IIMK/CS/17/OB&HR/ 2006/02

Bharat Petroleum Corporation Ltd (A)

S. Jeyavelu1

1
Assistant Professor, Indian Institute of Management Kozhikode, Kozhikode- 673 570
(email: [email protected])
 1

Bharat Petroleum Corporation Ltd (A)

1. Introduction

Burmah Oil Refineries Ltd. was incorporated in 1952 as a joint venture between Burmah Oil
Company, UK and Shell Petroleum Company by an agreement with the Indian Government
to set up a refinery at Mahul in Mumbai, which went on stream in 1957. In 1976 the Indian
Government nationalized the petroleum industry and acquired 100% equity in Burmah Oil
Refineries and named it Bharat Refineries Ltd. The name was later changed to Bharat
Petroleum Corporation Ltd. (BPCL) in 1977.

BPCL was an integrated refining and marketing company. It markets a diverse range of
products from petrochemicals, solvents, specialty lubricants, aviation fuel and LPG. The
Mahul refinery had a capacity of 6 million tons per annum and it operated at 127% of the
capacity in the year ending March 2000. It also had an installed capacity of 98000 MT of
benzene, 17600 MT of Toluene, 90000 MT of lubricants and 10950 MT of sulphur. It was
the first Indian industrial unit to obtain ISO 9002 and ISO 14001 certification and the only
Indian Refinery (and one of the 34 refineries worldwide) to achieve a Level 7 on the
International Safety Rating System (ISRS).

BPCL’s retail network was the third largest in the country with around 4,500 retail outlets
(petrol pumps / gas stations), around 950 dealerships for kerosene and light diesel oil, and
1200 LPG distributors. It had 22 LPG bottling plants, 3 lube blending and filling plants, 6
port installations, 13 aviation service stations, 67 company operated depots and 23 dispatch
units. It completed a 250 km long cross-country pipeline between Mumbai and Manmad in
March 1998. It had a market share of around 22% in petroleum products and 20% in LPG. In
2000, the total sales grossed over 36,000 crores of rupees and 18.86 million tons of
petroleum products. Industrial customers contributed to 27% of sales, LPG 7%, aviation fuel
3% and lubricants 0.5% of the total sales. The refinery and the marketing infrastructure are
considered the best in the industry and most efficient.

2. Industry Environment
The petroleum industry had many international players operating in the country till it was
nationalized in the 1970s. BPCL acquisition was part of the Indian government’s
nationalization program. It was highly regulated and controlled by the government till
economic reforms started in 1991. The prices of the raw materials and the end products,
procurement of the raw materials, production capacity, distribution, and returns on
investment were regulated by the government. There were only three major integrated
refining and marketing companies and a number of independent refineries supplying to these.
Since the focus of the government was to improve the coverage of the distribution network

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across the country it regulated setting up of new retail outlets reducing the chance of any
competition between the outlets of different players.

3. Administered Pricing Mechanism

Administered Pricing Mechanism (APM) came into existence on 1977. Prior to APM the
realization of oil companies was restricted to the import parity price of finished goods. Oil
Pricing Committee (OPC) set up in 1976 recommended discontinuing the import parity
pricing. It suggested that the cost of domestic production should determine the pricing of the
petroleum products as more than 90% of the requirements were produced within the country.
The major drawback of the import parity pricing was the delinking of the local cost of
production to the price. This was taken care of by Retention Pricing Mechanism, by which
refineries were allowed to retain out of the sales the cost of crude, refining cost and
reasonable return on investment. This was allowed for the marketing companies also. In
1977, the government fixed the prices of the petroleum products and delinked the cost of
production to the final price of the products. With the administration of the prices by the
government the pricing system evolved to APM.

APM was administered by Oil Coordination Committee (OCC), under the ministry of
Petroleum and Natural Gas. Under APM raw materials were supplied to the refineries at the
point of refining at a predetermined price (Delivered Cost of Crude). The finished products
were made available to the marketers at pre determined prices (ex refinery prices). Refining
and marketing costs were reimbursed based on predetermined criteria. The system also
included rewards and penalties for efficiency.

