SAP SD Questionnaire For Scoping and Better Und..

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The document covers different topics related to sales and distribution like organizational structures, master data, sales processes, pricing etc. that are helpful for scoping an SAP SD implementation project.

The document covers different organizational structures like number of legal entities, selling entities, product lines, distribution channels, sales offices etc.

The document covers different master data like customer, material, pricing etc. and aspects related to them like grouping, pricing procedures, tax structures etc.

31/05/2016

SAPSDQuestionnaireforScopingandbetterund...|SCN

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SAPSDQuestionnaireforScopingand
betterunderstandingofBusinessScenario

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createdbyParagPandyaon16Sep201511:33,lastmodifiedbyParagPandyaon16Sep201513:31

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Inourdaytodaylife,wefacesomanychallengeswhichwehandlebravelyandresolveit,butalilehelpcandoalot
forus.
SameasinSAPscopingandunderstandingthebusinessscenarioandclient'srequirementisoneofthecricalpartof
ImplementaonorRolloutorSupportprojects,andifitisnotcollectedorunderstoodperfectlythenitcouldcreatelot
oftroubleforusaswellasfortheclient.
IhavetriedtocreatedasetofSalesandDistribuonquesonnaireswhichmaybehelpfulwhilescopingor
requirementcollecon.

QuesonnaireTopicsStructure
1.SDORGStructures
2.Masters
3.SDProcess
4.Complaintprocess
5.VariantConguraon
6.MaketoOrder
7.ThirdParty
8.InterCompanyStockTransfer
9.StockTransfer
10.Reportsandforms

1SDORGStructures
HowmanyLegalenesdoyouhave(companycodes)
Sellingenes(Salesorganisaon)
Productline(divisions)
Mediumofsales(distribuonchannel)
NumberofSalesocesandresponsibleareaofselling
Groupingofsalesemployees(salesgroups)
Howmanymanufacturingfaciliesdoyouhave?(plants)
Numberofdispatchinglocaons(deliveringplant/storagelocaon)
Howmanydispatchingpointsineachplantshippingpoints
Whatisthecombinaonofproductlinesellingenesandmediumofsales

2Masters
Customermaster
Howdoyougroupyourcustomersaccountwise(DOMESTIC/EXPORT/WHOLESALES)
Whattypesofbusinesspartnersdoyouhave(Ordering/shipping/payer/billing/salespersonnel/sales
employee),Ifmulplepartnersaretherethenelaboratethescenario
Howdoyoucategorisethecustomersbyindustry,salesregion,salesdistrict,salesoce?
Doyouhavespecialpricingforagroupofcustomers?Customergroupandpricegroup
Doyourcustomersagreeforparaldelivery?Doyouhaveconceptofdeliverypriority?
DoyouhavePODconcept?
Doyouhavetoleranceconcept?Howmuchtolerancedoesthecustomerpermit?
Whatarethepaymentterms?Incoterms?
Whatisyourtaxstructureforthecustomer?
Doyouhavecreditlimittocustomers?Whattypeofcreditlimits(centralisedordecentralised)?
Paymenttermsorvaluebased?
Whataretheaconsoncecreditlimitissurpassed,doyoublock?Orderordelivery?Explaininbrief
thecreditlimitprocess.
Howdoyoudeterminethecreditlimit,salesareawiseorcustomerwise?

Pricing
Howdoyoupriceyourproduct(pricingcomponentsinvolvedinpricingtheproduct)

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Pricingmethodologyforsalesprocess(domesc/export/cashsales)
Doyoumaintainpricingrecordsfortheproducts?(customer/materialspecic/pricelist/scaleprice)
Whatisyourdiscountstructure?(basedoncustomer/material/group/condionexclusion)
Whatpricinginformaondoyoucaptureforstascalpurposes?(I.e.,itdoesnotaltertheprice)

MaterialMaster
Taxstructureformaterial?
DoyouhavedierentUOMforsellingandSKU?
Howdoyougroupyourproducts?

