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    Company Profile: A Proposed Computerized Advanced Warehousing System For Skin Sciences Laboratory, Inc

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    Rafael Lunar
    This document provides an overview of Skin Sciences Laboratory Inc., including its history, geographical jurisdiction, nature of business, core values, organizational structure, and employee duties. It was founded in 1979 and produces skin care products and cosmetics. The company uses a manual inventory system for tracking supplies that is prone to errors. It proposes developing a computerized advanced warehousing system to address issues like slow and inaccurate inventory processes, unsecured data, and lack of a computerized employee record system. The system would automate receiving, inventory tracking, replenishment ordering, and other warehouse functions to improve operations.

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    © All Rights Reserved
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    Company Profile: A Proposed Computerized Advanced Warehousing System For Skin Sciences Laboratory, Inc

    Uploaded by

    Rafael Lunar
    112 views11 pages
    This document provides an overview of Skin Sciences Laboratory Inc., including its history, geographical jurisdiction, nature of business, core values, organizational structure, and employee duties. It was founded in 1979 and produces skin care products and cosmetics. The company uses a manual inventory system for tracking supplies that is prone to errors. It proposes developing a computerized advanced warehousing system to address issues like slow and inaccurate inventory processes, unsecured data, and lack of a computerized employee record system. The system would automate receiving, inventory tracking, replenishment ordering, and other warehouse functions to improve operations.

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    This document provides an overview of Skin Sciences Laboratory Inc., including its history, geographical jurisdiction, nature of business, core values, organizational structure, and employee duties. It was founded in 1979 and produces skin care products and cosmetics. The company uses a manual inventory system for tracking supplies that is prone to errors. It proposes developing a computerized advanced warehousing system to address issues like slow and inaccurate inventory processes, unsecured data, and lack of a computerized employee record system. The system would automate receiving, inventory tracking, replenishment ordering, and other warehouse functions to improve operations.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    112 views11 pages

    Company Profile: A Proposed Computerized Advanced Warehousing System For Skin Sciences Laboratory, Inc

    Uploaded by

    Rafael Lunar
    This document provides an overview of Skin Sciences Laboratory Inc., including its history, geographical jurisdiction, nature of business, core values, organizational structure, and employee duties. It was founded in 1979 and produces skin care products and cosmetics. The company uses a manual inventory system for tracking supplies that is prone to errors. It proposes developing a computerized advanced warehousing system to address issues like slow and inaccurate inventory processes, unsecured data, and lack of a computerized employee record system. The system would automate receiving, inventory tracking, replenishment ordering, and other warehouse functions to improve operations.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 11

    A Proposed Computerized Advanced Warehousing System

    for Skin Sciences Laboratory, Inc.

    CHAPTER I
    COMPANY PROFILE

    This chapter presents the History of the Company, Geographical Jurisdiction,


    ,Nature of the Company, The CORE VALUES of the Company, Critical Business
    Management, Strategic Concert to IT use, Duties and Responsibilities, The
    Organizational Chart of the Company , Scope and Delimitation.

    History of the Company

    Skin Sciences Laboratory Inc., was founded in 1979 by Dr. Vermen M.


    Verallo-Rowell, M.D. and Glendon Rowell, Ph.D. as a manufacturing company to
    make skin care, cosmetics and selected dermatological pharmaceuticals.
    The company was started from a small clinic of Dr. VMV in Yage Makati
    City where she used for patient consultation. Due to the demand of her own
    creation of skincare health products, she expanded the business by establishing
    a manufacturing plant which continuously grows now a day. From a small house,
    the company move from Makati to Central Business Park in Manggahan, Pasig
    City.
    In 2006, Dr. VMV handover the business to her daughter Laura Verallo de
    Bertoto who stands the CEO of VMV group company. She began to change the
    model of the business by establishing new set of goals and new manufacturing
    management. She enhanced the product marketing and move on a large scale of

    A Proposed Computerized Advanced Warehousing System


    for Skin Sciences Laboratory, Inc.

    selling and tolling. This is where the company started to reach its full potential as
    a manufacturing firm.
    Today, SSLI is one of the most reliable cosmetic manufacturers in the
    country receiving valuable awards here and abroad. With over 70 employees,
    direct and outsources and 45 selling boutiques across the country.

    Geographical Jurisdiction

    Top View

    A Proposed Computerized Advanced Warehousing System


    for Skin Sciences Laboratory, Inc.

