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    Running Head: New Latino Information Center 1

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    The new mayor of Tampa promised to improve services for the city's growing Latino population. As part of this, a new Latino Information Services department will be created within city hall to provide resources like immigration assistance, job help, English classes, and housing information. The librarian in charge of initiating LIS must draft a budget. Major expenses include staff salaries, computers, supplies, and operational costs. If the budget is cut 10%, salaries would be reduced up to 10% depending on the position. Non-essential expenses like printing, an online database subscription, and travel would also be reduced to minimize the impact on employees and services.

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    Running Head: New Latino Information Center 1

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    130 views5 pages
    The new mayor of Tampa promised to improve services for the city's growing Latino population. As part of this, a new Latino Information Services department will be created within city hall to provide resources like immigration assistance, job help, English classes, and housing information. The librarian in charge of initiating LIS must draft a budget. Major expenses include staff salaries, computers, supplies, and operational costs. If the budget is cut 10%, salaries would be reduced up to 10% depending on the position. Non-essential expenses like printing, an online database subscription, and travel would also be reduced to minimize the impact on employees and services.

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    aiellocasestudy2

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    The new mayor of Tampa promised to improve services for the city's growing Latino population. As part of this, a new Latino Information Services department will be created within city hall to provide resources like immigration assistance, job help, English classes, and housing information. The librarian in charge of initiating LIS must draft a budget. Major expenses include staff salaries, computers, supplies, and operational costs. If the budget is cut 10%, salaries would be reduced up to 10% depending on the position. Non-essential expenses like printing, an online database subscription, and travel would also be reduced to minimize the impact on employees and services.

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    © All Rights Reserved
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    Download as docx, pdf, or txt
    130 views5 pages

    Running Head: New Latino Information Center 1

    Uploaded by

    api-309210028
    The new mayor of Tampa promised to improve services for the city's growing Latino population. As part of this, a new Latino Information Services department will be created within city hall to provide resources like immigration assistance, job help, English classes, and housing information. The librarian in charge of initiating LIS must draft a budget. Major expenses include staff salaries, computers, supplies, and operational costs. If the budget is cut 10%, salaries would be reduced up to 10% depending on the position. Non-essential expenses like printing, an online database subscription, and travel would also be reduced to minimize the impact on employees and services.

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    of 5

    Running head: NEW LATINO INFORMATION CENTER

    Case Study 2: New Latino Information Center


    Elise Aiello
    University of South Florida

    NEW LATINO INFORMATION CENTER

    Case Study 2: New Latino Information Center


    Tampa has just elected a new mayor, and one of his campaign promises was providing
    better services to the citys increasing Latino population. This promise will largely come to
    fruition with the creation of a new Latino Information Services (LIS) department that will be
    located in city hall. LIS will offer a wide range of information services, including naturalization
    and immigration information, job and resume help, English language classes and resources, and
    housing information. I am a senior librarian and have been put in charge of initiating and
    managing the LIS. In order to successfully plan and implement the operational goals of LIS, a
    comprehensive budget must be drawn up. As Stueart & Moran point out, Budgeting is that part
    of the total planning equation that assures that resources are obtained and then used effectively
    and efficiently in accomplishing objectives (2013). While the mayor is very supportive of the
    LIS endeavor and the citys tax base is fiscally strong, it is still necessary to plan for budget cuts.
    The following will describe the expenses of the LIS, and what resources would be cut if there
    were to be a 10% decrease.
    One of the biggest expenses of the LIS will be staffing. There will be two employees, one
    clerical earning $22,000 per year, and another, an entry-level information professional earning
    $35,000 per year. In order to retain high quality staff, salary must not be compromised too
    significantly. My salary will be $50,000 per year. Both employees will need computers that cost
    $2,500 each. I will have to get a computer and other necessary equipment. Also, there will be
    two user computer at $2,500 each. The LIS will be provided with office furniture and space in
    city hall, and for this 20% of the LIS operational budget will be charged. Supplies will cost
    around $300 per employee, telephone charges will be around $60 per month, and there will be
    approximately $9,000 in operational expenses.

    NEW LATINO INFORMATION CENTER

    The subsequent portion will focus on what will happen if a 10% reduction of the budget
    were to take place. As Schachter points out, Because staffing usually comprises the largest share
    of information center budgets, being creative and proactive in seeking ways to reduce this
    expense is critical (2009). There would have to be a somewhat small income cut, albeit it would
    be ideal to keep it as small as possible to prevent employee morale from lagging. I would cut
    10% from my salary but only 7% from the other information professionals salary and 5% from
    the clerical employees salary. The easiest things to cut would be supplies such as business cards
    and bookmarks. Maybe instead of having business cards and bookmarks, the LIS could have one
    informational pamphlet that covers all information. This would cut the print costs significantly.
    Unfortunately, a 10% budget hits the Information Center hard, so we will most likely have to do
    away with one user computer. When dealing with budget cuts, it is critical to ruthlessly scrutinize
    what is utilized and what is not, so that why the unutilized resources can be eliminated. For
    example, is the information center paying for databases that are rarely used? I would cut $500
    from the online licensing budget for this reason. Travel is another one I would cut a percentage
    from, because worst case scenario would be less business trips or only having one person travel.

    REVENUE

    [List sources
    of revenue
    In this
    section]
    Total Revenue
    EXPENSE
    Salaries and
    Benefits

    Proposed
    Budget
    $

    Comments

    Proposed
    Budget
    with 10%
    cut
    $

    Comments

    NEW LATINO INFORMATION CENTER


    Senior Info
    Specialist

    $
    50,000

    Info
    Specialist

    35,0
    00

    Clerical

    22,0
    00

    Office
    Expenses
    (phone, etc.)
    Computers (5)
    2,500 ea.

    7
    20
    12,
    500

    Supplies office

    4
    $ 45,000
    $32,550

    $20,900
    $720
    10,000

    [add other
    expenses
    from here
    down]

    Print products:
    (bookmarks,
    business
    cards,
    pamphlets)

    $3,000

    Training and
    Development

    $3,000
    $1,000

    $1500

    This would be an easy way to cut


    spending. Eliminate unnecessary
    printing. By just printing one
    comprehensive informational
    packet, printing costs can be
    reduced significantly.

    Travel cut by $272.


    $728

    Travel

    Online licensing cut by $500


    $1500
    $1000
    $1,000

    Community
    liaison

    $2,000

    Books and
    journals

    $300

    Miscellaneous
    Utilities Fee

    Eliminate one user computer

    1,2 3 employees @ $300,


    00 one volunteer @ $300

    [add other
    expenses
    from here
    down]

    Online
    charges/licens
    ing
    agreements

    10% budget cut from my salary, as


    its the highest and costliest part
    of LIS
    7% budget cut. Less than my cut
    but still had to take significant
    amount due to salarly being so
    costly
    5% budget cut. Since this is
    already a low salary I tried to keep
    the cut as low as possible/

    $26, 644 20% of operation budget


    to city

    $23,979

    NEW LATINO INFORMATION CENTER


    Total
    Expenses

    $
    133,220

    $
    119,898

    References
    Schachter, Debbie. "Staff retention: preparing for the recovery: even as information center
    managers try to keep staff motivated and focused during the economic downturn, they
    must prepare for retention challenges looming on the horizon." Information Outlook Apr.May 2009: 36+.Business Insights: Essentials. Web. 1 Nov. 2013.

    Stueart, Robert D. & Moran, Barbara B. (2007). Library and Information Center Management
    (7th ed.). Westport, CT: Libraries Unlimited.

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