4. Post Liberalization Scenario

In 1991, under the Narasimha Rao’s government structural reforms were initiated.
Privatization of the public sector units was one of the agenda’s of the economic
liberalization. As a part of it, the petroleum sector was opened up for private investment. The
returns were ensured through APM for the public sector as well as private sector players.
Three private players Reliance, Essar and AV Birla group announced intention to set up
refineries. Disinvestment was also an agenda in the economic reforms. The government held
100% equity in BPCL till 1992, when it offloaded 30% stake in favor of institutional
investors.

5. Dismantling of APM
In 1995 Sundararajan Committee Report ‘Hydrocarbon 2010’ was published and it suggested
dismantling of the APM. In 1998 APM was partially dismantled and was expected to be
removed by 2002. The government control on distribution and marketing was also expected
to be relaxed by 2002.
Starting from 1995, petroleum companies in India started to ramp up their operations to face
the competition in the post APM regime. The lubes sector was deregulated in the early 1990s

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and multinationals and Indian private sector companies entered market. The intense
competition faced by the public sector companies was indicative of the challenges they have
to face in an open unregulated market in other segments. Meanwhile Reliance had set up one
of the biggest refineries in the world in record time and its quality and productivity
parameters were at global levels. It was also planning to setup a distribution network when
marketing is decontrolled. The total installed capacity in the year 2000 was 110 Million
Metric Tons Per Annum (including the Reliance refinery). One manager stated with
excitement
“Because of government regulations our hands were tied down. We did not have the
freedom to market our products and compete with others. Now we can really be free
and aggressive”.

6. Privatization
As a part of the ongoing economic reforms the government was actively pursuing
privatization of the public sector organizations. There was a clear message from the
government that all public sector organizations should have a business orientation
irrespective of the social obligations. A couple of senior managers’ state
“Privatization is something that will happen. One can’t bother too much about the
future without knowing what is going to happen. It is inevitable and we can’t do
anything about it.”
“We don’t know what will happen to BPCL and us. Tomorrow we may not exist as
BPCL. We might become a part of Shell or Reliance or some other organization.”
The impeding competition as well as the uncertainty of existence in the present form created
anxiety in the organization across all levels. Some considered it to be an opportunity where
as others considered it as a let down by the government and the organization. The
organization initiated numerous changes in order to transform itself to face the future
competition.

7. Initiation of the Restructuring Process

The initiation for restructuring the organization was by the personal initiative of the CMD
Mr. U Sundararajan. He had earlier been appointed by the government to study the petroleum
industry in other countries as a preamble for deregulation. He had created a cross functional
team for studying the effectiveness of the models followed by different countries. Mr.
Sundararajan and the team studied more than two hundred books and numerous articles on
deregulation, oil industry and best practices. Mr. Sundararajan realized the inability of his
organization to compete with MNCs with deregulation. He started the restructuring process
through discussions with the top management, the board and the government.

8. Selection of External Experts

A group of international strategic consultants were short listed and requested to make
presentations to the board for the award of the assignment to provide consulting expertise in

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restructuring. The list included many of the top consulting firms in the world with vast
experience in the oil industry, deregulation and restructuring. One of the consulting firms
was Arthur D. Little (ADL) headed by Mr. Arun Maira, long associated with Indian
organizations and a colleague of Peter Senge. In his presentation, he stated that ADL would
provide necessary inputs to build capacity within BPCL to enable them to design and
implement a new structure rather than suggesting what BPCL should do. ADL was appointed
the consultant based on their process and organizational learning approach. One of the top
managers stated
“We had the best consultants across the globe in front of us. We wanted somebody
who understood the Indian reality, give workable solutions and help in
implementation and not just a report. So we decided to go for ADL and Arun Maira”.