    Nature of the Company

    Skin Sciences Laboratory Inc. is a manufacturing company of Skin Care


    products, cosmetics and dermatological pharmaceuticals. It has the first
    formulation patented; service beyond manufacturing includes research and
    development, filling + packing of cosmetics, conceptualization, design, and
    testing. Clients included the VMV HYPOALLERGENICS (which is the brand
    name of the company), Sanofi-Aventis, United Laboratories, Splash Corporation,
    Natasha, Discovery Group of Hotels, Schering Plough and Leo Pharmaceutical
    (for clinical studies), to name a few. It has the largest personal care and
    pharmaceutical organizations as well as niche companies.

    The company has no mission and vision, thus they have the CORE
    VALUES which resembles the image of the business. The company follows the
    US model of modern management.

    The CORE VALUES of the Company

    1) Ethics: Our word is gold. We are honest, good, kind, law-abiding, principled
    and scrupulous.
    2) Eager: We have inexhaustible initiative. We set monumental goals and
    achieve them. We are eager to please. We are insatiable, constantly hungry
    to do better and be better.

    A Proposed Computerized Advanced Warehousing System


    for Skin Sciences Laboratory, Inc.

    3) Great: Better always better. Were allergic to mediocrity. We create legends.


    We live to wow.
    4) Responsible: We respect our customers, our colleagues, our company,
    ourselves, our society and our planet. We are engaged, focused on our work
    and our objectives. We are big believers in the golden rule; we treat ourselves
    as we treat others. Our words and actions reflect our respect for each other.
    We own our words and deeds. We make decisions based on principle,
    commitments, and wisdom, not whim and expediency.
    5) Smart: We are intelligent: were addicted to research and learning.
    6) Gumption: Our dreams are often too big for our britches, but thats how
    weve achieved many expectation feats. We have the courage and pluck to
    take on big challenges. Were can-do people. Weve got real moxie- the guts,
    boldness, and perseverance to take on the big ideas and make them work.
    Critical Business Management

    General Problem

    The Warehouseman is the one who is handling the inventory of supply


    material. Every now and then, whenever in need for the inventory of one item,
    the Warehouseman must go through the stock room to look for the item and
    physically count the item one by one. During inventory counts, over looked
    errors cannot be avoid by the Warehouseman. There are times that the officer
    gets error in manual updating. One scenario is that, instead of the quantity
    supposed to be lessening into the stock on hand, it was added on it. Another
    thing is wrong inputs involved because miscomputation in adding of stock or
    4

    A Proposed Computerized Advanced Warehousing System


    for Skin Sciences Laboratory, Inc.

    computing the stock being out from the inventory cause by manual computation
    according to the TAP officer. There are times that the stock record is not tally in
    the actual item stored in the stock room. Because of these occurrences, there is
    a high rate that the data in the inventory is inaccurate.
    Thus upon receiving deliveries from the suppliers, the process is manually
    encoded to the computer excel file. The Supply Chain Associate find difficulties in
    handling the deliveries stocks file, sometimes overlook the same stock item and
    quantity that overdue for processing.
    And lastly, the Training Admin and Personnel Jr. Officer has only an excel
    file for the record of their employee. Thus finding the record makes them difficult
    since there is no computerized system intended for the information of their
    employee.

    Specific Problem
    1.
    2.
    3.
    4.

    Slow process of Inventory System and Receiving Process


    Inaccurate Inventory System and Receiving Process
    Unsecured data
    No computerized system for employees.

    Strategic Concern to IT Use

    A Proposed Computerized Advanced Warehousing System


    for Skin Sciences Laboratory, Inc.

    Skin Sciences Laboratory Inc. is using a manual inventory system in


    monitoring of supplies needed by their company.
    In this company, the Training Admin and Personnel (TAP) officer handles
    the employee record. They use the manual recording of their employee which an
    Excel file was kept on a computer server. Once an employee was hired, they
    encoded the information and basic requirement on the excel file and generate a
    hardcopy for 201 filling.
    Thus, upon receiving of the item goods from the supplier, the
    Warehouseman shall receive the actual item and call for Quality Assurance to
    inspect the incoming delivery. Then after it, they will hand over the delivery
    receipt to the Supply Chain Associate to record it on a excel file and process the
    delivery for payment.
    The Warehouse Man does the physical counting of their supply material to
    know the exact value of their inventory. They go to the stock room where the
    supply materials stored and count all the supplies one by one and
    record the data gathered on a spread sheet. Checking of the supply material if it
    is in good condition is being considered as the physical counts takes placed.
    After getting the data gathered from the physical count, the record will now place
    in a folder and forward it to the Supply Chain Associate.
    By the time where the supply material is need to be out from the inventory,
    the Warehouse man goes again to the stock room, bringing the inventory list and
    manually calculate the supply being deducted from the supply material and
    record it, in order to update the inventory. If the Supply Chain Associate noticed

    A Proposed Computerized Advanced Warehousing System


    for Skin Sciences Laboratory, Inc.

    that the supply material has low quantity or zero availability, it is the time where
    the supply material will place the order for replenishment.