3Salesprocess

PreSalesacvies
Whattypeofpresalesacviesdoyouhave?(Inquiry/Quotaon)
Salesacvies
Whattypesoforderprocessingdoyouhave?(domesc/export/instuonal/cash/online)
Explainindetailorderscenario
Whetherorderiscreatedwithreftoquotaon/inquiry?
Howdoyoureceiveorder(FAX/Mail/SRep/Telephone)?
HowdoyoudeterminecustomeratSOlevel?
DecideshiptopartyfromCustomermasteroratorderlevel?
Doyouhavemulpleshiptopartyforsingleorder?
WhatallinformaondoyoucaptureatSOlevel?Whicharemandatorytocompletetheorder?
Isavailabilitycheckdone?Explainthescope(Collecveorindividual),Doyoublockasalesorderif
theavailabilitycheckfails?
Doyourecordminimumdeliveryquanty.Ifso,whathappensduringasalesorderifaviolaon
occurs?
Doyousendleerofconrmaontocustomers,whatmedia?
DoyouwanttosavetheincompleteSO?
Doyouhavecompanydenedstatuscodes?
Whatreasonwouldanorderorlineitemberejected?
Forsalesdocuments,whatinformaondoyouconsiderrequiredandwouldliketoappearonanin
compleonlogifmissing?
ProductProposals:Ifacustomerrounelyordersthesameproductorgroupofproducts,doyouhave
aprocessthathelpsyousimplifyyourorderentry?Ifso,howdoesthatprocesswork?Forexample,
doyourecordtheproductproposalsbyCustomer,Customergroup,oranothergrouping?
Doyouprocessbackorders?
Backwardandforwardscheduling??
Doyouhaveleadmeconcept.
Iftheorderisblockedforcreditlimit,whatisthe%ofdeviaonandgraceperiodsothatitcannotbe
blockedagain.
Doyouhaveanysalesorderapprovalbyhigherauthories(statusprole).
Doyouwantthecreditcheckperformedduringentryofeachlineitemoronlywhenthedocumentis
saved??
IfyouprocessInterCompanyorders,doyouchargetheintercompanybasedonaspeciedamount
oronapercentageoftheitemprice?
Doyouhavetheconceptofsalescommission?Ifyeshowitworks
MaterialDeterminaon

Ifaproductispackageddierentlyforaspecialevent(e.g.,Thanksgiving),doyouwantthesystemto
automacallysubstutethespecialpackagingwhentheproductisordered?
Whatarethedierentreasonsyouwouldsubstuteoneproductforanotheroronepackagingforanother?
Doyouwanttheoriginallyorderedproductorthesubstutedproductinformaontobeprintedontheoutput?
DoyouwanttheproductsubstuontooccurautomacallyorshouldDataEntrypersonnelbeoereda
seleconscreenforsubstutableproducts?
DoyouwantDataEntrypersonnelalertedwhenaproductisautomacallysubstuted?
Doyouwantthesubstutedproducttobelistedasasubitemtotheoriginallyorderedproductorshouldthe
substutedproductcompletelyreplacetheoriginalproduct?

MaterialLisngandexclusion
DoyourequirethatcertainproductsorcustomersmustbeprespeciedonaMaterialListbeforeacustomer
canplaceanorderforthematerial.
WhatMasterDataeldswillmakeupthekeyindexfortheMaterialLisngtable?
DoyourequirethatcertainproductsorcustomersmustbeprespeciedonaMaterialExclusiontabletoblock
sellingthatmaterialtothecustomer?
WhatMasterDataeldswillmakeupthekeyindexfortheMaterialExclusiontable?

FreeGoods

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Doyouhavetheconceptoffreegoods(inclusiveandexclusive)
Salespromoons
Doyouhaveanyschemeslikesalespromoons
Billsofmaterial
Doyouhaveaproductsbasedoncomponents(Laptopandcharger/bagetc)
Howdoyouexplodethebillofmaterial(Deliveryandpricingatwhatlevel)l