9. Change Team
A change team was formed with twenty-two managers nominated from various functions
across levels. The team size grew to thirty as the project progressed. The team members had
varied performance records, educational qualifications and experience. The CMD did not
believe in giving importance to those with higher degrees over others. His philosophy was to
provide an opportunity to average people in an empowered and enabled environment to
achieve great results. Mr. Sundararajan says
“Initially when we formed the change team I asked for nominations from various
departments and they nominated all kinds of people. I did not nominate the best
mangers in BPCL because I have observed many times in my career, if people are
given the right environment and opportunities they would rise up to it. And my faith
was not misplaced. These youngsters did a wonderful job.”

The change project was titled CUSECS for CUstomer SErvice & Customer Satisfaction. The
consultant ADL trained the CUSECS team. The training included topics like negotiations,
interpersonal effectiveness, presentations, systems thinking, and best practices. The CUSECS
team was provided with all the information and support required to develop skills in
diagnosis, change strategy formulation, organization design, and implementation. Those who
could not take up the huge workload and stress were requested to leave and join their parent
departments. The team conducted a short diagnosis of the organizational issues with
facilitation by consultants and made presentations to the top management. One of the
CUSECS team members state:
“We were initially frustrated and unable to understand why ADL wanted us to think
through everything ourselves, rather than telling us what is best. Later, we appreciated
their approach in enabling us to think and decide for ourselves what is best for the
organization. We were trained exhaustively starting from presentation skills,
negotiation skills to systems thinking and so on”.

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10. Creating a Shared Vision
The visioning exercise was conducted to develop clarity and common understanding about
the future of the organization. The visioning exercise started with the board. External
consultants facilitated this in two iterations. The exercise was extended across the
organization in a snowball approach flowing from the top management to the junior
management facilitated by internal experts trained specifically for the same. The core of the
vision as articulated by the organizational members across the organization is given below.
¾ Be the BEST ¾ Establish first class brands and
¾ Make the workplace exciting corporate image
¾ Improve boundary management ¾ Excellent customer care and service
¾ Fulfill social responsibilities, be ¾ Go for excellent performance and
ethical operational efficiency
¾ Apply the best technology ¾ Make people a source of improvement
¾ Make systems strong and dynamic

Appendix A elaborates the ten broad themes in the shared vision of BPCL. The visioning
exercise provided an opportunity for articulation of the aspirations of the people. The process
brought the whole organization out of lethargy, and increased the energy levels and
expectations on individuals, teams and the organization. Since the vision was iterated through
out the organization, there was greater buy in for the change. One of the managers says
“We were all surprised that the vision had so much commonality across the
organization. It clearly stated that people had great aspirations but never expressed
them. This exercise made us realize the possibilities for the future of BPCL”.

11. Organizational Assessment – Current Reality

Based on the initial diagnosis by the CUSECS team and the visioning workshop for top
management, it was decided that an organization wide assessment exercise would be
conducted simultaneously with the shared visioning exercise. Six ‘break through’ teams were
formed. The teams were responsible for assessing the organizational reality in terms of
¾ Marketing ¾ Lubricants and
¾ Refining ¾ Support services and management
¾ Logistics processes
¾ LPG

The marketing team looked at the customer management processes, product management
processes and execution management processes. The refining team compared the
effectiveness of the refinery; lube oil processing and LPG plants with the best international
players taking into account the machinery age and technology employed. Various
performance parameters like crude acquisition, energy consumption, and capital expenditure
were assessed. The logistics team also looked at the existing logistics infrastructure,
economics of supply and distribution, opportunities for cost reduction, supply points vs.
consumption centers, impact of taxes and duty, and comparison with benchmarks and
competitors. The LPG team compared the LPG marketing with that of the international and

