Section 9 and 10 Skills

Section 9 Communication
Section 10 Document
Production
Essential skills
Section 9
Adding new contacts

Click Add Contact in the Launch bar.
Enter at least the first few letters of the name of the Outlook or MSN
Messenger contact you want in the Starts With box.

Select the directory to search from the In: drop-down menu.
Creating Distribution lists

On the Home Page, click Address Book to open your Address Book.
Click the list below Address Book, and then select Contacts.
On the File menu, click New Entry.
Under Select the entry type, click New Contact Group.
Under Put this Entry, click In The Contacts. This selection determines where
your new distribution list is saved. This is the default location.
Click OK. Your new distribution list is now set to be saved in the Contacts
folder, and an untitled distribution list form opens. At this point, you can begin
adding contacts to your new distribution list, as outlined in the following
section.
Sending emails to a distribution list

Distribution lists contain email addresses for more than one person.
Generally the people are related in some way, such as committee

members or work groups. Distribution lists can combine email
addresses for individuals, existing lists from UW-Eau Claire, and
non-campus users.
Section 10
THE GOLDEN RULE OF RTF!
Setting Margins
If you want the new margin to be the default every time you open Word, click Margins after
you select a new margin, and then click Custom Margins. In the Page Setup box, on
the Margin tab, click the Set As Default button.
To change the margins for part of a document, select the text, and then set the margins that
you want by entering the new margins in the Page Setup box. In the Apply to box, click This
point forward. Word automatically inserts section breaks before and after the text that has
the new margin settings. If your document is already divided into sections, you can click in a
section or select multiple sections and then change the margins.
Setting page orientation and paper type

In Microsoft Office Publisher 2007, page size refers to the area of your
publication. Paper, or sheet, size is the size of the paper used for printing.
Orientation refers to the portrait (vertical) or landscape (horizontal) layout. For
more information about changing the orientation, see the change the page
orientation section.
You cannot change the page size, paper size, or orientation of individual pages
in a multiple-page publication. To produce a multiple-page publication that
contains different individual pages, you must create separate publications for
each different paper size, page size, or orientation and then assemble the
printed publication by hand.
Setting up columns
This procedure is useful if you are working with a publication that
does not have predesigned text columns (for example, if you are
creating a newsletter from scratch, rather than from a predesigned
template).
Space before or after a paragraph

You can change the spacing between the lines or the spacing before or after
each paragraph.
Fully Justify text

In typesetting's and page layouts alignment or range, is the setting
of text flow or image placement relative to a page , column

(measure), table or tab. The type alignment setting is sometimes referred to
as text alignment, text justification or type justification. The edge of a page or
column is known as a margin , and a gap between columns is known as a
gutter.
Changing line spacing

Click Design > Paragraph Spacing.
Move your cursor over each of the spacing options under Built-In, and notice
how the line spacing changes.

Click the option you want. If you want to single space your document, choose
No Paragraph Space.
The difference between SERIF and

SANS-SERIF
serifs are semi-structural details or small decorative flourishes on the ends of
some of the strokes that make up letters and symbols. An example would be
the Times New Roman font. Sans serif does not have these details or
flourishes. An example would be the Arial font.
It is said that serif fonts are usually easier to read in larger text areas like in
books, magazines, in body content on websites. And sans serif fonts are used
regularly because of how clean they tend to look in those main text areas.
Creating Bullet Point Lists and changing

indents
in bulleted lists, each paragraph begins with a bullet character. In numbered lists, each
paragraph begins with an expression that includes a number or letter and a separator such as a
period or parenthesis. The numbers in a numbered list are updated automatically when you add
or remove paragraphs in the list. You can change the type of bullet or numbering style, the
separator, the font attributes and character styles, and the type and amount of indent spacing.
Inserting a table
lick where you want to insert a table.

On the Insert tab, in the Tables group, click Table, and then click Insert Table.
Under Table size, enter the number of columns and rows.
Under AutoFit behavior, choose options to adjust the table size.
Adding/Deleting Rows + Columns in a

table
To add or delete columns and rows, right-click a row or column, and
then click the command you want.
You can also quickly add a row by clicking in the lower-right cell of
the table and pressing the Tab key.
Text Wrapping Options

You can wrap text around any object, including text frames, imported images, and objects you
draw in InDesign. When you apply a text wrap to an object, InDesign creates a boundary around
the object that repels text. The object that text wraps around is called the wrap object. Text
wrap is also referred to asrunaround text.
Keep in mind that text wrap options apply to the object being wrapped, not the text itself. Any
change to the wrap boundary will remain if you move the wrap object near a different text
frame.
Cropping and editing images
Inserting callouts and other shapes

When you create a SmartArt graphic, you might want to add some explanatory text or point
out something on the SmartArt graphic. You can do this by either adding a caption or callout
shape , or a line with arrowhead .
Section/Column Breaks
Just insert section breaks to divide the document into sections, and then format each section
the way you want. For example, format a section as a single column for the introduction of a
report, and then format the following section as two columns for the reports body text.
Inserting a header or footer
Toolbar
Insert
Header
Blank
File name and path in header or footer

Another common need in document headers or footers is to include the file
name for the document and the path to its location. To insert this information,
you once again use fields. Don't worry, no special training in fields is required.
Automatic date and time in header or

footer
Some of the headers and footers available in the galleries include a special
text area for the date. But you can also add the current date, and time,
separately to any header or footer. Here's how.
Using Find/Replace
Use Microsoft Word to find and replace text, formatting, paragraph marks, page
breaks, and other items. You can extend your search by using wildcards and
codes.

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Section 9 Communication

Adding new contacts

Messenger contact you want in the Starts With box.

Creating Distribution lists

Sending emails to a distribution list

Generally the people are related in some way, such as committee

THE GOLDEN RULE OF RTF!

Setting page orientation and paper type

Space before or after a paragraph

Fully Justify text

of text flow or image placement relative to a page , column

Changing line spacing

how the line spacing changes.

The difference between SERIF and

Creating Bullet Point Lists and changing

lick where you want to insert a table.

Adding/Deleting Rows + Columns in a

Text Wrapping Options

Cropping and editing images

Inserting callouts and other shapes

Inserting a header or footer

File name and path in header or footer

Automatic date and time in header or

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