DeliveryProcessing
DoyoumaintainfactorycalendarforPlantanddispatchingpoint
Doyouhavesingledispatchingpointsforallplantsorplantspecic?
Doyouchecktheavailabilityofproductduringdeliveryme?Ifyes,thenexplainthescopeofAvailability
Howarefreightchargeshandled?Whatshippingdocumentsaregenerated?
Fordeliverydocumentwhatinformaondoyouconsiderrequiredandwouldliketoappearonanincompleon
logifmissing?
WhathappenswhentheDeliveryQuantyexceedstheOrderQuanty?
Doyouusebatchorserialnumber?
ShipmentDocumentwithtransportaonfunconality
BillingandInvoicing
Doyoucombinemulpledeliveriesinsingleinvoice?
Doyouulizeperiodicbillingbyforrentalcontracttypedocuments?
Doyouulizemilestonebillingformaketoordertypedocuments?
HowdoyourecognizepricechangesthatoccurbetweentheSalesOrderandBillingmeframe?
Whatarethereasonsyouwouldeverblockadeliveryfromcreanganinvoice?(PODconrmaonrequired).
Howdoyoutrackthedeliveredmaterialintransit?
Whattypesoftextarerequiredonyourbillingdocuments?
Howyouareprocessingtheincorrectinvoices(Cancelling/correcon/cr/drmemo)
Dowanttosendinvoicelistperiodicallytocustomers?
Rebates
Doyouoerrebatestocustomers?Ifsowhattype(Value,volumeorQTYbased)?
Timeintervalforselementcyclemonthlybasis,quarterly,yearly(fullyorparally)
Accountdeterminaon
Howdoyoubookyoursalesrevenueanddeducons?
HowdoyoubookyourTAX?

Outlineagreement:
Contracts
Doyouhavecontractswithcustomers?Whatarethetypes(Service/Quanty/Rental/Value)?
Whatisprocesstobefollowedoncethetargetisachieved/Validity?
Whatallinformaondoyoucaptureinthecontract?
Canyourcustomerintheorderbedierentthanyourcontractcustomer?
SchedulingAgreement
Doyouhaveascenarioofperiodicdeliveryforcustomers?
Whatallinformaondoyoucaptureintheagreement?
Consignment
Doyouhaveconsignmentprocess?
Doyouallowcustomertokeepstockbuttheownershipofstockremainwiththecompany?
Doesthecustomerplacetheorderformaterialordoyoushiponregularbasis.
Whatmethodyouarefollowingfordeterminingwhentobillthecustomerforconsumedmaterial.
Howwillyoubenoedwhencustomer/consigneehassoldthematerial?
Areunusedorunwantedmaterialsreturnedtoyourlocaonfromconsignmentlocaon?
Whatisyourconsignmentreturndeliveryprocess?
Whowillbearthefrightchargesfortheconsignment?
Doyouhaveconsignmentscenariowherecustomerdirectlyordercompanyformaterial,anddeliveryisdoneby
theconsigneepoint,andinvoiceisraisedbythecompanydirectlytothecustomer?
FreeofchargeorSampleorders
Howdotrackthevalueoffree/samplegood?(intermsofcostorsalesrevenue)
Whowillbearthefreightandpackingcharges(incaseofsalesrevenue)

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Rush/Cashorders
Doyouhavescenarioofcash/rushsales?
Aretheyregularoronemecustomer?
Doyouhaveemployeesales?Howdoyoumanagetheemployeesales,bycreangcustomercodeforall
employeeoronemecustomer?
Doyouwanttobooktherevenuedirectlytopeycashorcashclearing?

4Complaintprocess
PhysicalReturns
Explainthereturnprocess
Whetherreturnsareagainstinvoiceororder.Isitmandatoryoroponal?
Whatarethereasonsforreturns
Whataretheinformaoncapturedinreturnrequest.
Howdoyouprocessreturnmaterial(thruqualityorreworkorscrapordirectlytounrestricted)
Areyougoingtogivereplacement(FOC)oracreditmemo(basedondeliveryororder)
Doyouwantapprovalforcreditmemoincaseofreturn?
Howdoyoutrackreturnablepackingmaterial?
Priceselement
Isthereanyscenarioofpricedierence?Ifanydierencethendoyourefermaininvoiceornot?
Howdoyoureleasepriceselementrequest?(authorisaonorDr/Crblock)

5VariantConguraon
Doyouhavecongurablematerial?
Doyouusevariantforyourmaterials(eg.Automobileindustry)?
Whatarethecharacteriscanditsvalues.Howdoyoudeterminethepricingforthevariantmaterial?
Doyouhavethevariantmaterialwithseveralcomponents,ifyesthenhowdoyouprocessit?