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local competitors. The customer base, pricing policies, interface between the customer and
marketing and future plans were critically reviewed. The lubricants team analyzed the
organizational competitive position in comparison to the competition. It also looked at the
packaging, pricing, branding, trade channels, the existing joint venture arrangements, and
future plans. The team responsible for support services and management processes evaluated
the human resource practices (for example work culture, HR processes, training and
development, and appraisal and compensation), the information systems (for example use of
different software packages, integration and use of IT), and accounting practices in terms of
clarity, speed and cost.
The break through teams also assessed the organizational structure in terms of roles and
responsibilities, levels and accountability, human resource development in terms of training,
appraisal and compensation. Each team interacted with all the stakeholders concerned
including the unions, suppliers, distributors, customers, financial institutes, local
communities, government officials, and so on. Assessment was carried out in a non-
threatening manner, with constant and rich communication of the activities carried out by the
break through teams. The assessment exercise created an internal environment for change.
The organizational assessment exercise found the following
¾ Collective dissatisfaction with the status quo
¾ Low customer focus and customer orientation
¾ Huge gap between the vision and capabilities to achieve it, and
¾ Many opportunities for quick improvement

12. Change Plan

Based on the inputs from the shared vision and current reality, a workshop was conducted to
develop a change plan. The change plan came to six volumes with over one thousand and six
hundred pages. The change plan included the
¾ Organizational assessment
¾ Well defined corporate values
¾ Vision articulated in terms of critical business processes, and
¾ Areas of change to achieve the vision.

13. Change Opportunities for Quick Results

During the assessment process, the break through teams identified many opportunities where
small changes were likely to produce major results. Special task forces for working on the
identified opportunities were formed and started working in parallel. The task forces were
provided with adequate training and were in constant communication with the break through
teams. At one point of time there were more than six hundred task forces working across the
organization on thousands of opportunities identified in the change plan. Market research,
brand building, packaging, operational efficiency of plants, correct quantity and quality of
products, cash collections, and safety are some areas where task forces worked to produce
quick results.

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14. Communication
Communication played a vital role through out the change process. A newsletter was
promoted that provided regular updates to the whole organization regarding the visioning
exercise, the assessment of current reality, status of the quick fix opportunities and the new
structure. In every stage the break through teams had a high level of interaction with the
concerned departments. The informal channel of communication was also taken care of by
including people from all functional constituencies in the change & break through teams. The
six-volume change plan was widely communicated and discussed. It was loaded in every
computer in the organization. A top down approach was used to communicate the change
plan with assistance from the break through team members. One CUSECS member reiterates
“Communication played a critical role in CUSECS project. The regular updates
through the newsletter and informal communication through the members to their
parent departments was useful in updating the whole organization quickly. We
identified enablers in each department, people who are opinion shapers and we
specifically targeted them. We convinced them first and then asked them to
communicate to others about the change”

15. Top Management Involvement

The CMD was involved throughout the restructuring process. He communicated his support
to the change activities by personal involvement, and regular appreciation to the change
management team and the special task forces. He played the role of a mentor to the team
members. He also interacted with a large number of employees during the visioning,
assessment and implementation stages. Young managers recount stories of his support to the
change team, where he gave total freedom to come up with creative ideas and safe guarded
them from backlashes from established constituencies. Mr. Sundararajan recalls
“In the initial period I talked to lots of people about the need for restructuring. The
leader has to ‘act’ not just ‘talk’. Lip service will not work for long. If one says one
will take of care of the subordinates then one has to when something happens”.

16. Coaches of Organizational Learning

Consultants from Innovation Associates (a subsidiary of ADL) initially trained a group of
coaches in systems thinking and organizational learning. A team of around thirty full time
coaches and more than sixty part time coaches were trained in turn by these. These coaches
conducted two programs namely ‘Visionary Leadership Planning’ (VLP) and ‘Foundations
of Organizational Learning’ (FOL). More than six hundred managers have undergone VLP
and more than five thousand management and non management staff have undergone FOL.
VLP program is designed to help teams clarify and understand reasons for their unique
existence, co-create team aspirations, realistically assess current reality and formulate a
strategy to bridge the gap. The teams identify High Leverage Results they are passionate
about and assign responsibilities to a few members with the whole team agreeing to support
the process. FOL program is designed to create a common language of learning in
organizations. The coaches were instrumental in creating a non threatening atmosphere for
change and also in providing the inputs on systems thinking and learning organization,

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enabling effectiveness of the various task forces empowered for quick result changes. One of
the coaches states
“We applied for coach training with skeptism. We later realized the importance of systems
thinking and organizational learning. The first program was a mind opening experience. The
inputs on functional silos reflected our organization. Now we are hardcore followers of
systems thinking”.

