    Change Control Board Responsibilities

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    kiran_BHU
    The document describes a change control board (CCB) and its responsibilities. The CCB manages changes to projects from initial requests through approval and implementation. It ensures changes are made in an organized, controlled manner based on technical and business needs. The CCB should be established early in a project and include individuals with management, coordination, technical and business expertise. It evaluates change requests, assesses impacts, and approves changes based on factors like technical solutions, costs/benefits, and priority.

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    Change Control Board Responsibilities

    Uploaded by

    kiran_BHU
    7K views3 pages
    The document describes a change control board (CCB) and its responsibilities. The CCB manages changes to projects from initial requests through approval and implementation. It ensures changes are made in an organized, controlled manner based on technical and business needs. The CCB should be established early in a project and include individuals with management, coordination, technical and business expertise. It evaluates change requests, assesses impacts, and approves changes based on factors like technical solutions, costs/benefits, and priority.

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    The document describes a change control board (CCB) and its responsibilities. The CCB manages changes to projects from initial requests through approval and implementation. It ensures changes are made in an organized, controlled manner based on technical and business needs. The CCB should be established early in a project and include individuals with management, coordination, technical and business expertise. It evaluates change requests, assesses impacts, and approves changes based on factors like technical solutions, costs/benefits, and priority.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    7K views3 pages

    Change Control Board Responsibilities

    Uploaded by

    kiran_BHU
    The document describes a change control board (CCB) and its responsibilities. The CCB manages changes to projects from initial requests through approval and implementation. It ensures changes are made in an organized, controlled manner based on technical and business needs. The CCB should be established early in a project and include individuals with management, coordination, technical and business expertise. It evaluates change requests, assesses impacts, and approves changes based on factors like technical solutions, costs/benefits, and priority.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 3
    At a glance
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    The key takeaways are that a CCB manages changes to a project or system in an organized manner by evaluating change requests, assessing impacts, and approving or rejecting changes.

    The purpose of a CCB is to ensure changes are made in an organized, controlled, and timely manner by managing change requests from initial submission through approval and implementation.

    The responsibilities of a CCB include approving changes, ensuring correct approvals are received, evaluating impacts, and coordinating implementation of approved changes.

    CHANGE CONTROL BOARD (CCB)

    This document describes the change control board it it’s responsibilities. The CCB should be
    identified and put together as soon during a project’s life cycle as possible It, at least, need to be in
    place before the first change request is tendered.

    CCB RESPONSIBILITIES
    The basic functions of a CCB follow.
    • Ensure change is made in a organized and controlled manner

    • Manages change activity from initial request through technical recommendation, to approval for
    implementation

    • Identify technically sound improvements having high benefit-to-cost ratios and thereby enhancing
    overall business performance

    • Interface with those impacted to coordinate implementation of the change in an coordinated effort

    Ensure change is made in a organized and controlled manner


    • Ensure changes are approved based upon technical and business needs

    • Ensure that changes are made in a timely manner

    • Ensure changes are implemented in sequence

    • Approve changes to be made to prior baselines as required to support the client needs

    Manage Change Activity


    • Evaluate the initial request for clarity

    • Evaluate technical recommendation for implementation

    • Evaluate impact of change

    • Ensure coordination of the change in a timely manner

    • Approve implementation of results

    Approvals
    • Approval based upon technical solution

    • Approval based upon cost/benefits


    • Approval based upon value provided to business performance requirements

    • Approval based upon resources

    • Approval based upon priority

    • Approval based upon impact

    CCB Responsibilities
    • Approve changes to be made to the system/environment and ensure coordination of
    change for implementation

    • Ensure correct level of approval is received for the change prior to work commencing

    • Ensure clarity in the request, to ensure quality in the deliverables created from the
    request.

    CCB membership
    • Should consist of individuals with management, coordination and specialist skills

    • Should consist of individuals with technical expertise to review technical solutions to


    ensure sound decisions

    • Should consist of individuals with business and application knowledge

    CCB Membership and Roles


    The following table provides insight into a CCB’s composition.

    CCB Member Role Role Responsibilities Person Responsible

    CCB Chairperson Accepts and tracks the status of all formal change requests. Calls and Typically the Project
    facilitates CCB meetings as needed. Takes notes or assigns another person Systems Manager
    (CCB Admin) to do so. Notifies groups affected by a change.

    CCB Admin Creates the agenda, minutes, and proper notification of approved changes to Typically a CM
    those impacted by the approved change request Specialist
    Business Partner Has decision making authority for project requirements and budget. Client or Internal
    and/or Customer Customer
    Project Systems Has decision making authority for project resources and commitments. Project Manager
    Manager
    Other Other people may be requested to participate based on the topics to be Technical, Security,
    discussed. For certain cases this could mean subject matter experts, Environment, DBA’s,
    technical representatives, or the entire project team. It is up to the Development,
    discretion of the CCB Chairperson to determine the participants for any Presenters, and others
    given CCB meeting as needed
    CCB Standards
    Ensure that the change request is effectively written and analyzed SCR answers the following
    questions:

    • What does the change consist of?

    • When is the change to be implemented?

    • Where will the change be implemented?

    • How will the change be implemented?

    • Who or what is affected by the change?

    • Why is the change needed?

    CCB Process Requirements


    Process must be defined in the organizational and project CM Plans defining procedures to be
    followed, members of the CCB, and the CCB administration guidelines:

    • When does the CCB meet

    • Where does it meet

    • How is agenda distributed and when

    • What is the approval methods

    • How are approvals communicated

    • How does the project team assess impacts

    • Critical Success Factors

    Ensure that no changes are made without an approved change request by a CCB – This includes
    defects and enhancements!

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