6MaketoOrder
Doyouhaveamaketoorderscenario?
Ifyesmanufacturingorassembling?

7ThirdParty
Doyousellgoodsthatyoupurchasefromavendor?Arethesematerialsalwayspurchasedorjustoncertain
orders?
Doesthevendorsendthegoodsdirectlytocustomeroritcomestoyourstoreanddispatchingtocustomer?
Doyousendrejeconleerstovendorslosingbids?Arequotesselectedforpurchaseordercreaon?
Willshippingnocaoncreateexpedingdocuments?
Dogoodsreceiptshavestoragelocaondeterminaon?
Isthereblockedstockqualityinspecon,orothertypesofreceivedstock?
Doyouchargethirdpartyaccountsrightawayormakeseparateposngs?
Areyougoingtoraisethecustomerinvoicewithoutbookingthevendorinvoice

8InterCompanyStockTransfer
Whatistheprocessofstocktransfer?
Doyoubillintercompanystocktransfer?
9StockTransfer
Whatistheprocessofstocktransfer(onewayortwoway)

10Reportsandforms
Forms
Quotaon
Proformainvoice
Salesorderacknowledgement
Deliverynote
Picking/Packinglist
Invoice
Reports
SOlist
PendingSOs

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SalesRegister
Pricereport
DeliveryMonitor

ThispostmayormaynotbeindetailorindepthbutIhopethiswillhelpmanyconsultantsforstartupofunderstandingtheScoping
andRequirementCollection'sbasicquestions.
Regards
ParagPandya.

3522Views
Products:sap_erp_sales_and_distributionTopics:enterprise_resource_planningTags:process,order_to_cash,
scoping_requirements

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27Comments
SubhashChandraKumar16Sep201513:30

DearParag,

Thisisreallyagoodpostandiamsureitwillhelpmanypeople.
Thankyouforsharingyourknowledgeandexperience.

Regards
Subhash.
Like(1)

ParagPandya16Sep201513:58(inresponsetoSubhashChandraKumar)

ThankYouSubhash.
Like(0)

NileshSoni16Sep201514:14

Goodoneparag.
Like(1)

ParagPandya16Sep201514:34(inresponsetoNileshSoni)

ThankyouNilesh....!
Like(0)

PratikPateliya16Sep201515:07

thisreallyhelpsalot

Great...
Like(1)

ParagPandya16Sep201516:11(inresponsetoPratikPateliya)

Thankyoupratik.
Like(0)

KamleshKumarArya17Sep201508:06

Excellentpost!SurelythesetipswouldhelpinImplementationProjects.

IamlearningSDitsreallyhelpfulformetounderstandwhatbusinessprocessrelatedtaskstobe
askedtoclient.

Anytipsforme?AsIamlearningSDthinkingtogivenextthreemonthsonitalongwithcurrentjob.

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Thanksforsharingsuchausefulprocess.

Regards

Kamlesh
Like(1)

ParagPandya18Sep201506:35(inresponsetoKamleshKumarArya)

DearKamlesh,

Thakyouforyourpositivereply,Icansuggestyouonethingthatkeeponstudyingand
readingSDbooksanddoasmanyaspossiblepracticals,becausejustreadingwillnothelp
you,youhavetoexperiencethevariousscenariosbypracticing.Trytogetinindepthof
everythingbecasueSDisamodulewhichisconnectedtoalmosteverymoduleit'slikeweb
ofaspiderandSDisseatinginthemiddle.
Wishyoualltheverybestforyoufuture.

WarmRegards
Parag.
Like(1)

KamleshKumarArya18Sep201508:00(inresponsetoParagPandya)

ThanksParag,

Foryourresponse!YesIamfocusingonstudyingGlynnCwilliamsandTSCM60
and62andtryingtopracticeinSandboxondailybasisbutoneconcernisthatI
usetopracticeonlystandardconfigurationandtestitfromenduserpointofview
like.ConfigurationofListingExclusion,MaterialDetermination,Partner
Determination,Freegoods,ConsignmentProcessandsoon.