17. Designing the New Structure

There was a clear consensus among the change management team, top management team and
the consultants that the functional structure would not be able to sustain initiatives taken to
create the customer centric organization. The obvious solution was to create customer centric
strategic business units (SBUs). The change management team with assistance of the
consultants considered various options. The redesign process took about a month. The CMD
was personally involved in this. To prevent any interference from day to day activities he
officially took leave and was present as a resource person. The change team discussed the
various choices in structure with all the stakeholders. There were apprehensions among
senior managers regarding the new structure and no consensus emerged on the new structure.
Politicking and power plays were observed, with each function trying to retain the existing
status in terms of power and control. Finally the CMD personally called for a meeting of the
functional heads and other senior managers. Asking the group to discuss, negotiate and come
with a concrete solution acceptable to everyone, he locked the room and waited outside.
Finally a design was approved that was acceptable to all. The final structure was not the
optimum structure as envisioned by the change team but one acceptable to all the members of
the top management team.

18. Implementation
The new structure was rolled out in phased manner to ensure effective implementation. The
new structure was first implemented in the LPG SBU. Based on the experience, the new
design was implemented across the organization with necessary modifications. Further, in
each of the proposed SBUs specific regions were identified and the new structure was
implemented to verify the smooth functioning before full implementation.

19. Organizational Structure

The older structure was functionally organized. There were mainly four functions (refineries,
marketing, finance and personnel) each headed by an executive director reporting to the
(CMD). Other support departments like corporate affairs, legal, audit, vigilance, coordination
and company secretary were directly under the CMD. See Appendix B for the organizational
chart. The Director refinery was in charge of refinery, corporate planning, JV refineries and
special projects. Other than corporate finance and marketing finance EDP was also under the
Director finance. In marketing, there were different departments for retail, industry, LPG,
lubricants and aviation segments. Corporate communication was also under Director
marketing.

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The whole of India was divided into four regions and further into 22 divisions. Each region
was headed by a Regional Manager who was in charge of all activities within the region and
reported to the Director marketing. Each region had a manager in charge of each of regional
personnel, regional engineering, regional industrial customers, regional retail, and regional
finance. Regional LPG was under regional industrial customers. The division was the
responsibility of the Divisional Manager reporting to the Regional Manager. He had a
manager each for sales, operations and engineering. Each of these was responsible for sales,
depots and engineering respectively for all the customer segments.
Across the marketing function, except for the corporate departments (LPG, industrial
customer, etc.) specifically looking after a customer segment, every individual and role is
focused on multiple customer segments. For example any strategy addressing the industrial
customers originates from the Corporate Department (Industrial Customer), goes via the
Director Marketing, Regional Manager, Divisional Manager to the Sales Officer. All of them
are responsible for multiple customer segments like retail, LPG, industrial, etc and deal with
different classes of customers. Hence there was very low customer awareness in terms of the
unique needs of the different customer segments, with no single individual at the operational
level having clarity on any single customer segment. Moreover, the marketing strategy was
formulated by people who were far from the customer with very low understanding of the
customer they were targeting. The implementers were responsible for diverse customers with
a low understanding of the logic of these strategies meant for each customer segment. Thus
the old structure had created a bottleneck between the strategy formulators and implementers
in terms of the regional structure, and between the field staff and the corporate offices and
refinery.
Activities of a business process are spread out across different functions and levels of
hierarchy, engaging many individuals. There was a long chain of non value adding linkages
between any two activities targeting a business / customer. For example, when an industrial
customer gives a special order of lubes to the sales officer, the corporate lubes purchases the
base oil, plant blends it, S&D packs it and the sales officer sells it. The Sales Officer would
communicate the order to the Divisional Manager, who passes it on to the Regional Manager.
Then the order would be routed to the Corporate Lubes for processing. Everyone involved in
the activities of this process belong to different functions and hierarchy levels. This long
chain of communication had led to a lack of customer orientation, low awareness of customer
needs and expectations and slow response.