    Duties and Responsibilities of the Employee

    CEO the owner of the company.CEO acts as a direct liaison between the Board and
    management of the Company and communicates to the Board on behalf of
    management.
    Managing Director, PLANT - the one that manage the manufacturing firm and has the
    highest position in the PLANT.
    Training Admin and Personnel Jr. Officer- the one that is responsible for managing
    and monitoring PLANT polices and human resource recruitment and employment.
    Assistant Production Manager the one that manage the production department as
    well as the warehouse department. Direct reporting to the Managing Director, leads the
    meeting for production and materials, the highest position in production.
    Supply Chain Supervisor the one that responsible for managing the supply needed
    by the PLANT including Packaging and Raw Materials. Manage both warehouse and
    monitor the inventory level, the highest position in warehouse.
    Packaging Materials Supervisor the one that supervise the movement of the supply
    from the packaging material warehouse. Procure and purchase order from the supplier
    for stock replenishment. Also the direct superior of the warehouse man.
    Supply Chain Associate the one that make orders from the supplier, records the
    receiving transaction and makes the Purchase order to the supplier. Also responsible for
    forwarding delivery receipt to accounting for payments.

    A Proposed Computerized Advanced Warehousing System


    for Skin Sciences Laboratory, Inc.

    Production Jr. Officer the one that is in-charge in the production proper. Monitors the
    output and handles the Production Team leader and staffs.
    R & D Assistant Supervisor the highest position in the Research and Development
    .The direct superior that manage the new development on the market.
    Research and Development Jr. Officer - the one that is responsible for developing
    new products and discoveries of new item as well as innovation of the existing goods.
    Quality Assurance/ Control Supervisor - the highest position in the QC department
    which manages and monitors the QA and QC staff.
    Quality Assurance/ Control - The one that is responsible for assuring the products/
    items that is produced or received from the supplier. The primary function is to assure
    that the product being produce is in high and good quality.
    Production Team Leader the one that is responsible for managing the production
    proper base on the schedule that is being produce.
    Production Staff the one that is responsible for producing the product in terms of
    compounding, filling, molding, and packing assembly.
    Warehouseman the one that is responsible for receiving deliveries from the supplier
    and the one that dispense the packaging material as well as the raw material need by
    the production.

    Organizational Chart

    CEO
    8

    A Proposed Computerized Advanced Warehousing System


    for Skin Sciences Laboratory, Inc.

    Managing Director, PLANT

    REDERM Asst. Manager

    Asst. Production
    Manager

    TAP Sr. Officer

    R&D Jr. Officer

    Packaging Material
    Supervisor

    R&D Jr. Officer

    Material
    Supervisor/ RM

    QA/QC Supervisor

    Production Jr.
    Officer

    Document
    Controller

    Microbiology
    Analyst

    QC Analyst

    QA Analyst

    Scope and Delimitation

    Scope

    A Proposed Computerized Advanced Warehousing System


    for Skin Sciences Laboratory, Inc.

    The primary objective of this proposed system is to create a computer


    based system that is secure, reliable and manageable. In order to access the
    features of the system, a user should have to register first in order to have an
    account username and password that is required in logging into the system. The
    system is intended for use of the Skin Sciences Laboratory, Inc. employees and
    administrators for the purpose of viewing, processing, storing and managing
    employee informations, receiving transactions and packaging warehouse
    inventory stocks.

    Delimitation
    The proposed system is only for the company used. The system can only
    process off line. The Information system can only manipulate by the TAP officer.
    Any employee from the HR can be authorized by the TAP officer. The Receiving
    system can be only process by the Sourcing associate since they are the one
    who handle the transaction. Lastly the Inventory system is managed by the
    warehouseman. Each user will be given a secure username and password that
    they may use. Any wrong inputs and transaction during the process is out reach
    by the system. Thus user will intend for proper training before handling the
    system.

    Company Logo
    Company Header

    10

    A Proposed Computerized Advanced Warehousing System


    for Skin Sciences Laboratory, Inc.

    Company Footer

    Skin Sciences Laboratory, Inc.


    Unit 101 Central Business Park, Amang Rodriguez Ave., Manggahan, Pasig City, Philippines Tel +632 681
    3073 Fax +632 681 1515

    11

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