IhaveonedoubtthathowtogetMasterlevelunderstandingandknowledgein
PricingConfiguration?

Thanksinadvance.

Regards

Kamlesh
Like(1)

ParagPandya18Sep201511:31(inresponsetoKamleshKumarArya)

DearKamlesh,

IamnotsayingthatPricingiseasy,butitisnotthattougheven...buythis
istruethatinSDpricingisoneofthemostdiscussedtopicbecasuemany
peoplefinddifficultiesinit.
Isuggestreadmoreaboutpricingandyoushouldhaveproper
understandof16fieldsofpricing.Whoeverhasunderstoodthose16
fieldsicansayhe/sheisSDexper.

Asfarasinmycareer,Ihaveheardfrommyseniorcolleaguesand
friendsfromindustrythat"IfaSDconsultantknowsandunderstands
Pricingheknows7080%ofSAPSD"

Nowthismayormaynotbetruebutthefactispricingisoneofthecritical
andimportantelementofSD.

SoicansuggestyouthatfirstfinishalltheSAPSDBookpractical,butgo
indeptofeverystepandproces....

Regards
Parag
Like(0)

KamleshKumarArya18Sep201514:54(inresponsetoParagPandya)

HiParag,

Thanksalotforsharingfromindustrypointofview!Indeed16
fieldsinpricingaremoreinterestinganddifficulttoo. .It
woulddefinitelyhelptobuildknowledgeifwegetdifferent
scenariosfrombusinessbutunfortunatelypracticingalongwith
standardfunctionalitiesmightonlyhelptogetsomeideaabout
thefields.Andyouareright"Conditiontechnique"inpricingis
oneofthelargesttechniqueusedinSalesanddistribution
understandingitwillhelptoconfiguresomeothercomponents
ofSD.

Regards

Kamlesh
Like(0)

TWTypewriter18Sep201519:06(inresponsetoKamlesh
KumarArya)

Kamlesh,
SAPSDstandardisthemostimportant.Ifyouhavea
goodunderstandingofstandard(talkingaboutall
functionalities,notonlypricing)otherthingswill

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becomemucheasier.Customdevelopmentwillgive
youexposurebutitisstandardthatgivesyouthatrock
hard,solidfoundation.StandardSDisasvastastopics
inanencyclopedia.
Inpricingforexample(inadditionto16fields)special
functions,conditiontypes.
Tobeanexpertinanythingoneneedstime,
exposure(goodqualitywork),hardwordandself
learning.
TW
Like(2)

KamleshKumarArya21Sep201507:16(in
responsetoTWTypewriter)

TWSir,

Youareabsolutelyright!StandardSDisvast
andtocoveritinabetterwaywillsurelytake
alotoftime,commitment,hardworketc.
However,afterreadingtheGlynnCwilliamsit
helpedmetounderstandtheconceptsina
betterway,asfarasstandardfunctionalityis
concernedIthinkTSCM60&62isoneofthe
besttoread.Whatdoyousay?
Andsurelyyoursuggestionswouldhelpto
learnnicely.

Anytipstolearntheprocessesandgetbetter
levelinConfiguration&Customization?

Manythanksinadvance.

Keeponsharingsuggestions.

Regards

Kamlesh
Like(0)

TWTypewriter24Sep201517:44(in
responsetoKamleshKumarArya)

Kamlesh,
IagreewithyouTSCM60and62
aregreatbooks.RecentlyIwas
readingthepackinginstructions
setupfromthesebooks.
TolearnSDprocesses,readthe
theory,participateinprocessrelated
questionsinforums,dividea

processintopartsandthen
studyingeachpartisthekey.

Thisblogdoesagreatjob,ithas
dividedconceptsintoparts,nowthe
difficultpart ofstudyingeachpart
withpatienceandperseveranceis
ourduty.
TW

documents,blogs
successininterviewspart1:
Process
successinSAPSDessentials:
businessprocess
Returnscomprehensive
analysis

threads
TriangularDeal
CashsaleorderPGIreversed
afterinvoice
Like(2)

TWTypewriter24Sep201517:51(in
responsetoKamleshKumarArya)

Kamlesh,
onemorepovIwouldliketoadd
Don'tthinkofgettingbetter...thinkof
learning,gatheringSDprocesses
everyday
Iamtryingtofollowthis...letssee
TW
Like(1)

KamleshKumarArya25Sep
201507:23(inresponsetoTW
Typewriter)

TWSir,

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Manythanksforyourreply
andforsharingthelinks.