20. The New SBU Structure

The new structure was focused on the business processes and the customer (Appendix B).
The new structure at the top management level is the same. Five SBUs – Retail, Lubes,
Industry/Commercial, LPG and Aviation are customer centered SBUs and come under the
director (marketing). The sixth SBU, Refinery along with two new departments IT & Supply
Chain and R&D are under the director (refineries). Each SBU would have its own HR, IS,
finance, logistics, sales, engineering, etc. The number of layers in the organization was
reduced to four from six or seven.
The major change is the introduction of the territories covering a smaller geographical area
and focusing on specific customer segments. In retail SBU the new structure had 66

9
territories reporting to the four regional offices, where as in the earlier structure there were
only 22 divisions which catered to all segments. In other SBUs the regional office was
removed and territories were designed to directly report to the SBU heads. Each territory
team leader was responsible for sales in the territory only for a specific product. The territory
structure was designed to enable the field staff to focus on specific customer segments.
Authority was also delegated down the hierarchy and decision making pushed to the lowest
possible levels. Decisions earlier taken at the regional level were taken now at the territory
level. Further authority was delegated to the role and not the hierarchy level. Administrative
offices have been moved to supply locations that consist of 125 terminals for main fuels and
35 LPG bottling ones. In LPG SBU head office there are only nine personnel and across the
territories even managers at senior positions have been forced to get business.
The new design incorporated recalibration of roles and responsibilities and redeployment of
more than two thousand people (around one fifth of total employee strength) across the
organization. It created new roles at the front effectively using redundant manpower to
increase customer interface and interaction.
Since the corporate and support functions are now located within the SBUs the new design
included lateral linkage mechanisms (see Appendix C). Governance Councils, Process
Councils, and Task forces (to address specific organizational issues) were the mechanisms
for integrating the different parts of the organization.
Some Salient Features of New Structure were
¾ Highly empowered work force
¾ Decentralized decision making
¾ De-linking of authority from hierarchical levels
¾ Orientation towards internal and external customers
¾ Regular market research and customer surveys
¾ Conscious brand building efforts

Addressing the participants of a Top Management Program at IIM Ahmedabad Mr.

Sundararajan stated
“One can be prepared to face the tiger but we will never know how one will behave
unless one faces the tiger. I feel we are prepared for full deregulation but we will
know how much only when it becomes a reality.”
21. Questions for Discussion
1. Is BPCL ready to face the competition in a deregulated market?
2. What were the problems with the old structure? What aspects of the new structure
address these problems?
3. Why did BPCL go through such an elaborate process of envisioning, assessing current
reality, quick hits and flexible implementation?
4. What are the critical issues to be kept in mind in redesigning an organization?

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 Appendix A 9 Strategic planning to achieve
The Vision of the Future – The 9 Focus on core competencies
Company We Want To Be2 9 Judicious diversification in
pursuit of organizational
¾ Be the best growth
9 Pursuit of excellence 9 Profitable operations with
9 Be a pacesetter appropriate emphasis on return
¾ Have excellent customer caring on capital employed
and customer service 9 Speedy implementation of
9 Focus on customer projects
9 Caring for our customers in 9 Effective use of IT
terms of ¾ Strong and dynamic systems
9 High quality products 9 Strong, dynamic systems and
9 Value for money leading to procedures
customer satisfaction. 9 Belief in the system
9 Achieving customer loyalty 9 Best practices : high standards
through 9 Inbuilt flexibility
9 Consistent customer 9 Operational effectiveness
satisfaction 9 Professionalism
9 Becoming completely 9 Good management practices
market driven (unwritten rules)
9 Innovative and aggressive 9 Regular review of systems
in marketing ¾ Be an ethical company
¾ Establish a first class brand and 9 Strong business / corporate
corporate image ethics
9 Strong corporate brand 9 High credibility
9 Brand image 9 Healthy competition
9 High visibility 9 High corporate integrity
9 High quality 9 Shared values
9 Loyalty ¾ Apply the best technology
9 Transcending national 9 Leadership in technology
boundaries 9 Adapt current technology in
9 Organizational pride key success areas
9 Manpower quality 9 Technological innovation
¾ Develop a corporate strategy 9 Strong R & D base
9 Have a well defined and 9 Constant process up gradation
shared corporate strategy through innovation
9 Emphasis on reaching a ¾ Fulfill social responsibilities
broad consensus on strategy 9 A good corporate citizen
formulation process 9 Environment-friendly
¾ Sound business performance and 9 Cordial relationship with
operational efficiency Government / Community
9 Accelerated growth ¾ Effective boundary management
9 Entrepreneurial approach 9 Skill to work with joint
ventures
2
Source: Internal documents.

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 9 Relationship with joint ¾ Make people a source of our
venture partners improvement
9 Relationship with 9 Learning organization with
Government experiments and innovations
9 Relationship with suppliers 9 Adaptability to change
¾ Make BPCL a great place to 9 Continued up gradation of
work skills
9 Pride in the company 9 Recognition and rewards
9 People orientation / caring 9 Clear accountabilities
for people 9 People management
9 Trust in employees 9 Best quality people with a high
reflected in openness degree of dedication and
9 Sustained investment in motivation
people 9 Strong human resources
9 Team work development
9 Collaboration (not control) 9 Strong linkage between “work”
9 “We can do it” sphere and “ life” sphere

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 Appendix B – Organizational Structure Old & New3

Divisional Structure - Old

Regional Structure - Old Divisional Head

Regional Head
Head Sales

Regional Regional Regional Regional Regional Manager Manager Manager

Personnel Engineering S&D Sales Finance Sales Operations Engg.

Regional
LPG Sales Officer Depots Engineering

LPG Retail Industrial Lube

Customer Customer Customer Customer

Corporate Structure - Old

CMD

Company
Dir Dir Dir Dir Secretary
(Refineries) (Personnel) (Marketing) (Finance)

Lubes Aviation Finance Corporate

Corporate Corporate Corporate Affairs
Personnel &
Planning
Admin
LPG S&D Finance
JV Corporate Corporate Marketing Legal
Refineries HR
Sales Corporate EDP Audit
Corporate Communication
Special
Projects
E&P International
Vigilance
Marketing Trade
Refinery
HSE Coordinatio
Regional Heads n

3
Source: Bharat Petroleum Journal, Issue 5-6, 1997-98.

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 Corporate Structure - New

CMD

Company
Dir Dir Dir Dir Secretary
(Refineries) (Personnel) (Marketing) (Finance)

Corporate
Brand/ Finance Corporate
Planning HR Corporate Corporate Affairs
Services Communication
JV
Corporate
Refineries Legal
HR Treasury
HSE
Corporate
Special
Projects Information Audit
Systems
E&P
IT &
Supply Corporate Vigilance
Strategy

R&D
Coordinatio
n

Mumbai Ind./ Comm. Lubes LPG Retail Aviation

Refinery Business Business Business Business Business

Corporate Structure - New

Board
Governance Apex Council
Cross
Councils Executive Council
Business
Management Council
Councils /
Corporate SBUs
Centers Retail Indus Lubes LPG Aviation Refinery

Strategy

IS

HR

Brand

Others

Support Services: HR, IS, Finance, E&P

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 Retail SBU

SBU Head

Retail
HR Logistics Sales Engineerin

Retail
Coord Budget
IS Operations Distributi
Allocation
on
Material
Network
Fin Operations Inland Planning/ Design &
& Safety Dist Real Develop

Infra/ Rail Brand &

Movement Allied Retail Customer
Planning
Business Management
Dev

Regions Business
Plan/ Strategy

Retail SBU - Regional Structure

Regional Head

HR Logistics Engg/ Dev/ Allied Retail

Real Estate Business

Constru
IS Operations Distrib Business Plan /
ction
& Safety ution Brand Coord

Real
Fin Operations Trans Dist Estate D/R
Training
School

Maintenance Claims
Inspection
Safety Retail SBU - Territory Team
Territory Leader