ButIhaveonedoubtas
follows.

dividea

processinto
partsandthen
studyingeach
partisthe
key.
Canyoupleaseexplain
aboutitwithrealtime
conceptsandexamples?

However,thesedaysdoing
configurationwiththehelp
of"buildingblogs"andits
increasingmy
configurationleveland
confident.

Thanks

Regards

Kamlesh
Like(0)

TWTypewriter17Sep201510:32

Paragthanks!
Thisdocumenthassomanypoints,tostudytheseindepthwilltakemearound12months.
Iseeoneshortcomingthough,thisdocumentisfullofSAPSD"jargon"andaSDconsultantwhen
interactingwithcustomerduringanimplementationprojecthastotranslatethesejargonsinto
businesslanguage,sothatthediscussions/workshopswithcustomerbecomefruitful.
To"translate"SAPterminologyintobusinesslanguageoneneedsdomainknowledgeandmore
importantlyclarityaboutthefunctionalityorconcept.

Comingtogettingvaluefromthisdocument,weshould(Iwill)regularlyreaditandtakesmall
portionsandthenstudythetheoryindetailandthinkaboutitfrompracticalbusinessside.
Inoneofmyproject,Ihadtoimplementanewprocess,intherequirementgatheringstage,Itouched
uponmanyfunctionalitieslikeaccountassignmentgroupforthosematerials,i.e.account
determinationpricing,output,documenttypes,itemcategoriesetc.
Settingupaprocesswaslikean"anchor"(atarget),Icouldthenlearn(select)thenecessary
thingsfromSDtoimplementthisprocess.Ifyouwanttolearnwithoutan"anchor"theinformationis
sovast,thatitmightgetoverwhelming.

Iwillbepostingmorecomments,asItakeeachpartandstudyinmoredetails.
keepposting!
TW
Like(3)

ParagPandya18Sep201506:43(inresponsetoTWTypewriter)

DearTW,

Thanksatonforsuchamotivatingandencouragingpost.
Asyousaidandiamalsoagreewithitthatthisdocisgoingtohelpmanypeoples,andyes
thispostincludesmanytopicswhichoneshouldneedtounderstandandthenhecanstart
studying.
Thisdoccanbetreatedasaguidebookforsomanyfresherstocovermaxpossibletopics
inSD.

Iappreciateyourcomments.

Regards
Parag.
Like(0)

TWTypewriter17Sep201510:42

AdvisingtheSAPSDdesignisanimportantactivityofaSDconsultant.Fromtheworkshopswe
gatherthatthereare10productlines,buthowmanydivisionsshouldbecreatedinSAPisadecision
ofconsultingteamandthebusinessprocessowners+managementofthecustomer.Isitisnota
simpleinputfromcustomer/businessandthatisdesignedinSAP.
TW
Like(1)

ParagPandya18Sep201506:45(inresponsetoTWTypewriter)

Iamintotalagreementwithyou...
Like(0)

SivaramanD18Sep201505:34

VeryusefuldocumentMrParag.Keepcontinuethegoodwork.

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Like(1)

ParagPandya18Sep201506:43(inresponsetoSivaramanD)

ThnxSiva.
Like(0)

Deepalisolanki18Sep201507:04

Goodknowledgesharing.
Like(1)

bijaykumar18Sep201521:52

HiParag,

Reallythisarticleisverymuchuseful.Asiamanewbornbabyintosapsd,ireferthisinmydaily
businessactivity.

Regards
Bijay
Like(1)

MuhammadAtif22Sep201516:45

Parag,

Thanksforsharing,Goodwork.
Like(1)

AnanthThiruvengadam06Oct201506:45

HiParag,

Thanksforsharing....

Regards

Ananth
Like(1)

venkatak07Oct201513:33

verymuchinformative,gooddoc
Like(1)

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