Infra/ Area Territories

Planning Dev Marketing

Sales Officer Depots Engineering

Retail
Customer

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 SBU Head

Marketing Business Dev Cell HR/IR Logistics Commercial

BIT/LSHS Territory
Leader
Tech Serv

Business Dev
Logistics Tech Services Field
Co-ord (Metro only) Staff

Territories
Industrial / Commercial SBU

SBU Head

Marketing Business Dev HRD Ops Commercial Business Info

Tech Serv Territory Leader

R&D

OEM
Storage Lubes Lubes
Approvals
Points Marketing Tech

Regions
Lubricants SBU

SBU Head

Markt Dev / Tech Serv Operations Business Commercial HR

Customer Group Quality Info
Relations / Control
Brand Training

Territory Territory Territory SSM Delhi SSM

Team 1 Team 2 Team 3 Team Mumbai

Small Small Small

AFS AFS AFS

Aviation SBU
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 SBU Head

Sales Ops HSE HRD Fin& IS Strategic

Planning
Regions
Supply &
Sales logistics Plant & Admin & IR
Coord Customer Bus Dev/
Safety Economics /
E&P/Mats Staff Dev Invesmt Oppt
Brand & Coord
Customer
Mgmt
Plant Territory
Marketing Operation Leader
Services
LPG
Equipment Sales Marketing Bottling
Procurement Services Plants

LPG SBU Operations Maint

SBU Head

Project Prod Fin HR&Admin Engg&Tech HSE

Special Primary Area Team

Products Process Leader
Team Team

Prod Secondary Process Operations Maint

Dispatches Process Enggr Co-ord Co-ord
Team Team
Shift Mech
Utilities Teams
Team
Elec
Instruments

Refinery SBU

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 Appendix C– Lateral Linking Mechanisms4

Governance ¾ Apex Council

Councils ¾ Executive Council
¾ Management Council
Process Councils Cross entity councils for managing core business processes
Task Forces Cross entity task forces for addressing inter-business issues

Role of Apex Council

¾ Corporate strategy
¾ Portfolio of investments
¾ Joint-ventures and alliances
¾ Delineation of the boundaries and decision-rights of the organization entities
¾ Performance targets for the organization entities reporting to the Apex Council
¾ Selection, development and appraisal of executives who head the internal organization
entities that report to the members of the Apex Council
¾ Shaping and preserving corporate values and the corporate image
All fulltime/ functional Directors would be members of the Apex council.

Role of Executive Council

¾ Integration of Corporate and SBU decisions
¾ Maintaining the balance between the focus required by the SBUs on their respective
businesses and the cohesion required between them
¾ Consistency of policy and standards across the organization in matters in which such
consistency is considered necessary
¾ Taking specific policy decisions if a separate Process Council does not exist for that
subject
¾ Study the processes by which the organization learns from the successes and setbacks of
its various parts and gains shared insights into the external environment.
The members of the Executive Council would include the members of the Apex Council, the
leaders of the SBUs and the following entities - Strategy, Brand, HR, IT, Finance, E&P and
the Leader of the CUSECS Team.

Role of Management Council

¾ Ensuring consistent and adequate communication with the leaders of the organization.
¾ Testing options for decisions
¾ Receiving suggestions and feedback
The Management Council shall comprise of General Managers and above by rank and entity
heads.

Process councils provide a forum where issues which have organization wide
ramifications are analyzed and a consensus developed.

4
Source: Presentation made by Mr. U. Sundararajan to participants of a Top Management Programme at IIMA
in 2000.

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Typically there would be process council for brand, strategy, HR, IS, and finance. The role of
process councils will be:
¾ To be a sounding board for proposals put forth by the businesses. e.g., when Lubes wants
to run a campaign for one of their products, they may present it to the Brand council to
obtain different perspectives.
¾ To encourage consistency across the businesses in issues that has organization-wide
ramifications.
¾ Resolve complex issues which are multilateral in nature.
¾ To serve as an integrative mechanism by creating a forum where participants take off
their SBU hats, wear a corporate hat and examine issues from this perspective.

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